21 Administrative Support jobs in Jacksonville
Operations Assistant
Posted today
Job Viewed
Job Description
At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.
**What We Offer!**
+ A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
+ Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
+ Paid Time Off (PTO) and paid company holidays
+ A tuition reimbursement plan where employees are encouraged to continue their education and development
+ For more information on our benefit offerings, please visit and scroll down to view our employee benefits.
General position summary:
This role will have responsibilities of monitoring and tracking shipments to ensure delivery dates are met
Essential Duties & Responsibilities:
+ Assist in monitoring and tracking shipment status to ensure delivery dates are met
+ Update database with notes regarding changes and communications - weights, dates, addresses changes, etc
+ Effectively communicate with agents and customers via telephone and email regarding status of shipment
+ Confer with all parties involved to expedite or locate missing, misrouted, or delayed household shipments
+ Assist with sending required documentation and paperwork to the bases
+ Additional administrative tasks including data entry and phones
+ Overtime is required during peak season
+ Other duties as assigned
Skills Required
+ Excellent customer service and communication skills (verbal and written)
+ Ability to work under deadlines and within specific time frames
+ Exceptional ability to identify, analyze, and solve problems
+ Ability to articulate a vision and then motivate others for engagement
+ Self-motivated; works with resourcefulness, urgency and with minimum supervision
+ Strong ability to prioritize and re-prioritize as situations change throughout the workday
+ Ability to cultivate the strengths of subordinates and peers
+ Strong documentation, planning, and organizing skills
Other Duties & Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education & Experience:
+ Associates business degree preferred; one year + experience in related customer service, transportation, logistic industry or equivalent combination of education and experience.
**TRAVEL:**
+ No travel required.
Language Skills:
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
+ Ability to write routine reports.
+ Ability to speak effectively before groups of customers or employees of organization.
+ Excellent written and verbal communication skills.
Mathematical Skills:
+ Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
+ Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
+ Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
+ Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Operations:
+ To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite and knowledge of social networking
Planning/Organization:
+ Ability to prioritize and re-prioritize as situations and needs change throughout the workday
+ Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work
Working Conditions:
+ Cubicle working environment
+ Noise level in the work environment is usually moderate
Physical/Environmental Demands:
Activity:
+ Stand - Under 1/3 Time
+ Walk - Under 1/3 Time
+ Sit - Over 2/3 Time
+ Use hands to finger, handle, or feel - Over 2/3 Time
+ Reach with hands and arms - 1/3 to 2/3 Time
+ Climb or balance - None
+ Stoop, kneel, crouch or crawl - Under 1/3 Time
+ Talk or hear - over 1/3 to 2/3 time
+ Taste or smell - None
+ Other - None
Physical Activity Level:
+ The employee must occasionally lift and/or move up to 10 pounds.
+ While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
+ The employee is occasionally required to reach with hands and arms.
Manual Dexterity:
+ Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
Special Vision Requirements:
+ Specific vision abilities required by this job include close vision and ability to adjust focus.
The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.
The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Data Entry / Equipment Compliance
Posted 2 days ago
Job Viewed
Job Description
Location: Jacksonville, FL (On-site or Hybrid)
Job Type: Full-Time | Monday-Friday
Position Summary:
We are seeking a detail-oriented and highly organized Data Entry Specialist to support the Equipment Compliance department. This role is responsible for accurately entering, maintaining, and updating data related to transportation equipment and ensuring compliance with internal standards and federal regulations. The ideal candidate has excellent attention to detail, strong computer skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Enter and maintain accurate records of equipment compliance documentation across multiple internal systems and platforms.
- Upload and process incoming documents including insurance certificates, inspection reports, and lease agreements.
- Ensure all required documents meet compliance standards and regulatory requirements.
- Update equipment status in tracking systems to reflect current compliance standing.
- Work with external partners and internal departments to resolve document discrepancies or missing information.
- Communicate with agents, carriers, and internal staff via email and phone regarding equipment compliance issues.
- Perform quality control checks to ensure accuracy and completeness of data.
- Assist in generating reports and tracking compliance trends or exceptions.
- Participate in department meetings and training to stay informed on compliance policy updates.
- High school diploma or GED required; associate degree preferred.
- 1-2 years of data entry or administrative experience, preferably in transportation, logistics, or compliance.
- Proficiency in Microsoft Excel, Word, and data management systems.
- Ability to work with high volumes of data while maintaining accuracy.
- Strong organizational skills and attention to detail.
- Comfortable navigating multiple software systems and platforms.
- Effective written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines in a dynamic environment.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Evelyn Johnson
Insurance Data Entry Clerk II
Posted 12 days ago
Job Viewed
Job Description
- Processing Payments : Responsible for processing payments received from customers for insurance premiums. This involves accurately recording payment details, updating customer accounts, and ensuring payments are applied correctly to policies. Communicating with Agents when payments have not been received.
- Requesting Payments : Coordinates with the accounting department to submit payments to Insurance Carriers.
- Data Entry Cleanup : Assists in cleaning up and maintaining accurate data in the insurance agency’s management system. This may involve identifying and correcting errors, updating customer information, and ensuring data integrity.
- Report Generation : Supports management by running reports from the company's management system. These reports may include financial data, policy metrics, or customer information. Ensures reports are generated accurately and delivered on time.
- Client Record Documentation : Documenting all client interactions, transactions, and correspondence accurately and comprehensively in the company's designated record-keeping systems.
- Advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUP, data validation, and reporting) with proficiency in insurance agency management software and the full Microsoft Office suite.
- Prior experience in customer service or insurance-related roles preferred.
- Strong communication skills, both verbal and written, with a customer-centric approach.
- Attention to detail and accuracy in processing policy transactions and documentation.
- Ability to multitask and prioritize tasks in a fast-paced environment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Data Entry Operator | Junior (Remote)
Posted 16 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Remote Data Entry Clerk Jobs
Posted 22 days ago
Job Viewed
Job Description
About the job Remote Data Entry Clerk Jobs
Remote Data Entry Clerk Jobs
This is your chance to begin a long-lasting profession with endless opportunity. Discover the flexibility you've been looking for by taking a minute to complete our online application.Benefits:
- Excellent weekly pay
- Safe work environment
- Multiple shifts are readily available from morning to night and no experience is needed.
- You will have sufficient opportunity for growth
- Part-time available - pick the days you wish to work
- A dedication to promote from within
- Must have the ability to carry out duties with or without sensible accommodation
- Perform all other tasks as designated
- Assist in creating a favorable, professional and safe workplace
- No experience, Willing to train
- Ability to work within established turn-around times
- Must have exceptional interpersonal skills and the ability to arrange simultaneous tasks
- Ability to interpret and use company policies and procedures
- Excellent verbal and written communication skills
- Ability to work both independently and within a team environment
- Ability to stay organized, regard to information, follow directions and multi-task in a professional and efficient manner
Virtual Assistant, Data Entry / Full Time
Posted 4 days ago
Job Viewed
Job Description
About the job Virtual Assistant, Data Entry / Full Time
Data Entry Assistant - Entry Level (Remote)
Are
you a detail-oriented individual with excellent organizational skills?
Are you looking for an exciting opportunity to kickstart your career in
data entry? If so, we have the perfect role for you! Join our dynamic
and innovative team as a Data Entry Assistant and embark on a rewarding
journey in the world of data management.
Responsibilities:
- Accurately enter data into various databases and systems, ensuring data integrity and confidentiality.
- Perform data verification and validation to maintain accuracy and consistency.
- Update and maintain existing databases with new information and ensure data consistency across platforms.
- Conduct research and gather data from various sources to support business decision-making processes.
- Prepare reports, charts, and presentations based on collected data for analysis and presentation purposes.
- Collaborate with team members to identify process improvements and streamline data entry procedures.
- Assist in resolving data-related issues and discrepancies promptly and efficiently.
- Ensure compliance with data protection and confidentiality policies and regulations.
- High school diploma or equivalent; additional certifications or coursework in data management is a plus.
- Proven experience in data entry or related roles is preferred but not required.
- Proficient computer skills, including Microsoft Office Suite and data entry software.
- Strong attention to detail and exceptional accuracy in data entry.
- Excellent organizational and time management skills to handle multiple tasks and meet deadlines.
- Effective communication skills, both written and verbal, to collaborate with team members.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Self-motivated and proactive mindset with a willingness to learn and adapt to new technologies.
- Remote work flexibility, allowing you to work from the comfort of your own home.
- Entry-level position with opportunities for growth and advancement within the organization.
- Competitive salary package commensurate with your skills and experience.
- Comprehensive training and mentorship programs to enhance your data entry expertise.
- Collaborative and supportive work environment fostering teamwork and personal development.
- Access to cutting-edge technology and tools to streamline your data entry tasks.
- Opportunity to work with a diverse team of professionals, gaining valuable insights and networking opportunities.
- Employee benefits package, including health insurance, retirement plans, and paid time off.
Join
our team today and embark on a fulfilling career in data entry! Apply
now to be part of our innovative and fast-paced organization.
Remote Data Entry Clerk (Entry Level)
Posted 22 days ago
Job Viewed
Job Description
About the job Remote Data Entry Clerk (Entry Level)
Remote Data Entry Clerk (Entry Level)
This is your chance to begin a long-lasting profession with endless opportunity. Find the freedom you've been searching for by taking a minute to complete our online application.Benefits:
- Excellent weekly pay
- Safe workplace
- Multiple shifts are available from early morning to night and no experience is needed.
- You will have ample opportunity for growth
- Part-time offered - select the days you want to work
- A dedication to promote from within
- Must be able to carry out duties with or without reasonable accommodation
- Perform all other duties as assigned
- Assist in producing a favorable, professional and safe workplace
- No experience, Willing to train
- Ability to work within established turn-around times
- Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks
- Ability to translate and use company policies and procedures
- Excellent verbal and written communication abilities
- Ability to work both separately and within a group environment
- Ability to remain organized, regard to detail, follow instructions and multi-task in a professional and effective manner
Be The First To Know
About the latest Administrative support Jobs in Jacksonville !
Retail Office Assistant
Posted today
Job Viewed
Job Description
Rooms To Go - 142 Blanding Boulevard (Administrative Assistant / Receptionist) As a Retail Office Assistant at Rooms To Go, you'll: Work in the offices of the retail stores; Be responsible for supporting sales associates, customers, and store management; Process payments and finance applications answering delivery questions; Assist with customer care responsibilities; Answer phones, and perform various other office duties as assigned.Hiring Immediately >>
Retail Office Assistant
Posted 2 days ago
Job Viewed
Job Description
Rooms To Go. Retail Office Assistant. Starting Salary: $14 16 per hour, depending on experience. Medical, Dental, Vision and other benefits available based on # of hours worked. Associate Discounts on Rooms To Go furniture. Join the ROOMS TO GO TEA Office Assistant, Retail, Office, Sales Associate, Assistant, Business Services, To Go
Retail Office Assistant
Posted 2 days ago
Job Viewed
Job Description
Rooms To Go - 4875 Town Center Pkwy (Administrative Assistant / Receptionist) As a Retail Office Assistant at Rooms To Go, you'll: Work in the offices of the retail stores; Be responsible for supporting sales associates, customers, and store management; Process payments and finance applications answering delivery questions; Assist with customer care responsibilities; Answer phones, and perform various other office duties as assigned.Hiring Immediately >>