What Jobs are available for Administrative Support in West Covina?

Job Brief:

We are seeking a diligent and professional Administrative Support Specialist to assist with a variety of clerical and administrative tasks within our office. This role involves maintaining an organized and fully stocked work environment while supporting our management team with their daily operations. This position also requires running errands as needed. The ideal candidate will thrive in a fast-paced environment and possess a strong work ethic. Training will be provided for necessary office tasks. We are currently looking for someone with daytime availability, including some weekends.

Responsibilities:

• Run errands including bank deposits, shopping for office supplies, and picking up/dropping off documents for executives. May occasionally provide transportation for executives to meetings or airports.
• Perform general office duties such as answering phone calls, copying, scanning, and filing documents.
• Manage opening and closing procedures for the office, including replenishing printer and fax supplies, minor cleaning, and ensuring the availability of stationery and other office supplies.
• Conduct internet research to source office supplies.
• Monitor inventory levels and address shortages.
• Provide receptionist duties when required.
• Maintain confidentiality with all company information.
• Complete other assigned tasks as needed.

Requirements and Skills:

• Strong work ethic and dependability.
• Valid driver’s license.
• Proficient in using office equipment.
• Exceptional organizational and time management abilities.
• Resourceful and responsive with the capability to anticipate needs.
• Ability to work independently and effectively.
• Familiarity with office technology and applications (e.g., Windows, MS Office, scanners, copy machines).

Education:

• Currently enrolled in a college or university.

Job Type: Part-time

Salary: $17.00 - $17.50 per hour

Benefits:

• Health insurance.
• Paid time off.
• Professional development assistance.

Schedule:

• 4 hour shift or 8 hour shift.
• Weekend availability.

Location: Santa Ana, CA 92707

Job Brief:

We are seeking a diligent and professional Administrative Support Specialist to assist with a variety of clerical and administrative tasks within our office. This role involves maintaining an organized and fully stocked work environment while supporting our management team with their daily operations. This position also requires running errands as needed. The ideal candidate will thrive in a fast-paced environment and possess a strong work ethic. Training will be provided for necessary office tasks. We are currently looking for someone with daytime availability, including some weekends.

Responsibilities:

• Run errands including bank deposits, shopping for office supplies, and picking up/dropping off documents for executives. May occasionally provide transportation for executives to meetings or airports.
• Perform general office duties such as answering phone calls, copying, scanning, and filing documents.
• Manage opening and closing procedures for the office, including replenishing printer and fax supplies, minor cleaning, and ensuring the availability of stationery and other office supplies.
• Conduct internet research to source office supplies.
• Monitor inventory levels and address shortages.
• Provide receptionist duties when required.
• Maintain confidentiality with all company information.
• Complete other assigned tasks as needed.

Requirements and Skills:

• Strong work ethic and dependability.
• Valid driver’s license.
• Proficient in using office equipment.
• Exceptional organizational and time management abilities.
• Resourceful and responsive with the capability to anticipate needs.
• Ability to work independently and effectively.
• Familiarity with office technology and applications (e.g., Windows, MS Office, scanners, copy machines).

Education:

• Currently enrolled in a college or university.

Job Type: Part-time

Salary: $17.00 - $17.50 per hour

Benefits:

• Health insurance.
• Paid time off.
• Professional development assistance.

Schedule:

• 4 hour shift or 8 hour shift.
• Weekend availability.

Location: Santa Ana, CA 92707

Job Description

The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs

First Class Vending , now part of Aramark Refreshments, has been Southern California?s leader in vending and micro-market solutions for over 30 years. We deliver inspired break experiences through a full portfolio of snacks, coffee, tea, cold brew, and fresh food options, all tailored to meet the unique needs of our clients. Backed by Aramark?s national scale and expertise, our local team continues to create welcoming spaces where employees and guests can recharge, connect, and enjoy a true sense of community.

Compensation

COMPENSATION: The Hourly rate for this position is $21.00 to $24.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors

Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.

Greets customers, clients, and employees; answers inquiries or directs calls where necessary

Maintain office memos and informative postings

Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

Prior administrative experience preferred

The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel

Demonstrates interpersonal and communication skills, both verbal and written

Demonstrates strong interpersonal skills, accuracy, and attention to detail

Requires frequent performance of repetitive motions with hands and/or arms

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Title - Secretary /Administrative Support Specialist Client - Department of Homeland Security (DHS)

Locations: Phoenix, AZ (85003) FPS R9 Phoenix District Office 230 North First Ave, Suite 403, Phoenix, AZ 85003

Agency: Department of Homeland Security (DHS) – Federal Protective Service (FPS), West Zone, Region 9

Overview

The Secretary II (Administrative Support Specialist) provides a full range of high-level administrative, clerical, and operational support services to FPS District and Area Commanders. This position ensures smooth execution of daily operations, effective communication across FPS offices, and accurate maintenance of records, schedules, and documentation. The Secretary II acts as the primary administrative point of contact for the assigned FPS District Office, requiring exceptional organization, professionalism, and proficiency in government systems and Microsoft Office applications.

Duties and Responsibilities

• Provide administrative support to District and Area Commanders, managing calendars, meetings, and correspondence.

• Serve as office coordinator, greeting visitors, answering calls, and ensuring communication flow.

• Maintain and update records, reports, and files according to DHS/FPS standards.

• Manage timekeeping, mail, and data entry in systems such as GovTA and LEIMS.

• Compile and prepare materials for meetings and document minutes and action items.

• Track and manage training files, vehicle logs, and inventory lists.

• Support FOIA document gathering, budget reporting, and post inspection tracking.

• Maintain confidentiality and comply with DHS privacy and security standards.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, PowerPoint).

• Experience with FPS systems: GovTA, LEIMS, Post Tracking System (PTS), and STORM.

• Strong administrative, communication, and interpersonal skills.

• High attention to detail and organizational ability.

• Knowledge of DHS privacy, FOIA, and records management policies.

Minimum Qualifications

• High School Diploma required; Associate’s Degree preferred.

• At least one (1) year of administrative experience; two (2) years preferred.

• Must pass DHS background suitability (HSPD-12).

• On-site, Monday–Friday, 8-hour workday, excluding 30-minute lunch.

• Professional conduct and business casual attire required.

Performance Standards

• Maintain 100% compliance with FPS administrative reporting standards.

• Ensure timely completion of all assigned tasks and documentation.

• Demonstrate professionalism, confidentiality, and precision in work.

• Support FPS mission through efficient coordination and communication.

Administrative Support Specialist (Real Estate & Investment)

Location: Irvine, California (On-site, Full-time)

Compensation: Competitive; commensurate with experience

Employment Type: Non-Exempt

About the Opportunity

A dynamic privately held real estate investment and family office located in Orange County is actively seeking a meticulous and dedicated Administrative Support Specialist to enhance its thriving team. The ideal candidate will deliver comprehensive administrative and operational support to various departments including asset management, accounting, operations, and property management, while upholding confidentiality, efficiency, and exceptional organizational standards.

This is an exciting opportunity to become part of a high-achieving environment where precision, communication, and reliability are essential.

What You'll Do

• Provide vital administrative and project support to the Operations, Accounting, and Asset Management teams.
• Manage calendars, coordinate meetings, and prepare relevant documents for both internal and external discussions.
• Assist in organizing documents, managing electronic filing, and facilitating general office coordination.
• Support accounting functions by processing invoices, tracking expenses, and coordinating with vendors.
• Help prepare correspondence, presentations, and confidential materials for leadership review.
• Act as a liaison between internal departments, external partners, and property managers.
• Contribute to ongoing projects, new initiatives, and operational enhancements as assigned.

What You'll Bring

• 3+ years of administrative experience, ideally in real estate, investment, or professional services.
• Outstanding organizational skills and meticulous attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite and cloud-based tools (Google Workspace, DocuSign, or similar).
• Capability to manage sensitive information with utmost discretion and professionalism.
• A proactive attitude with the ability to handle multiple responsibilities with minimal supervision.

Additional Information

• This position is on-site in Irvine, California.
• Standard business hours with occasional flexibility as needed.
• The company is committed to providing reasonable accommodations for qualified individuals with disabilities, in accordance with applicable laws.
• Employment is at-will.

Equal Employment Opportunity

This organization is an Equal Opportunity Employer and adheres to all federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, marital status, veteran status, or any other protected status under California law.

• Full-time Shift: 7:00 AM - 3:30/4:00 PM once training is complete

• Serve as day-to-day support to our Senior Field Support team during a vacation leave
  
• Communicate with field staff (mostly via email) to track updates and resolve discrepancies
  
• Answer main line phone calls (forwarded to a company cell phone); approx. 5% of your day
  
• Handle administrative tasks:
  
• Scanning & filing documents
  
• Managing Certificates of Insurance
  
• Transferring Redline-marked As-built plans into digital format
  
• Other general support duties as needed

• Previous construction industry experience required
  
• Excellent attention to detail and written communication skills
  
• Comfortable working with a variety of personalities - calm under pressure, not easily rattled
  
• Able to document all discrepancies clearly via email
  
• Familiarity with tools like Microsoft Outlook, Excel , and Teams (Salesforce is a bonus, but not required)
  
• Professional, flexible, and a strong team player

• You'll be supporting ~35-40 field employees
  
• The work environment is casual

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Description

Transportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within TOM ACES and drive standardization of workflows within TOM and Amazon Transportation Service (ATS). We are looking for people who are able to work autonomously in an ambiguous environment that are passionate about data and writing. The ACES Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The right candidate will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting. The candidate should also have strong analytical skills and a proven track record of being able to successfully identify a solution, prepare a plan and work with stakeholders to execute it with strong results.

Key job responsibilities

• Managing the successful completion of key deliverables throughout project life cycle for ACES

• Consistently reviewing existing projects to identify gaps, streamline and improve results

• Monitor and track intake reporting to communicate tasks to internal and external stakeholders

• Manage multiple work streams simultaneously across both internal and external stakeholder groups

• Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks

Basic Qualifications

• 3+ years of experience within Microsoft Office programs with a focus on Excel

• Proven work experience & strong background as an administrative support or project / data management

• Experience developing, implementing, and/or auditing standard work

• Experience creating content such as standard work or project updates for communication to large organizations and leadership

• Experience with performance metrics and process improvement

Preferred Qualifications

• Bachelor's degree

• Proficiency with query tools (SQL, etc.)

• Experience in operations, supply chain, procurement, logistics, or transportation organizations

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.