1,539 Office Assistant jobs in the United States

Mercado Little Spain is seeking a highly organized and detail-oriented  Office Assistant   to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies.
• Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records.
• Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies.
• Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions.
• Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes.
• Administrative Support: Provide general office assistance, support onboarding of new vendors, and assist management with projects as needed.

What We Offer:

• Competitive hourly pay
• Opportunity to work within a dynamic hospitality group.
• Exposure to restaurant operations and vendor management.
• Growth opportunities within the company.

Qualifications:

• 1–2 years administrative, accounting, or office experience preferred (hospitality experience desired).
• Strong organizational and communication skills with attention to detail.
• Ability to handle multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred.

JOSÉ ANDRÉS GROUP   restaurants span across the world including Miami, Orlando, Las Vegas, NYC, Chicago, LA, Bahamas and of course our original home, Washington, DC. Since 1993, our restaurants reflect the authentic roots of each concept and showcase José's passion for telling the stories of a culture through food. José Andrés Group is an equal opportunity employer.

Office Assistant / Errand Runner Job Description

Job Brief:

An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability.

Responsibilities:

• Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings.
• General office duties, such as answering and managing phone calls, copying, scanning, and filing.
• Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc.
• Internet research for purchasing office supplies.
• Monitor level of supplies and handle shortages.
• Perform receptionist duties when needed.
• Maintaining confidentiality in all aspects of company information.
• Other duties as required.

Requirements and skills

• Good work ethic
• Valid driver’s license
• Working knowledge of office equipment
• Excellent organizational and time management skills
• The abilities to anticipate needs, to be resourceful, and to be responsive are important
• Dependable, dedicated, resourceful
• Ability to work independently
• Familiarity with office gadgets and applications (e.g. Windows, MS Office , scanners, copy machines, etc. . . .)

Education:

• Currently attending a college/university

Job Types: Part-time

Salary: $17.00 - $17.50 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Weekend availability

Ability to commute:

Santa Ana, CA 92707

Office Assistant with Accounts Payable Experience

JOB SUMMARY:

WE ARE SEEKING A DETAIL-ORIENTE D AND HIGHLY ORGANIZE D OFFICE ASSISTANT TO JOIN OUR TEAM ON A FULL-TIME BASIS. THIS

ROLE PLAYS A KEY PART IN SUPPORTING DAY-TO-DAY OPERATIONS AND A CCOUNTING FUNCTIONS. THE IDEAL CANDIDATE WILL

HAVE E XPERIENCE USING SAGE A CCOUNTING SOFTWARE AND A STRONG GRASP OF FINANCIAL PRINCIPLES TO ENSURE ACCURATE

BOOKKEEPING, REPORTING, AND OVERALL OFFICE EFFICIENCY.

RESPONSIBI LITIE S:

• Provide comprehensive administrative support to ensure smooth office operations.

• Perform bookkeeping tasks, including accounts payable and accounts receivable.

• Maintain accurate financial records using Sage.

• Prepare general ledger entries and perform balance sheet reconciliations.

• Create journal entries and conduct account analysis as needed.

• Assist with the preparation of internal financial reports.

• Conduct bank reconciliations.

• Support budgeting, forecasting, and financial planning efforts.

• Maintain organized financial records and documentation.

PRE FERRE D QUA LI FI CATI ONS:

• Proficiency in Sage accounting software.

• Understanding of double-entry bookkeeping, debits/credits, and account reconciliation.

• Experience with journal entries, budgeting, and financial report preparation.

• Strong analytical skills with attention to detail and accuracy.

• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Excellent communication and collaboration skills in a team setting.

Position Details:

JOB TYPE: FULL-TI ME PAY RA NGE: $22.00 – $26.00 PER HOUR BENE FI TS: HEA LTH /DE NTAL/ VISI ON /RE TIRE MENT

We are seeking a Office Assistant to support the daily operations of a dynamic real estate office.

Responsibilities

• Order office supplies or restock items.
• Support team members with administrative requests.
• Maintain office supplies inventory.
• Manage incoming and outgoing mail/packages.
• Check and respond to emails and phone messages.

Qualifications

• .5+ years of experience in office administration or clerical duties
• Comfortable with working 5 days in office
• Microsoft Office/Excel experience

he annual base salary range is $50k to $55k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.