211 Administrative jobs in Downey

We are seeking a reliable and detail-oriented Virtual Assistant to join our remote team. In this entry-level role, you will provide administrative and organizational support to ensure smooth daily operations. Ideal candidates are proactive, tech-savvy, and capable of managing tasks with minimal supervision.

• Manage email correspondence and calendar appointments
• Schedule meetings and coordinate virtual calls
• Organize digital files and maintain online records
• Conduct basic research and compile data
• Handle customer inquiries or direct them to the appropriate team
• Assist with document preparation and formatting
• Update spreadsheets, databases, and CRM systems
• Perform other administrative tasks as assigned

• High school diploma or equivalent; associate’s or bachelor’s degree is a plus
• Strong written and verbal communication skills
• Proficiency with tools like Google Workspace, Microsoft Office, Zoom, and Trello or Asana
• Excellent time management and organizational skills
• Ability to work independently in a remote environment
• Discretion and professionalism when handling confidential information

• Experience with CRM software (e.g., HubSpot, Salesforce)
• Familiarity with cloud-based project management tools
• Customer service background
• Basic knowledge of social media or digital marketing

• 100% remote work flexibility
• Supportive virtual team culture
• Opportunities for training and skill development
• Competitive hourly rate
• Paid time off and benefits

Lyra Health is a leading company in our industry in the region. We're now hiring a Front Desk Clerk to help us keep growing. If you're excited to be part of a winning team, Lyra Health is a perfect place to get ahead. You'll be glad you applied to Lyra Health.

In the front desk role, you are responsible for the reception and guidance of guests and making sure they have agreeable visits. You are also expected to handle some administrative activities including receiving shipments, and filing and organizing documents. You may be asked to prepare logistical requirements for firm activities. Success in this role is demonstrated by maintaining the cleanliness and quality of front desk activities, as well as organizing supplies and documents….

Front Desk Officer Job Responsibilities and Duties

• Answers phone calls courteously
• Guides guests and issues guest badges
• Handles client complaints
• Files documents
• Maintains schedules
• Plans business travel
• Refills office supplies
• Receives deliveries
• Responds to customer inquiries

• Excellent communication skills
• Proficiency in computer programs
• Planning and organizing abilities
• Exceptional interpersonal skills
• Ability to work with different groups of people
• Multitasking abilities
• Efficient time management skills
• High school diploma or equivalent required

• Maintain information databases and spreadsheets, including employee records and financial documents.
• Handle incoming calls, providing information or directing calls to the appropriate person.
• Respond to emails in a timely manner.
• Coordinate appointments, meetings, and events.
• Keep track of office supplies, place orders, and maintain stock.
• Record expenses, process invoices, and help with financial tasks.
• Assist with administrative tasks, such as document preparation, drafting correspondence, and special projects.
• Greet visitors and direct them to the appropriate person.
• Manage the reception area.
• Providing support to customers or clients, addressing inquiries or concerns.
• Set up meetings and take notes.
• Make travel arrangements for employees.
• Plan and organize office events or functions.
• Attention to detail in managing files, records, and documentation.
• Familiarity with office equipment, such as copiers and scanners.
• Basic knowledge of office management software and tools.
• Strong organizational skills with the ability to multitask.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Professional phone etiquette and the ability to handle inquiries effectively.
• Clear and concise email communication.
• Customer service oriented with a friendly and helpful demeanor.
• Ability to assist clients or customers with inquiries or requests.
• Willingness to support colleagues and contribute to a positive work atmosphere.
• Analytical thinking and problem-solving skills.
• Ability to work independently and take initiative when needed

 Administrative Assistants duties are tailored to the needs of the team or individual they assist, so the roles and responsibilities of Administrative Assistants can vary.

Common duties you may include in your job description are:

• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Processing expense reports
• Managing travel arrangements
• Decision-making skills to work autonomously and manage specific tasks
• Communication and collaboration skills to support personnel, management and clients
• Organizational skills to maintain order and ensure executives attend appointments and meet deadlines
• Writing skills to ensure emails, letters, documents and social media posts uphold the brand identity
• Familiarity with data entry software, such as Excel, Sheets or Typeform
• Proficiency in office software (Microsoft Office, Google Suite)
• Calendar and schedule management skills
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to handle confidential information responsibly

We are seeking a proactive and organized Virtual Assistant to support our team with administrative tasks, scheduling, and communication. This fully remote role requires excellent time management, communication, and tech skills. You’ll be the go-to person for handling day-to-day operations that help the business run smoothly.

• Manage calendars, schedule meetings, and coordinate appointments
• Respond to emails, phone calls, and other communications
• Prepare documents, reports, presentations, and spreadsheets
• Perform online research and compile findings
• Assist with data entry, CRM updates, and file management
• Manage social media accounts or website content (if applicable)
• Handle billing, invoicing, or expense tracking
• Provide customer service and follow up with clients or vendors

• Proven experience as a Virtual Assistant or Administrative Assistant
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Tech-savvy with proficiency in tools like Google Workspace, Microsoft Office, Zoom, Slack, Trello, etc.
• Ability to work independently and handle confidential information
• Reliable internet connection and a distraction-free home office setup

We are looking for a highly detail-oriented Data Entry Clerk to input and manage large volumes of data with accuracy and efficiency. The ideal candidate will have strong keyboarding skills, attention to detail, and the ability to work independently or as part of a team.

• Input, update, and maintain accurate data into various systems and databases.
• Review and verify source documents for accuracy before entry.
• Perform regular data audits and cleanups to ensure integrity and consistency.
• Generate reports and summaries from data systems as needed.
• Maintain filing systems for both electronic and hard copy records.
• Assist with administrative support tasks as required.
• Respond to data-related inquiries and provide support to other departments.
• Ensure confidentiality and data security at all times.

• High school diploma or equivalent; additional training or certification is a plus.
• Proven experience in data entry or a similar role.
• Fast and accurate typing skills (at least 40–60 WPM).
• Proficiency in Microsoft Office (especially Excel), Google Workspace, or data management software.
• Excellent attention to detail and organizational skills.
• Strong communication skills and the ability to follow written and verbal instructions.
• Basic knowledge of database structures and reporting tools is a plus.

How we LEAD:   

Island Records is currently seeking a dynamic A&R Assistant to provide support to numerous Senior Leaders. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive will be required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts. 

How you’ll CREATE:      

• Extensive travel and meeting coordination

• Maintaining high-demand schedules and calendars 

• Partnering with other assistants as needed 

• Meeting of guests and help with general queries 

• Monthly Expenses reconciliation and processing 

• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking 

• Special project coordination requiring follow-up and meeting of deadlines 

• Organization and delivery with production to collect music, files, lyrics, masters, etc.

• Coordination and delivery of ATMOS mixes

• Ticket coordination with company buyer 

• Some A&R duties may apply: Research and compile data reports when necessary (Industry Genre Reports, Shazam Reports, Miscellaneous trend reports as required/requested) 

• Additional duties as assigned 

Bring your VIBE:  

• Bachelor’s degree preferred 

• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management 

• Ability to interact comfortably and effectively with external partners and clients 

• Possess strong attention to detail, problem solving and organizational skills 

• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required 

• Proactive in determining roadblocks 

• Must have excellent verbal and written communication skills 

• Ability to work under high pressure and speed 

• Must have the ability to build collaborative relationships 

• Ability to keep information highly confidential 

• Flexible and able to multi-task

How we LEAD:

Universal Music Publishing Group is looking for a dynamic Administrative Assistant to support the President, Global Administration .  The ideal candidate will be an organized, detail-oriented person, who can easily handle the assistant duties listed below, as well as someone who can take on more responsibilities as they get established in the role.  This will be a great opportunity for someone who can handle the day-to-day workload and will also be motivated to identify ways to contribute to the department.

How you'll CREATE:

• Meeting Coordination: Organize meetings and ensure that materials are ready in advance. Take meeting minutes when required and follow up on action items.

• Arrange Zoom, in-person meetings and conference calls
• Calendar Management: Scheduling, coordinating, and updating calendar
• Travel Arrangements: Book travel, accommodations, and transportation, including handling itineraries and travel-related documents.
• Maintain a strong working knowledge of employees, other departments, labels, artists, and important external contacts
• Maintain an organized environment for the Executive’s office
• Work closely with other administrative assistants
• Project Support: Assist with special projects, research, and event planning.
• Regular meeting prep, coordination, and notes
• Promptly address any IT issues
• Interact Finance and help process invoices
• Create and send grammatically/punctually correct internal/external company communication
• Submit monthly expenses, reconciliation, and processing such as travel & entertainment expenses
• Order office supplies, make restaurant reservations
• Additional duties as assigned

Bring Your VIBE:

• Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
• Minimum 1 year of experience booking travel, calendar management
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-starter, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Prompt, punctual and on top of all tasks
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency and working knowledge of Microsoft Office Products
• Creative and Technical skills a plus (Adobe Creative Suite, Keynote, SharePoint, Box)
• Ability to sit and stand for long periods of time
• Bachelor’s Degree preferred
• Interest in Film and TV and basic knowledge of key players in music documentary world (e.g., networks, streamers, directors, etc.)
• Interest in Music and basic knowledge of major labels / artists / award shows / festivals / etc.

How You'll CREATE:

• Provide high-quality administrative support in a demanding, fast-paced environment

• Arrange meetings and conference calls via telephone and email
• Manage calendars and appointments with an understanding of business priorities
• Coordinate and prioritize incoming verbal and email requests
• Anticipate and coordinate Santa Monica team’s point-to-point travel needs (accommodations and car service) as well as processing entertainment expenses and preparing itineraries
• Maintain a strong working knowledge of artist roster, employees, and important external contacts
• Responsible for organizing personal arrangements as requested
• Manage and represent the UMGB Santa Monica office
• Promptly address any IT issues
• Order and set-up food service for meetings
• Greet meeting participants & arrange tours
• Proactively prepare the executives for meetings
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Handle administrative duties
• Process travel & entertainment expenses
• Manage and execute all shipping and mailing requests in a timely manner
• Create and send grammatically/punctually correct internal/external company communication
• Archive and organize emails by topic and keep apprised of ongoing deals
• Order office supplies, make restaurant reservations, and approve expenses
• Help update Monday.com trackers as requested
• Collaboration within UMGB Depts:

• Work in tandem with Dept Manager to ensure seamless communication across London, New York and LA offices, executives and leadership team

Bring Your VIBE:

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do business with
• Excellent and effective time management skills; multi-tasking; quick and responsive
• Self-motivated; ability to work independently and proactively and set priorities with regard to managing own workload; seek opportunities to improve position responsibilities and processes
• Excellent follow-through and attention to detail
• Excellent customer service skills
• Excellent organization and time management skills
• Excellent written and verbal communication
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products