621 Administrative jobs in Downey

Executive Assistant to the Dean, Claire Trevor School of the Arts at University of California, Irvine summary:

The Executive Assistant to the Dean at the Claire Trevor School of the Arts provides high-level administrative support, managing the Dean's calendar, communications, and large-scale projects. This role coordinates events, travel, and financial accounts while serving as a liaison among faculty, staff, donors, and external partners. The position requires discretion, organizational skills, and experience in executive support within a university setting.

Who We Are
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $ billion statewide.
To learn more about UC Irvine, visit in 1965, the Claire Trevor School of the Arts (CTSA) at the University of California, Irvine (UCI) has been a national leader in training emerging artists and performers. The school serves as UCI's creative engine, dedicated to cultivating the artistic talents of over 820 undergraduate majors and 125 graduate students. Through a fusion of liberal arts principles, critical thinking, and hands-on experiences, CTSA empowers students to create, explore, and innovate in the realm of the arts. At the core of CTSA's philosophy is the integration of creativity and technology across its diverse degree programs in Art, Dance, Drama, and Music. Additionally, the school serves as the public-facing entry to the university, hosting over 200 performances and exhibitions annually. This forward-looking approach ensures that students not only master the fundamentals of their craft but also engage in interdisciplinary collaborations that extend into the business community.
Your Role on the Team
Under administrative supervision by the Assistant Dean and programmatic supervision by the Dean, the incumbent provides comprehensive administrative leadership to the Dean's Office. This role provides executive level analytical and planning support that ranges from managing and coordinating the scope of the Dean's calendar, to project support, advance of strategic priorities, and internal and external communications. The Executive Assistant provides proactive, responsive, and effective executive-level support and serves as a central resource for the coordination of all Dean's events and activities. Schedules and manages meeting logistics, coordinates all travel, processes payments/reimbursements, and supports planning and events for the Claire Trevor School of the Arts. Supports the dean with internal and external communications and the execution of key projects and strategic priorities.
This role conducts complex administrative analyses requiring a knowledge of University administrative organizations, procedures, and practices. Assumes responsibility for large scale administrative and development projects and provides analysis of the results. Oversees the management of files and implements office operating procedures. Interacts directly with donors and prospective donors, faculty, staff, campus administration, and community members. Takes initiative on projects and tasks. Uses discretion with confidential information, and assures timely follow up and completion of projects. Serves as the liaison between community members, UC Irvine officials, Museum Team, Development Team, and the CTSA staff. Oversees and manages the School's research accounts and the Dean's Office operating accounts. Provides general support for the Dean's Office as assigned.
What It Takes to be Successful
Required:

• Proven experience and professionalism in providing primary administrative support to high-level administrators.
• Demonstrated organizational skills, ability, and experience to implement existing or develop new office operations.
• Demonstrated ability and experience determining workload and setting priorities, taking into consideration multiple requests and deadlines and fluctuating priorities.
• Knowledge of basic accounting principles and skill in financial tracking of accounts, including the development of financial reports and reconciling ledgers.
• Skills and experience planning and coordinating logistics of fundraising or other special events, including developing and managing event budgets, creating event management timelines, interfacing directly with vendors and event participants, arranging travel compiling and preparing conference and event-related materials.
• Interpersonal skills to establish and maintain cooperative working relationships with campus administrators, faculty, administrative and technical staff, students, and community members.
• Written communication skills to compose and edit clear and appropriate business correspondence independently, using correct format, spelling, punctuation and grammar.
• Verbal communication skills to communicate effectively with a diverse group of individuals in a diplomatic, tactful, and professional manner.
• Ability to apply existing campus policies and administrative guidelines to resolve unusual administrative problems within the objectives of the Dean's Office.
• Ability to maintain utmost confidentiality and use discretion in handling sensitive issues of concern to the School and the University.
• Ability to work occasional evenings and weekends as required.
• Small to mid-level project management skills
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years Providing executive-level administrative support to a high-level administrator

Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is 71,259 - 102,267 (Annual).
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - Statement:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization

Keywords:

executive assistant, administrative support, event coordination, financial account management, university administration, calendar management, strategic project support, confidentiality, internal and external communications, higher education

Administrative Officer II - CASIT at UCLA Health summary:

The Administrative Officer II at CASIT provides essential administrative support to the leadership team, including scheduling, correspondence, and event coordination. This role manages domestic and international travel, maintains records and publications, and supports supply inventory and staff supervision. The position requires flexibility to support special events and contribute to the training and orientation of new team members within a healthcare innovation environment.

Description
The Department of Surgery is seeking to hire a full time Administrative Officer II. In this role you will report to the Operations Manager of the Center for Advanced Surgical and Interventional Technology (CASIT) with additional routine direct support to the CASIT Executive Director, the UCLA CASIT AEI Director, and the CASIT Managing Director. In this exciting role you will provide critical administrative support to the CASIT leadership team.
Major responsibilities include:

• Acting as the front face of CASIT for the larger CASIT community and clientele
• Maintenance of the published CASIT calendar and those of select CASIT leadership
• Coordination, scheduling and management of CASIT meetings, courses, and events: Coordinate catering, Run errands, etc.
• Corresponding with internal and external clients and suppliers
• Composition and transcription at an executive level
• Coordinating and managing domestic and international travel
• Establishing and maintaining administrative, academic and research records related to the management of CASIT
• Research, preparation and editorial assistance for CASIT print, online and multimedia publications and presentations, including maintenance of the CASIT website using a content management system (CMS)
• Create and maintain various CASIT database records
• Manage CASIT supplies inventories; Assist in planning and execution of CASIT events and courses
• Occasional supervision of CASIT student workers and temporary staff (such as event- or course-specific support staff)
• Be available on a flexible schedule to support special events which may occur outside the typical work hours, which may occur on an occasional basis or on a rotating schedule, depending on CASIT needs
• Develop materials for and assist with training and orientation of new CASIT members.

Learn more about CASIT here: Shaping the Future of Healthcare Innovation | CASIT at UCLA - CASIT | UCLA Health
Pay Range: $32.20 - $51.36 hourly

Keywords:

administrative support, event coordination, scheduling, travel management, record keeping, healthcare administration, client correspondence, staff supervision, content management system, supply inventory

Community Manager - Newport Corporate Office at Greystar Worldwide, LLC summary:

The Community Manager oversees daily operations of a 244-unit stabilized multi-family property, managing staff, budgets, vendor relations, and resident services to meet financial and operational goals. They ensure compliance with housing laws, enforce leases, conduct property inspections, and implement marketing strategies to maximize occupancy and revenue. This role also involves maintaining tenant satisfaction, managing owner relationships, and supporting property maintenance under Greystar's policies and standards.

ABOUT GREYSTAR
Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in nearly 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages over 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of nearly $8 billion of assets under management, including over 35 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit DESCRIPTION SUMMARY
Manages the day-to-day operations of an assigned property including managing the team members, daily activities, and resources of the property to achieve established budgeted financial and operational goals, and ensures that the operation of the property complies with Company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and other laws and regulations governing multi-family housing operations.
JOB DESCRIPTION
Property Type: Stabilized
Unit count: 244
Schedule: Monday-Friday
Requirements: 1-2 years of related experience (Must have Community Manager experience and be experienced in financials; Experience with Affordable Housing, Yardi and Foresight)
Housing Discount: This position is eligible for a 100% housing discount.

• Provides input into the development of budget(s) for the property by analyzing and evaluating financial statements, reviewing current and projected marketing information, and accessing operational reports that establish historic and predict performance patterns.
• Meets targeted revenues by setting rent rates, ensuring rent and fees are collected and posted in a timely manner, making financial bank deposits, and preparing and reviewing monthly financial status reports.
• Approves invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased, ensuring validity of certificates of insurance, coding charges to appropriate Chart of Account codes, and managing communication between the vendor/contractor, accounting, and the client/owner as needed.
• Controls expenditures by staying within the constraints of the approved budget and manages the balance and maintenance of the petty cash fund.
• Oversees the lease enforcement process by approving prospective resident applications, discounts and renewal leases, conducts periodic apartment inspections, follows proper notice requirements, evicts residents, and imposes and collects late fees and other charges as allowable and stated in the terms of the lease.
• Gathers, analyzes, and interprets current market and economic trends that may impact the property and implements short- and long-range marketing and leasing strategies to achieve the property's occupancy and revenue goals.
• Promotes resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues. Ensures the property's maintenance team members comply with the Company's standards with respect to responding and completing resident service requests.
• Conducts regular property inspections and takes appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal.
• Community Manager Supervises property staff by interviewing, hiring, orienting, and training employees, and manages their performance in accordance with Company policies, values, and business practices.
• Assists in managing the client/owner relationship by meeting with the owners, conducting property tours, providing updates and information about the property's performance, and responding to owner requests as needed.

Physical Demands:

• Incumbents need to be able to stand, walk, and/or sit for extended periods of time and bend, stoop, climb ladders, reach, carry objects, and crawl in confined areas.
• Incumbents must be able to work inside and outside in all weather conditions (rain, snow, heat, hail, wind, sleet).
• Incumbents must be able to push, pull, lift, carry, or maneuver weights of up to twenty-five (25) pounds independently and fifty (50) pounds with assistance.
• Rare or regular travel may be required to assist other properties as needed, attend training classes, business meetings, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.
• Incumbents must be able to work a flexible work schedule, which includes taking "call" during evenings, weekends and holidays.

The annual salary range for this position is 90,000 - 95,000
#LI-DZ1
Additional Compensation :
Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.
• Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*:

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
• 401(k) with Company Match up to 6% of pay after 6 months of service.
• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to 10,000 (includes adoption or surrogacy).
• Employee Assistance Program.
• Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
• Charitable giving program and benefits.

*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.

Keywords:

community manager, property management, multi-family housing, budget management, lease enforcement, resident retention, property inspections, vendor management, financial reporting, affordable housing

Manager, Dental Office at AltaMed Health Services Corporation summary:

The Dental Office Manager oversees the coordination of business, operational, compliance, and clinical activities across one or more dental locations or outreach units at AltaMed. They collaborate with clinical and corporate leaders to drive organizational goals focused on quality, service, finance, and people, ensuring efficient workflow and performance measurement. This role requires leadership experience in healthcare, a bachelor's degree, and certifications related to healthcare and life support.

Grow Healthy
If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn't just welcomed - it's nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don't just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it's a calling that drives us forward every day.
Job Overview
The Dental Office Manager is responsible for the overall coordination of business, operational, compliance, and clinical dental activities at one or more of the AltaMed dental locations or outreach units. The Manager works with the clinical Site Dental Director to ensure effective and efficient workflow and operations at the dental site level. The Manager collaborates with the Clinic Director, Site Medical Director, corporate support departments, and corporate dental leaders to drive performance and outcomes of organization-wide strategic goals under the Quality, Service, Finance, and People categories. Measures performance and progress against goals, identifies trends, and takes action steps to drive performance.
Minimum Requirements

• Bachelor's degree in Healthcare Administration, Public Health, or Business Administration required
• Minimum 4 years of experience in a healthcare setting with leadership experience required.
• Bilingual English/Spanish preferred.
• A minimum requirement of a valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines.

Compensation
$90,521.60 - $113,152.00 annually
Compensation Disclaimer
Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives.
Benefits & Career Development

• Medical, Dental and Vision insurance
• 403(b) Retirement savings plans with employer matching contributions
• Flexible Spending Accounts
• Commuter Flexible Spending
• Career Advancement & Development opportunities
• Paid Time Off & Holidays
• Paid CME Days
• Malpractice insurance and tail coverage
• Tuition Reimbursement Program
• Corporate Employee Discounts
• Employee Referral Bonus Program
• Pet Care Insurance

Job Advertisement & Application Compliance Statement
AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Keywords:

dental office management, healthcare administration, clinical operations, compliance management, workflow optimization, bilingual healthcare manager, performance measurement, patient care coordination, leadership in healthcare, dental clinic operations

Supervising Administrative Assistant I/ Emergency Appointment Homelessness at County of Los Angeles, CA summary:

The Supervising Administrative Assistant I in the Mental Health Department manages and supervises administrative staff to support programs addressing homelessness and related crises. Responsibilities include planning and overseeing organizational, budgetary, procedural, and facility-related functions, as well as conducting administrative studies to improve departmental operations. This role supports long-range facility planning, budget preparation, records management, and ensures compliance with emergency hiring procedures within Los Angeles County.

Salary : $73,465.20 - $98,999.04 Annually
Location : Los Angeles County, CA
Job Type: Full time
Job Number: b0896A-EA
Department: MENTAL HEALTH
Opening Date: 10/01/2025
Position/Program Information
TYPE OF RECRUITMENT:
OPEN COMPETITIVE - EMERGENCY
FILING DATES:
This posting will open for applications on Thursday, October 2nd, 2025 at 09:00 AM (Pacific Time)
This opportunity will remain open until the needs of the position are met
EXAM NUMBER:
b0896A-EA
The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
The Department of Mental Health is seeking qualified candidates to fill emergency Supervising Administrative Assistant I vacancies related to the homelessness crisis.
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.
Those who successfully pass the assessment will be considered for permanent appointment to Supervising Administrative Assistant I.
DEFINITION:
Plans and supervises the work of subordinate staff in investigating and making recommendations for the solution of problems of organization, budget, program, systems and procedure, facility planning, general management and personnel in a County department.
CLASSIFICATION STANDARDS:
Positions allocated to this class are typically located in the central administrative staff organization of a County department, and provide technical and administrative supervision to five or more subordinates including administrative assistants. Incumbents of the class are responsible for collecting, compiling, evaluating and analyzing information from a variety of sources. Supervising Administrative Assistants I are distinguished from higher-level supervisors by assignment of the more narrow range of responsibilities, i.e. budget preparation, long-range facility planning, records management, procedures analysis, or program planning and control.
Essential Job Functions

• Supervises the work of personnel, including other administrative assistants assigned to assist in the work.
• Determines the need for, and initiates or conducts administrative studies and investigations of departmental activities.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective, accurate and easily retrievable documentation of operations, programs and project activities.
• Plans, devises and implements new procedures and organizational changes.
• Investigates and makes recommendations regarding departmental budget requests, and prepares the departmental budget for presentation to the Chief Administrative Office.
• Provides information, and may negotiate, with budget authorization concerning budget requests, estimates, expenditures, and adjustments.
• Supervises the development and implementation of long-range facilities acquisitions plans, under technical supervision.
• Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.
• Supervises departmental functions such as housekeeping, accounting, supplies and payroll as needed.

Requirements
SELECTION REQUIREMENTS:
TRAINING AND EXPERIENCE:
Three years' experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization, systems and procedures, program, facility planning, budget, procurement or personnel, one year which must have been at a skilled level**
-OR-
One year's experience as an Administrative Assistant II*** or Staff Assistant II***.
Applicants must meet the Selection Requirements at time of filing to qualify. No withholds will be accepted.
* Staff capacity is defined as having work in an organization assisting and supporting administration in the operation of its function by doing research, analysis, and making recommendations to line managers on matters such as utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.
**Skilled level is defined as the degree of competence or expertise a person possesses. Performing at a higher level of proficiency.
*** Administrative Assistant II: Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.
***Staff Assistant II: Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
Additional Information
EXAMINATION CONTENT :
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment. APPLICATION AND FILING INFORMATION
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen.
Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.
Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected.
Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.
APPLICATION AND FILING INFORMATION Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
INSTRUCTIONS FOR FILING ONLINE
Applications must be filed online only.
Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add , as well as and to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.
You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.
Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on govermmentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
SOCIAL SECURITY NUMBER LANGUAGE Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number
COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
FAIR CHANCE EMPLOYER The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
DEPARTMENT CONTACT:
HR Examinations Unit:
HR Examinations Unit Email:
Analyst Contact Phone: Arineh Nazari
Analyst Contact Email:
ADA COORDINATOR PHONE:
TELETYPE PHONE:
CALIFORNIA RELAY SERVICES PHONES:
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at
Veteran's Credit:
Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.
For more information on veteran's credit, please visit:
Revised September 2025
For detailed information, please click
01
The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Comments such as "see resume or application" will not be considered as a response. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

• Yes

02
Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.I UNDERSTAND THE ABOVE INFORMATION AND INSTRUCTIONS.

• Yes

03
This position works directly with individuals experiencing homelessness.

• I understand and am willing to perform all necessary work duties.

04
Do you have three years of experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization, systems and procedures, program, facility planning, budget, procurement or personnel, one year which must have been at a skilled level***Staff capacity is defined as having work in an organization assisting and supporting administration in the operation of its function by doing research, analysis, and making recommendations to line managers on matters such as utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.**Skilled level is defined as the degree of competence or expertise a person possesses. Performing at a higher level of proficiency.

• Yes
• No

05
If you have at least three years of experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization, systems and procedures, program, facility planning, budget, procurement or personnel.*Staff capacity is defined as having work in an organization assisting and supporting administration in the operation of its function by doing research, analysis, and making recommendations to line managers on matters such as utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives., please describe your experience below.EMPLOYER NAME / SECTION:PAYROLL TITLE:DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE: From (mm/year) - TO (mm/year)LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE:If you do not have any experience in this area, please write "DOES NOT APPLY".
06
If you have one year of skilled** experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization, systems and procedures, program, facility planning, budget, procurement or personnel, please describe your experience. Be sure to emphasize your relevant duties that show skill level.*Staff capacity is defined as having work in an organization assisting and supporting administration in the operation of its function by doing research, analysis, and making recommendations to line managers on matters such as utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.**Skilled level is defined as the degree of competence or expertise a person possesses. Performing at a higher level of proficiency.EMPLOYER NAME / SECTION:PAYROLL TITLE:DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE: From (mm/year) - TO (mm/year)LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE:If you do not have any experience in this area, please write "DOES NOT APPLY".
07
Do you have at least one year's experience as an Administrative Assistant II* or Staff Assistant II**.*Administrative Assistant II: Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.**Staff Assistant II: Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.

• Yes
• No

08
If you answered yes to having at least one year of experience as an Administrative Assistant II* or Staff Assistant II**, please describe your experience. *Administrative Assistant II: Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.**Staff Assistant II: Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.EMPLOYER NAME / SECTION:PAYROLL TITLE:DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE: From (mm/year) - TO (mm/year)LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE:If you do not have any experience in this area, please write "DOES NOT APPLY".
09
Are you proficient in American Sign Language (ASL)?

• Yes
• No

10
Do you have American Sign Language (ASL) certification?Note: Please attach a legible copy of your certificate to your application at the time of filing. If you are unable to attach your certificate, please email your certificate to within seven (7) calendar days from application submission.

• Yes, I have attached ASL certification to my online application.
• Yes, I will email ASL certification to within (7) calendar days from application submission.
• No, I do not have ASL certification.

11
Do you have a County American Sign Language (ASL) certification?Note: Please attach a legible copy of your certificate to your application at the time of filing. If you are unable to attach your certificate, please email your certificate to within seven (7) calendar days from application submission.

• Yes, I have attached a County American Sign Language certification to my online application.
• Yes, I will email County American Sign Language certification to within (7) calendar days from application submission.
• No, I do not have a County American Sign Language certification.

12
This is a reminder for you to check to ensure that you have attached your resume and that you have answered all of these supplemental questions completely and as directed.

• Acknowledge

Required Question

Keywords:

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Sr Administrative Assistant/Paralegal - 2219 at Kioxia summary:

Senior Administrative Assistant and Paralegal supporting the Legal and Government Relations Departments at KIOXIA America, Inc. Responsible for maintaining records, supporting audits, legal research, managing travel and meetings, and assisting with onboarding and event planning. Strong expertise in corporate law, executive support, and compliance with a focus on organization, communication, and confidentiality.

Company Description
No Relocation Assistance Provided.
KIOXIA America, Inc. is the U.S.-based subsidiary of KIOXIA Corporation, a leading worldwide supplier of flash memory and solid state drives (SSDs). From the invention of flash memory to today's breakthrough BiCS FLASH™ 3D flash memory technology, KIOXIA continues to pioneer innovative memory, SSD and software solutions that enrich people's lives and expand society's horizons. The company's innovative BiCS FLASH™ 3D flash memory technology is shaping the future of storage in high-density applications, including advanced smartphones, PCs, SSDs, automotive, and data centers.
Job Description
KIOXIA America, Inc. (KAI), formerly Toshiba Memory America Inc., is looking for a Senior Administrative Assistant/Corporate Paralegal to support the Legal and Government Relations Departments. The position will report to the General Counsel.
Responsibilities:

• Responsible for various paper and electronic filing systems for records, including creating, maintaining, updating, and archiving records to ensure accurate and consistent documentation is kept, organized, and readily accessible at all times.
• Supports audits, including reviewing requests, gathering documentation, pulling reports, drafting preliminary responses, and coordinating with stakeholders.
• Maintains high level awareness of governance requirements and relevant compliance matters, including performing targeted research projects on legal or corporate business topics.
• Maintains and updates corporate book and related records.
• Prepares training slides based on input from stakeholders.
• Fully manages complex travel arrangements (domestic and international) and expense reports.
• Captures meeting minutes for department meetings.
• Acts as liaison to the executive leadership team and staff at all levels.
• Maintains budgets and orders supplies and equipment, etc.
• Assists with the onboarding needs of new employees in the Irvine office.
• Supports event planning for Irvine office (onsite & offsite).
• Provides back-up support for the departments as needed.
• Performs special projects and assigned tasks on an as-needed basis.

Qualifications

• 5+ years of experience supporting an Executive.
• 5+ years of experience working as a Paralegal in corporate law.
• Strong organizational skills with attention to detail.
• Expert written and verbal communicator.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• High proficiency in M365 (Outlook, Word, Excel, PowerPoint, and SharePoint).
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Demonstrated ability to prioritize conflicting needs; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Track record of achieving high performance goals and meeting deadlines in a fast paced environment.
• Forward-looking thinker, who actively seeks opportunities to support the company and proposes solutions to issues they've identified or have been brought to their attention.
• Ability to partner with others and build relationships.

Additional Information
Req# 2219; #LI-CB1
The expected hourly rate for this position is $82,770.00 - $136,780.00.
At KIOXIA, we value the following:

• Investment in you
  • Offering opportunities for career growth and personal development training
• Open-minded management
  • Empowering employees by listening and responding to ideas, issues, and approaches
• Flexible work-life balance
  • Offering a generous PTO allotment, holiday shutdown, and flexible work options
• Diversity of cultures, perspectives, backgrounds and experiences of all our team members
  • Through our diversity, equity and inclusion initiatives, our focus is to strengthen our company culture to create more inclusion and belonging for all
• Benefits for our team members
  • Excellent medical and non-medical benefits, 401(k) matching, pet insurance

KIOXIA America, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Videos To Watch

Keywords:

administrative support, paralegal, legal research, records management, compliance, executive assistant, corporate governance, audit support, travel coordination, event planning

Administrative Officer II - Surgery at UCLA Health summary:

The Administrative Officer II in the Department of Surgery provides executive support to senior management, including faculty and department chairs. They analyze complex data and reports, conduct special studies, and prepare detailed recommendations to assist in decision-making. This role requires comprehensive knowledge of management analysis techniques and organizational policies to support department-wide operations and initiatives.

Description
The Department of Surgery is seeking to hire a full time Administrative Officer II to serve as the executive support to a department faculty, chair/dean and/or CAO.
Duties of this role include but are not limited to:

• Being responsible for reading reports, synthesizing information and data.
• Performs complex professional and analytical duties in providing staff assistance to department directors, or other senior level management personnel
• Conducting special studies, and assignments in a variety of administrative and operational procedures and topics, often with department wide, cross-departmental, and/or major financial impact
• Preparing effective written reports and presents recommendations to senior management, internal and external groups.
• Need for both breadth and depth of use and application of concepts, and techniques used, and a thorough understanding of policies and procedures.
• Capable of performing a variety of management analysis techniques and procedures.
• Other duties as required.

Pay Range: $32.20 - $51.36 hourly

Keywords:

administrative support, management analysis, executive assistance, department operations, report synthesis, special studies, healthcare administration, hospital management, policy implementation, data analysis

Executive Assistant, Prime Video & Amazon MGM Studios at Amazon summary:

The Executive Assistant for Prime Video & Amazon MGM Studios provides comprehensive administrative support to the SVP, managing complex schedules, coordinating domestic and international travel, and organizing events. This role demands strong organizational skills, discretion with confidential information, and the ability to prioritize multiple tasks in a fast-paced, global environment. The position emphasizes teamwork, proactive problem-solving, and effective communication with senior executives and internal stakeholders.

Prime Video & Amazon MGM Studios is seeking a dedicated, self-motivated Executive Assistant to provide in office support to the SVP of Prime Video & Amazon Studios in Culver City, California.
The individual in this role will be detail orientated, have solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams. You will be an experienced planner, understand business priorities, demonstrate the ability to anticipate needs and drive improvements.
The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful and a creative problem solver. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
As a community, the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.
This is an incredible opportunity if you have a passion for entertainment and an interest in working in our fast paced, customer obsessed organization.
Key job responsibilities
- Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts, ensuring calendar is aligned with changing business priorities
- Phone calls and messaging
- Help plan domestic & international travel itineraries and process expenses
- Event organization and group communications
- Administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
- Track and drive to completion key deliverables and follow up on pending items
- Provide coverage for other executives as needed
- Meeting and greeting internal and external guests
BASIC QUALIFICATIONS
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.

Keywords:

executive assistant, calendar management, travel coordination, event planning, administrative support, confidentiality, scheduling, communication, organizational skills, teamwork

Executive Assistant - Content, Roku Media at Roku summary:

Provides high-level administrative support to the VP, Head of Content at Roku Media, managing complex calendars, meetings, travel, and confidential information. Coordinates cross-functional communication and logistics for events, projects, and external partnerships in a fast-paced media environment. Requires excellent organizational, communication, and multitasking skills with a proactive and discreet approach.

Teamwork makes the stream work.
Roku is changing how the world watches TV
Roku is the #1 TV streaming platform in the U.S., Canada, and Mexico, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming platform that connects the entire TV ecosystem. We connect consumers to the content they love, enable content publishers to build and monetize large audiences, and provide advertisers unique capabilities to engage consumers.
From your first day at Roku, you'll make a valuable - and valued - contribution. We're a fast-growing public company where no one is a bystander. We offer you the opportunity to delight millions of TV streamers around the world while gaining meaningful experience across a variety of disciplines.
About the role
Your primary responsibility will be to perform administrative duties for the VP, Head of Content, Roku Media. The ideal candidate will become a valued member of the team, supporting the VP and her team. Excellent attention to detail and the ability to make contextually astute decisions is key. You need to be proactive and collaborative with the ability to work independently in a fast-paced media environment. This role requires adaptability, the ability to meet tight deadlines, and excellent multi-tasking. The successful candidate will possess a high level of integrity and discretion in handling confidential information.
For California Only - The estimated annual salary for this position is between $105,000 - $135,000 annually.
Compensation packages are based on factors unique to each candidate, including but not limited to skill set, certifications, and specific geographical location.
This role is eligible for health insurance, equity awards, life insurance, disability benefits, parental leave, wellness benefits, and paid time off.
What you'll be doing

• Providing direct administrative support to the VP, Head of Content, Roku Media.
• Ensuring that company and team goals and objectives are accomplished, and that operations run efficiently.
• Balancing competing priorities from both external and internal stakeholders to ensure that the VP's time is optimized with minimal input.
• Managing complex calendars, meeting logistics and preparation, document preparation, expense reporting, travel booking, and miscellaneous administrative functions as needed.
• Tracking, monitoring, and guiding progress of projects and action items to ensure they remain on course.
• Utilizing knowledge of the company's business goals to effectively conduct research as needed for special projects.
• Handling sensitive situations with professionalism, confidentiality, and good judgment.
• Acting as a liaison for VP's direct reports, cross-functional stakeholders, other company administrative staff, and other company executives as necessary.
• Manage scheduling and end-to-end logistics for high-visibility meetings and events (e.g., all-hands, town halls, leadership offsites); this may include calendar coordination, agenda preparation, speaker support, attendee communications, food & beverage, etc.
• Coordinating meetings with Roku content partners and other outside parties; this may include coordinating travel, greeting guests, managing meeting setup, food & beverage, etc.
• Organizing business meals and other events as necessary (e.g. reservations, travel, etc.).
• Ensuring meetings are effective by managing attendance, setup, minutes, and tracking actions.

We're excited if you have

• 2-5 years of experience working as an Executive Administrative Assistant; ideally in media, advertising, or technology-based companies.
• Ability to manage and coordinate multiple projects, track issues and follow-up independently.
• Ability to manage meetings and prepare presentations.
• High attention to detail with excellent written and verbal communication skills.
• A team player mentality while being adaptable and enjoying a challenge.
• Comfort working at all levels of the company across multiple locations.
• Curiosity, enthusiasm, and an interest in learning about the business of content and streaming.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

#LI-CU1
Benefits
Roku is committed to offering a diverse range of benefits as part of our compensation package to support our employees and their families. Our comprehensive benefits include global access to mental health and financial wellness support and resources. Local benefits include statutory and voluntary benefits which may include healthcare (medical, dental, and vision), life, accident, disability, commuter, and retirement options (401(k)/pension). Our employees can take time off work for vacation and other personal reasons to balance their evolving work and life needs. It's important to note that not every benefit is available in all locations or for every role. For details specific to your location, please consult with your recruiter.
The Roku Culture
Roku is a great place for people who want to work in a fast-paced environment where everyone is focused on the company's success rather than their own. We try to surround ourselves with people who are great at their jobs, who are easy to work with, and who keep their egos in check. We appreciate a sense of humor. We believe a fewer number of very talented folks can do more for less cost than a larger number of less talented teams. We're independent thinkers with big ideas who act boldly, move fast and accomplish extraordinary things through collaboration and trust. In short, at Roku you'll be part of a company that's changing how the world watches TV.
We have a unique culture that we are proud of. We think of ourselves primarily as problem-solvers, which itself is a two-part idea. We come up with the solution, but the solution isn't real until it is built and delivered to the customer. That penchant for action gives us a pragmatic approach to innovation, one that has served us well since 2002.
To learn more about Roku, our global footprint, and how we've grown, visit providing your information, you acknowledge that you want Roku to contact you about job roles, that you have read Roku's Applicant Privacy Notice, and understand that Roku will use your information as described in that notice. If you do not wish to receive any communications from Roku regarding this role or similar roles in the future, you may unsubscribe here at any time.

Keywords:

executive assistant, administrative support, calendar management, meeting coordination, travel booking, project tracking, confidentiality, content media, streaming platform, cross-functional liaison