15 Administrative jobs in Oro Valley

Administrative Officer

Category: Administration

Main location: United States, Arizona, Tucson

Position ID:J0625-1248

Employment Type: Full Time

Position Description:

CGI Federal is looking for an Administrative Officer.
The ideal candidates should possess excellent communication skills and be able to work in a strict Security facility and fast paced environment.
The Administrative Officer plays a critical role in managing the coordination and administrative functions that support overall site operations. Reporting directly to the Operations Manager, this position ensures smooth execution of administrative workflows including HR support, budget and procurement tracking, regulatory compliance, and reporting.
In addition to individual responsibilities, the Administrative Officer leads and supports a small team of two administrative staff, providing direction, oversight, and development to ensure consistent performance and service delivery. This position requires professionalism, mental agility, and a calm, confident presence when working with internal teams, on-site clients, and other vendors and contractors in a dynamic, compliance-driven environment.
This position is located in Tucson, Arizona.

Your future duties and responsibilities:

The Administrative Officer plays a critical role in managing the coordination and administrative functions that support overall site operations. Reporting directly to the Operations Manager, this position ensures smooth execution of administrative workflows including HR support, budget and procurement tracking, regulatory compliance, and reporting.
In addition to individual responsibilities, the Administrative Officer leads and supports a small team of two administrative staff, providing direction, oversight, and development to ensure consistent performance and service delivery. This position requires professionalism, mental agility, and a calm, confident presence when working with internal teams, on-site clients, and other vendors and contractors in a dynamic, compliance-driven environment.

Required qualifications to be successful in this role:

Leadership Capability: Experience supervising or leading a small team, providing mentorship and accountability
•Organizational Strength: Skilled in managing competing priorities and coordinating cross-functional tasks
•Professional Communication: Clear, composed communicator with the ability to navigate multiple stakeholder relationships
•Judgment and Integrity: Maintains confidentiality, handles sensitive issues tactfully, and leads by example
•Technical Proficiency: Competent in Microsoft Office and other administrative software; ability to adapt to new systems quickly
•Detail-Oriented Mindset: Thorough in document review, reporting, and procedural compliance
•Agility and Problem Solving: Able to respond to unexpected challenges and support quick, thoughtful decision-making
•Team-Oriented: Promotes a respectful and productive work environment, encouraging collaboration across roles.
•Associate Degree in Business, or a related field, is required
•At least 3-5 years of progressively responsible administrative experience
•At least 2 years of team leadership or supervisory experience (formal or informal)
•Experience supporting HR, budget tracking, procurement processes, and/or compliance reporting functions
•Ability to successfully obtain of an active SECRET security clearance is required to begin employment
•US Citizenship is required
•Ability to lift and carry 40 pound
Desired qualifications/non-essential skills required:
•Bachelor's degree in Business Administration, Human Resources, or a related field, is strongly preferred
•Exposure to federal contracting environments or client-facing roles is a plus, but not required
•Familiarity with Deltek Costpoint.
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $0.00 - $0.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
•Competitive compensation
•Comprehensive insurance options
•Matching contributions through the 401(k) plan and the share purchase plan
•Paid time off for vacation, holidays, and sick time
•Paid parental leave
•Learning opportunities and tuition assistance
•Wellness and Well-being programs
#CGIFederalJob
#PassportUS

Skills:

• Customer Service & Support
• Data Entry
• Detail-oriented

What you can expect from us:

Together, as owners, let's turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team-one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

Description We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. This long-term contract position is ideal for someone with strong organizational and communication skills who is eager to support compliance efforts within the financial services industry. The role involves assisting with regulatory processes, maintaining documentation, and ensuring adherence to industry standards and legal requirements.
Responsibilities:
- Provide administrative support to the Compliance & Policy Management Department, ensuring smooth execution of compliance-related tasks.
- Assist with licensing processes, including navigating state-specific regulations and the Nationwide Multistate Licensing System & Registry.
- Collaborate with the Marketing and Production teams to ensure advertising and promotional materials meet federal and state compliance standards.
- Review and approve settlement agents involved in transactions to ensure compliance prior to fund disbursement.
- Manage and process opt-out requests to align with organizational policies and regulations.
- Support departmental processes such as consumer complaint management, incident documentation, and regulatory reporting.
- Maintain the integrity of the Policy & Procedure Library by updating documentation as needed.
- Conduct research on regulatory requirements and assist in implementing necessary compliance measures.
- Facilitate vendor management and oversee third-party compliance to ensure adherence to organizational standards.
- Review foreclosure notices and assist in determining appropriate actions to maintain compliance. Requirements - High school diploma or equivalent required; associate degree in a business-related field preferred.
- Minimum of two years of administrative or related work experience.
- Previous experience in the mortgage industry (one to three years) preferred.
- Proficiency in Microsoft Excel, Outlook, and other business software.
- Strong skills in answering inbound calls, customer service, and email correspondence.
- Experience with data entry, including numeric and computer-based tasks.
- Familiarity with compliance processes and audits within the financial services sector.
- Ability to manage multiple tasks, prioritize effectively, and ensure attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and enjoys supporting day-to-day operations. The role offers an opportunity to contribute to the success of a CPA firm while managing administrative tasks efficiently.
Responsibilities:
- Respond promptly to inbound calls, providing courteous and attentive customer service.
- Manage email correspondence, ensuring timely and accurate communication.
- Perform data entry tasks with a high level of accuracy and organization.
- Schedule appointments and maintain calendars for team members.
- Handle both incoming and outgoing calls with efficiency and professionalism.
- Utilize Microsoft Excel to create and update spreadsheets as needed.
- Draft, edit, and format documents using Microsoft Word.
- Coordinate tasks using Microsoft Outlook to keep operations running smoothly.
- Assist with general office management duties as required. Requirements - Proven experience in administrative support or office management roles.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
- Excellent verbal and written communication skills.
- Strong organizational abilities and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- A focus on detail and strong customer service skills.
- Familiarity with scheduling appointments and managing calendars.
- Comfortable handling inbound and outbound phone calls. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Administrative Officer**
**Category:** Administration
**Main location:** United States, Arizona, Tucson
**Position ID:** J0625-1248
**Employment Type:** Full Time
**Position Description:**
CGI Federal is looking for an Administrative Officer.
The ideal candidates should possess excellent communication skills and be able to work in a strict Security facility and fast paced environment.
The Administrative Officer plays a critical role in managing the coordination and administrative functions that support overall site operations. Reporting directly to the Operations Manager, this position ensures smooth execution of administrative workflows including HR support, budget and procurement tracking, regulatory compliance, and reporting.
In addition to individual responsibilities, the Administrative Officer leads and supports a small team of two administrative staff, providing direction, oversight, and development to ensure consistent performance and service delivery. This position requires professionalism, mental agility, and a calm, confident presence when working with internal teams, on-site clients, and other vendors and contractors in a dynamic, compliance-driven environment.
This position is located in Tucson, Arizona.
**Your future duties and responsibilities:**
- Oversee day-to-day administrative functions and ensure team alignment with organizational goals
- Provide high-level administrative and executive support to the Operations Manager, handling delegated tasks with discretion, initiative, and sound judgment to advance operational goals and priorities
- Provide guidance and task delegation to a team of two administrative professionals
- Coordinate HR functions such as hiring, onboarding, records management, and staff support
- Manage secure building access by overseeing employee badging, monitoring access permissions, and ensuring compliance with visitor entry protocols and federal security guidelines
- Administer the facility's purchasing card, including tracking expenditures, reconciling transactions, maintaining documentation, and ensuring compliance with company procurement policies and audit requirements.
- Support budgeting activities, procurement requests and documentation, and tracking of expenditures
- Prepare and maintain timely and accurate compliance reports per contractual and federal guidelines
- Act as liaison between internal leadership, partner vendors and subcontractors, and on-site client representatives
- Ensure proper documentation, secure recordkeeping, and consistent adherence to procedures
- Organize and support logistics for audits, site visits, and internal meetings
- Contribute to process improvement initiatives and help implement new administrative tools or systems
**Required qualifications to be successful in this role:**
Leadership Capability: Experience supervising or leading a small team, providing mentorship and accountability
- Organizational Strength: Skilled in managing competing priorities and coordinating cross-functional tasks
- Professional Communication: Clear, composed communicator with the ability to navigate multiple stakeholder relationships
- Judgment and Integrity: Maintains confidentiality, handles sensitive issues tactfully, and leads by example
- Technical Proficiency: Competent in Microsoft Office and other administrative software; ability to adapt to new systems quickly
- Detail-Oriented Mindset: Thorough in document review, reporting, and procedural compliance
- Agility and Problem Solving: Able to respond to unexpected challenges and support quick, thoughtful decision-making
- Team-Oriented: Promotes a respectful and productive work environment, encouraging collaboration across roles.
- Associate Degree in Business, or a related field, is required
- At least 3-5 years of progressively responsible administrative experience
- At least 2 years of team leadership or supervisory experience (formal or informal)
- Experience supporting HR, budget tracking, procurement processes, and/or compliance reporting functions
- Ability to successfully obtain of an active SECRET security clearance is required to begin employment
- US Citizenship is required
- Ability to lift and carry 40 pound
Desired qualifications/non-essential skills required:
- Bachelor's degree in Business Administration, Human Resources, or a related field, is strongly preferred
- Exposure to federal contracting environments or client-facing roles is a plus, but not required
- Familiarity with Deltek Costpoint.
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $51,400.00 - $121,900.00
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
- Competitive compensation
- Comprehensive insurance options
- Matching contributions through the 401(k) plan and the share purchase plan
- Paid time off for vacation, holidays, and sick time
- Paid parental leave
- Learning opportunities and tuition assistance
- Wellness and Well-being programs
#CGIFederalJob
#PassportUS
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

Location: Louisville, Cleveland
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability?
Locations: Cleveland, Louisville, New Orleans, Tucson, Dallas, NYC
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $16,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 77,000 to 132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.
The exceptional EY experience. It's yours to build.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**Location:** Atlanta, Charlotte, Cleveland, Seattle, Detroit, San Fran, San Jose, San Mateo, Los Angeles
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability?
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer**
We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $02,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 67,900 to 116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
+ **Continuous learning:** You'll develop the mindset and skills to navigate whatever comes next.
+ **Success as defined by you:** We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
+ **Transformative leadership:** We'll give you the insights, coaching and confidence to be the leader the world needs.
+ **Diverse and inclusive culture:** You'll be embraced for who you are and empowered to use your voice to help others find theirs.
EY accepts applications for this position on an on-going basis. **If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
For those living in California, please click here ( for additional information.
_EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law?_
_EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at_ _._

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB** **RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 85719
Category (Portal Searching): Administration and Clerical
Job Location: US-AZ - Tucson
Job Profile ID: F00200
Time Type: Full time
Location Name: Funeraria del Angel Catalina