123 Administrative Support jobs in Laurel
Administrative Support Officer
Posted today
Job Viewed
Job Description
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 25%
Type of Travel: Local
* * *
**What you'll get to do:**
The Administrative Support Officer will provide comprehensive support expertise to customers across the organization, managing moderately complex to complex specialized customer requirements. This position requires maintaining relationships with key stakeholders. The role requires adaptability, problem-solving skills, and the ability to work with minimal supervision in a dynamic environment. Candidates should possess strong verbal and written communication skills and demonstrate initiative based on general guidance. Physical requirements may include handling items weighing up to 50 pounds.
**Key Responsibilities:**
+ **Customer Support Management:**
+ Serve as the primary point of contact for specialized customer requests, managing end-to-end support processes.
+ Develop and maintain effective working relationships across the customer communities.
+ Provide guidance and instruction to customers on specialized support functions.
+ Resolve complex customer issues by integrating multiple disciplines, utilizing creative problem-solving to meet customer requirements.
+ Prioritize and manage high volumes of transactions, ensuring adherence to specific regulations.
+ **Process Improvement & Quality Assurance:**
+ Apply critical thinking to address non-routine cases, working closely with colleagues to develop effective solutions.
+ Analyze data and trends to improve workflow efficiency and service quality.
+ Support the development and facilitation of training sessions for customers on assigned work unit's processes and policies.
+ Identify areas for process improvement and recommend changes to enhance customer satisfaction and operational effectiveness.
+ **Office Management & Documentation:**
+ Manage the intake, processing, and deconfliction of various forms and authorization memos in a time-sensitive environment.
+ Collaborate with others to ensure compliance with regulations, policies, and procedures.
+ Organize and maintain electronic and physical files for easy retrieval, ensuring adherence to record-keeping standards.
+ Draft, review, and edit documents, including reports and official correspondence, ensuring clarity and professionalism.
+ **Physical Requirements** :
Physical requirements may include handling items weighing up to 50 pounds.
**Qualifications:**
+ **Clearance: TS/SCI with Polygraph**
+ **Experience** :
+ Minimum of five year's of experience in administrative roles, preferably within the federal sectors.
+ Higher level of education can supplement a year of work experience
+ **Education** : HS Diploma
+ **Technical Proficiency** :
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
+ Ability to quickly develop expertise in Sponsor-specific processes and protocols.
+ **Skills** :
+ Strong organizational, communication, and multitasking skills with an ability to prioritize tasks.
+ Ability to assess information from multiple sources and develop actionable recommendations.
+ Experience managing project schedules and deliverables.
+ Ability to work with minimal oversight, receiving general guidance from more senior team members or staff.
This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
Since this position can be worked in more than one location, the range shown is the national average for the position.
The proposed salary range for this position is:
$43,500-$86,900
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
Senior Administrative Support III
Posted 10 days ago
Job Viewed
Job Description
LaunchTech is seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting DoD senior management and a deep understanding of defense protocols, including travel management, technical writing, and security procedures.
Key Responsibilities:
- Serve as the primary administrative point of contact for multiple senior executives and their directorates.
- Maintain and manage daily calendars, ensuring all operations are timely and professional.
- Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters.
- Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials.
- Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions.
- Track Directorate suspenses to ensure timely action completion.
- Maintain and update key informational binders related to staff priorities and quarterly requirements.
- Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements.
- Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions.
- Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers.
- Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information.
- Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments.
- Assist with onboarding new personnel, ensuring security protocols and staff training.
- Support budget and contract document preparation as needed.
- Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation.
- Active Top Secret clearance with SCI .
- High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience.
- Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings.
- Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives.
- At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums.
- Experience as an action officer for at least five (5) years , with expertise in tracking suspenses, staffing packages, and coordinating actions with internal and external customers.
- Minimum of four (5) years supporting senior executive travel, including foreign travel.
- Demonstrated ability to write and edit complex information clearly and concisely.
- Proficient in administrative support for sensitive activities, including SAP and ACCM.
- Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word).
Why LaunchTech?
At LaunchTech, you'll find a supportive and collaborative environment where your skills and experience are valued. If you're qualified and ready to grow with us and make a difference, we encourage you to apply.
LaunchTech is an Equal Opportunity Employer. Discrimination and harassment of any kind of employees and applicants is prohibited. All qualified applicants will receive consideration for employment without regard to race, protected veteran status, color, sex, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Administrative Support Workflow Coordinator
Posted today
Job Viewed
Job Description
Administrative Support Database Administrator
Posted today
Job Viewed
Job Description
Administrative Support Worker - Howard University
Posted today
Job Viewed
Job Description
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $25.00 to $30.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Senior Specialized Administrative Support Officer
Posted today
Job Viewed
Job Description
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 25%
Type of Travel: Local
* * *
**The Opportunity**
The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.
**Key Responsibilities:**
+ **Executive Support** :
+ Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.
+ Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive's attention and which can be delegated or handled independently.
+ Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.
+ Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.
+ Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.
+ Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality.
+ **Procurement and Budget Management** :
+ Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.
+ Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.
+ Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.
+ **Project and Schedule Management** :
+ Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.
+ Optimize project management documentation and organize project-related meetings.
+ **Human Resources and Personnel Management** :
+ Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.
+ Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.
+ Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.
+ Provides mentorship and guidance to office staff in all aspects of Administrative Support.
+ **Confidential Information Management**
+ Sensitive Document Handling: Protecting highly confidential company information, executive communications, and strategic documents.
+ **Physical Requirements** :
+ Physical requirements include handling items weighing up to 50 pounds.
**Qualifications:**
+ **Experience** :
+ Minimum of 5 years of experience in executive administrative roles.
+ At least two years of experience supporting senior leadership.
+ **Education** : BA/BS in related field, additional four years of direct experience may replace education requirement.
+ **Technical Proficiency** :
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
+ Experience with government purchasing systems and procedures.
+ **Skills** :
+ Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.
+ Experience managing complex project schedules and deliverables.
+ Knowledge of human resource functions, including onboarding, timesheets, and performance management.
CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.
This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
Since this position can be worked in more than one location, the range shown is the national average for the position.
The proposed salary range for this position is:
$61,600-$129,300
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
Jr. Specialized Administrative Support Officer
Posted today
Job Viewed
Job Description
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: TS/SCI with Polygraph
Employee Type: Regular
Percentage of Travel Required: Up to 25%
Type of Travel: Local
* * *
**The Opportunity:**
The Junior Specialized Administrative Support Officer will provide essential administrative support to a designated work unit, project, or program. This role involves coordinating daily activities, managing workflows, and ensuring efficient operations. The ideal candidate will be eager to learn and develop their skills while working under general supervision and taking initiative as needed. Physical requirements include the ability to handle items weighing up to 50 pounds.
**Key Responsibilities** **:**
+ **Administrative Workflow Support:**
+ Assist in managing the administrative workflow and daily activities of a work unit.
+ Maintain schedules of appointments and monitor communications (email and phone) for managers and officers.
+ Coordinate and assist in planning, scheduling, and executing meetings, conferences, and events, serving as a recorder or representative as guided.
+ Draft, proofread, and edit office correspondence and routine documents.
+ Organize and archive office files for easy retrieval and maintain relevant reference materials.
+ Greet and escort visitors, ensuring a professional office atmosphere.
+ **IT Integration Support:**
+ Execute time and attendance recording and learn troubleshooting techniques.
+ Administer and update databases and office systems, including website management and report generation.
+ Coordinate travel logistics, including itineraries and necessary documentation.
+ Monitor inventory of office supplies and equipment, ensuring timely orders and basic repairs.
+ **Process/Workflow Management:**
+ Assist in planning, organizing, and executing routine steps in various processes, tracking statistics and metrics related to supported projects.
+ Prepare and analyze reports, summarizing data and providing insights for decision-making.
+ Maintain assignment-specific databases and prepare status reports.
+ **Quality Assurance:**
+ Review process documentation for accuracy and compliance with established regulations and policies.
+ Troubleshoot and quality-check work to ensure the effectiveness of administrative products and services.
+ Share best practices in administrative processes and support continuous improvement.
+ **Physical Requirements** :
+ Physical requirements include the ability to handle items weighing up to 50 pounds.
**Qualifications:**
+ **Experience** :
+ Minimum of two year's of experience in administrative roles.
+ **Education** : HS Diploma
+ **Technical Proficiency** :
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Experience with government purchasing systems and procedures.
+ **Skills** :
+ Strong organizational, communication, and multitasking skills with an ability to prioritize tasks.
+ Ability to assess information from multiple sources and develop actionable recommendations.
+ Experience managing project schedules and deliverables.
+ Knowledge of human resource functions, including onboarding, timesheets, and performance management.
CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.
This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
Since this position can be worked in more than one location, the range shown is the national average for the position.
The proposed salary range for this position is:
$39,400-$71,800
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
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Senior Administrative Assistant (Administrative Support Assistant III) Upmarket
Posted today
Job Viewed
Job Description
Senior Administrative Assistant (Administrative Support Assistant III) Upmarket
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:
-
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
-
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
-
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
-
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
-
Prepare professional business communication documents including memos, letters, and emails
-
Build and maintain good business relationships with executives and administrative staff across the organizations
-
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
-
Promote a fun and team-oriented work environment
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:
-
High School Diploma, GED or equivalent certification
-
At least 2 years of Administrative experience
-
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
-
Associates Degree
-
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
-
At least 3+ years of calendar management supporting multiple executives
-
At least 1+ year of meeting and event planning experience
-
Experience setting up video conference and Zoom/Skype technology for meeting user
-
Experience planning ahead and managing time effectively
-
Excellent written and verbal communications
-
Excellent organizational skills
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website ( . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
Senior Administrative Assistant (Administrative Support Assistant III) - CORE Tech
Posted 4 days ago
Job Viewed
Job Description
Senior Administrative Assistant (Administrative Support Assistant III) - CORE Tech
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:
-
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
-
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
-
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
-
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
-
Prepare professional business communication documents including memos, letters, and emails
-
Build and maintain good business relationships with executives and administrative staff across the organizations
-
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
-
Promote a fun and team-oriented work environment
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:
-
High School Diploma, GED or equivalent certification
-
At least 2 years of Administrative experience
-
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
-
Associates Degree
-
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
-
At least 3+ years of calendar management supporting multiple executives
-
At least 1+ year of meeting and event planning experience
-
Experience setting up video conference and Zoom/Skype technology for meeting user
-
Experience planning ahead and managing time effectively
-
Excellent written and verbal communications
-
Excellent organizational skills
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website ( . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
Senior Administrative Assistant (Administrative Support Assistant III) - Governance & Risk
Posted 5 days ago
Job Viewed
Job Description
Senior Administrative Assistant (Administrative Support Assistant III) - Governance & Risk
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:
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Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
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Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
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Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
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Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
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Prepare professional business communication documents including memos, letters, and emails
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Build and maintain good business relationships with executives and administrative staff across the organizations
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Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
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Promote a fun and team-oriented work environment
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:
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High School Diploma, GED or equivalent certification
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At least 2 years of Administrative experience
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At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
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Associates Degree
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At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
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At least 3+ years of calendar management supporting multiple executives
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At least 1+ year of meeting and event planning experience
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Experience setting up video conference and Zoom/Skype technology for meeting user
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Experience planning ahead and managing time effectively
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Excellent written and verbal communications
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Excellent organizational skills
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
McLean, VA: $79,300 - $0,500 for Admin Support Assistant III
Richmond, VA: 72,100 - 82,300 for Admin Support Assistant III
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website ( . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).