7 Administrative jobs in Glens Falls

Slate Valley Center is hiring a Front Desk Receptionist in Granville, NY.

Duties Include:

• Greet visitors, prospective candidates and other visitors
• Answer telephones and direct the caller to the appropriate associate
• Provide callers with information such as company address, directions to the company location, company fax numbers, website, and other related information
• Maintain and manages calendars for conference rooms
• Receive, sort and forward incoming mail
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assist in the ordering, receiving, stocking, and distribution of office supplies
• Assist with other related clerical duties such as photocopying, faxing, filing and collating

• Prior front desk, administrative, and office experience!
• High School Diploma
• Excellent communication skills
• Solid computer skills
• A very positive attitude with the ability to work in a fast-paced environment

Receptionist for Outpatient TherapyFull Time | Days: 8am - 4:30pm ** Pay rate $16-$17.25/hour ** The Wesley Community is no longer requiring employees to be vaccinated for COVID-19! Everything we do at The Wesley Community is guided by our Core Values which form the acronym "CARES". These Core Values are COMPASSION, ACCOUNTABILITY, RESPECT, EXCELLENCE and SPIRIT. It's more than a job: it's caring that starts in the heart.What will I do as an Outpatient Therapy Receptionist for The Wesley Community?The primary purpose of your job position is to perform secretarial, scheduling and recordkeeping functions to meet the needs of the Outpatient Therapy Department in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as directed by the Director of Outpatient Therapy, to assure that the proper administrative procedures are maintained at all times.Schedule patients in a timely manner.Collect patient co-pays in a timely and accurate manner.Assist the Director of Outpatient Therapy in the planning, developing, organizing, implementing, evaluating, and directing the department's programs and activities. Interpret the facility's therapy policies and procedures to employees, patients, family members, visitors, government agencies, etc., as directed by the Director of Outpatient Therapy.Process patient charts.Assist in the establishment of an adequate filing system; perform all departmental typing, filing, and photocopying.Release information in accordance with established policies and procedures. Assure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained to perform required duties; order office supplies as needed.Get accurate insurance approval for each patient in a timely manner.Adjust schedules as needed if a therapist calls in, for a snow day or other unexpected changes.Assist in standardizing the methods in which work will be accomplished.Work with the facility's consultants as necessary and implement recommended changes as required.Schedule appointments, answer phones, take messages, etc. Keep the Director of Therapy advised of meetings, appointments, as necessary.Pick up and deposit departmental mail daily.Respond to inquiries in a courteous manner. Refer to appropriate staff personnel as required.Proofread and correct letters, drafts, reports, etc. for grammar, punctuation, spelling, etc.Prepare, update and file forms, schedules and registrations.Other related duties and responsibilities that may become necessary or as directed by the Director of Outpatient Therapy.Monitor the Hawthorn Entrance, ensuring access for appropriate staff and Outpatient clients only. Direct Nursing home visitors, vendors, etc to other appropriate entrances on campus, to ensure campus safety.Assist patients in/out of the clinic (holding doors, wheeling wheelchairs, carrying coats/ bags, etc).Additional Committee, Safety, Equipment and Supply functions as needed.Outpatient Therapy Receptionist Requirements:High school diploma or equivalency.Customer Service training is preferable.Experience in a medical facility is desirable.Experience with computers/word processing preferred.Should possess a working knowledge of computers, calculators, system applications and other equipment.The Wesley Community strives to have its employees be a part of a culture of excellence and to enjoy their work. Our team is also committed to making sure our employees are rewarded for superior effort and performance and get a chance to have fun as part of their employment experience at The Wesley Community. We offer competitive and team-focused Employee Benefits to include:Competitive pay + incentive compensationA full benefits packagePaid vacation, sick, and personal timePaid HolidaysFlexible scheduling optionsNEW, Daily Pay OptionA 401K retirement planTuition assistance and nursing scholarshipsOpportunities for growth and developmentA caring and supportive team work environmentPerks such as self-care support and on-site prescription fillsA fun work environment including theme weeks, recognition events, and opportunities for staff involvementMember of The National Association of Health Care Assistants (NAHCA)About the Wesley Community:For over 50 years, The Wesley Community has provided services and programs with a commitment to compassion, caring and excellence. Our distinctive continuum of care offers a unique balance of community living and care giving that ensures quality of life at every stage of life.We are a mission driven, not-for-profit organization that puts people first. We are proud of our reputation for excellence, innovation, and a personal approach to care and services. We encourage and support our residents in their efforts to achieve their goals, and we treat them respectfully.

Job Type

Full-time

Description

Full-time opportunity at the Battenkill YMCA!

$20.22 - $2.10/hour

Flexible schedule- early morning, evening, and weekend availability required.

POSITION SUMMARY:

The Saratoga Regional YMCA is hiring a Membership & Program Supervisor and we are excited to have you join our team! This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Membership & Program Supervisor will coordinate the responsibilities and functions of membership, programs and fitness within a local SRYMCA branch.

The SRYMCA offers competitive benefits to all full-time staff including:

• Medical, Dental and Vision Coverage.
• Life Insurance (Paid 100% by the SRYMCA).
• Short and Long-Term Disability Insurance (Paid 100% by the SRYMCA).
• FREE association-wide family membership.
• 401(a) and 403(b) retirement accounts.
• All eligible employees receive the SRYMCA's retirement contribution of 12% of their biweekly gross earnings.
• Discounts on childcare services, including summer camp.
• 20% discount on program classes for the employee and dependents (subject to availability during regular registration periods).
• 40% discount on childcare services and Day Camps (limited number of discounted slots may be available, depending on enrollments).

• Competitive Pay : We believe in recognizing talent and dedication. Our compensation packages are designed to be competitive within the industry, rewarding your skills and experience.
• Community Impact : The chance to make a meaningful difference in the lives of individuals and families in your community.
• Free YMCA Membership : Enjoy unlimited access to all SRY facilities, encouraging you to lead a healthy and active life.
• Health and Wellness Programs : Participate in fitness classes, workshops, and wellness initiatives.
• Collaborative Environment : Work alongside a passionate team committed to promoting health & wellness both physically and spiritually.

• Lead the membership, engagement and enrollment program to promote recruitment of new members and retention of existing members. Organize assigned associates to support membership sales, development and retention of goals.
• Recruit and onboard membership staff.
• Manage the membership desk schedule and staff.
• Identify and resolve problem areas to ensure member satisfaction and develop a method to handle member inquiries.
• Coordinate the review, tracking and evaluation of membership and participant statistics.
• Coordinate through Daxko Engage and continually monitor the system to enable associates to successfully respond to wants, needs and interests of members and participants.
• Promote membership and program enrollment.
• Coordinate branch programs and program registration.
• Coordinate new member prospects through: tours, walk-ups, telephone inquiries, referrals, guest passes etc. Achieve daily and weekly prospecting goals.
• Effectively use Daxko Engage for Marketing, Recruitment and Engagement of members, new members and community members.
• Know and review all emergency procedures and responds to emergency situations immediately in accordance
  with YMCA policies, procedures, completes related reports as required.
• Builds effective, authentic relationships with members and program participants; helps them connect with each
  other and the Y. Identifies potential volunteers.
• Knowledge of and commitment to the mission of the YMCA and our three areas of focus: youth development,
  healthy living, and social responsibility.
• Ability to articulate and model the Y's four core values of caring, honesty, respect and responsibility.
• Attends all staff meetings and in-service training.
• Wear required and approved uniform items at all time.
• Performs other duties as assigned.

• Minimum age of 18 years old.
• High School Diploma or equivalency.
• 2-3 years of experience in the field of customer service.
• 1 year of prior supervisor experience.
• 1-2 years of experience in the field of membership, programs, and fitness, preferred.

• Establish and communicate the coordination of staffing schedule to receptionists.
  • Directly responsible for always coordinating appropriate staffing and considered "on call" to find/fulfill coverage needs and oversee scheduling of planned and unscheduled callouts.
• Welcome and provide guidance under the oversight of the Director of Life Enrichment as needed to members of The Wesley Community volunteer program during their visits to The Wesley Community.
• Assist with the coordination and implementation of communicating information to the volunteers in The Wesley Community volunteer program via mailing, phone, e-mail.
• Operate paging/telephone system as required.
• Answer telephone, determine nature of call and direct caller to appropriate individual or department.
• Receive inquiries and release information in accordance with established policies and procedures.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of key department personnel, phone extensions, etc.
• Receive requests from within the facility and locate personnel through paging system.
• Give directions/information to visitors, guests, residents, sales representatives, etc.
• Report suspicious persons/information to supervisor immediately.
• Ensure guests/visitors abide by existing rules and refuse admission to persons as directed.
• Assist with administrative duties as directed. (Includes typing, filing, making Comprehensive Care Plan phone calls, etc.)
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility.
• Greet visitors. Direct to appropriate office or resident room.
• Order supplies as directed. Assist volunteers in completing supply request forms for the gift shop as needed.
• Assist with collation of mailings, as necessary.

• Must be, as a minimum, a high school graduate.
• Minimum of two years in a clerical position or completion of a secretarial science program from an accredited school/college preferred.
• Experience with multi-line phone system preferred.

• Competitive pay + incentive compensation
• A full benefit package
• Paid vacation, sick, and personal time
• Paid Holidays
• Flexible scheduling options
• A 401K retirement plan
• Tuition assistance and nursing scholarships
• Opportunities for growth and development
• A caring and supportive teamwork environment
• Perks such as self-care support and on-site prescription fills
• A fun work environment including theme weeks, recognition events, and opportunities for staff involvement
• Member of The National Association of Health Care Assistants (NAHCA)