27 Administrative Support Staff jobs in Martha Lake

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As a claims administrative support specialist , you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.

Must-have qualifications

• High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
• {OR} one year post-secondary education

Preferred skills

• Proficiency using office equipment
• Proven organizational skills
• Ability to multi-task and quickly switch duties
• Communication skills with the ability to work in a team-environment
• Customer service and follow-up skills

Schedule: Monday - Friday, 8am - 5pm, In Office

Location: Everett, WA

Compensation

• $20.50/hour - $21.40/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness& mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.

Equal Opportunity Employer

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**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
WA SEATTLE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi-call, multi-decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses?and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $77,969 to $85,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
WA SEATTLE

Description We are looking for a detail-oriented Administrative Assistant to join our team in Shoreline, Washington. This is a long-term contract position ideal for someone who thrives in a fast-paced, collaborative environment. The role involves handling administrative tasks, managing schedules, and ensuring smooth operations through effective organization and communication.
Responsibilities:
- Register participants for programs and schedule facilities while processing associated fees for activities and permits.
- Create, edit, and proofread various documents, including letters, forms, reports, and presentations.
- Prepare and maintain records and files, ensuring all documents are accurate and organized, particularly those related to permits.
- Maintain databases and track information relevant to general operations and permits.
- Coordinate calendars and schedules for staff, arrange meetings, and organize necessary meeting logistics.
- Gather and analyze numerical, statistical, and narrative data to produce weekly program and revenue reports.
- Manage office supplies by tracking inventory and placing orders as needed.
- Handle incoming and outgoing mail, ensuring timely distribution.
- Assist with special projects and perform additional duties as assigned. Requirements - Proficiency in answering inbound and outbound calls with excellent customer service skills.
- Strong data entry abilities with attention to detail and accuracy.
- Experience in email correspondence and precise communication.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Ability to schedule appointments and manage calendars effectively.
- Strong organizational skills and ability to multitask in a dynamic environment.
- Familiarity with permit processes and record-keeping systems.
- Capability to work independently and collaboratively to meet deadlines. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. Please apply now!
Requirements
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
How to Apply: Submit your resume by applying to this job and a talent solutions manager from Robert Half will contact you to discuss next steps.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. Please apply now!
Requirements
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
How to Apply: Submit your resume by applying to this job and a talent solutions manager from Robert Half will contact you to discuss next steps.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description

Job Description

Emerald Search Partners is seeking a Legal Administrative Assistant (4755) for a leading firm in Bellevue, WA. This is a great opportunity for someone tech-savvy, detail-oriented, and eager to learn in a fast-paced, professional environment. The ideal candidate brings a positive attitude, strong organizational skills, and a willingness to grow. Apply today!

Company Description

Emerald Search Partners is dedicated to helping you realize the full potential of your professional goals utilizing 60+ years of experience and our professional relationships in the Seattle legal community. If interested and qualified, we encourage you to reach out to us today to schedule an in-person or virtual meeting. Your privacy is paramount, and all job inquiries are held in the strictest confidence. For a full list of our current opportunities, please visit our website and follow us on LinkedIn, Facebook, & Twitter (@emerald_search)!

Company Description

Emerald Search Partners is dedicated to helping you realize the full potential of your professional goals utilizing 60+ years of experience and our professional relationships in the Seattle legal community. If interested and qualified, we encourage you to reach out to us today to schedule an in-person or virtual meeting. Your privacy is paramount, and all job inquiries are held in the strictest confidence. For a full list of our current opportunities, please visit our website and follow us on LinkedIn, Facebook, & Twitter (@emerald_search)!

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Are you organized, detail-oriented, and ready to jump in and make a difference on a fun and fast-moving marketing team? Quality Sewing & Vacuum is looking for a full-time Marketing Administrative Assistant to support our sales and marketing departments from our Tukwila, WA headquarters.

If you are.

• Great at juggling priorities and staying organized (you might even secretly enjoy color-coded spreadsheets),
• A self-starter who can pivot quickly when plans shift (and they often do!),
• A natural proofreader and typo-catcher (nothing gets past your eagle eyes),
• Comfortable using tools like Microsoft Office, Google Drive, and a copier or label printer like a pro,
• Happy to roll up your sleeves and jump in where needed-whether that's prepping materials, posting an event online, or ordering lunch for the team,
• Polite and professional in person, in emails, and over the phone,
• Excited to be part of a creative, supportive team that works hard and laughs harder,
• and would love to:
• Keep marketing projects on track with behind-the-scenes support (name badges, event rosters, supply orders, and more),
• Help organize and prepare for in-person and virtual events,
• Manage online event listings (Book That App),
• Respond to customer messages and comments on social media during live presentations,
• Track and tally marketing results (like coupon redemptions and email performance reports),
• Support creative projects, from light proofreading to printing and prep,
• Keep our copier happy and our supply drawers full,
• Pitch in on the occasional off-site event with setup, takedown, and logistics help,
  
  

We Offer

• $23/hour starting wage
• Full-time hours, Monday-Friday, 8:00am-4:30pm (weekends off!)
• Excellent benefits, including:
• - Health and dental coverage
• - Health Savings Account (HSA)
• - 401(k) with company match
• - Paid time off (PTO) and holidays
• - Employee discounts
• - Opportunities for advancement
• - A fun and creative work environment
  
  

About Us

Founded in 1985, Quality Sewing & Vacuum is a family-owned business with 11 retail locations across Washington state. We're passionate about helping customers find the right sewing and cleaning solutions-and we've built a reputation for exceptional service, competitive pricing, and a workplace culture built on respect, empathy, and teamwork.

A Little More About What We're Looking For

• High school diploma required; some college preferred
• At least 1 year of administrative support experience
• Comfortable with Microsoft Word, Excel, PowerPoint, Outlook, Google Drive
• Familiarity with Adobe Acrobat and "Book That App" is a plus
  
  

If you love being the behind-the-scenes glue that helps everything run smoothly-and want to be part of a company that helps people create and connect-we'd love to meet you. Apply now! Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Retail

Referrals increase your chances of interviewing at Quality Sewing & Vacuum by 2x

Get notified about new Marketing Administrative Assistant jobs in Seattle, WA .

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• Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.
• Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders of due dates for grievances.
• Schedule contract negotiation dates and rooms, ensure that all discipline and grievance documents are appropriately filed, and complete other administrative duties as assigned.
• Attention to detail and confidentiality are key expectations in the role.
• Candidates for the role can not have relatives of individuals that reside in their residence that are employed at Client site.

Required Skills:

1. Administrative Support Experience :
   
   1. Experience providing administrative support, especially in scheduling, organizing meetings, and managing logistics.
2. Attention to Detail
   
   1. Ability to accurately record meeting notes, manage grievance intake, track deadlines, and ensure proper documentation.

1. Confidentiality
   Demonstrated ability to maintain confidentiality when handling sensitive information such as grievance details and disciplinary actions.
2. Scheduling and Coordination
   Proficiency in scheduling meetings and coordinating resources, including room reservations and managing deadlines.
3. Intermediate to Advanced MS Office Skills
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create documents, track information, and manage schedules.

Location: Everett

Duration: 2-3 months

Pay rate: $31.50 per hour

Req #: 247750
Department: COLLEGE OF ARTS AND SCIENCES
Job Location Detail: This is an in-person position. No regular remote work is available.
Posting Date: 07/16/2025
Closing Info:
Closes On 07/30/2025
Salary: $3,954 - $5,289 per month
Limited Recruitment: **Open to UW Employees only**
Shift: First Shift
Notes: **As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. ( a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
**The College of Arts and Sciences is excited to offer new opportunities to contribute to our vital educational, research and outreach missions by joining one of our consolidated administrative cohorts as an Administrative Assistant 3.**
Each cohort combines the finance, HR, and on-site management functions of between 3 and 8 academic departments to achieve service efficiencies and reduce operational costs. In concert with department chairs and faculty, CAS Dean's Office leaders, and the Administrative Support Team, each cohort will be supported by a Finance Analyst, an HR Manager, and several Department Administrative Assistants (Administrative Assistant 3's). The primary responsibility of the Department Administrative Assistants is to provide front-office support, including time schedule data entry, to cohort units.
The College is now recruiting Administrative Assistant 3's to support the Social Sciences Cohort One. The departments included in the cohort are:
+ American Ethnic Studies
+ American Indian Studies
+ Anthropology
+ Gender, Women and Sexuality Studies **DUTIES AND RESPONSIBILITIES** Each Administrative Assistant 3 supports two of these departments, preferably located in the same or proximately located buildings to ensure efficiency. Specific duties include: **Course Scheduling and Curricular Support**
+ Analyze quarterly reports detailing student credit hours, section fill rates, major and minor data. Develop reports for Chairs to aid in future quarters' offerings.
+ Manager quarterly distribution of curriculum questionnaire to faculty. Ensure timely completion and liaise with Chairs to ensure appropriate general education and major specific courses are offered.
+ Create and review time schedule and ensure course offerings follow the Office of the Registrar's Learning Spaces policies (aka the Heat Map).
+ Coordinate with partner departments to schedule joint and withered courses while following Learning Spaces Policies.
+ Enter courses into the quarterly time scheduling tool per UW deadlines
+ Monitor Time Schedule platform during enrollment period, analyze section fill rates to ensure compliance with the College's policy on section fill rates.
+ Advise Chair on adding, moving or eliminating sections.
+ Enter section updates as necessary.
+ Delegate authority to choose appropriate classroom if faculty's first choice isn't available
+ Suggest and implement alternate scheduling for classes as needed **Communication**
+ Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
+ Coordinate with chair to upload and send annual communications (holiday letters, etc.)
+ Manage department email account, forwarding messages to appropriate recipients on a daily basis
+ Coordinate social media posts
+ Upload website content as needed **Events**
+ Manage department's room reservation requests
+ Schedule department-managed spaces
+ Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.) **Graduate Student Support**
+ Process applications for prospective graduate students
+ Assist admitted graduate students as they move through their degree program's milestones
+ Use the Graduate School's MyGrad tool to track and record students' progress through their degrees **General Support**
+ Distribute keys
+ Greet guests
+ Provide classroom support as needed
+ Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
+ Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team **Facilities**
+ Collect & distribute mail
+ Maintain department's shared drive
+ Procure office supplies
+ Manage surplus
+ Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
+ Serve as department point of contact for building coordinators and safety personnel
+ Open and close department offices **MINIMUM REQUIREMENTS**
+ High School/GED AND three years of office or administrative support experience. **Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.** **DESIRED QUALIFICATIONS**
+ Ability to prioritize tasks in a dynamic work environment
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.