12 Administrative Support Staff jobs in Clayton

**City/State:** Saint Louis, Missouri
**Categories:** Support Services
**Job Status:** Full-Time
**Req ID** : 93434
**Pay Range:** $15.00 - $22.33 / hour (Salary or hourly rate is based on job qualifications and relevant work experience)
**Additional Information About the Role**
Barnes-Jewish Hospital has an opportunity for an Administrative Assistant to support leaders within lab.
Responsibilities will include meeting scheduling team event coordination and additional administrative tasks.
Ideal candidates will have previous experience with MS Office and be comfortable working with data in EXCEL.
Monday-Friday, onsite position with flexible start times between 7a-9a.
Great opportunity for someone who is looking for career growth!
**Overview**
**_Barnes-Jewish Hospital_** at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.
**Preferred Qualifications**
**Role Purpose**
Perform diversified clerical and secretarial duties in support of the areas of responsibility as assigned.
**Responsibilities**
+ Types and distributes memos, correspondence and reports and composes documents as needed.
+ Coordinates and administers all office supplies and materials.
+ Schedules meetings and appointments, routes correspondence.
+ Provides support to office assistants as assigned.
+ Maintains a intranet site as a means of departmental communication.
**Minimum Requirements**
**Education**
+ High School Diploma or GED
**Experience**
+ No Experience
**Supervisor Experience**
+ No Experience
**Benefits and Legal Statement**
**BJC Total Rewards**
At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.
+ Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
+ Disability insurance* paid for by BJC
+ Pension Plan*/403(b) Plan funded by BJC
+ 401(k) plan with BJC match
+ Tuition Assistance available on first day
+ BJC Institute for Learning and Development
+ Health Care and Dependent Care Flexible Spending Accounts
+ Paid Time Off benefit combines vacation, sick days, holidays and personal time
+ Adoption assistance
**To learn more, go to ( all benefits apply to all jobs
The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer

AR/ Administrative Assistant
Job Description
Under direct supervision of the AR Manager, this position provides a variety of administrative and operational support tasks for designated functions or departments. Responsibilities may involve handling sensitive information and require a high level of discretion. This role serves as a point of contact, offering assistance and information to both internal teams and external clients.
Responsibilities
+ Provide general administrative support to managers and team members to ensure smooth daily operations.
+ Communicate clearly and courteously with internal staff and external partners to share updates and respond to inquiries.
+ Enter and maintain data in various systems, including those related to work orders, project tracking, employee timekeeping, billing, invoicing, and other office functions as needed.
+ Assist with more advanced administrative tasks such as scheduling, permitting, and HR-related processes, depending on business needs.
+ Carry out additional duties as assigned, using available tools and resources to meet team objectives.
Essential Skills
+ Administrative support
+ Clerical
+ Data entry
+ Strong organizational skills
+ Proficiency in Microsoft Office, especially Word and Excel
Qualifications
+ High school diploma preferred, but not required.
+ Ability to work independently and manage tasks with minimal supervision.
+ Professional demeanor with excellent phone etiquette and attention to detail.
+ Familiarity with Outlook is a plus.
+ Capable of managing multiple priorities in a fast-paced environment.
Work Environment
This position is based in an office environment with a Monday to Friday schedule. There is flexibility on start time, offering a degree of adaptability to meet personal needs.
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Saint Louis,MO.
Application Deadline
This position is anticipated to close on Jul 19, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

West Star is the fastest growing maintenance repair organization in the industry, and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.

What you can expect as a Quality Assurance Administrative Assistant at West Star:

This position provides administrative support for the Quality Assurance department. It requires strong organization and attention to detail; intermediate to advanced knowledge of Word, Outlook, Excel, PowerPoint, Access and strong telephone skills. One of the main duties of this position will be reviewing work orders for completion, accuracy, and proper documentation. However job duties may vary each day.

You will be ESSENTIAL to many FUNCTIONS including:

• Maintain and update schedule for QA personnel as required.
• Assist the Quality Assurance Inspectors with aircraft logbook entry creation, collecting, verifying and organizing all necessary documentation for completion of work order packages.

• Reviews work orders for completion, accuracy, and proper documentation.
• Organize Maintenance documentation into an established standardized format for ease of review.
• Data Entry into Corridor Aviation Maintenance Program.

• Maintain and update Roster data.

• Thoroughly familiar with the Repair Station Quality Manual.
• Fosters and maintains a professional relationship with customers and fleet operators.
• Assist Aircraft Research Analyst with aircraft records research support as needed.
• Assist Technical Publications Controller with technical publications updates and distribution as needed
• Assist The Quality Assurance Inspectors with pre & post delivery inventories, log entry creation and data entry as needed.
• Word processing and preparation of letters and other documents as assigned.
• Effectively and clearly communicate (i.e., speak, write, read) in English.
• Additional duties as needed by Quality Assurance Manager.

Your Initiative:

We're looking for team players who are self-motivated and able to perform in a fast-paced environment where working under specific deadlines and time constraints will be common. This person will need to have strong attention to detail, be well organized and able to prioritize workload efficiently.

Your Sense of Responsibility:

Attend work every day as scheduled to include overtime and weekend assignments.

Able to travel, work weekends, overtime, and any shift as required.

Notify supervisor in advance of shift starting if unable to work.

Must have reliable transportation to get to work each and every day.

Must perform all work in accordance with Federal Aviation Administration guidelines.

Follow all company and safety rules during performance of duties.

Maintain customer-oriented work habits.

Physical Requirements

Lift at least 50lbs.

Routine walking, bending and sitting.

Sit at a desk and/or computer for extended intervals.

Walk short distances routinely.

Use a ladder as needed

Routine or repetitive physical motion with arms and hands.

Basic personal computer operations.

Mental Requirements

Understanding and implementation of regulations and guidelines.

Work with others in a professional manner.

Must be able to input and retrieve information from computers

Experience with Microsoft products especially Outlook, Word, and Excel spreadsheets

Work independently with minimal supervision

Working Conditions

Industrial office environment

Equipment Used

10 key calculator, FAX machine, telephone and photocopier.

Personal computer operating with Windows, Microsoft Word, Microsoft Excel, Outlook, PowerPoint and various other programs.

Ladder

Platform carts

Hand truck/dollys

The list above includes the main items for this job position to be successful, but not limited to other things that might come about in time. The person applying for this position must understand that the objectives, responsibilities, and requirements could change for the better success for the company and the person.

West Star Aviation is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

West Star is the fastest growing maintenance repair organization in the industry, and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.

What you can expect as a Quality Assurance Administrative Assistant at West Star:

This position provides administrative support for the Quality Assurance department. It requires strong organization and attention to detail; intermediate to advanced knowledge of Word, Outlook, Excel, PowerPoint, Access and strong telephone skills. One of the main duties of this position will be reviewing work orders for completion, accuracy, and proper documentation. However job duties may vary each day.

You will be ESSENTIAL to many FUNCTIONS including:

• Maintain and update schedule for QA personnel as required.
• Assist the Quality Assurance Inspectors with aircraft logbook entry creation, collecting, verifying and organizing all necessary documentation for completion of work order packages.

• Reviews work orders for completion, accuracy, and proper documentation.
• Organize Maintenance documentation into an established standardized format for ease of review.
• Data Entry into Corridor Aviation Maintenance Program.

• Maintain and update Roster data.

• Thoroughly familiar with the Repair Station Quality Manual.
• Fosters and maintains a professional relationship with customers and fleet operators.
• Assist Aircraft Research Analyst with aircraft records research support as needed.
• Assist Technical Publications Controller with technical publications updates and distribution as needed
• Assist The Quality Assurance Inspectors with pre & post delivery inventories, log entry creation and data entry as needed.
• Word processing and preparation of letters and other documents as assigned.
• Effectively and clearly communicate (i.e., speak, write, read) in English.
• Additional duties as needed by Quality Assurance Manager.

Your Initiative:

We're looking for team players who are self-motivated and able to perform in a fast-paced environment where working under specific deadlines and time constraints will be common. This person will need to have strong attention to detail, be well organized and able to prioritize workload efficiently.

Your Sense of Responsibility:

Attend work every day as scheduled to include overtime and weekend assignments.

Able to travel, work weekends, overtime, and any shift as required.

Notify supervisor in advance of shift starting if unable to work.

Must have reliable transportation to get to work each and every day.

Must perform all work in accordance with Federal Aviation Administration guidelines.

Follow all company and safety rules during performance of duties.

Maintain customer-oriented work habits.

Physical Requirements

Lift at least 50lbs.

Routine walking, bending and sitting.

Sit at a desk and/or computer for extended intervals.

Walk short distances routinely.

Use a ladder as needed

Routine or repetitive physical motion with arms and hands.

Basic personal computer operations.

Mental Requirements

Understanding and implementation of regulations and guidelines.

Work with others in a professional manner.

Must be able to input and retrieve information from computers

Experience with Microsoft products especially Outlook, Word, and Excel spreadsheets

Work independently with minimal supervision

Working Conditions

Industrial office environment

Equipment Used

10 key calculator, FAX machine, telephone and photocopier.

Personal computer operating with Windows, Microsoft Word, Microsoft Excel, Outlook, PowerPoint and various other programs.

Ladder

Platform carts

Hand truck/dollys

The list above includes the main items for this job position to be successful, but not limited to other things that might come about in time. The person applying for this position must understand that the objectives, responsibilities, and requirements could change for the better success for the company and the person.

West Star Aviation is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Description

Summary

This Tax Credit & Finance Legal Administrative Assistant (LAA) position is a member of a 4-person multi-practice LAA team. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing, closing binders, coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff and clients.

LAAs report to the Office Manager. Day to day work is coordinated by Team Leads.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• High School diploma or equivalent.
• 3-4 years of LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite.

Preferred Education & Experience

• College or business school.
• Prior experience in the assigned practice area(s).
• Strong computer skills.
• Law firm experience preferred.
• Smartsheet/Workshare/Litera/Cloud-Based Software
• DocuSign
• Real estate closing binder creation

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

• Legal Administrative Support (75%)
  
  • Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e-filing as required.
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits and enclosures are included.
  • Maintains paper and electronic files in compliance with current policies.
  • Works with Information Governance to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Maintains chronological files and administrative files for assigned attorneys.
  • Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Coordinates specific client dates with the Calendar/Docket Department as needed.
  • Prepares and processes new matter forms.
  • Receives and screens phone calls and takes messages as required.
  • Receives and directs clients and visitors.
  • Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
  • Schedules meetings and arranges for conference rooms and meals.
  • Maintains and updates contact names and addresses in the contact database.
  • Communicates effectively with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
  
  
• Client Billing Coordination (20%)

• Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
• Prepares expense reimbursement/disbursement requests.
• Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.

• General and Administrative (5%)

• Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
• Works cooperatively with other departments and individuals in the Firm.
• Performs other duties as assigned by core practice group.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Summary

This Tax Credit & Finance Legal Administrative Assistant (LAA) position is a member of a 4-person multi-practice LAA team. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing, closing binders, coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff and clients.

LAAs report to the Office Manager. Day to day work is coordinated by Team Leads.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• High School diploma or equivalent.
• 3-4 years of LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite.

Preferred Education & Experience

• College or business school.
• Prior experience in the assigned practice area(s).
• Strong computer skills.
• Law firm experience preferred.
• Smartsheet/Workshare/Litera/Cloud-Based Software
• DocuSign
• Real estate closing binder creation

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

• Legal Administrative Support (75%)
  • Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e-filing as required.
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits and enclosures are included.
  • Maintains paper and electronic files in compliance with current policies.
  • Works with Information Governance to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Maintains chronological files and administrative files for assigned attorneys.
  • Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Coordinates specific client dates with the Calendar/Docket Department as needed.
  • Prepares and processes new matter forms.
  • Receives and screens phone calls and takes messages as required.
  • Receives and directs clients and visitors.
  • Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
  • Schedules meetings and arranges for conference rooms and meals.
  • Maintains and updates contact names and addresses in the contact database.
  • Communicates effectively with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Client Billing Coordination (20%)

• Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
• Prepares expense reimbursement/disbursement requests.
• Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.

• General and Administrative (5%)

• Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
• Works cooperatively with other departments and individuals in the Firm.
• Performs other duties as assigned by core practice group.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Summary

The LAA is responsible for producing a variety of work product related to the attorney/client interaction. The LAA must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the LAA will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

This position reports to the IP Administrator; on a day to day basis, works under the direction of the attorneys and paralegals to whom the Legal Administrative Assistant (LAA) is assigned.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• High School diploma or equivalent.
• 3-4 years LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as iManage.

Preferred Education & Experience

• College or business school.
• Prior experience in the assigned practice area(s).
• Patent and/or trademark prosecution experience strongly preferred.
• Understanding of rules, practices, and procedures of USPTO and experience with web filings with the USPTO is a plus.
• Law Firm experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

• Legal Administrative Support (75%)
  • Prepare patent and trademark form documents for filing and for client communications regarding filings and deadlines.
  • Monitor attorney docket and prepare client reminders regarding deadlines.
  • Responsible for typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects
  • Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
  • Prepares documents for e-filing as required.
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
  • Ensures that all attachments, exhibits and enclosures are included.
  • Maintains paper and electronic files in compliance with current policies.
  • Routes correspondence to docketing in accordance with procedures.
  • Works with Information Governance to create and maintain client files and indexes.
  • Marks case or matter related documents as needed with filing instructions to ensure proper filing.
  • Performs routine filing and retrieves files as needed.
  • Maintains chronological files and administrative files for assigned attorneys.
  • Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
  • Coordinates specific client dates with the Calendar/Docket Department as needed.
  • Prepares and processes new matter forms.
  • Receives and screens phone calls and takes messages as required.
  • Receives and directs clients and visitors.
  • Schedules meetings and arranges for conference rooms and meals.
  • Maintains and updates contact names and addresses in the contact database.
  • Communicates effectively with clients and with others in the Firm.
  • Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Client Billing Coordinator (20%)
  • Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
  • Prepares expense reimbursement/disbursement requests.
  • Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• General and Administrative (5%)
  • Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
  • Serves as a backup LAA to assigned timekeepers.
  • Works cooperatively with other departments and individuals in the Firm.
  • Performs other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Title: Administrative Assistant
Job Description
The Office Administrative Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency. This position will report directly to the Operations Director.
Responsibilities
+ Facilitate the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
+ Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
+ Plan, coordinate, and facilitate on-site and off-site meetings for the office, including orientation and training, stakeholder meetings, management meetings, and periodic reviews.
+ Assemble and analyze information involving business plans and financial reports, resulting in the final business plan submission.
+ Monitor, review, and approve standard expenditures to ensure office activities are conducted within established budgets.
+ Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
+ Supervise and coordinate administrative staff.
+ Coordinate office furniture and supplies, maintain office equipment, and manage office supply inventory.
+ Administer office access security including badging and keys.
+ Support Human Resources with new hires and terminations.
+ Process office accounts payable invoices.
+ Maintain office telephone communication system and coordinate company mobile phones.
+ Monitor fleet assignments and documentation and coordinate rental vehicles.
+ Oversee office petty cash and banking.
+ Coordinate building maintenance.
+ Manage phone calls and correspondence such as emails, letters, and packages.
+ Perform other duties as assigned.
+ Comply with all policies and standards.
Essential Skills
+ Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
+ Ability to type 65+ words per minute.
+ Effective verbal and written communication skills.
+ Strong team building skills.
+ Attention to detail.
+ Excellent time management skills.
+ Ability to multitask.
Additional Skills & Qualifications
+ Experience in clerical tasks, data entry, and administrative assistance.
+ High level of accuracy.
+ Physical ability to sit, stand, walk, talk, hear, grasp, and lift up to 20 lbs.
+ Cognitive skills including the ability to adapt, analyze, assess, calculate, make decisions, exercise good judgment, organize, prioritize, read, memorize, control stress, and solve problems.
Work Environment
This is a full-time position requiring 5 days in the office from 8 am to 5 pm. This role is long-term and has the potential to become permanent for the right individual.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Chesterfield,MO.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Position: Accounts Receivable/Office assistant

What does an Accounts Receivable/Office Assistance with Paul Davis do?

• Fields calls from customers and team members and builds rapport.
• Oversees office administrative operations.
• Work with insurance companies and homowners to collect money.
• Assures all expenses are posted to the correct job.
• Assist in making sure all compliance tasks are documented in system.
• Problem solves and helps people find solutions.
• Has fun and is part of a growing business
• Join the on call rotation for intaking jobs.

Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.

Skills Desired of Team Member:

• Organized, analytical administrative coordinator who likes a fast-paced environment
• Loves talking to people and building relationships
• Likes to problem-solve and help people find solutions
• Enjoys completing tasks
• Is a stickler for the details
• Likes math (geometry) and working with numbers and measurements
• Can review data and deductively think through what information might be missing
• Proactive, assertive personality
• Likes to create and follow systems while helping others to follow them as well
• Enjoys taking care of others
• High School Diploma or equivalent
• Professional appearance and courteous manner

Compensacin: $20.00 - $22.00 per hour

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

Our Vision:

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Our Values:

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

Our Mission:

To provide opportunities for great people to deliver Best in Class results