7,253 Administrative Tasks jobs in the United States

Job Description

Administrative Support Professional

Company: Boyd Rolloff

Location: McKees Rocks, PA

Job Type: Full-Time

About Boyd Rolloff:

Boyd Rolloff is conveniently located in McKees Rocks, providing efficient and environmentally responsible waste management solutions throughout the Pittsburgh area. We offer a range of roll-off dumpsters in various sizes to meet the needs of any project, and our transfer and sorting station ensures seamless service. As a fully licensed and trusted local company, we are committed to customer satisfaction and community well-being.

Job Summary:

Boyd Rolloff is seeking a highly organized and proactive administrative support professional to oversee office operations and support the operational needs of the company. This role is crucial in ensuring smooth administrative processes and efficient operational workflows.

Key Responsibilities:

- Office Management:
- Oversee daily office operations, including scheduling, supplies management, and maintenance.
- Coordinate with vendors and service providers to ensure office needs are met.
- Implement and maintain office policies and procedures.
- Manage office budget and expenses.
- Ensure the office environment is clean, safe, and conducive to productivity.

- Operations Coordination:
- Support the operations team in planning and executing waste collection schedules.
- Monitor and track operational performance metrics.
- Assist in the coordination of logistics and fleet management.
- Liaise with customers to address service inquiries and resolve issues.
- Collaborate with the operations team to improve efficiency and service delivery.

- Administrative Support:
- Provide administrative support to senior management.
- Prepare reports, presentations, and correspondence.
- Organize company events and meetings.

Qualifications:

- Operations Management, or related field preferred
- Proven experience in office management coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and operations management software.
- Knowledge of logistics and operational processes.

Benefits:

- Competitive salary
- Health, dental, and vision insurance
- Retirement plan
- Paid time off and holidays
- Professional development opportunities

Boyd Rolloff is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. All employment decisions at Boyd Rolloff are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all backgrounds to apply.

Applications Due By July 25th, 2025

Pay Rate: $18.48 per hour

Work Schedule: Monday through Friday 9:00 am – 3:00 pm with half hour lunch.

This position is eligible for Paid Sick and Safe Time (PSST) under the Healthy Families and Workplaces Act. All employees may also make pre-tax or post-tax (Roth) contributions to our retirement plan – must be 18 years of age to participate.
Goodwill of Colorado is a Public Service Loan Forgiveness Program (PSLF) eligible employer.

JOB SUMMARY:

The Administrative Assistant personnel will be responsible for answering phones, directing calls to the appropriate subject matter expert, greet and assist walk-in customers. This person will help with administrative tasks of providing testing materials within our division, guiding/communicating our application processes, assist with taking payments and data entry of submitted applications as needed. 

ESSENTIAL FUNCTIONS:

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.
• Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.
• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy. 
• Assists in meeting coordination, including scheduling dates, times and locations as needed.
• Performs data entry; tracks and maintains program data. 
• Prepares reports, calendars, graphs, and/or spreadsheets for program activities. 
• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc.
• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment. 
• May maintain office equipment and supply inventory. 
• Performs other duties as required. 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

•  A High School diploma or equivalent is preferred. 

Experience:

•  1 - 2 years in Administrative Support and Customer Service is preferred.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses. 

Goodwill participates in E-Verify.  For more information on E-Verify, please contact DHS:  or

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Job Title:  1100 - GSS - Administrative Support               Dept Number: 5450

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

   Heavy: 45 lbs & over - Never

   Moderate: 15-44 lbs - Occasionally 

   Light: 14 lbs & under - Occasionally

CARRYING:

   Heavy: 45 lbs & over - Never

   Moderate: 15-44 lbs - Occasionally

   Light: 14 lbs & under - Occasionally

PUSHING/PULLING - Never

REACHING: 

   Above Shoulder - Never

   At Shoulder - Occasionally

   Below Shoulder - Occasionally

TWISTING - Occasionally

BENDING - Occasionally

KNEELING/CRAWLING - Occasionally

SQUAT - Occasionally

CLIMBING:

   Use of legs only (stairs) - Never

   Use of arms & legs (ladders) - Never

HEARING - Continuously

VISION:

   Visual, close - Frequently

   Visual, distant - Frequently

   Visual, depth perception - Frequently

HANDS/FINGERS:

   Simple grasping - Frequently

   Fine Manipulation - Frequently

   Repetitive Movements - Frequently

WALKING - Occasionally

STANDING - Occasionally

SITTING - Frequently

SPEAKING - Frequently

OTHER, please describe - N/A

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Answer and direct phone calls, emails, and other forms of correspondence.
• Greet and assist visitors, clients, vendors, or internal staff in a professional manner.
• Schedule and coordinate meetings, appointments, travel arrangements, and conference room bookings.
• Prepare, format, and proofread business correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and paper filing systems for documents, records, and reports.
• Manage incoming and outgoing mail, packages, and deliveries.

• Accurately input and update data in company databases, spreadsheets, and records.
• Maintain records related to employees, clients, vendors, or financial transactions.
• Perform routine audits of files and databases to ensure accuracy and compliance.
• Assist in generating reports and summaries as needed by supervisors or departments.

• Monitor and maintain inventory of office supplies and place orders as needed.
• Coordinate office equipment maintenance and service requests.
• Assist with onboarding of new employees by preparing workstations, logins, and welcome materials.
• Support event planning, staff meetings, and internal communications.
• Collaborate with IT, HR, Finance, or other departments for cross-functional tasks.

• Serve as the first point of contact for general inquiries and provide clear, timely information.
• Resolve minor issues independently or escalate to the appropriate department or supervisor.
• Maintain a polite, professional, and helpful attitude in all internal and external communications.
• Support client-facing administrative tasks, such as preparing documents, invoices, or presentations.

• Scan, photocopy, and file sensitive documents in accordance with company procedures.
• Prepare and maintain logs for correspondence, deliveries, or project deadlines.
• Maintain compliance with data privacy laws and internal policies.
• Ensure version control and proper archiving of important documentation.