5,679 Appointment Scheduling jobs in the United States

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• Quality Management

Appointment Scheduling Specialist - Heart & Vascular Specialists Clinic - Full-Time, Days Bring your passion to Texas Health so we are Better + Together Work location: 8440 Walnut Hill Lane, Suite 400, Dallas, TX 75231 Work hours: Full-time, 40 hours weekly, Monday thru Friday, 8:00am - 5:00pm Heart & Vascular Specialist Clinic Highlights:

• Strong teamwork and collaboration

• Fast-paced, high volume inbound/outbound calls

• Compassion and empathy to our patients and the team

• Join an innovative team working towards making healthcare more accessible, integrated, and reliable

Here's What You Need

• High School Diploma or equivalent (required)

• Medical Scheduling experience in a clinical setting (strongly preferred)

• Bilingual in English / Spanish (preferred)

• Requires strong customer skills.

• Good communication skills.

• Possess a strong work ethic and a high level of professionalism.

• A team player who handles multiple projects simultaneously in a fast paced environment.

What You Will Do

• Delivers care to patients utilizing the Appointment Scheduling Specialist Process

• Must be able to work in a fast-paced environment

• Responsible for answering phone calls and scheduling patient appointments.

• Conduct patient pre-certification to ensure coverage for appointments and medical care.

• Schedule tests, procedures, and referral appointments.

• Communicate with patients regarding appointments and instructions for procedures and tests.

• May collect fees such as co-pays / co-insurance.

• Gathers insurance information and patient personal data.

• Demonstrates positive professional customer service in all patient, staff, and visitor contacts. Performs other duties as assigned.

• Performs other duties as assigned

Additional perks of being a Texas Health employee

• Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, Student Loan Repayment Program as well as several other benefits.

• Delivery of high quality of patient care through nursing education, nursing research and innovations in nursing practice.

• Strong Unit Based Council (UBC).

• A supportive, team environment with outstanding opportunities for growth.

Learn ( more about our culture, benefits, and recent awards. Entity Highlights: Texas Health Physicians Group includes more than 1,000 physicians, nurse practitioners and physician assistants dedicated to providing quality, patient-safe care at more than 240 offices located throughout the DFW Metroplex. THPG members are active in group governance and serve on multiple committees and councils. Ongoing Texas Health initiatives, like the Diversity Action Council and Living the Promise, have helped to create an inclusive, supportive, people-first, excellence-driven culture and workplace, making THPG a great place to work. If you're ready to join us in our mission to improve the health of our community, then let's show the world how we're even better together! Do you still have questions or concerns? Feel free to email your questions to . #LI-CT1

Texas Health requires a resume when an application is submitted.Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Administrative Assistant to become an essential part of our growing team.
This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support.
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Position Summary
As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments.
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Key Responsibilities
• Manage daily invoicing and send courteous payment reminders to clients.
• Maintain regular follow-ups with vendors and prospective clients.
• Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows).
• Communicate professionally with clients via email, phone, and in person.
• Organize files, documents, and assist with ad hoc tasks as needed.
• Provide administrative support to team members and management.
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Required Skills & Qualifications
• QuickBooks: A most
• Excel Proficiency: Strong Excel skills are a must.
• Communication: Excellent verbal, written, and active listening abilities.
• Detail-Oriented: Precision and accuracy in every task.
• Organized & Efficient: Able to manage multiple responsibilities and meet deadlines.
• Proactive: Self-starter who works well with minimal supervision.
• Customer-Focused: Friendly, calm, and solution-oriented approach with clients.
• Reliable: Dependable, punctual, with consistent transportation.
• Team Player: Cooperative, adaptable, and open to learning new things.

Work Schedule:

This posting represents all available Patient Scheduling positions at the Appointment Center with UW Health. Scheduled shifts are typically Monday through Friday, between the hours of 8:30 AM - 5:00 PM. Hours may vary based on the operational needs of the department.

Pay:

UW Health offers a competitive compensation and benefits package. Work experience that is relevant to the position will be taken into consideration when determining the starting base pay.

Be part of something remarkable

Join the #1 hospital in Wisconsin where you'll be the gateway to remarkable healthcare by providing excellent phone-based customer service!

We are seeking Patient Scheduling Specialists to:

• Take incoming phone calls from patients and their families to assist them with their appointment scheduling needs.
• Make outgoing phone calls to patients to schedule their appointments.
• Coordinate with clinic staff to ensure that patients receive appropriate care in a timely manner.

Education:

Minimum - High school diploma or equivalent.

Preferred - Associate or Bachelor's degree in Business Administration, Healthcare, or other related field.

Work Experience:

Minimum - One (1) year of previous experience working in an office or customer service environment.

Preferred - Previous experience working in healthcare, experience scheduling patients, and experience coordinating multiple activities in an office setting.

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.

Hear from a patient scheduling lead about why he finds his role rewarding.

Learn more about this opening

UW Hospital and Clinics benefits

This posting represents all available Patient Scheduling positions at the Appointment Center with UW Health. Scheduled shifts are typically Monday through Friday, between the hours of 8:30 AM - 5:00 PM. Hours may vary based on the operational needs of the department.

Pay :

UW Health offers a competitive compensation and benefits package. Work experience that is relevant to the position will be taken into consideration when determining the starting base pay.

Be part of something remarkable

Join the #1 hospital in Wisconsin where you'll be the gateway to remarkable healthcare by providing excellent phone-based customer service!

We are seeking Patient Scheduling Specialists to:

• Take incoming phone calls from patients and their families to assist them with their appointment scheduling needs.
• Make outgoing phone calls to patients to schedule their appointments.
• Coordinate with clinic staff to ensure that patients receive appropriate care in a timely manner.

Education :

Minimum - High school diploma or equivalent.

Preferred - Associate or Bachelor's degree in Business Administration, Healthcare, or other related field.

Work Experience :

Minimum - One (1) year of previous experience working in an office or customer service environment.

Preferred - Previous experience working in healthcare, experience scheduling patients, and experience coordinating multiple activities in an office setting.

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.

Hear from a patient scheduling lead about why he finds his role rewarding .

Learn more about this opening

UW Hospital and Clinics benefits

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

The Office Assistant to ownership of Nonna Mercato will play an integral part in coordinating the day-to-day activities. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

We expect that 80% of this person’s time will be spent on work with ownership, with ~20% dedicated to personal tasks during the work day.

Responsibilities:

Office Assistant to Ownership:  

• Placing email orders as needed for catering and custom cake orders etc. 
• Provide high-level administrative support to ownership, ensuring seamless day-to-day operations across both business and personal matters.
• Act on behalf of ownership to hold team members accountable, follow up on deliverables, and provide oversight and support to ensure alignment with company expectations and priorities.
• Maintaining a log used to track projects, their status and proactively keeping leadership team informed
• Must be comfortable taking calls and communicating with internal and external stakeholders on ownership’s behalf, representing the company with professionalism and clarity.
• Manage complex calendars for ownership, including scheduling and logistics for all meetings and appointments—both personal and business—prioritizing commitments and resolving conflicts proactively.
• Send the following calendar communications:
• End-of-day text  with the next day’s schedule
• Text reminders to ownership 15 minutes prior to any scheduled meetings
• Invitations for any hosted meetings on ownership's behalf
• Develop and manage a private shared calendar for ownership that includes all meeting details: addresses, dial-ins, transportation, parking, contacts, point people, duration, and drive times.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries, following standard operating procedures tailored to each individual and trip.
• Can include personal, family and company travel arrangements
  
  
• Prepare and edit correspondence, presentations, reports, and other documents with a focus on accuracy, clarity, and professionalism. 
• Handle confidential and sensitive information with discretion and sound judgment.
• Track and manage important documents for ownership, assist with paperwork, and ensure timely execution of signatures.
• Maintain systems for organizing and accessing critical internal documents, presentations, and reports. Ensure documentation is kept up to date and easily accessible.
• Attend all calls and meetings involving ownership, take detailed notes, circulate appropriate information to the greater team, and track action items to ensure follow-through and accountability.
• Prepare briefs, agendas, and key background information for meetings, ensuring ownership is aligned on objectives and expected outcomes.
• Build and maintain strong relationships with key stakeholders in ownership’s internal and external networks.
• Prioritize competing obligations and independently carry out projects to completion under tight deadlines.
• Promote and uphold company culture through clear communication, consistency, and cross-team collaboration, acting as a liaison 
• Be available after hours on an ad hoc basis for time-sensitive or urgent matters

Office & IT Oversight (4422 HQ):

• Serve as Office Manager, overseeing day-to-day office organization and operations.
• Redistribute internal office responsibilities monthly to ensure a collaborative and efficient environment.
• Oversee IT needs across the organization, including purchasing, setup, documentation, and coordination with vendors.
• Coordinate G-Suite structure and organization:
• Create and deactivate email accounts
• Ensure correct logos in signatures
• Maintain internal document organization
• Manage a master library of keys and platforms, including intake from HR upon employee offboarding and onboarding.
• Collaborate with owner to discuss and guide company decisions, as needed. 
• Delegate and oversee tasks to the Brand & Marketing Coordinator, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Other:

• This is an on-site role.
• 5 days a week
• Must have reliable transportation

What We Are Looking For

• 3+ years experience 
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Confidence in managing both professional and personal responsibilities.
• Passion for the company’s mission and a team player willing to jump in wherever needed