8,063 Office Assistant jobs in the United States

Administrative Assistant to become an essential part of our growing team.
This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support.
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Position Summary
As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments.
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Key Responsibilities
• Manage daily invoicing and send courteous payment reminders to clients.
• Maintain regular follow-ups with vendors and prospective clients.
• Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows).
• Communicate professionally with clients via email, phone, and in person.
• Organize files, documents, and assist with ad hoc tasks as needed.
• Provide administrative support to team members and management.
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Required Skills & Qualifications
• QuickBooks: A most
• Excel Proficiency: Strong Excel skills are a must.
• Communication: Excellent verbal, written, and active listening abilities.
• Detail-Oriented: Precision and accuracy in every task.
• Organized & Efficient: Able to manage multiple responsibilities and meet deadlines.
• Proactive: Self-starter who works well with minimal supervision.
• Customer-Focused: Friendly, calm, and solution-oriented approach with clients.
• Reliable: Dependable, punctual, with consistent transportation.
• Team Player: Cooperative, adaptable, and open to learning new things.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

The Office Assistant to ownership of Nonna Mercato will play an integral part in coordinating the day-to-day activities. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

We expect that 80% of this person’s time will be spent on work with ownership, with ~20% dedicated to personal tasks during the work day.

Responsibilities:

Office Assistant to Ownership:  

• Placing email orders as needed for catering and custom cake orders etc. 
• Provide high-level administrative support to ownership, ensuring seamless day-to-day operations across both business and personal matters.
• Act on behalf of ownership to hold team members accountable, follow up on deliverables, and provide oversight and support to ensure alignment with company expectations and priorities.
• Maintaining a log used to track projects, their status and proactively keeping leadership team informed
• Must be comfortable taking calls and communicating with internal and external stakeholders on ownership’s behalf, representing the company with professionalism and clarity.
• Manage complex calendars for ownership, including scheduling and logistics for all meetings and appointments—both personal and business—prioritizing commitments and resolving conflicts proactively.
• Send the following calendar communications:
• End-of-day text  with the next day’s schedule
• Text reminders to ownership 15 minutes prior to any scheduled meetings
• Invitations for any hosted meetings on ownership's behalf
• Develop and manage a private shared calendar for ownership that includes all meeting details: addresses, dial-ins, transportation, parking, contacts, point people, duration, and drive times.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries, following standard operating procedures tailored to each individual and trip.
• Can include personal, family and company travel arrangements
  
  
• Prepare and edit correspondence, presentations, reports, and other documents with a focus on accuracy, clarity, and professionalism. 
• Handle confidential and sensitive information with discretion and sound judgment.
• Track and manage important documents for ownership, assist with paperwork, and ensure timely execution of signatures.
• Maintain systems for organizing and accessing critical internal documents, presentations, and reports. Ensure documentation is kept up to date and easily accessible.
• Attend all calls and meetings involving ownership, take detailed notes, circulate appropriate information to the greater team, and track action items to ensure follow-through and accountability.
• Prepare briefs, agendas, and key background information for meetings, ensuring ownership is aligned on objectives and expected outcomes.
• Build and maintain strong relationships with key stakeholders in ownership’s internal and external networks.
• Prioritize competing obligations and independently carry out projects to completion under tight deadlines.
• Promote and uphold company culture through clear communication, consistency, and cross-team collaboration, acting as a liaison 
• Be available after hours on an ad hoc basis for time-sensitive or urgent matters

Office & IT Oversight (4422 HQ):

• Serve as Office Manager, overseeing day-to-day office organization and operations.
• Redistribute internal office responsibilities monthly to ensure a collaborative and efficient environment.
• Oversee IT needs across the organization, including purchasing, setup, documentation, and coordination with vendors.
• Coordinate G-Suite structure and organization:
• Create and deactivate email accounts
• Ensure correct logos in signatures
• Maintain internal document organization
• Manage a master library of keys and platforms, including intake from HR upon employee offboarding and onboarding.
• Collaborate with owner to discuss and guide company decisions, as needed. 
• Delegate and oversee tasks to the Brand & Marketing Coordinator, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Other:

• This is an on-site role.
• 5 days a week
• Must have reliable transportation

What We Are Looking For

• 3+ years experience 
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Confidence in managing both professional and personal responsibilities.
• Passion for the company’s mission and a team player willing to jump in wherever needed

Restaurant Operations Assistant:

Overview:
Catch Miami Beach is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated.

Responsibilities:
The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees.

Qualifications:
· Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment
· Are organized and proficient at multitasking
· Are a reliable, flexible team player willing to learn and adapt to new situations
· Have strong verbal communication skills
· Are committed to perfection and have a genuine passion for hospitality
· Thrive in a fast-paced environment and work well under pressure

Location: On-site Monday–Friday, 8:30 AM – 5:00 PM
Level: Experienced (Not an entry-level role)

Position Overview:

We’re seeking a highly skilled and proactive Office Assistant to support our Restaurants and Corporate Office across both professional and personal domains. This role demands exceptional organizational talent, discretion, and the ability to juggle a wide array of responsibilities in a dynamic, fast-paced environment.

Key Responsibilities:

• Manage calendars, including business meetings, personal appointments, and family obligations

• Coordinate travel logistics—flights, accommodations, itineraries for business trips
• Prepare meeting materials, agendas, and follow-ups for internal and external engagements
• Handle all forms of communication (email, phone, mail), ensuring timely and professional responses
• Maintain a consistent on-site presence during business hours, with flexibility for after-hours needs
• Support the Restaurant Leaders and Corporate Office in managing business projects from start to finish
• Track timelines, deliverables, and ensure follow-through on key initiatives
• Provide logistical and administrative support for ad hoc projects as needed
• Support the Operations Team in managing business projects from start to finish
• Track timelines, deliverables, and ensure follow-through on key initiatives
• Provide logistical and administrative support for ad hoc projects as needed
• Handle all matters with absolute confidentiality and professionalism

Requirements:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• 5+ years of experience as an office assistant or in a similar role, preferably in the hospitality or restaurant industry.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive and positive attitude, with the ability to anticipate the needs of the business.

• Assist in the organization of the assigned office assuring efficiency of operations and work production
• Compose independently or from oral instructions letters and materials requesting or providing information, including material of a confidential nature
• Prepare correspondence, memorandums and other written materials from rough draft, clear copy or verbal instructions
• Collect statistical and financial data and back-up material in order to consolidate data and prepare statistical, financial and administrative reports for review by management
• May include registrar, student transition, and database entry as assigned
• Interview callers both in person and on the telephone, screen and refer to other individuals as appropriate
• Provide information to a variety of individuals and groups as requested while interpreting and explaining program policies, rules and procedures
• Process office and administrative support details not requiring the immediate attention of management
• Schedule appointments and coordinate arrangements for meetings, workshops or conferences
• Prepare agendas and minutes, attending meetings and recording actions
• Originate and independently prepare material for the manager's approval
• Maintain confidential information, records and files
• Train and provide work direction to clerical assistants as assigned
• Assist the program manager in the revision, preparation and distribution of a variety of documents related to the assigned areas of the program or office
• May prepare and assist in the preparation of information and other documents for submission to the County Board of Education for action
• Monitor and audit budget expenditures, maintaining a variety of records, reports and files
• Open, sort and route mail, responding to mail requiring routine response and composing other responses for the review and signature of management
• May prepare and assist in grant preparation and contract management
• Maintain calendars for management as assigned, including scheduling appointments and arranging travel accommodations
• Oversee the ordering, inventory and distribution of office supplies and forms for the assigned program including preparing purchase orders, invoices, travel claims and other related documents
• Operate a variety of office machines such as typewriter, personal computer, terminal, printer, fax machine, calculator, copier and other specialized equipment
• Perform other job-related duties as assigned

• Knowledge of modern office practices, procedures and equipment
• Knowledge of personal computers and software applications such as Microsoft Office, Excel, and Escape financial system
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of telephone techniques and etiquette that promote a strong sense of service to others
• Knowledge of financial and statistical record keeping including making arithmetic calculations quickly and accurately
• Knowledge of digital and paper record keeping techniques
• Principles of providing work direction that promotes efficiency and production
• Effective oral and written communication skills
• Interpersonal relation skills using tact, patience and courtesy that promote a positive and respectful work environment

• Quickly acquire knowledge of County Education Office organization, operations, policies, objectives, and programs
• Interpret, explain and apply laws, rules, regulations and policies with relationship to the assigned program or office
• Analyze situations accurately and adopt an effective course of action
• Understand and follow oral and written directions
• Communicate effectively both orally and in writing
• Demonstrate keyboarding skills and speed as required by the assignment
• Operate a computer to enter data, maintain records and generate reports
• Establish and maintain effective working relationships with others
• Meet schedules and timelines
• Train and provide work direction to others
• Maintain records and prepare reports
• Work independently with little direction
• Work confidentially with discretion

• Medical/Vision (PPO)
• Dental (HMO/PPO)
• Voluntary life insurance
• Voluntary accidental death & dismemberment
• Voluntary long-term disability insurance
• Voluntary short-term disability - We offer this plan for employees who want coverage for accidents or temporary medical conditions that may keep them out of work. SBCEO does not participate in State Disability Insurance.
• Voluntary supplemental insurance plans
  • Critical Illness
  • Hospital Protection
  • Personal Accident
  • Personal Cancer
• Flexible Spending Account
  • Dependent Care Reimbursement
  • Medical Reimbursement
• 529 college savings plan

• CalSTRS
• CalSTRS Welcome Video
• CalPERS
• CalPERS YouTube Channel
• 403(b) and 457 retirement savings plans. Take advantage of tax-deferred savings in order to supplement your pension benefits in retirement. SBCEO does not participate in Social Security for regular employees.
• Retiree health benefits available

• Paid vacation for eligible positions
• Sick leave - 12 days per year, with unlimited accrual
• Holidays - 14 days per year, based on the Central Office Calendar. School site calendars vary.

• Coastal Housing Partnership
• Holman Group Employee Assistance Program
• Credit Unions
  • Santa Barbara Teachers Federal Credit Union
  • Santa Barbara Federal Credit Union
• Employee Discounts

• LinkedIn Learning
• Classified Employee Professional Growth Program
• Grant Programs

• $14/hour (max rate)
• Estimated schedule:
  • Monday 9am-5pm
  • Tuesday 11am-7pm
  • Wednesday 10am-6pm
  • Thursday 9am-5pm
  • Friday 9am-5pm

• High School Diploma or equivalent

• At least 1 year experience supporting a similarly sized office and/or 1 year of experience in a customer service position

• Basic understanding of data entry and formatting in Microsoft Office

• Paid vacation days that increase with tenure
• Separate sick leave that rolls over each year
• Up to 10 Paid holidays*
• Medical, Dental, Vision benefit plan options
• DailyPay- Access to your daily earnings without waiting for payday*
• Training, Development and Continuing Education Credits for licensure requirements

• 401K
• Free licensure supervision
• Employee Assistance program
• Pet Insurance
• Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment
• Mileage reimbursement*
• Company cellphone