21 Administrative Support jobs in Marlborough
Senior Administrative Support Specialist

Posted today
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As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. **This position primarily emphasizes administrative duties over traditional HR responsibilities.** Your main focus will be to support operations in processing documentation and facilitating day-to-day administrative tasks crucial to the efficient functioning of the team.
Why Work with us?
Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.
**Responsibilities may include:**
+ **Documentation Management:** Maintain accurate and organized personnel records, ensuring compliance with Air Force and DoD regulations.
+ **Data Entry:** Enter updates, and other pertinent data into HR systems with precision and attention to detail.
+ **File Maintenance:** Organize, categorize, and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
+ **Administrative Support:** Provide general clerical support such as answering phones, responding to emails, and scheduling appointments.
+ **Collaboration:** Work closely with other team members to ensure smooth workflow and effective support to all personnel.
+ Will perform other duties as assigned.
**Requirements:**
+ Must be a U.S. citizen
+ Must hold a current secret clearance.
**The ideal candidate will also have:**
+ **Experience:** Experience in administrative support roles, preferably within a military or government setting.
+ **Knowledge:** Familiarity with HR processes and procedures is desirable but not mandatory. Strong clerical and administrative skills are paramount.
+ **Attention to Detail:** Ability to maintain accuracy and attention to detail while handling large volumes of paperwork and data.
+ **Organization:** Excellent organizational skills with the ability to prioritize tasks effectively to meet deadlines.
+ **Communication:** Strong verbal and written communication skills, with the ability to interact professionally with personnel at all levels.
+ **Team Player:** Proven ability to work collaboratively in a team environment, supporting colleagues and contributing to team success.
+ **Self-Starter:** Demonstrated ability to take initiative, work independently, and solve problems proactively.
All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.
The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Office Administration Part-time Assistant
Posted 7 days ago
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Job Description
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Office Administration Assistant Work from Home
Posted 7 days ago
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Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentAccounts Payable - Administrative Assistant Office Support
Posted today
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Job Summary:
To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.
Organizational Relationship or Line of Authority:
Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations
Work Year:
12 months
Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.
Bargaining Unit:
Marlborough School Administrative Office Support
Statement of Duties:
Accounts Payable Duties
- Enter invoices and purchase orders into the computer and maintain accounts payable records.
- Maintain vendor code list and code all purchase orders.
- Responsible for bi-monthly running of warrants, checks, and special
- Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
- Maintain requisition file.
- Maintain accounting copy purchase orders or related electronic
- Send all vendor purchase orders and maintain vendor
- Check all requisitions for completeness.
- Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
- Maintain budget account codes.
- Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
- Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
- Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.
- High School Diploma
- 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
- Knowledge of Aspen, as it relates to student information is a
- Must be able to work well with the public, staff and students with a variety of backgrounds.
- Ability to maintain
- Good customer service skills in dealing with the public and staff effectively.
- Must be able perform work quickly, efficiently and accurately.
- Good abilities with office practices, procedures and office
- Good basic skills in oral and written
- Must be a strong team player, able to collaborate well with
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
An Equal Opportunity Employer
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.
Administrative Assistant
Posted 7 days ago
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Job Description
We are excited about your interest in joining our fast-growing family for the Administrative Assistant position at our Silverleaf site.
Location: Silver Leaf Terrace 30 Terrace Drive Leominster, MA 01453
Schedule: Full Time
Pay: $21 per hour + Quarterly Incentives
Top-Notch Work Perks:
- Health and Wellness Benefits begin immediately
- Medical, Vision, and Dental Insurance
- Paid Time Off (Vacation, Sick and Personal)
- Paid Holidays & Paid Volunteer Day
- Summer Early Release
- 401k with a 4% company match
- Recovery Ready Workplace (committed to supporting employees impacted by S.U.D)
Requirements:
- Ability to communicate with and develop positive trusting relationships with residents.
- Bilingual in Spanish preferred
- Computer skills: familiarity with Microsoft Office, Zoom and able and willing to learn additional skills
- Ability to produce outreach materials and provide outreach services to residents.
- Ability to recruit and coordinate the Financial Self Sufficiency Program with residents who are working on career development and life goals.
- Ability to work with Resident Leaders and staff to plan and coordinate a range of adult resident activities and programs.
- Strong communication and organizational skills.
- Outgoing, flexible, resourceful, creative, energetic and emphatic.
- Ability to work well with a team, as well as to work independently.
- Commitment to embracing Housing Management Resources’ values: I REACH: Integrity, Respect, Enthusiasm, Accountability, Commitment and Harmony
- Bachelor’s Degree and 2-years of related experience is preferred. Other education, with 3+ years of related experience may be accepted.
The person in this role will:
- Recruit, coordinate and generally oversee the Financial Self Sufficiency program, working with residents to set and meet goals for their education and career advancement, while saving their rent increases in escrow for their future use.
- Plan and facilitate adult programs to promote goals of literacy & educational success, health, career development, financial self-sufficiency and resident leadership development.
- Interface with the parents of the youth participants and other residents as needed to complete assigned role.
- Prepare outreach materials (program flyers, etc) and lead/oversee outreach to residents.
- Collaborate with other Resident Services staff, Property Management and Maintenance staff in tasks including housekeeping support to enhance tenant stability, tenancy preservation and other mutual goals.
- Meet with residents and make referrals to community services to support resident success.
- Collaborate with community partners who are connected to the programs and activities.
- Collect all data necessary as related to the programs. (FSS tracking, referrals, program attendance, participation, observation assessments, etc)
- Other duties as needed.
Ready to join the team? Together, we are committed to providing high-quality, community-focused, affordable housing. However, our success is not possible without YOU! If you are excited about the challenge of this position and welcome the opportunity to learn and grow, we want to hear from you! Please click "apply" today!
We are committed to ensuring diversity in our workforce and candidates from diverse backgrounds are strongly encouraged to apply. We are an equal opportunity employer.
Learn more at Like us on Facebook
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Legal Administrative Assistant
Posted 10 days ago
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Job Description
Our busy legal firm is looking for a legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating with excellence for clients. You’ll assist with the preparation of legal documents and handle all office correspondence, including answering phone calls and emails, arranging meetings, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. You must be able to multitask, think on your feet, take initiative, and be extremely organized. Responsibilities: • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly • Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested • Conduct legal research, when necessary, with guidance from attorneys and paralegals Client-Focused Tasks Interact with clients and build relationships with them by phone, email, and face-to-face in person • Providing better communication with clients • Strengthening the relationship between the client and the firm Schedule client calls and meetings • Assuring that the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner Interact with the courts and administrative agencies regarding hearings, motions, and other appearances • Becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues Attorney Focused Tasks Prepare and ensure the execution of engagement agreements as directed by the owner • Combining the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement • Ensuring that the client receives the engagement agreement and that they execute it and return it to the firm Keep attorneys' calendars and send reminders • Assuring that the attorneys’ calendars are accurately maintained and organized • Assuring that the attorneys’ workdays are organized in a logical and efficient manner Manage the Attorneys' mail • Retrieve, date stamp, and open mail for assigned attorneys • Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic) Prepare and send legal correspondence as directed by attorneys • Put documents keyboarded initially by attorneys into final form, ready for delivery to courts, clients, co-counsel, and opposing counsel Draft non-legal correspondence • Communication with the firm’s bankers, suppliers, Landlords, and others Organize the attorneys’ files • Assure that the attorney has all of the relevant materials ready for in-office meetings, court, or other off-site meetings Administrative Tasks • Enter Attorneys’ time and billing data • Prepare and send bills to clients • Set up and manage new client and firm files • Make copies/scans of documents • Assist with Policies and Procedures Qualifications: • Organizational skills and communication skills are necessary for this position • Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary • High school diploma or equivalent is required; associate’s degree is a plus • Candidates must have worked with legal software, case management, and docketing programs • Candidates should be able to type at least 50 words per minute • Comfortable working with all Microsoft Office products • Must be comfortable with technology, CRM, and work within deadlines Compensation: $25 - $30 hourly
• Client-Focused TasksInteract with clients and build relationships with them by phone, email, and face-to-face in person • Providing better communication with clients • Strengthening the relationship between the client and the firmSchedule client calls and meetings • Assuring that the attorneys’ calendars are accurately maintained and organized in a logical and efficient mannerInteract with the courts and administrative agencies regarding hearings, motions, and other appearances • Becoming the courts’ primary point of contact with the firm for all administrative and scheduling issuesAttorney Focused TasksPrepare and ensure the execution of engagement agreements as directed by the owner • Combining the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement • Ensuring that the client receives the engagement agreement and that they execute it and return it to the firmKeep attorneys' calendars and send reminders • Assuring that the attorneys’ calendars are accurately maintained and organized • Assuring that the attorneys’ workdays are organized in a logical and efficient mannerManage the Attorneys' mail • Retrieve, date stamp, and open mail for assigned attorneys • Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic)Prepare and send legal correspondence as directed by attorneys • Put documents keyboarded initially by attorneys into final form, ready for delivery to courts, clients, co-counsel, and opposing counselDraft non-legal correspondence • Communication with the firm’s bankers, suppliers, Landlords, and othersOrganize the attorneys’ files • Assure that the attorney has all of the relevant materials ready for in-office meetings, court, or other off-site meetingsAdministrative Tasks • Enter Attorneys’ time and billing data • Prepare and send bills to clients • Set up and manage new client and firm files • Make copies/scans of documents • Assist with Policies and Procedures
Administrative Assistant/Legal
Posted 17 days ago
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Job Description
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Small, but busy, Acton law firm is seeking a full-time Receptionist/Administrative Assistant to join our team. This practice specializes in Elder Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work.
Job Summary
This position provides administrative support to all aspects of the law firm's operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.
Responsibilities
- Primary responsibilities include answering and directing phone calls
- Managing incoming and outgoing mail, documents and communications
- Making and confirming appointments
- Serve as liaison between staff and clients
- Drafting and proofreading letters and other documents
- Copying, scanning, filing, and electronic file maintenance
- Provide administrative support to the law firm's staff
- Keep the law firm's information up-to-date in Clio case management software
- Create, edit, and run reports as needed
- Enter updates to and respond to inquiries from potential clients as needed
- Prepare materials, computer equipment, and set up for meetings
- Maintaining supplies and other administrative duties as required
- Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
- Ability to work with diverse cultures, professionals, and personalities
- Proficient in Microsoft Office Suite, including Excel, Word, and Outlook; Clio or other case management software
- Experience setting up meetings in Zoom or a similar online platform
- Experience working in a setting that requires client confidentiality and discretion.
- Law office experience preferred
Hours: 8:30 am - 5:00 pm Monday through Friday
No recruiters or telephone calls, please.
Experience: Receptionist: 1 year (Required)
Education: High school or equivalent (Required)
Location: Acton, MA 01720 (Required)
Compensation: $18.00 - $22.00 per hour
The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non-profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.
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Clinic Administrative Assistant

Posted today
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Job Description
_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:
+ Answering telephone & routing calls to the appropriate person
+ Professionally greet all patients and guests.
+ Maintain a professional environment at all times. Monitors the reception and waiting areas.
+ Distributing incoming mail.
+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.
+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes
**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Monthly insurance card scanning
**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Maintaining inventory of the necessary office supplies
+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
+ Assemble,fileandmaintainpatientmedicalrecords
+ Printpatientscheduleandpullpatientchartsdaily.
+ Arrangeforpackagepickupanddelivery.
+ Assists with month-end reporting requirements.
+ Participate in collaboration sessions such as center/team huddles and staff meetings.
+ Attend education and training sessions as appropriate and apply key learnings.
**SKILLS:**
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications
+ Ability to adapt to supporting software applications.
+ Professional attitude and appearance
+ Solid written and verbal communication skills
+ Ability to be resourceful and proactive when issues arise
+ Strong organizational skills
+ Multitasking and time-management skills, with the ability to prioritize tasks
+ Customer service attitude
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
**SUPERVISION:**
+ None
**EDUCATION** :
+ HighSchoolDiploma or GED required
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 6 months relevant experience without a degree.
+ 1-2 years related experience preferred.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasanttelephonemanner.
**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**
Clinic Administrative Assistant
Posted 16 days ago
Job Viewed
Job Description
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS :
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
SUPERVISION:
- None
EDUCATION :
- High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS :
- Minimum 6 months relevant experience without a degree.
- 1-2 years related experience preferred.
- Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
- Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veterans