475 Company Administrator jobs in Chicago

We are actively partnering with a small tax firm in Woodridge who is seeking a new Office Administrator! This person will be supporting the partners and accountants by answering phones, working daily within their accounting software CCH Axcess, handling billing, coordinating the signing of tax returns and more. This company pays 100% for healthcare benefits and offers long term stability with a full time and flexible work schedule.

The Role:

• Answering phones and greeting visitors
• Preparing & sending invoices
• Importing new clients into our system
• Coordinating the signing of tax returns
• Submitting signed tax returns electronically
• Posting tax returns to client portals
• Scanning/ filing forms
• Billing
• Other administrative support duties as assigned

You:

• 3+ years of administrative experience, ideally in accounting, tax or legal
• Highly proficient in Microsoft Office Suite
• Familiarity with accounting software, specifically CCH Axcess, is highly preferred, but not required
• Strong communication and organizational skills with the ability to work in a fast-paced environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.

As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.

BENEFITS AND COMPENSATION

• Career advancement opportunities
• Competitive compensation
• A great work environment with a team atmosphere
• Benefits for qualified individuals

• Overseeing general office operation
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
• Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc.
• Answer all incoming sales, service, and vendor phone calls
• Coordinate the installation and service department
• Maintain databases such as Contact Management System, Access, etc.
• Manage customer mailings, incoming mail, and email
• Manage calendar of events
• Update and manage various reports and programs (sales, phone, loyalty, etc.)
• Order inventory and supplies

• 2+ of experience in office administration
• Outstanding organizational skills manage multiple priorities in a timely fashion
• Exposure to customized Customer Relationship Manager (CRM) systems
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Problem solver and systematic in approach

Job Description

Join R.M.A. Agency, a reputable name in the accounting and finance industry, located in the vibrant city of Chicago, Illinois. We are actively seeking a dynamic and dedicated Office Administrator to be an integral part of our growing team. This on-site position offers a unique opportunity for a proactive individual to manage our administrative operations and ensure the smooth functioning of our office environment. We value collaboration and commitment, fostering an inviting and positive atmosphere where your contributions are recognized and appreciated. As our Office Administrator, you will play a key role in streamlining office processes, supporting our team, and enhancing overall efficiency. If you are organized, detail-oriented, and eager to contribute to a friendly and professional environment, R.M.A. Agency welcomes your application. Make a positive impact on our team and grow with us!

Hourly Base Salary Based on Experience

Health Insurance

Mon-Fri Schedule

Hands on Training

Retirement Plan

Evenings Off

Paid Time Off (PTO)

Dental Insurance

Vision Insurance

Office Management: Oversee daily administrative operations and ensure a smoothly run office environment.

Support: Provide support to the finance and accounting teams by managing files, reports, and correspondence.

Coordination: Coordinate and schedule meetings, appointments, and events within the office.

Documentation: Maintain and organize office documentation, ensuring all records are correct and up-to-date.

Communication: Act as a point of contact for internal and external communication, facilitating clear and effective exchanges.

Ordering Supplies: Manage office supplies inventory and order new items as needed to maintain stock levels.

Assis departmental employees in the retrieval of accounting documentation as needed.

Education: High school diploma or equivalent; an associate's degree in business administration or related field is preferred.

Experience: Minimum of 2 years in an administrative or office management role, preferably in the finance sector.

Communication: Exceptional verbal and written communication skills.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with office management software is a plus.

Organizational Skills: Strong organizational skills with the ability to multitask and prioritize work.

Attention to Detail: Keen attention to detail with a focus on accuracy and efficiency.

People Skills: Excellent interpersonal skills to manage effective interaction with staff, clients, and vendors.

Problem-solving: Strong problem-solving skills and the ability to work independently.

Dependability: Reliable and responsible with a strong work ethic.

What you'll do here:

The fulltime Office Administrator role will empower you to have the opportunity to provide valuable solutions and administrative support to clients, fellow employees and referral sources through the coordination and administration of the front office activities. The ideal candidate will have a background in an administrative role with strong computer proficiency, and customer service skills

• Present a professional, courteous, and confident demeanor via verbal and written communications.
• Take ownership in assisting, researching, resolving, escalating, and documenting customer and employee issues
• Respond timely, efficiently, and accurately to client inquiries, explain possible solutions, and ensure that clients feel supported and valued
• Utilize computer knowledge, software, databases, scripts, and tools appropriately
• Make sales or recommendations for products or services that may better suit client needs.
• Use multiple tools, knowledgebase, and communication skills to effectively research and provide accurate information with the goal of recommending the customer's next best action to take towards service completion.

• 1- 3 years previous office experience
• Reliable, punctual attendance is a crucial function of the position
• Robust experience with MS Office suite (e.g., outlook, excel, word, .etc.)
• High School Diploma/GED or equivalent related business experience preferred
• Strong problem solving and decision-making ability
• Excellent communication skills; including written and verbal
• Outstanding interpersonal and rapport building skills
• Strong time management and organizational skills
• Phone skills, including familiarity with complex or multi-line phone systems

• College degree
• Strong Computer Skills and the ability to troubleshoot and diagnose IT problems
• In-depth knowledge and troubleshooting of hardware issues
• Prior experience with working in a fast-paced environment

Title : Systems Administrator /Windows admin
Location : Chicago,IL
Duration : 9+ months

JOB DESCRIPTION :

• In-depth knowledge of Windows server operating systems
• In-depth knowledge of Active Directory, DNS, DHCP, and GPO
• In-depth knowledge of Vmware
• In-depth knowledge of storage solutions
• In-depth knowledge of backup solutions, particularly Veeam

• We are looking for a Systems Administrator to be the Linux SME for our client. Looking for someone that has strong experience working in Red Hat specifically.
• Worksite flexibility

• s the Systems Administrator, you will be responsible for maintaining and supporting Linux environments, ensuring network and system availability, and performing necessary maintenance and upgrades.
• We are looking for a Systems Administrator to manage and support Linux environments. This position will be full-time and hybrid.

• Deploy software applications and support customers on a daily basis
• Monitor daily activities to ensure network and system availability to all users and perform necessary maintenance as instructed
• Support all client user applications and programs
• Responsible for the setup, upgrade, configuration, and ongoing management of automated patching for Linux servers and VMs, leveraging the Uyuni infrastructure and configuration management platform
• Maintain a schedule to patch all Linux servers and VMs
• Monitor application and server availability and take proactive measures to keep systems and applications running
• Plan, coordinate, and implement network security measures to protect data, software, and hardware
• Implement other upgrades and technology application installs where necessary
• Recommend and implement changes to improve systems and network configurations
• Perform data backups and restores, including disaster recovery operations
• Maintain and review logs related to network, application, and system functions
• Perform routine network and system startup and shutdown procedures and maintain internal controls
• Work closely with the IT team to coordinate patching schedules, minimize downtime, and ensure efforts are in sync with the broader IT strategy
• Design, configure, test, and maintain computer hardware, networking software, and operating systems software
• Be on call 24x7 to address any critical IT needs that arise
• Perform various other duties as assigned by the management team

• Bachelor's degree in computer science is required; advanced degree is a plus
• 4-6 years of experience in Linux System Administrator support
• 2-4 years of general desktop/network/hardware and software support
• bility to maintain and support Linux environments (SUSE/CentOS/Red Hat)
• bility to implement robust monitoring solutions to oversee the patching and updating process across all Linux VMs, ensuring they remain operational and comply with internal and external regulations
• bility to evaluate and implement alternative automated patching systems, which may offer enhancements in efficiency, cost savings, and security
• Responsible for maintaining detailed documentation of the patching process, configurations, and any customizations, facilitating knowledge sharing and continuity of operations
• Proven ability to interact and create a positive and collaborative working environment with business, vendor, and technical resources
• Good verbal and written communication skills with the ability to interact with a diverse group of staff and vendors in a detail-oriented professional organization with extremely high standards
• bility to work independently and with groups, with limited supervision

• Possess knowledge of underlying technologies including SaltStack for configuration management and orchestration, Spacewalk for Linux systems management
• bility to utilize scripting languages such as Bash and Python for automation
• Cybersecurity experience (virus and ransomware detection and mitigation) is a big plus
• Other knowledge of security aspects such as networking, access control, firewalls, disaster prevention, recovery and data encryption are highly desired
• Proficiency with API interactions and XML-RPC for integrating and automating across diverse systems and platforms
• Working knowledge of software licensing
• Database administration experience

• bility to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc
• bility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

• Monitor and maintain the health and security of all internal systems and workplace devices.
• Administer cloud services including Microsoft 365, VoIP platforms, and other SaaS-based tools.
• Provide technical support to end users for hardware, software, connectivity, and account-related issues-remotely or in person.
• Perform regular maintenance, including software updates, patch management, backups, and security configurations on internal systems and workplace devices.
• Handle onboarding and offboarding processes including user setup, access provisioning, and device configuration or recovery.
• Implement and maintain a disaster recovery plan, business continuity plan and cyber incident response plan.
• Create, maintain and update internal Information Systems policies that align with company risk management goals.
• Support and complete client-facing third-party risk assessments, security questionnaires and connectivity documents in collaboration with relevant departments.
• Maintain inventory of IT assets and infrastructure documentation and perform annual audits validating accuracy.
• Coordinate with third-party vendors or service providers when needed for escalations or specialized support.

• 2+ Years of Experience in Information Technology support roles with broad infrastructure exposure and daily end user interaction preferred.
• Proficiency with Windows environment, Microsoft 365 administration, and cloud-based collaboration tools.
• General network support experience configuring and supporting firewalls, Access Points and local networks.
• Knowledge of backup and disaster recovery solutions (e.g., Veeam or similar tools).
• Strong interpersonal skills for troubleshooting devices and applications for the end user community.
• Ability to work independently, manage priorities, and respond quickly to incidents and service requests.

• Health insurance (offer medical, dental, vision, short-term disability, long-term disability, and life), with multiple plans 100% paid by Advantax
• Annual Profit-sharing Bonus
• 401(k) program with company match
• 15 PTO days per calendar year
• 17 Holidays including a week off in the summer and winter
• Gym reimbursement
• Paid Maternity and Paternity Leave
• Charity matching (Advantax matches the donation to your favorite charity)
• Summer hours Memorial Day to Labor Day (half-day Fridays)

• We are looking for an OKTA Administrator with skills for implementing OKTA B2B and B2C user journeys.
• The resource must have at least 3 years of hands-on experience in MFA Implementations, integrating applications with OKTA using SAML/OIDC, configuring authentication and access policies, configuring user signup, Social Login and inbound & event hooks
• 8+ Year Experience