5,287 Appointment Scheduling jobs in the United States

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.

In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

Office Assistant Responsibilities:

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

Office Assistant Requirements:

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a detail-oriented and organized Administrative & Office Assistant to support daily operations and ensure smooth functioning of our office. The ideal candidate will be proactive, reliable, and able to handle a variety of administrative tasks with professionalism and efficiency.

Responsibilities:
• Perform general office duties, including filing, data entry, and document management.
• Answer phone calls, respond to emails, and direct inquiries to appropriate staff.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, correspondence, and presentations as needed.
• Maintain office supplies and equipment; liaise with vendors when necessary.
• Assist with record-keeping, expense tracking, and other clerical tasks.
• Support team members and management with administrative projects.

Qualifications:
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in office administration or clerical work is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and work independently with minimal supervision.

This posting represents all available Patient Scheduling positions at the Appointment Center with UW Health. Scheduled shifts are typically Monday through Friday, between the hours of 8:30 AM - 5:00 PM. Hours may vary based on the operational needs of the department.

Pay :

UW Health offers a competitive compensation and benefits package. Work experience that is relevant to the position will be taken into consideration when determining the starting base pay.

Be part of something remarkable

Join the #1 hospital in Wisconsin where you'll be the gateway to remarkable healthcare by providing excellent phone-based customer service!

We are seeking Patient Scheduling Specialists to:

• Take incoming phone calls from patients and their families to assist them with their appointment scheduling needs.
• Make outgoing phone calls to patients to schedule their appointments.
• Coordinate with clinic staff to ensure that patients receive appropriate care in a timely manner.

Education :

Minimum - High school diploma or equivalent.

Preferred - Associate or Bachelor's degree in Business Administration, Healthcare, or other related field.

Work Experience :

Minimum - One (1) year of previous experience working in an office or customer service environment.

Preferred - Previous experience working in healthcare, experience scheduling patients, and experience coordinating multiple activities in an office setting.

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.

Hear from a patient scheduling lead about why he finds his role rewarding .

Learn more about this opening

UW Hospital and Clinics benefits

Part-Time (2–3 Days/Week) | Potential for Full-Time

Yield Industries has built a strong reputation over the past 20+ years for delivering quality workmanship across specialized construction sectors. Our portfolio ranges from intricate residential developments to large-scale civil, land, and marine projects throughout New England.

We are looking for a motivated Office Assistant to join our team. This role is ideal for someone who is organized, detail-oriented, and eager to learn while supporting the daily operations of a fast-paced construction company.

Responsibilities

• Assist with preparing and submitting State CHRO project paperwork (training provided).
• Maintain company fleet records, including vehicle registrations and DOT filings.
• Support payroll, accounts receivable, and accounts payable functions.
• Perform general office duties such as filing, data entry, scheduling, and document management.
• Provide administrative support to management and project teams as needed.

Qualifications

• Previous office experience required (construction industry experience a plus).
• Proficiency in QuickBooks Online preferred.
• Familiarity with payroll, A/R, and A/P processes.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Willingness to learn new tasks and adapt to changing priorities.

What We Offer

• Flexible schedule (2–3 days per week, with opportunity for full-time for the right candidate).
• Hands-on training in industry-specific processes.
• Opportunity to grow with a well-established and respected construction company.

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit

The Administrative and Office Assistant will provide a wide range of office support functions to ensure smooth daily operations. This role serves as the first point of contact for visitors and callers, requiring a professional demeanor, neat appearance, and a positive, upbeat attitude.

Specific responsibilities include, but are not limited to, the following:

Reception & Guest Service

•   Greeting guests in a professional, friendly, and hospitable manner. Offer every guest a beverage upon arrival.

•   Directing guests and answering their questions, notifying staff of visitor(s) arrival.

•    Answer, screen and route incoming telephone inquiries with professional telephone etiquette.

•   Manage and update phone message system to include office hours and closings and holiday hours.

•   Accept and sign for packages and distribute mail, including forwarding mail to Property Managers via Optima or Fly Over the City.

Office Operations

•   Open and close office daily. This includes filling water in conference rooms, setting up glasses, filling secondary ice bin in freezer, loading and unloading dishwashers, setting up speakers in “South End” Conference Room and other duties as assigned by Office Manager. 

•   Establish working relationships and serve as Point of Contact with Davis third party vendors (WB Mason, Amazon, Boston Bean)

•   Assist with scheduling meetings/interviews/onboarding by sending calendar invites and adding visitor information to Tishman’s Building Guest List for entrance. 

•   Order building access cards through Tishman. Order replacement cards as needed.

•   Ensure timely and accurate mal distribution to support seamless business operations.

•   Consistently maintain a safe, clean, and pleasant appearance of the reception area, conference rooms, and all common areas in the office.

•   Manage the schedule for multiple conference rooms.

•   Manage the Toner Recycling Program.

•   Create Inventory Systems to manage, budget, and replenish daily Office & Kitchen supplies.

•   Assist with the maintenance of office equipment, including copiers/fax/printers and postage machines.

•   Maintain and replenish office and kitchen items (i.e., soda, coffee, snacks, napkins, etc.) on a regular basis.

Administrative Support

• Assist Executive Assistants in coordinating meetings and catering for investors and guests. Prepare/clean up office and conference rooms for lunches and meetings, as directed.

•   Enter service requests with Tishman Speyer and follow-up on progress through completion of task.

•   Scan invoices to Property Managers upon request.

•   Binding presentation materials. 

•   Assist the Director of People and Culture with event coordination, and other administrative tasks, as assigned.

•   Managing expense reports for Human Resources and Marketing departments.

•   Assist with special projects.

•   Perform other duties, as assigned.

Skills & Qualifications:

•   Possess a high level of energy to be the first point of contact at Davis located at our front desk.

•   Associate degree preferred, but not required.

•   1-2+ years of related work experience required.

•   Excellent verbal and written communication skills.

•   Ability to identify areas of process improvement and the initiative to implement change.

•   Excellent phone etiquette.

•   Detail oriented, strong organizational and multi-tasking skills.

•   Ability to work under pressure in a fast-paced environment.

•   Ability to work with minimum supervision.

•   Problem solving mindset.

•   Technology Skills - Knowledge of MS Office (Word, Teams, Excel, Zoom, Outlook, PowerPoint).

•   Ability to professionally interact with onsite staff and management.

•   Timeliness, dependability and the ability to deal effectively with many and varied visitors’ needs are essential.

•   Highly professional with strong interpersonal skills.

•   Able to work effectively with others and be a team player.

•   Flexible and adaptable in a changing environment.

•   Possess a high level of energy.

•   Dependable and reliable Monday-Friday to open and close our office.

Compensation & Benefits:

Compensation will include a competitive base salary and bonus, and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.

In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.