17 Administrative Support jobs in Omaha

Recruiting Coordinator (Administrative Support) - ( 186031 )

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is seeking an experienced HR/Recruiting Coordinator to provide support for our Global Recruiting team. In this role you will be an integral partner enabling our Recruiters to source, attract, interview and select world class talent.

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. Thats why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

As aRecruiting Coordinator you will be working at our global headquarters in Aksarben Village and collaborating with teams around the world! In this role, your sharp eye for detail and ability to create rapport with our Recruiters will immediately contribute to the overall success of our team.

The primary duties of this position include:

• Offer letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS office tools. A strong eye for detail is needed.
• Background checks: This includes initiating background checks through Taleo (ATS) and monitoring completed reports for any areas of concern. Assist candidates with any issues related to completing their profile within our 3rdparty screening service, First Advantage.
• Drug screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.
• Processing hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude.
• Travel coordination: Youll partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses.
• Incoming inquiries: Youll take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues.
• Job postings: You will be on point for posting jobs to various local and national websites. Specific duties include receiving and proofreading postings working with websites to post positions and handling associated billing information.
• Career fair coordination: On occasion, you will coordinate reserving space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs.
• Bonuses: Maintain the database and process employee referral, signing and relocation bonuses with the most extreme degree of accuracy and detail.
• Written and verbal communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions.
• LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDRs opportunities.
• Reporting: Utilizing automated Excel reports, track and verify accuracy of multiple data points.
• HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process.
• Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates.
• Other duties as assigned.

Required Qualifications

• High School diploma or equivalent
• A minimum of 1 years related experience
• Ability to communicate professionally with all levels of employees
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Proficient with MS Office
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Presents numerical data effectively and is able to read and interpret written information
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Clerical background in a Human Resources-type position helpful
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location Industry : HR Schedule Schedule : Full-time Employee Status Employee Status : Regular

BusinessClass : Marketing and Admin

Job Posting

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great thingspossible.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.

#J-18808-Ljbffr

Job Title: Data Entry SpecialistJob Description

We are seeking a meticulous Data Entry Specialist to join our dynamic team. This role involves inputting invoices for labeling purposes for vendors, requiring attention to detail and efficiency in managing data entry tasks.

Responsibilities

• Accurately input invoices for labeling purposes for vendors.

• Ensure all data entry tasks are completed efficiently and accurately.

Essential Skills

• Proficiency in data entry and invoice entry.

• 1-2 years of experience in data entry.

Additional Skills & Qualifications

• Ability to work with open-ended contracts.

Work Environment

The work environment is flexible and adaptable, located in LaVista until mid-July when operations return to the main office. You will be part of a team of 12, fostering a growth mindset with opportunities to move between teams based on performance.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Omaha,NE.

Application Deadline

This position is anticipated to close on Aug 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Data Entry SpecialistJob Description
We are seeking a meticulous Data Entry Specialist to join our dynamic team. This role involves inputting invoices for labeling purposes for vendors, requiring attention to detail and efficiency in managing data entry tasks.
Responsibilities
+ Accurately input invoices for labeling purposes for vendors.
+ Ensure all data entry tasks are completed efficiently and accurately.
Essential Skills
+ Proficiency in data entry and invoice entry.
+ 1-2 years of experience in data entry.
Additional Skills & Qualifications
+ Ability to work with open-ended contracts.
Work Environment
The work environment is flexible and adaptable, located in LaVista until mid-July when operations return to the main office. You will be part of a team of 12, fostering a growth mindset with opportunities to move between teams based on performance.
Pay and Benefits
The pay range for this position is $19.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Omaha,NE.
Application Deadline
This position is anticipated to close on Aug 6, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
This is a remote position. Candidate needs to be in CST zone.
Data Entry Operator
Remote opportunity
Data remediation.
Work Schedule: Monday through Friday 8am - 4:30pm CST
Required Skills: Accurate and efficient data entry and reviewing data experience with Excel and navigating multiple systems.
Ability to work independently is important.
Heavy outlooks use internally - Salesforce experience will be a plus.
Some direct client communications.
Pay and Benefits
The pay range for this position is $17.75 - $18.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 30, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Entry-Level Commissioning Agent - Data Center
Cedar Rapids, IA; Kansas City, MO; Omaha, NE; Tulsa, OK
**Company Description**
We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities, and our people make it possible.
Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.
**Job Description**
Join Olsson and work directly with the world's largest technology companies! As a Commissioning Technician, you will play a crucial role in ensuring that our client's facilities and buildings operate as intended. You will be a key player in testing and verifying all installed electrical equipment on site, including but not limited to power distribution units (PDUs), uninterruptible power supplies (UPS), generators, and switchgear. You will monitor daily commissioning processes, perform pre-functional and functional testing, and troubleshoot any issues that arise. Represent Olsson as you work directly with clients, showcasing your expertise and dedication. Basic electrical knowledge is required, and while previous commissioning experience is preferred, it is not mandatory. Travel is required, but Olsson offers a refreshing approach to work travel, with most trips occurring Monday through Friday. Our top priority is our employees, and we strive to maintain a healthy work-life balance.
**Qualifications**
**You are passionate about:**
+ Working collaboratively with others.
+ Having ownership in the work you do.
+ Using your talents to positively affect communities.
**You bring to the team:**
+ Excellent communication skills
+ Strong desire for continuous learning
+ Strong work ethic
+ Ability to work effectively within a team
+ Proficiency in reading and understanding construction drawings
+ Minimum of an associate's degree in an electrical or mechanical discipline
+ Construction experience strongly preferred
+ Ability to lead projects and take initiative, handling various tasks to best serve clients and their projects
+ Strong problem-solving and troubleshooting skills
#LI-MP1
**Additional Information**
Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.
As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:
+ Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
+ Engage in work that has a positive impact on communities
+ Receive an excellent 401(k) match
+ Participate in a wellness program promoting balanced lifestyles
+ Benefit from a bonus system that rewards performance
+ Have the possibility for flexible work arrangements
**Please note:** The benefits listed above apply to full-time employees. If you're applying for an internship, you can learn more about internship-specific offerings and experiences at Olsson by visiting .
Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.
For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Noticehere ( .
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Lamson Dugan & Murray LLP is seeking a seasoned legal administrative assistant to join our litigation group in our Omaha location.

About the Firm:

Headquartered in Omaha, NE, Lamson Dugan & Murray (LDM) has more than 40 attorneys practicing within the areas of litigation and corporate law. LDM's extensive experience enables the Firm to offer expertise in 25 different practice areas, allowing the Firm to remain committed to quality representation, accessibility, and relentless hard work on behalf of clients. LDM also has a growing location in West Des Moines, IA.

About the Position/Key Responsibilities:

Qualified candidates will have at least three years of legal secretarial experience working in litigation providing support to attorneys.

Essential Functions:

• Organize and maintain documents, files and records
• Prepare and file legal documents such as motions, pleadings and briefs.
• Working knowledge of court filing process ensuring filings are completed accurately and timely
• Schedule appointments, meetings, court dates, etc.
• Responding to client inquiries.

Other requirements:

• Strong attention to detail
• Excellent communication
• Advanced computer skills including knowledge of Microsoft office products.

Ideal Candidate Profile & Background:
This candidate should be a self-starter with practical and technical experience, looking to enjoy the support and reputation of a respected Firm.

Why Choose Us?
Have you heard the saying "Work hard, play hard?" That's us. We are dedicated to our clients and the work we do, ensuring quality, integrity, and excellence. In all reality, that means sometimes we put in more hours than planned, but you're never alone. When you are part of the LDM team, you are part of a team that supports you, helps you develop your skills, and provides you with the resources to achieve your goals.

On the flip side, when we say we "play hard" what we mean is we ensure you carve out time to take care of yourself, have fun and build strong relationships with your fellow LDM team. From celebratory activities to volunteering in our community - there are various opportunities to explore outside interests and clear your mind from the daily grind.

Description
The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:
Responsibilities Include:
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
- Own and manage conference room coordination and room calendar management
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Typing meeting notes, creating conference agendas and minor content curriculum creation
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
- Run work-related errands as needed
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex calendars and scheduling with diplomacy and discretion
- Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
- Serve as representative on department team-building activities and peer recognition
PLEASE NOTE: This role is onsite only. You must be able to work in San Antonio, TX.
Basic Qualifications
- High school or equivalent
- Are 18 years of age or older
- 1+ years of working with computers and Microsoft Office products and applications experience
- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
- Work 40 hours/week, and overtime as required
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
- 2+ years of experience providing support for senior leadership or 1+ years Amazon experience
Preferred Qualifications
- Associate's or Bachelor's Degree
- Strong analytical skills
- Excellent written and verbal communication skills
- Ability to learn organizational structure and the objectives of the team
- Strong organizational and communication skills and problem solving skills
- Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Our client, a well-established financial services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Omaha, Nebraska, US . This vital role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for ensuring the smooth and efficient operation of executive offices.

Key responsibilities include managing complex calendars, scheduling and coordinating meetings, appointments, and travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring research and data compilation. This role involves screening phone calls, managing incoming and outgoing mail, and maintaining organized filing systems, both physical and digital. You will act as a gatekeeper, liaising with internal departments and external clients, vendors, and stakeholders, maintaining a high level of professionalism at all times. Experience in managing confidential information and exercising sound judgment is crucial. You will also assist with event planning and special projects as needed.

The ideal candidate possesses excellent communication and interpersonal skills, with a polished demeanor and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is familiarity with modern office technology and virtual meeting platforms. You should be adept at anticipating needs, managing tasks independently, and maintaining confidentiality. A strong work ethic, exceptional organizational skills, and the ability to thrive under pressure are paramount. This is an excellent opportunity for a dedicated administrative professional to provide critical support to key executives and contribute to the success of a reputable organization.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with calendar management, travel arrangements, and meeting coordination.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
• Discretion and a high level of confidentiality are essential.
• Ability to multitask and prioritize effectively in a dynamic environment.

We are looking for a reliable and efficient professional to support our executive team.