44 Administrative Support jobs in Marin County

Reporting to the Assistant Director of Child Support Services Department, the Administrative Manager serves as the department's Chief Financial Officer and Human Resources Manager overseeing contracts, budget, accounting and finance, and Chief Administrative Officer, overseeing human resources/payroll and general support services. The Administrative Manager serves an essential role of maintaining fiscally responsible operations and administrative support to ensure the department is fulfilling its mission.

The Administrative Manager will provide direction and oversight to lead and manage the fiscal and human resources strategies of the department and will support and collaborate with other members of the executive team on strategic and operational matters involving fiscal planning and forecasting, budget development and administration, succession planning and recruitment, and successfully delivering programs and policies through effective relationships and partnerships with other city departments, the California Department of Child Support Services (DCSS) and related agencies. Specific areas of oversight include, but are not limited to: budget, accounting, grants, contracts and purchasing, human resources, facilities, mailroom, records management and support services.

Examples of important and essential duties:

Accounting: Oversee the departments accounting activities. Provide leadership, coordination and primary point of contact for internal and external auditors and for implementing internal controls to ensure fiduciary integrity and compliance.

Budget: Oversee the annual budget process in coordination with the executive team and department finance staff; advocate departmental priorities with financial stakeholders at local and state levels; and prepare and present financial reports and budget documents as needed.

Contracts: Oversee a fair and transparent contracting process on behalf of the department; troubleshoot contracting and purchasing challenges.

Grants: Overseeing a comprehensive state and federal grant management strategy for the Department to ensure program sustainability; compliance with state and federal requirements, reconcile revenue, develop and direct requests for additional funding, ensure monthly claim reflects actual expenses, continually conduct overview of contract management to ensure adherence to local, state and federal policies and procedures. Make recommendations and operational changes that will improve grant management.

Human Resources: Serve as an HR Business Partner and play a key role in assessing business performance to develop HR solutions that enable business strategies, foster leadership success, and drive the employee and customer experience; Advise and consult with other managers regarding work rules and policies and procedures and make or recommend decisions regarding policy, operations, and administrative procedures; Oversee fair and transparent processes in all areas of human resources, including leave management, reasonable accommodations, telework, examination development and administration, recruitment, succession planning, labor and employee relations, payroll and operations. Oversee the management and coordination of the development and review of personnel policies and procedures. In coordination with the Departmental Personnel Officer, interpret and ensure compliance with DHR, City Charter, Collective Bargaining Agreements, ADA compliance and other employment laws and regulations. Oversee the development and implementation of training to managers on employee/labor issues and trends and advise managers and supervisors on best practices on a wide range of employee and labor relations issues.

Planning and Policy: Review, monitor, and ensure that financial and administrative teams are maximizing managerial efficiency to fulfill the mission of the department; review and analyze existing policies and procedures and identify any necessary improvements to ensure compliance with local, state and federal rules, transparency, efficiency and accountability as it relates to administration and finance, payroll and personnel, technology, and records management; work with executive team to update the departments strategic plan and provide a vision for improvements to the departments administrative and financial functions.

Department Representation: Represent the department on fiscal, budget and selected administrative matters to the Mayors Office, Board of Supervisors, the California Department of Child Support Services (DCSS), Department of Human Resources, Controllers Office and other relevant agencies. Prepare reports and responses for agencies, commissions, the Board of Supervisors, Mayors Office, City Departments, the California Department of Child Support Services, attorneys and others.

General Supervision: Supervise the accounting and human resources teams within the Department and conduct mid-year and annual performance reviews.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification, which can be found on DHRs website.

Education: Possession of a baccalaureate degree from an accredited college or university, preferably with major coursework in accounting, public or business administration, or a closely related field; AND

Experience: Five (5) years of verifiable professional experience in administration, including Human Resources, Grant, Finance, Budget, Accounting, and/or Contract management.

Education Substitution: Additional qualifying full-time work experience (2000 hours equal one year) as described above may substitute up to two (2) years of the required education. One (1) year of work experience equals to 30 semester units or 45 quarter units.

Required Special Condition: One Special Condition has been attached to this position. In addition to holding Permanent Civil Service status, and having passed probation, applicants must also meet the following Special Condition at the time of appointment:

• Federal Tax Information (FTI) background clearance

Desirable Qualifications:

• Detail orientation along with great accuracy and speed
• Ability to multi-task
• Flexibility to adjust to sudden or unexpected changes
• Two (2) years of supervisory experience in business administration or closely related field

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Verification of Education and Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

Note: Falsifying ones education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedure: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Qualifying)

Candidates will be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicants experience in relation to the minimum qualifications for this position.

Supplemental Questionnaire: (Weight: 100%)

Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire via email to the address listed on the candidates online application. Qualified candidates will be required to respond to the SQ in the time frame indicated and must submit the completed questionnaire as directed in order to have it evaluated. Responses cannot be changed once submitted. The Supplemental Questionnaire is designed to measure the knowledge, skills and abilities required for this position. All candidates responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and/or training must be included in the responses in order to be reviewed in the rating process. Candidates will be evaluated based on their SQ responses to questions related to: Knowledge of: management & administrative techniques applicable to operations in business administration, including human resources, grants & finances; federal, state, & local laws, as well as codes, regulations & mandates pertinent to business administration; principles of supervision, training, performance management & employee development. Skill and ability to: communicate effectively both orally & in writing; prepare detailed reports, procedures, & correspondence; demonstrate leadership; plan, direct, organize & coordinate operational activities; assign & review the work of subordinates; train, guide & evaluate the development of subordinates; establish & maintain effective relationships; help to create an inclusive culture which invites and accepts all; to interpret, apply & explain complex laws & regulations; identify, research & analyze problems accurately; develop recommendations & take appropriate action to resolve problems

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the eligible list. Candidates will be placed on the eligible list in rank order according to their final score.

NOTE: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination

• Full-time
• Job Code and Title: 0932-Manager IV
• Fill Type: Permanent Exempt

About the Office of Contract Administration (OCA)
The City and County of San Francisco spends over $2B on procurement annually (including professional services, construction, grants, commodities, and general services). Its primary procurement department, theOffice of Contract Administration (OCA) , also known as the Purchasing Division, is responsible for procuring the commodities and services that are essential to providing governmental services for the citizens of San Francisco, through 2000+ one-time purchases annually, as well as administration of over 600 fleet, general services, general commodities, equipment lease, repair, and maintenance, and technology contracts for Citywide use. The department additionally provides Citywide oversight and administration of all City purchases subject to San Francisco Administrative Code Chapter 21, ensuring City departments abide by public contracting rules and regulations. Additionally, the department is responsible for: 1) establishing citywide Rules & Regulations for Chapter 21 and Chapter 21G (grant) procurement, 2) implementing procurement systems and business processes for all City departments, 3) supporting citywide emergency operations, 4) reviewing and approving all City department professional services contracts, 5) providing citywide procurement expertise and guidance to departments and policymakers, 6) developing and maintaining citywide guidance materials and templates on purchasing requirements, 7) developing and hosting trainings for City departments to build understanding of City procurement rules, and 8) partnering with various departments and policy makers on contract reform efforts to ensure citywide improvement of contracting.

The Deputy Director is one of two deputy directors within the division. Under general direction from the Director and the City Administrator, the Deputy Director oversees a portion of the operational functions and activities of the division. Specifically, they will each manage four procurement and purchasing teams, each consisting of a procurement manager and an average of three to four team members. In this role, the Deputy Director will:

• Exercise considerable independence, discretion, and judgment in managing the day-to-day operations of OCA including overseeing the Citys contracting processes, ensuring compliance with legal requirements and ordinances, providing strategic decision-making, and providing timely customer service.
• Play a significant role in monitoring and evaluating the effectiveness and efficiency of OCAs service delivery systems, organizational structure, staffing levels, and other internal operations.
• Serve as a trusted partner in the Citywide procurement reform efforts, analyzing City procurement processes, identifying and recommending alternative approaches or improvements to the Citys procurement processes, and assisting in the corresponding implementation and creation of revised policies, procedures, and business processing in support of the recommended changes
• Directly supervise and provide day-to-day procurement support and oversight for several OCA procurement teams, including Procurement Managers (direct reports), Purchasers, and Contract Analyst staff, administering one-time purchases as well as approximately 250 as-needed contracts.
• Plan and prioritize the work of the division and client agencies, and develop purchasing strategies and project management methodologies to ensure the timely availability of critical goods and services for City departments.
• Develop, implement, and maintain purchasing procedures, administrative/monitoring practices and controls to achieve efficient, cost-effective, transparent, and ethical public procurements, minimizing risk and financial loss to the City.
• Manage relationships with City departments, managers, vendors, and/or contractors to understand needs and requirements of proposed purchases and/or services and to resolve difficult and complex issues; meet, confer, and negotiate with executive-level City managers and legislative leaders.
• Work closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
• Collaborate with the Director and co-Deputy Director(s) to establish periodic business review meetings regarding industry trends, City department purchasing trends, and OCA performance, entailing the collection, review and analysis of citywide procurement data and the preparation of monthly, quarterly and annual reports.
• Assist in the development and implementation of OCAs annual and long-term goals, objectives, and priorities, and assist in the determination of resource allocation, levels of service, hiring, and budgeting.
• Train OCA staff and help to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers.
• With Director, co-Deputy Director(s), and Deputy City Administrator, support the Citys multi-year procurement reform initiative, which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks, identify solutions and recommendations for improvements to policies, processes, and systems, and assist in the development of and/or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments.
• May participate as lead or committee member on: Local Business Enterprise Advisory Council (LBEAC); Controllers Office Financial & Procurement System Executive Steering Committee; Department of Environment Sustainable Purchasing Committee; City Emergency Planning Working Group(s); Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Administrators Office Racial Equity Steering Committee; SF Emerging Technologies Advisory Board, and other City advisory bodies
• Act for the Director and/or cover for other Deputy Directors in their absence.
• Perform related duties as assigned.

We are looking for someone who:

• Has extensive experience in regulations and compliance
• Has strong interpersonal skills in order to lead and support staff and provide excellent customer service.
• Hasexperience with stakeholder engagement and achieving consensus.
• Is a strategic and data-driven decision maker.
• Is creative and has proven problem-solving skills.
• Is experienced with complex federal, state or local procurements and public procurement regulations.
• Has experience developing agency programs, policies, and procedures.
• Is flexible and adaptable.
• Has experience with anenterprise-level online financial and/or procurement system such as PeopleSoft.

Nature of Work:
Incumbent must be willing to work a 40-hour per week schedule. This is not a remote position.

Minimum Qualifications

Baccalaureate degree from an accredited college or university; AND

Five (5) years of full-time professional experience in implementing agency programs, policies and procedures, (3) years of which must be supervising professional staff engaged in the aforementioned work.

SUBSTITUTION: Additional qualifying work experience may be substituted for the required education on a year for year basis (30 semester/45 quarter units equals one year)up to two years; OR

Possession of a Master's degree from an accredited college or university in Public or Business Administration, Management, or a related field may be substituted for one (1) year of the required experience.

Additional information
Amended to reflect updated announcement closing date

Compensation: $67,336 to 213,512 annually

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close on Friday, August 1, 2025 at 11:59PM.
• Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.
• For questions or inquiries, please contact: Connie Poon, Senior Human Resources Analyst at (emailprotected)
• Your application MUST include a resume . To upload these item, please attach using theadditional attachments function.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employers official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employees class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax pap

Deputy Director of Purchasing- Office of Contract Administration (0932)

• Full-time
• Job Code and Title : 0932-Manager IV
• Fill Type : Permanent Exempt

About the Office of Contract Administration (OCA)

The City and County of San Francisco spends over $2B on procurement annually (including professional services, construction, grants, commodities, and general services). Its primary procurement department, theOffice of Contract Administration (OCA) , also known as the Purchasing Division, is responsible for procuring the commodities and services that are essential to providing governmental services for the citizens of San Francisco, through 2000+ one-time purchases annually, as well as administration of over 600 fleet, general services, general commodities, equipment lease, repair, and maintenance, and technology contracts for Citywide use. The department additionally provides Citywide oversight and administration of all City purchases subject to San Francisco Administrative Code Chapter 21, ensuring City departments abide by public contracting rules and regulations. Additionally, the department is responsible for : 1) establishing citywide Rules & Regulations for Chapter 21 and Chapter 21G (grant) procurement, 2) implementing procurement systems and business processes for all City departments, 3) supporting citywide emergency operations, 4) reviewing and approving all City department professional services contracts, 5) providing citywide procurement expertise and guidance to departments and policymakers, 6) developing and maintaining citywide guidance materials and templates on purchasing requirements, 7) developing and hosting trainings for City departments to build understanding of City procurement rules, and 8) partnering with various departments and policy makers on contract reform efforts to ensure citywide improvement of contracting.

The Deputy Director is one of two deputy directors within the division. Under general direction from the Director and the City Administrator, the Deputy Director oversees a portion of the operational functions and activities of the division. Specifically, they will each manage four procurement and purchasing teams, each consisting of a procurement manager and an average of three to four team members. In this role, the Deputy Director will :

• Exercise considerable independence, discretion, and judgment in managing the day-to-day operations of OCA including overseeing the City's contracting processes, ensuring compliance with legal requirements and ordinances, providing strategic decision-making, and providing timely customer service.
• Play a significant role in monitoring and evaluating the effectiveness and efficiency of OCA's service delivery systems, organizational structure, staffing levels, and other internal operations.
• Serve as a trusted partner in the Citywide procurement reform efforts, analyzing City procurement processes, identifying and recommending alternative approaches or improvements to the City's procurement processes, and assisting in the corresponding implementation and creation of revised policies, procedures, and business processing in support of the recommended changes
• Directly supervise and provide day-to-day procurement support and oversight for several OCA procurement teams, including Procurement Managers (direct reports), Purchasers, and Contract Analyst staff, administering one-time purchases as well as approximately 250 as-needed contracts.
• Plan and prioritize the work of the division and client agencies, and develop purchasing strategies and project management methodologies to ensure the timely availability of critical goods and services for City departments.
• Develop, implement, and maintain purchasing procedures, administrative / monitoring practices and controls to achieve efficient, cost-effective, transparent, and ethical public procurements, minimizing risk and financial loss to the City.
• Manage relationships with City departments, managers, vendors, and / or contractors to understand needs and requirements of proposed purchases and / or services and to resolve difficult and complex issues; meet, confer, and negotiate with executive-level City managers and legislative leaders.
• Work closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
• Collaborate with the Director and co-Deputy Director(s) to establish periodic business review meetings regarding industry trends, City department purchasing trends, and OCA performance, entailing the collection, review and analysis of citywide procurement data and the preparation of monthly, quarterly and annual reports.
• Assist in the development and implementation of OCA's annual and long-term goals, objectives, and priorities, and assist in the determination of resource allocation, levels of service, hiring, and budgeting.
• Train OCA staff and help to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers.
• With Director, co-Deputy Director(s), and Deputy City Administrator, support the City's multi-year procurement reform initiative, which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks, identify solutions and recommendations for improvements to policies, processes, and systems, and assist in the development of and / or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments.
• May participate as lead or committee member on : Local Business Enterprise Advisory Council (LBEAC); Controller's Office Financial & Procurement System Executive Steering Committee; Department of Environment Sustainable Purchasing Committee; City Emergency Planning Working Group(s); Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Administrator's Office Racial Equity Steering Committee; SF Emerging Technologies Advisory Board, and other City advisory bodies
• Act for the Director and / or cover for other Deputy Directors in their absence.
• Perform related duties as assigned.

We are looking for someone who :

• Has extensive experience in regulations and compliance
• Has strong interpersonal skills in order to lead and support staff and provide excellent customer service.
• Hasexperience with stakeholder engagement and achieving consensus.
• Is a strategic and data-driven decision maker.
• Is creative and has proven problem-solving skills.
• Is experienced with complex federal, state or local procurements and public procurement regulations.
• Has experience developing agency programs, policies, and procedures.
• Is flexible and adaptable.
• Has experience with anenterprise-level online financial and / or procurement system such as PeopleSoft.

Nature of Work :

Incumbent must be willing to work a 40-hour per week schedule. This is not a remote position.

Minimum Qualifications

Baccalaureate degree from an accredited college or university; AND

Five (5) years of full-time professional experience in implementing agency programs, policies and procedures, (3) years of which must be supervising professional staff engaged in the aforementioned work.

SUBSTITUTION : Additional qualifying work experience may be substituted for the required education on a year for year basis (30 semester / 45 quarter units equals one year)up to two years; OR

Possession of a Master's degree from an accredited college or university in Public or Business Administration, Management, or a related field may be substituted for one (1) year of the required experience.

Additional information

Compensation : $67,336 to 213,512 annually

• Interested candidates are encouraged to apply as soon as possible, as this job announcement will close at any time, but not earlier than Friday, July 18, 2025 at 11 : 59PM.
• Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents / applications will not be accepted.
• For questions or inquiries, please contact : Connie Poon, Senior Human Resources Analyst at (emailprotected)

Your application MUST include a resume

• To upload these item, please attach using theadditional attachments function.

Verification : Applicants may be required to submit verification of qualifying education and experience at any point in the application and / or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer's official letterhead, specifying name of employee, dates of employment, types of employment (part-time / full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education ver

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Company Description

About the Office of Contract Administration (OCA)

The City and County of San Francisco spends over $2B on procurement annually (including professional services, construction, grants, commodities, and general services). Its primary procurement department, the Office of Contract Administration (OCA), also known as the Purchasing Division, is responsible for procuring the commodities and services that are essential to providing governmental services for the citizens of San Francisco, through 2000+ one-time purchases annually, as well as administration of over 600 fleet, general services, general commodities, equipment lease, repair, and maintenance, and technology contracts for Citywide use. The department additionally provides Citywide oversight and administration of all City purchases subject to San Francisco Administrative Code Chapter 21, ensuring City departments abide by public contracting rules and regulations. Additionally, the department is responsible for: 1) establishing citywide Rules & Regulations for Chapter 21 and Chapter 21G (grant) procurement, 2) implementing procurement systems and business processes for all City departments, 3) supporting citywide emergency operations, 4) reviewing and approving all City department professional services contracts, 5) providing citywide procurement expertise and guidance to departments and policymakers, 6) developing and maintaining citywide guidance materials and templates on purchasing requirements, 7) developing and hosting trainings for City departments to build understanding of City procurement rules, and 8) partnering with various departments and policy makers on contract reform efforts to ensure citywide improvement of contracting.

Company Description

About the Office of Contract Administration (OCA)

The City and County of San Francisco spends over $2B on procurement annually (including professional services, construction, grants, commodities, and general services). Its primary procurement department, the Office of Contract Administration (OCA), also known as the Purchasing Division, is responsible for procuring the commodities and services that are essential to providing governmental services for the citizens of San Francisco, through 2000+ one-time purchases annually, as well as administration of over 600 fleet, general services, general commodities, equipment lease, repair, and maintenance, and technology contracts for Citywide use. The department additionally provides Citywide oversight and administration of all City purchases subject to San Francisco Administrative Code Chapter 21, ensuring City departments abide by public contracting rules and regulations. Additionally, the department is responsible for: 1) establishing citywide Rules & Regulations for Chapter 21 and Chapter 21G (grant) procurement, 2) implementing procurement systems and business processes for all City departments, 3) supporting citywide emergency operations, 4) reviewing and approving all City department professional services contracts, 5) providing citywide procurement expertise and guidance to departments and policymakers, 6) developing and maintaining citywide guidance materials and templates on purchasing requirements, 7) developing and hosting trainings for City departments to build understanding of City procurement rules, and 8) partnering with various departments and policy makers on contract reform efforts to ensure citywide improvement of contracting.

Job Description

The Deputy Director is one of two deputy directors within the division. Under general direction from the Director and the City Administrator, the Deputy Director oversees a portion of the operational functions and activities of the division. Specifically, they will each manage four procurement and purchasing teams, each consisting of a procurement manager and an average of three to four team members. In this role, the Deputy Director will:

• Exercise considerable independence, discretion, and judgment in managing the day-to-day operations of OCA including overseeing the Citys contracting processes, ensuring compliance with legal requirements and ordinances, providing strategic decision-making, and providing timely customer service.
• Play a significant role in monitoring and evaluating the effectiveness and efficiency of OCAs service delivery systems, organizational structure, staffing levels, and other internal operations.
• Serve as a trusted partner in the Citywide procurement reform efforts, analyzing City procurement processes, identifying and recommending alternative approaches or improvements to the Citys procurement processes, and assisting in the corresponding implementation and creation of revised policies, procedures, and business processing in support of the recommended changes
  
  

• Directly supervise and provide day-to-day procurement support and oversight for several OCA procurement teams, including Procurement Managers (direct reports), Purchasers, and Contract Analyst staff, administering one-time purchases as well as approximately 250 as-needed contracts.
• Plan and prioritize the work of the division and client agencies, and develop purchasing strategies and project management methodologies to ensure the timely availability of critical goods and services for City departments.
• Develop, implement, and maintain purchasing procedures, administrative/monitoring practices and controls to achieve efficient, cost-effective, transparent, and ethical public procurements, minimizing risk and financial loss to the City.
• Manage relationships with City departments, managers, vendors, and/or contractors to understand needs and requirements of proposed purchases and/or services and to resolve difficult and complex issues; meet, confer, and negotiate with executive-level City managers and legislative leaders.
• Work closely with the City Attorney General Counsel's staff on complex negotiations, actions required to resolve protests, and the interpretation and implementation of legal aspects of procurement.
• Collaborate with the Director and co-Deputy Director(s) to establish periodic business review meetings regarding industry trends, City department purchasing trends, and OCA performance, entailing the collection, review and analysis of citywide procurement data and the preparation of monthly, quarterly and annual reports.
• Assist in the development and implementation of OCAs annual and long-term goals, objectives, and priorities, and assist in the determination of resource allocation, levels of service, hiring, and budgeting.
• Train OCA staff and help to establish ongoing training mechanisms for OCA staff and City departments to ensure compliance with City regulations and provide fair and open competition for all suppliers.
• With Director, co-Deputy Director(s), and Deputy City Administrator, support the Citys multi-year procurement reform initiative, which will include active engagement and collaboration with internal and external stakeholders to ascertain procurement challenges and bottlenecks, identify solutions and recommendations for improvements to policies, processes, and systems, and assist in the development of and/or revision of citywide procurement rules and regulations to streamline procurement processes for all City departments.
• May participate as lead or committee member on: Local Business Enterprise Advisory Council (LBEAC); Controllers Office Financial & Procurement System Executive Steering Committee; Department of Environment Sustainable Purchasing Committee; City Emergency Planning Working Group(s); Committee on Information Technology (COIT) Budget and Performance Sub-committee; COIT Privacy and Surveillance Advisory Board; City Administrators Office Racial Equity Steering Committee; SF Emerging Technologies Advisory Board, and other City advisory bodies
• Act for the Director and/or cover for other Deputy Directors in their absence.
• Perform related duties as assigned.
  
  

• Has extensive experience in regulations and compliance
• Has superior project management skills in a deadline-driven environment.
• Has strong interpersonal skills in order to lead and support staff and provide excellent customer service.
• Has experience with stakeholder engagement and achieving consensus.
• Is a strategic and data-driven decision maker.
• Is creative and has proven problem-solving skills.
• Is experienced with complex federal, state or local procurements and public procurement regulations.
• Has experience developing agency programs, policies, and procedures.
• Is flexible and adaptable.
• Has experience with an enterprise-level online financial and/or procurement system such as PeopleSoft.