48 Administrative Support jobs in North Miami
Office Administration Part-time Assistant
33301 Fort Lauderdale, Florida
Top Level Promotions
Posted 5 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
0
Office Administration Assistant Work from Home
33019 Hollywood, Florida
Top Level Promotions
Posted 5 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
1
Office Administration Assistant - Work from Home
33002 Hialeah, Florida
Top Level Promotions
Posted 21 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
2
Office Administration - Work from Home Assistant
33028 Pembroke Pines, Florida
Top Level Promotions
Posted 5 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
3
Office Administration - Work from Home Assistant
33301 Fort Lauderdale, Florida
Top Level Promotions
Posted 5 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
4
Administrative Assistant
33388 Plantation, Florida
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team for a contract to permanent opportunity in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 client's insurance sector.
Responsibilities:
- Respond promptly to inbound calls, providing attentive and helpful customer service.
- Manage client scheduling and appointments to ensure efficient time management.
- Perform accurate data entry tasks, maintaining up-to-date and organized records.
- Assist with email correspondence, handling inquiries and follow-ups effectively.
- Support client management efforts by addressing client needs and maintaining strong relationships.
- Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.
- Schedule and coordinate meetings and appointments as needed.
- Handle both inbound and outbound calls to manage client communications efficiently.
- Collaborate with the team to ensure smooth day-to-day operations.
Requirements - Proven experience in answering inbound calls and providing exceptional customer service.
- Proficiency in data entry and maintaining accurate records.
- Strong communication skills, including email correspondence and phone etiquette.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to manage schedules and appointments effectively.
- Experience with client management and maintaining strong relationships.
- Excellent organizational skills and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an organized and detail-oriented Administrative Assistant to join our team for a contract to permanent opportunity in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 client's insurance sector.
Responsibilities:
- Respond promptly to inbound calls, providing attentive and helpful customer service.
- Manage client scheduling and appointments to ensure efficient time management.
- Perform accurate data entry tasks, maintaining up-to-date and organized records.
- Assist with email correspondence, handling inquiries and follow-ups effectively.
- Support client management efforts by addressing client needs and maintaining strong relationships.
- Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.
- Schedule and coordinate meetings and appointments as needed.
- Handle both inbound and outbound calls to manage client communications efficiently.
- Collaborate with the team to ensure smooth day-to-day operations.
Requirements - Proven experience in answering inbound calls and providing exceptional customer service.
- Proficiency in data entry and maintaining accurate records.
- Strong communication skills, including email correspondence and phone etiquette.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to manage schedules and appointments effectively.
- Experience with client management and maintaining strong relationships.
- Excellent organizational skills and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Description of Position
Robert Half is looking for a motivated and detail-driven Administrative Assistant to support one of our fast-growing client offices in Miami. This contract-to-hire role is ideal for someone who thrives in a structured setting, enjoys multitasking, and is passionate about keeping operations running smoothly.
If you're fluent in Spanish and English, take pride in being organized, and want to grow your career in a supportive and professional environment, this could be the perfect opportunity for you.
?What You'll Do Each Day
+ Provide day-to-day administrative support across teams
+ Answer and route incoming calls with professionalism using a multi-line phone system
+ Welcome guests and clients, ensuring a friendly and professional first impression
+ Schedule meetings, manage calendars, and coordinate appointments
+ Organize and maintain both digital and physical filing systems
+ Manage office mail, shipments, and courier arrangements
+ Track and replenish office supplies and vendor orders as needed
+ Assist with report generation, data entry, and other clerical tasks
+ Support leadership and departments with special projects and general assistance
Requirements
What We're Looking For
+ Fluent in Spanish and English to communicate effectively with clients and colleagues
+ Previous experience in an administrative or office support role (preferred)
+ Excellent written, verbal, and interpersonal communication skills
+ Strong organizational skills and close attention to detail
+ Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
+ Comfortable with Microsoft Office (Word, Excel, Outlook) and other standard office tools
+ Positive, proactive, and reliable with a strong sense of professionalism
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Description of Position
Robert Half is looking for a motivated and detail-driven Administrative Assistant to support one of our fast-growing client offices in Miami. This contract-to-hire role is ideal for someone who thrives in a structured setting, enjoys multitasking, and is passionate about keeping operations running smoothly.
If you're fluent in Spanish and English, take pride in being organized, and want to grow your career in a supportive and professional environment, this could be the perfect opportunity for you.
?What You'll Do Each Day
+ Provide day-to-day administrative support across teams
+ Answer and route incoming calls with professionalism using a multi-line phone system
+ Welcome guests and clients, ensuring a friendly and professional first impression
+ Schedule meetings, manage calendars, and coordinate appointments
+ Organize and maintain both digital and physical filing systems
+ Manage office mail, shipments, and courier arrangements
+ Track and replenish office supplies and vendor orders as needed
+ Assist with report generation, data entry, and other clerical tasks
+ Support leadership and departments with special projects and general assistance
Requirements
What We're Looking For
+ Fluent in Spanish and English to communicate effectively with clients and colleagues
+ Previous experience in an administrative or office support role (preferred)
+ Excellent written, verbal, and interpersonal communication skills
+ Strong organizational skills and close attention to detail
+ Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
+ Comfortable with Microsoft Office (Word, Excel, Outlook) and other standard office tools
+ Positive, proactive, and reliable with a strong sense of professionalism
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
33126 Flagami, Florida
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who is fluent in both English and Spanish, highly organized, and skilled in QuickBooks and Excel. The role combines administrative support with customer relations, ensuring smooth daily operations and excellent service delivery.
Responsibilities:
- Manage and input invoices, sales orders, and customer documentation using QuickBooks.
- Communicate with customers to confirm orders, follow up on pending sales, and address inquiries with professionalism.
- Provide daily administrative support to the sales team to streamline operations.
- Maintain detailed and organized records of transactions and customer interactions.
- Identify and resolve issues independently using strong critical thinking skills.
- Collaborate across departments to enhance customer satisfaction and operational efficiency.
- Uphold reliability and trustworthiness by consistently meeting deadlines and handling confidential information responsibly.
Please send your resume to and call Jacqueline @
Requirements - Previous experience in administrative support, customer service, or sales support roles.
- Fluency in both English and Spanish, with strong verbal and written communication skills.
- Proficient in QuickBooks and Microsoft Excel.
- Exceptional organizational skills and attention to detail.
- Ability to work independently as well as collaboratively within a team.
- Demonstrated reliability and a high level of trustworthiness.
- Motivated to perform in a dynamic and fast-paced work environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who is fluent in both English and Spanish, highly organized, and skilled in QuickBooks and Excel. The role combines administrative support with customer relations, ensuring smooth daily operations and excellent service delivery.
Responsibilities:
- Manage and input invoices, sales orders, and customer documentation using QuickBooks.
- Communicate with customers to confirm orders, follow up on pending sales, and address inquiries with professionalism.
- Provide daily administrative support to the sales team to streamline operations.
- Maintain detailed and organized records of transactions and customer interactions.
- Identify and resolve issues independently using strong critical thinking skills.
- Collaborate across departments to enhance customer satisfaction and operational efficiency.
- Uphold reliability and trustworthiness by consistently meeting deadlines and handling confidential information responsibly.
Please send your resume to and call Jacqueline @
Requirements - Previous experience in administrative support, customer service, or sales support roles.
- Fluency in both English and Spanish, with strong verbal and written communication skills.
- Proficient in QuickBooks and Microsoft Excel.
- Exceptional organizational skills and attention to detail.
- Ability to work independently as well as collaboratively within a team.
- Demonstrated reliability and a high level of trustworthiness.
- Motivated to perform in a dynamic and fast-paced work environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
33166 Miami Springs, Florida
MasTec Advanced Technologies
Posted 1 day ago
Job Viewed
Job Description
Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
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8
Administrative Assistant
33313 Sunrise, Florida
EMCOR Group
Posted 1 day ago
Job Viewed
Job Description
**Description**
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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