19 Dental Front Office Coordinator jobs in Bellbrook

Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient's first and last impression and front-office experience and delivers first-class customer s Office Coordinator, Mason, Coordinator, Medical Receptionist, Office, Physical Therapy, Business Services

At AMG, Inc., we are a full-service engineering and design firm dedicated to delivering innovative solutions across heavy industrial sectors. Founded over 44 years ago, we are committed to quality, collaboration, and a positive work environment.

Position Overview

We’re seeking a reliable and organized Office Coordinator to help keep our office operations running smoothly. From managing daily clerical logistics to supporting company-wide initiatives, this person will be the go-to for a variety of administrative and office support tasks. If you love wearing many hats and keeping things in order, we want to meet you.

What You’ll Do

• Provide front office support by greeting visitors, answering phones, monitoring building entrances and security cameras, covering front desk responsibilities and managing incoming/outgoing communications.
• Perform administrative tasks such as preparing and shipping packages/mail, scan and organize engineering drawings, maintain and update company calendars, phone lists and org charts, support professional license renewal tracking and take/distribute meeting minutes and staff notes.
• Support office operations & logistics by scheduling travel, processing employee expense reports and working with HR to coordinate company events, meetings and internal activities.
• Manage office & facilities by keeping the break-room stocked and organized, maintaining supplies for printers and copiers, ordering office supplies as requested and working with HR to manage building maintenance and contractors.

Our Ideal Candidate Will Have

• Previous administrative or office coordination experience.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office and ability to learn new software and systems.
• Ability to handle sensitive information with discretion.
• The ability to work onsite Monday – Friday.
• A friendly, professional demeanor and a willingness to pitch in wherever needed.

Benefits Include

• Employer-paid medical insurance
• Dental and vision insurance options
• Company-paid life insurance
• Health Savings Account (HSA) with employer contributions
• Paid time off and paid holidays
• Monday–Friday daytime schedule (no weekends!)
• A supportive, family-oriented, and collaborative team culture
• Growth and development opportunities

Pay is commensurate with experience and capabilities.

The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual who can anticipate the needs of executives and effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities of Tax Administrative Assistant:

• Provide administrative support to tax professionals, including managing calendars, scheduling appointments, and coordinating meetings.
• Assist with tax return assembly and processing, including organizing client documents, preparing engagement letters, and tracking filing deadlines.
• Organize, scan, and process tax-related paperwork efficiently.
• Perform electronic document scanning and ensure proper archiving.
• Manage the scan and autoflow process for client documents used by tax preparers.
• Manage the mail for incoming client documents that have to be scanned and logged.
• Greet clients and review tax documents from clients who visit the office and drop off documents.
• Update tax projects to ensure a streamlined process for the tax department.
• File documents for Tax Team.
• Assist Tax Staff with appointments.
• Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence.
• Respond to client inquiries and requests in a professional and timely manner, both in person and via phone or email.
• Collaborate with team members to ensure smooth workflow and efficient completion of tasks.
• Assist with special projects and other duties as assigned by supervisors.
• Process all certified and FedEx mailings to clients regarding tax documents.
• Handle IRS correspondence as necessary.
• Assist with various administrative tasks, including preparing and managing lunch for staff when required.
• Provide support to the Business Owner (CFO) as needed.
• Serve as a backup to the Front Desk Administrator and Tax Team Lean when required.

Experience & Education:

• Exceptional client service with a demonstrated ability to develop and maintain outstanding client relationships is expected.
• Strong knowledge and experience using Google Docs.
• Deadline-Oriented: Comfortable working in a fast-paced, deadline-driven environment, particularly during tax season.
• Tax Experience: 1-3 years of experience in tax-related roles, especially during tax season, is preferred but not required.
• Effective Communication: Strong interpersonal skills to collaborate with individuals at all organizational levels.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Team player with a positive attitude and willingness to assist colleagues as needed.
• Familiarity with tax terminology and procedures is desirable but not required.

If you are a motivated and organized professional looking to start or advance your career in a dynamic Tax Firm, we encourage you to apply for the Tax Administrative Assistant position. Please submit your resume and cover letter outlining your qualifications and interest in the role.

Tax Administrative Assistant

Key Responsibilities of Tax Administrative Assistant

The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual who can anticipate the needs of executives and effectively manage multiple priorities in a fast-paced environment.

• Provide administrative support to tax professionals, including managing calendars, scheduling appointments, and coordinating meetings.
• Assist with tax return assembly and processing, including organizing client documents, preparing engagement letters, and tracking filing deadlines.
• Organize, scan, and process tax-related paperwork efficiently.
• Perform electronic document scanning and ensure proper archiving.
• Manage the scan and autoflow process for client documents used by tax preparers.
• Manage the mail for incoming client documents that have to be scanned and logged.
• Greet clients and review tax documents from clients who visit the office and drop off documents.
• Update tax projects to ensure a streamlined process for the tax department.
• File documents for Tax Team
• Assist Tax Staff with appointments.
• Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence.
• Respond to client inquiries and requests in a professional and timely manner, both in person and via phone or email.
• Collaborate with team members to ensure smooth workflow and efficient completion of tasks.
• Assist with special projects and other duties as assigned by supervisors.
• Process all certified and FedEx mailings to clients regarding tax documents.
• Handle IRS correspondence as necessary.
• Assist with various administrative tasks, including preparing and managing lunch for staff when required.
• Provide support to the Business Owner (CFO) as needed.
• Serve as a backup to the Front Desk Administrator and Tax Team Lean when required.

• Exceptional client service with a demonstrated ability to develop and maintain outstanding client relationships is expected.
• Strong knowledge and experience using Google Docs.
• Deadline-Oriented: Comfortable working in a fast-paced, deadline-driven environment, particularly during tax season.
• Tax Experience: 1-3 years of experience in tax-related roles, especially during tax season, is preferred but not required.
• Effective Communication: Strong interpersonal skills to collaborate with individuals at all organizational levels.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Team player with a positive attitude and willingness to assist colleagues as needed.
• Familiarity with tax terminology and procedures is desirable but not required.

• Maintain and update daily attendance records for students in grades 9-12.
• Track excused and unexcused absences, tardiness, and early dismissals.
• Generate and distribute attendance reports to school administrators and relevant staff.
• Notify parents/guardians of student absences and follow up as needed.
• Work with teachers to ensure attendance data is recorded accurately.

• Identify students with chronic absenteeism and coordinate intervention efforts.
• Communicate with parents, counselors, and administrators regarding attendance concerns.
• Assist in developing and implementing attendance improvement plans.
• Support school initiatives to promote good attendance habits among students.

• Serve as the main point of contact for attendance-related inquiries.
• Work closely with school counselors, school mental wellness team and administrative staff to address attendance issues.
• Maintain confidentiality and comply with school policies and state regulations regarding student attendance.

• Process and verify attendance excuse notes, medical documentation, and early dismissal requests.
• Manage automated attendance call systems and notify parents of student absences.
• Maintain detailed records and documentation for state and district reporting.
• Assist with administrative tasks related to student records, enrollment, and scheduling as needed.

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in attendance tracking software or ability to learn new software
• Ability to maintain confidentiality and handle sensitive student information.
• Experience in a school setting or administrative role preferred.