46 Administrative Support Staff jobs in Clayton

• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proven ability to manage complex calendars and coordinate global travel arrangements.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (Zoom, Teams) and project management tools.
• Strong organizational skills and meticulous attention to detail.
• Ability to handle confidential information with discretion.
• Proactive problem-solving abilities and a resourceful approach.
• Demonstrated ability to multitask and prioritize effectively in a remote setting.
• Professional demeanor and strong interpersonal skills.

Job Description

Job Summary
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Type: Full-time

Pay: $38,480.00 annual salary

Responsibilities

• Greet and assist visitors and clients in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized front desk area and ensure all office supplies are stocked.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks and maintain accurate records.
• Assist with customer support inquiries, providing information as needed.
• Support office management tasks including filing, copying, and document preparation.
• Collaborate with team members to ensure efficient office operations.
• Handle confidential information with discretion.

If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position.

Requirements

• Previous experience as a receptionist or administrative assistant is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to meet deadlines in a busy environment.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).
• Experience in medical or dental reception is advantageous but not required.
• Strong interpersonal skills with a customer-focused attitude.
• Ability to work independently as well as part of a team.

Benefits

• 401(k)
• Flexible schedule
• Paid time off
• Healthcare Reimbursement Program

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain electronic and physical filing systems.
• Prepare agendas, take minutes, and track action items for key meetings.
• Conduct research and compile information for various projects and initiatives.
• Process expense reports and manage departmental budgets as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination for team offsites or executive gatherings.
• Troubleshoot and resolve minor IT or logistical issues.
• Contribute to process improvements and administrative efficiency.

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
• Proven ability to manage complex calendars and coordinate multi-stakeholder meetings.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive, solution-oriented approach.
• Ability to work independently, prioritize tasks effectively, and meet deadlines in a remote environment.
• Discretion and confidentiality are paramount.
• Experience with travel booking and expense reporting systems.
• Adaptability and willingness to take on new responsibilities.

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, take messages, and respond to inquiries from internal and external stakeholders.
• Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
• Greet visitors, manage reception area, and handle incoming/outgoing mail and deliveries.
• Assist with event planning and coordination for meetings, workshops, and company gatherings.
• Manage office supplies inventory and place orders as needed.
• Process expense reports and assist with basic bookkeeping tasks.
• Provide general administrative support to various departments as required.
• Maintain confidentiality of sensitive information.
• Support onboarding processes for new employees.
• Ensure the office environment is orderly and presentable.

• Associate's degree or equivalent experience in a relevant field.
• Minimum of 3-5 years of experience in an administrative support role, preferably at a Level III or higher.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and a high level of accuracy.
• Professional demeanor and excellent interpersonal skills.
• Ability to work independently and collaboratively as part of a team.
• Experience with scheduling software and virtual meeting platforms.
• Familiarity with basic accounting principles is a plus.
• Knowledge of the local business community in St. Louis, Missouri, US is beneficial.