37 Administrative jobs in Olive Branch

Overview

Job Summary

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned.

Responsibilities

Performs activities within established guidelines to support department operations.

Provides secretarial support to facilitate smooth operation of the department.

Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.

Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members.

Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees.

Completes assigned goals.

Specifications

Experience

Minimum Required

2 year secretarial and/or office experience.

Preferred/Desired

Knowledge of medical terminology where appropriate.

Education

Minimum Required

Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.

Preferred/Desired

Training

Minimum Required

Preferred/Desired

Special Skills

Minimum Required

Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed.

Preferred/Desired

Licensure

Minimum Required

Preferred/Desired

To ensure the office runs smoothly while delivering excellent experience for both team members and prospective residents. This role is the hub of our front-end operations—supporting leasing, maintaining office organization, and helping our team stay efficient and client-focused

Specific Job Role:

· Serve as the first point of contact for visitors, vendors, and residents

· Participate in the leasing call rotation

· Receive and track reservation fees, keys, mail, and other front desk items

· Facilitate lease signings and ensure paperwork is accurate and complete

· Maintain inventory of “For Rent” signs, directionals, branded materials and various other inventoried items

· Manage material closet and apparel stock

· Handle office supply ordering and general administrative support

· Assist with billing tasks and light accounting entry

· Coordinate staff lunches and team support activities

· Maintain and manage ShowMojo boxes for property access and showings

· Direct assistant to the owner

Job Requirements:

· 2+ years of office management or administrative support experience

· Strong communication and customer service skills

· Comfortable with technology as we run various tech stacks

· Organized, dependable, and able to manage multiple tasks at once

· Ability to work full-time, on-site

What Does Success Look Like

· Office operations flow efficiently without delays or bottlenecks

· Leasing calls and front desk inquiries are handled promptly and professionally

· Inventory and supplies are well-stocked, tracked, and ordered on time. Inventory is accurate at the end of the month

· Lease signings and resident onboarding are seamless

· The team feels supported, and the office atmosphere is welcoming and organized

· 5-star reviews are obtained

Job Type: Full-time

Benefits:

· Dental insurance

· Health insurance

· Paid time off

· Vision insurance

At Eupora Nursing and Rehab Center, we're more than just a company – we're a passionate community dedicated to caregiving excellence. If you're driven by a desire to make a difference in the lives of patients and residents, then we invite you to be part of our extraordinary team.

Why Choose Diversicare:

• We're Proudly Agency-Free: Unlike other companies, we believe in building a direct connection with our team members, fostering trust, respect, and collaboration.
• Compassion-Driven Culture: At Diversicare, we value trust, respect, customer focus, compassion, diplomacy, appreciation, and strong communication skills. We're committed to creating a warm, caring, safe, and professional environment for both our customers and our team.
• Competitive Benefits: We offer a comprehensive benefits package that includes medical/dental/vision coverage, an excellent 401k plan, tuition reimbursement, vacation, holiday, and sick time, long and short-term disability, and much more.
• Room for Growth: Join a dynamic environment where you can grow in your career and make a lasting impact on the healthcare industry.
• Meaningful Mission: Our mission is to "Improve every life we touch by providing exceptional healthcare and exceeding expectations." A mission we truly live and breathe.
• Core Values: We are guided by five core values - Integrity, Excellence, Compassion, Teamwork, and Stewardship, as well as 12 Service Standards.

Ready to be a part of our compassionate team? Apply now and help us make a difference in the lives of our patients and residents. Join Diversicare Healthcare Services today!

As the Business Office Manager, your primary responsibilities will include:

- Accurately recording cash receipts in the relevant accounts.

- Maintaining crucial billing and financial data for resident business files.

- Balancing resident trust accounts on a monthly basis.

- Coordinating month-end closing procedures and reporting essential information to the Support Center.

- Collaborating with the nursing home Administrator to perform and coordinate collection efforts.

- Managing accurate records of payor sources and explaining bills to residents when necessary.

- Ensuring accounts receivables are recorded correctly.

- Reconciling room and board details with monthly census figures.

- Upholding strict confidentiality of all information.

- Effectively communicating with residents, families, center team member, and the care coordination team.

- Meeting deadlines for billing and reporting with precision.

To excel in this role, you will need:

- A high school diploma or G.E.D.

- Preferably, one to two years of experience in accounts receivable or bookkeeping within the long-term care or healthcare industry.

- Proficiency in using calculators and computer software.

- Excellent interpersonal skills to collaborate effectively with residents, families, and external agencies.

At Eupora Nursing and Rehab Center, we're more than just a company – we're a passionate community dedicated to caregiving excellence. If you're driven by a desire to make a difference in the lives of patients and residents, then we invite you to be part of our extraordinary team.

Why Choose Diversicare:

• We're Proudly Agency-Free: Unlike other companies, we believe in building a direct connection with our team members, fostering trust, respect, and collaboration.
• Compassion-Driven Culture: At Diversicare, we value trust, respect, customer focus, compassion, diplomacy, appreciation, and strong communication skills. We're committed to creating a warm, caring, safe, and professional environment for both our customers and our team.
• Competitive Benefits: We offer a comprehensive benefits package that includes medical/dental/vision coverage, an excellent 401k plan, tuition reimbursement, vacation, holiday, and sick time, long and short-term disability, and much more.
• Room for Growth: Join a dynamic environment where you can grow in your career and make a lasting impact on the healthcare industry.
• Meaningful Mission: Our mission is to "Improve every life we touch by providing exceptional healthcare and exceeding expectations." A mission we truly live and breathe.
• Core Values: We are guided by five core values - Integrity, Excellence, Compassion, Teamwork, and Stewardship, as well as 12 Service Standards.

Ready to be a part of our compassionate team? Apply now and help us make a difference in the lives of our patients and residents. Join Diversicare Healthcare Services today!

As the Business Office Manager, your primary responsibilities will include:

- Accurately recording cash receipts in the relevant accounts.

- Maintaining crucial billing and financial data for resident business files.

- Balancing resident trust accounts on a monthly basis.

- Coordinating month-end closing procedures and reporting essential information to the Support Center.

- Collaborating with the nursing home Administrator to perform and coordinate collection efforts.

- Managing accurate records of payor sources and explaining bills to residents when necessary.

- Ensuring accounts receivables are recorded correctly.

- Reconciling room and board details with monthly census figures.

- Upholding strict confidentiality of all information.

- Effectively communicating with residents, families, center team member, and the care coordination team.

- Meeting deadlines for billing and reporting with precision.

To excel in this role, you will need:

- A high school diploma or G.E.D.

- Preferably, one to two years of experience in accounts receivable or bookkeeping within the long-term care or healthcare industry.

- Proficiency in using calculators and computer software.

- Excellent interpersonal skills to collaborate effectively with residents, families, and external agencies.

The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communications, and database management, ensuring smooth day-to-day operations and a professional experience for members and visitors.

Key Responsibilities

• Answer and route phone calls, greet visitors, and manage office correspondence.
• Manage calendars, schedule appointments, and organize meetings for senior staff as needed.
• Perform clerical duties including typing, filing, copying, and mailings.
• Maintain organized Chapter files and computer databases.
• Manage inventory and order office supplies.
• Perform daily opening and closing tasks for the office.
• Coordinate building maintenance activities (janitorial service, pest control, mechanical repairs).
• Process registrations for meetings, seminars, and the annual convention.
• Assist with convention preparations and logistics.
• Coordinate publication of the annual membership directory.
• Prepare and distribute membership communications and mailings.
• Draft and send email reminders and attendance boosters for events.
• Publish and distribute the weekly bulletin.
• Assist the Executive Director with Board Meetings, agenda preparation, and annual Board elections.
• Provide data, recordkeeping, and administrative support as needed.
• Bookkeeping duties.
• Send accounts payable, payments, and financial documentation to the CPA for processing.
• Provide support for safety training recordkeeping.
• Assist outside trainers with classroom instruction when needed.
• Attend and contribute to staff meetings.
• Perform other duties as assigned.

Qualifications

• Formal education or experience in office administration or information processing systems.
• Experience in event planning and vendor coordination.
• Basic bookkeeping or financial recordkeeping experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Professional demeanor with excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
• Positive, team-oriented attitude and commitment to maintaining a professional image on behalf of the Association.
• Experience or knowledge of the construction industry is a plus.

The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communications, and database management, ensuring smooth day-to-day operations and a professional experience for members and visitors.

Key Responsibilities

• Answer and route phone calls, greet visitors, and manage office correspondence.
• Manage calendars, schedule appointments, and organize meetings for senior staff as needed.
• Perform clerical duties including typing, filing, copying, and mailings.
• Maintain organized Chapter files and computer databases.
• Manage inventory and order office supplies.
• Perform daily opening and closing tasks for the office.
• Coordinate building maintenance activities (janitorial service, pest control, mechanical repairs).
• Process registrations for meetings, seminars, and the annual convention.
• Assist with convention preparations and logistics.
• Coordinate publication of the annual membership directory.
• Prepare and distribute membership communications and mailings.
• Draft and send email reminders and attendance boosters for events.
• Publish and distribute the weekly bulletin.
• Assist the Executive Director with Board Meetings, agenda preparation, and annual Board elections.
• Provide data, recordkeeping, and administrative support as needed.
• Bookkeeping duties.
• Send accounts payable, payments, and financial documentation to the CPA for processing.
• Provide support for safety training recordkeeping.
• Assist outside trainers with classroom instruction when needed.
• Attend and contribute to staff meetings.
• Perform other duties as assigned.

Qualifications

• Formal education or experience in office administration or information processing systems.
• Experience in event planning and vendor coordination.
• Basic bookkeeping or financial recordkeeping experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Professional demeanor with excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
• Positive, team-oriented attitude and commitment to maintaining a professional image on behalf of the Association.
• Experience or knowledge of the construction industry is a plus.

At **Corteva Agriscience** , we are committed to transforming agriculture through innovation. Join us in shaping the future of plant breeding and delivering improved varieties to farmers around the world.
***Please note: there is no visa sponsorship or relocation assistance provided for this role.
**What You'll Do:**
+ Coordinates and schedules meetings and travel arrangements; maintains Outlook calendars. Answers and screens incoming calls to provide information and direct calls to appropriate staff. Requires a thorough knowledge of Research Center and an ability to interpret policies, procedures, and practices within the assigned areas.
+ Conducts duties such as submitting invoices, payroll information and maintains service provider contracts and vendors.
+ Coordinates a variety of administrative or program-specific information. This includes purchasing requisitions, good receipts, and invoicing using NOPO or Espree systems.
+ Serves as the station Safety lead and coordinates safety meetings and implementation/assignments for new and existing safety standards.
+ Works with operations leads and staff of West Memphis, AR and Monroe, LA stations to assure safety documentation and procedures are up to date.
+ Attends and participates in departmental or team meetings. May organize agendas, provide input, take minutes, and distribute information. Prepares correspondence and detailed reports of business activities.
+ Schedules use of conference room and helps to plan and cater meetings for area sales and research teams.
+ Oversees orientation and initial paperwork for new employees.
+ Maintains, submits, and approves payroll for seasonal and part-time employees.
+ Establishes and maintains files, reports, and other hard copy or computerized information related to station or departmental operations.
+ Coordinates recruiting, orientation and on-boarding of summer pollinators.
+ Organizes and executes technical program-related tasks and projects within short timelines and competing priorities.
+ Administrative Assistants typically serve as key points of contact for questions or issues related to administrative processes. Incumbents are expected to serve as a resource and provide guidance on issues such as hiring/exit procedures, ordering supplies, resolving coding issues with expense reports, resolving technical questions about computer or conference room equipment, etc.
+ Ability to be resourceful in acquiring needed information or knowledge about new or unfamiliar situations which may include, safety standards, new procedures, and RMS documentation.
+ Prioritizes multiple tasks and project work based on business needs and value to the research center.
+ Exercises judgment in determining when, how and what key tasks need to be assigned, and/or completed by part time help or themselves.
**What Skills You Need:**
+ Bachelors degree minimum required.
+ Two + years experience in an admin or safety coordinator role.
+ Strong interpersonal skills and ability to develop and maintain effective relationships.
+ Strong oral and written communication skills
+ Demonstrated computer proficiency including use of spreadsheets or database systems
+ Demonstrated organization and problem-solving skills
+ Proficient use of MS Office Suite
+ Ability to manage multiple tasks and competing priorities
+ Requires strong organizational, time management and communication skills.
+ Strong collaboration and facilitation skills.
+ Good communication, negotiation, consulting and coaching skills in a cross cultural context.
+ Demonstrates initiative, persistence, creativity, and ability to work independently and within a team.
+ Ability to maintain and protect confidential information
**Benefits - How We'll Support You:**
+ Numerous development opportunities offered to build your skills
+ Be part of a company with a higher purpose and contribute to making the world a better place
+ Health benefits for you and your family on your first day of employment
+ Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays
+ Excellent parental leave which includes a minimum of 16 weeks for mother and father
+ Future planning with our competitive retirement savings plan and tuition reimbursement program
+ Learn more about our total rewards package here - Corteva Benefits ( Check out life at Corteva! you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.
Corteva Agriscience is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.
Corteva Agriscience is an equal opportunity employer. We are committed to boldly embracing the power of inclusion, diversity, and equity to enrich the lives of our employees and strengthen the performance of our company, while advancing equity in agriculture. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. Discrimination, harassment and retaliation are inconsistent with our values and will not be tolerated. If you require a reasonable accommodation to search or apply for a position, please visit:Accessibility Page for Contact Information
For US Applicants: See the 'Equal Employment Opportunity is the Law' poster. To all recruitment agencies: Corteva does not accept unsolicited third party resumes and is not responsible for any fees related to unsolicited resumes.

**You Matter**
- Make a difference every day in the lives of the underserved
- Join a mission driven organization with a people first culture
- Excellent career growth opportunities
**Join us and find a career that supports:**
- Caring for overlooked, underserved, and vulnerable patients
- Diversity, equity, inclusion, and belonging
- Autonomy in a warm team environment
- Growth and training
**Perks and Benefits**
In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing including:
- DailyPay, receive your money as you earn it!
- Tuition Assistance and dependent Scholarships
- Employee Assistance Program (EAP) including free counseling and health coaching
- Company paid life insurance
- Tax free Health Spending Accounts (HSA)
- Wellness program featuring fitness memberships and product discounts
- Preferred banking partnership and discounted rates for home and auto loans
*Eligibility for perks and benefits varies based on employee type and length of service.
**Why Us**
**Now is your moment to make a difference in the lives of the underserved.**
If there is one unifying characteristic of everyone on our team, it is the deep desire to make a difference by helping society's most vulnerable and often overlooked individuals. Every day we have the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most. For those whose calling it is to serve others, now is your moment to join our mission to provide quality care to every patient with compassion, collaboration, and innovation, to live our mantra to "Always Do The Right Thing!", and to collectively do our part to heal the world, one patient at a time.
Wellpath sees hundreds of thousands of unique individuals in their facilities month over month and a very large percent of those individuals receive direct clinical care, which includes lives saved by Narcan.
We offer ongoing training and development opportunities for licensed and unlicensed healthcare team members, and have best in class clinical resources for training, education, and point of care support.
**How you make a difference**
The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective.
**Key Responsibilities**
- Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department.
- Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office.
- Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments.
- Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations.
- Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information.
**Qualifications & Requirements**
Education
+ High school diploma or equivalent required. Additional college level courses preferred.
Experience
+ One (1) year of clerical experience as a secretary or administrative assistant. Proficient with Microsoft Office
Licenses/Certifications
+ None required.
**We are an Equal Employment Opportunity Employer**
We are committed to fostering, cultivating, and preserving a culture of uniqueness.
We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.
**We encourage you to apply!** If you are excited about a role but your experience doesn't seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.
Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.
We are an Affirmative Action Employer in accordance with applicable state and local laws.
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