11 Billing Administration jobs in Westchester

• Posts customer payments by recording cash, checks, and credit card transactions.
• Posts revenues by verifying and entering transactions from lock box and local deposits.
• Updates receivables by totaling unpaid invoices.
• Maintains records by microfilming invoices, debits, and credits.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Protects organization's value by keeping information confidential.
• Create collection reports.

• 2 to 5 years of accounting or finance experience
• Ability to meet deadlines, and multitask in a fast-paced environment
• Excellent oral and written communication skills
• Proficient in Microsoft Office
• Community Association Management accounting software experience a plus
• Bachelor's degree in business administration, accounting, finance or minimum two years of accounting/accounts receivable experience
• Occasional travel may be required

• This is a largely sedentary role
• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Ability to lift up to 15 lbs

6 days ago Be among the first 25 applicants

This range is provided by Alvarez Dispute Resolution. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

$45,000.00/yr - $5,000.00/yr

Location: Miami, Florida

Salary: 45,000 55,000 per year (commensurate with experience)

Benefits: 401(k) with employer match, Health Insurance

About Us:

Alvarez Dispute Resolution is a premier mediation and arbitration firm dedicated to providing efficient and effective conflict resolution services. Our team of experienced professionals work with clients to resolve disputes in a fair, impartial, and cost-effective manner. We are looking for an experienced and highly organized Accounts Receivable Collections Specialist, with impeccable communication skills to oversee prompt and accurate A/R collections, as per engagement agreement(s) provided to counsel when case is scheduled.

Position Overview and Key Responsibilities:

• Daily monitoring of account receivables to prevent aged invoices from accumulating and possibly resulting in an inability to collect.
• Ensure smooth day-to-day collection activities; to include prompt, professional and courteous email correspondence to clients as per guidelines, as well as issuing prompt responses to client communications, including making or returning calls as needed.
• Daily and accurate maintenance of collection notes, maintaining changes to client contact data, and various special instructions on a client-by-client basis.
• Ensure collection follow-ups are performed promptly, and information is available real-time about collection status of client communications.
• Ensure no tasks fall through the cracks by using methodical and organized business practices.
• Issue periodic past due invoice reminders throughout the month, as well as month-end account statements from the accounting system, as per guidelines.
• Identify client collection trends and emerging concerns promptly; to escalate appropriately and ensure management is aware of real and potential collection issues.
• Take direction quickly, from management, to avert an inability to collect.
• Use professional judgement as to how and when to apply various collection modalities with different clients as well as when to escalate or de-escalate.
• Utilize ADRs documented collection procedures, as well as ensure they are continuously maintained as a live document, with approved changes as evolving circumstances dictate.
• Review and suggest operational efficiency improvements to management when there is an opportunity to do so.
• Maintain a logical and organized system of prior email communications to be able to reference at any time.
• Ability to cross-train with other ADR administration functions to provide staffing coverage as may be needed.
• Adhere to ADR policies and procedures.
• Establish and keep normal working hours that correlate to our clients working hours.
• Other duties as assigned.

Key Qualifications:

• Experience conducting collections work in a mediation firm, legal office, or similar professional services environment.
• Experience with professional written communication skills, to include professional formatting, tone, grammar, spelling and punctuation.
• Experience with professional verbal communication skills, to include telephone calls that always reflect a professional and cordial demeanor.
• Demonstrate a customer-first attitude, recognizing the need to balance prompt collections with fostering long-term customer patronage.
• Ability to research and understand collection regulations in each state we do business in.
• Ability to create and foster excellent relationships with our clients attorneys, paralegals, and payment teams.
• Ability to collaborate with all ADR management, administrative staff and Neutrals to work towards company goals.
• Ability to solve problems and multitask in a demanding environment.
• Ability to work independently while meeting daily goals and being responsive to changing priorities.
• Prior use or knowledge of QuickBooks accounting software, or similar systems, to track past due invoices and arrange for electronic payments as may be needed.
• Knowledge of standard payment practices.
• Prior experience with Microsoft Office Suite (email, spreadsheets, word documents, adobe acrobat, share drives) as well as case management software.
• Ability and desire to learn and take on increasing responsibilities.

Mid-Senior level

Full-time

Accounting/Auditing and Finance

Join to apply for the Accounts Receivable Clerk role at The Contractor Consultants

6 days ago Be among the first 25 applicants

Join to apply for the Accounts Receivable Clerk role at The Contractor Consultants

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Master the Numbers Behind the Craft: Join Toledo Iron Works as an Accounts Receivable Clerk!

Position Title: Accounts Receivable Clerk

Company Name: Toledo Iron Works

Salary: $45,000-$0,000 per year, depending on experience

Location: Miami, FL (On-site)

Job Overview

Toledo Iron Works is seeking a detail-oriented and dependable Accounts Receivable Clerk to join our Accounting & Finance team. In this full-time role, you will be responsible for managing all billing and collections activities, ensuring accurate invoicing, timely follow-ups on outstanding balances, and clear communication with both internal teams and clients. If you are a finance professional who thrives in a fast-paced, high-end construction environment, this role offers the opportunity to grow within a company that values precision, legacy, and client trust.

Who We Are

Toledo Iron Works is a fourth-generation, family-owned company specializing in high-end architectural and ornamental metalwork. For over 50 years, we've crafted exquisite, custom pieces for luxury residential and commercial projectsfrom grand staircases and intricate railings to driveway gates and architectural facades. Our team takes pride in the artistry and technical precision of our work, and we believe our accounting team plays a key role in supporting that mission by maintaining the financial clarity and client trust needed to fuel our continued success.

Key Responsibilities

• Generate and send invoices in accordance with project milestones, contracts, and change orders
• Post incoming payments via checks, credit cards, and wire transfers into accounting systems
• Maintain and monitor accounts receivable aging reports and follow up on overdue invoices
• Communicate professionally with clients and project managers to resolve billing issues
• Organize and maintain billing documentation, receipts, and customer correspondence
• Prepare and track lien releases, waivers, and related construction billing paperwork
• Reconcile customer accounts and ensure accurate closing of receivables
• Assist with monthly reporting, forecasts, and financial tracking
• Process billing adjustments and monitor retainage schedules
• Support collections efforts with professionalism and tact
  
  

• Minimum of 3 years' experience in Accounts Receivable or project-based billing
• Experience in construction or fabrication industries strongly preferred
• Familiarity with AIA billing forms, progress billing, and retainage procedures
• Proficient in Microsoft Excel and accounting systems (Sage 50 or similar preferred)
• Excellent attention to detail and organizational skills
• Strong communication and follow-up abilities
• Ability to manage multiple accounts and prioritize competing deadlines
  
  

• Competitive salary within the specified range
• Paid time off and recognized holidays
• Long-term growth opportunities in a stable, family-owned company
• Involvement in landmark luxury construction projects
• Supportive team environment and leadership committed to your success
  
  

• Full-Time
• Monday-Friday
  
  

• On-site at Toledo Iron Works
• Miami, FL
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Accounting/Auditing and Finance
• Industries Construction

Referrals increase your chances of interviewing at The Contractor Consultants by 2x

Hollywood, FL 45,000.00- 60,000.00 3 weeks ago

Miami, FL 45,000.00- 60,000.00 5 days ago

Miami, FL 45,000.00- 60,000.00 6 days ago

Hollywood, FL 45,000.00- 60,000.00 6 days ago

Hollywood, FL 45,000.00- 60,000.00 6 days ago

Hialeah, FL 45,000.00- 60,000.00 6 days ago

Hialeah, FL 50,000.00- 65,000.00 1 week ago

Miami, FL 45,000.00- 60,000.00 6 days ago

Opa-Locka, FL 45,000.00- 60,000.00 1 month ago

Miami, FL 45,000.00- 60,000.00 6 days ago

Miami, FL 45,000.00- 60,000.00 5 days ago

Miami, FL 45,000.00- 60,000.00 6 days ago

Hollywood, FL 45,000.00- 60,000.00 3 weeks ago

Davie, FL 48,000.00- 66,000.00 5 days ago

Miami, FL 45,000.00- 60,000.00 1 month ago

Hialeah, FL 45,000.00- 60,000.00 1 month ago

Hollywood, FL 45,000.00- 60,000.00 3 weeks ago

Miami, FL 45,000.00- 60,000.00 6 days ago

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We have an immediate opening for an Accounts Receivable Clerk to work directly with our Credit Manager. Job Responsibilities: The main responsibility is to maintain the receivables and payables files and records for open and paid invoices. Verify the Accounts Receivable, Clerk, Accounting, Staffing

At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby.

Location: Miami

Hybrid

Full-time

Salary Range: $60K - $65K

Duties and Responsibilities of the Accounts Receivables & Collections Specialist

• Monitor outstanding balances to identify overdue accounts and ensure timely payments.
• Review historical billing data to investigate discrepancies and resolve payment issues.
• Communicate with clients to follow up on overdue invoices and establish repayment arrangements.
• Implement collection strategies to encourage prompt debt resolution and minimize financial risk.
• Process incoming payments and issue refunds, ensuring accuracy and compliance with financial policies.
• Resolve billing disputes and credit issues, working closely with customers and internal teams.
• Maintain and update account records to track collection efforts and payment status.
• Generate reports on accounts receivable performance, highlighting key trends and recovery rates.
• Identify inefficiencies in collection processes and recommend improvements to streamline operations.
• Manage customer accounts across multiple affiliates, ensuring consistency and compliance with company policies.

QUALIFICATIONS

Education and Experience:

• High school diploma; Associate's/Bachelor's degree is a plus

• Proven experience as a Collection Specialist or similar role (5 years or more preferred)
• Bilingual in English and Spanish preferred

Knowledge, Skills and Abilities:

• Proven experience as a Collection Specialist or similar role (5 years or more preferred)
• Knowledge of billing procedures and collection techniques
• Working knowledge of MS Office and databases
• Comfortable working with targets
• Patience and ability to manage stress
• Excellent communication skills (written and oral)
• Problem-solving skills

Benefits:

• Paid Time Off
  
• Paid Holidays
• 401(k) with Employer Match
• Medical/Dental/Vision/ GAP insurance
• Basic Life and AD&D
• Short / Long Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Flexible Spending & Health Savings Account

An offer of employment is contingent on the successful passing of a background check. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalised genetic information and medical device products. We support our customers by improving their clinical practice for the patient's outcome of a fertility treatment.

We are currently approximately 1 100 colleagues worldwide, with headquarters in Gothenburg, Sweden. Vitrolife Group's products and services are available in more than 110 countries through our own presence in 30 countries and a network of distributors. Vitrolife Group is a sustainable market leader and aims to be the preferred partner for IVF-clinics by providing superior products and services with the vision of fulfilling the dream of having a baby. The Vitrolife share is listed on Nasdaq Stockholm.

National well established AV rated full service law firm focusing in practice areas that include government, insurance, labor and employment and litigation is seeking an Accounts Receivable Specialist to join their team. The AR Specialist will support the administration of collection activities for assigned clients, practice groups, and/or billing attorneys. A substantial part of the workload will involve contacting attorneys and clients, as well as using electronic websites to verify status of invoices. This position is full time and is at the firms' North Miami, FL office.

Duties Include:

• Work with assigned attorneys to collect outstanding account receivables
• Identify problematic accounts receivable and strategize how to collect 90+ day A/R
• Monitor invoice status (e-billing and/or regular A/R) for clients and document A/R and unbilled inventory status in system; follow-up in efforts to ensure timely collection of invoices
• Work with other client accounts teams to resolve delinquent account receivables issues
• Document collections activity in appropriate databases and create collections calendar to handle client/attorney follow ups
• Perform routine data processing tasks and input relevant information into systems utilized to facilitate the collections processes
• Identify and help resolve problematic patterns and situations that may adversely impact billing and collections

• Must have prior law firm experience
• College degree is preferred or equivalent experience
• Must have 3+ years of experience in e-billing and invoice processing & procedures and be proficient in Legal-X or other e-billing platforms

Fresh Dining Concepts is the leading Franchisee of GoToFoods the Franchisor for Auntie Anne's, Carvel, Cinnabon, and Jamba Juice. We have locations across the United States and are looking to add to our amazing team!

Job Summary:

The Revenue Analyst is responsible for properly recording reconciling sales and revenue transactions on a daily, weekly, and monthly basis. The reconciliation will include gathering information and reviewing transactions and reconciling with banks, third party vendors, and other sources, and balancing the information in the general ledger.

Responsibilities:

• Process daily bank reconciliations.
• Daily matching for reconciliation of 6 different banks.
• Manage and process daily cash validation.
• Responsible for troubleshooting errors with sales and deposits.
• Resolve Vault services / Armored Car issues.
• Monitor all banking activities and detect irregularities.
• Investigate all transactions to prevent fraud.
• Provide feedback to the accounting department on how to improve internal controls, and pinpoint areas where risks relating to bank transactions can be minimized.
• Provide documentation for the purpose of supporting all financial transactions.
• Maintain required files, reports, and data information.
• Reconcile and rectify all ledger accounts.
• Reconcile accounts that fall into receivable records with sales invoices.
• Follows up all transactions continuously and provide updates to the management team.
• Adhere to corporate standards and procedures in all reconciliation activities.
• Support the accounting team in all activities related to month-end.
• Support all other activities related to revenue analysis and others as requested by the supervisor.

Required Skills / Abilities:

• Possess knowledge of general and accounting principles and workings of the banking systems.
• Must be detailed and accurate with work to ensure all reconciliations and recognition of revenue is correct.
• Demonstrate professional communication skills with others, both verbally and in writing.
• Working experience with problem-solving.
• Ability to work under stressful conditions and tight deadlines.
• Must observe good organizational skills to ensure work is completed timely, accurately, and efficiently. Sales transactions and revenue recognition activities are performed daily.

Education and Required Experience:

• Bachelors degree in accounting preferred or equivalent working experience.
• Minimum of 3-year experience in bookkeeping or accounting activity.
• Must have working knowledge of Excel and other MS tools, such as Teams, Outlook, etc.