What Jobs are available for Event Management in Indianapolis?
Showing 7 Event Management jobs in Indianapolis
Catering Event Coordinator
46204 Indianapolis, Indiana
$25 Hourly
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client, a premier catering service renowned for its exquisite cuisine and impeccable service, is seeking a dynamic and detail-oriented Catering Event Coordinator to manage all aspects of event execution in Indianapolis, Indiana, US . This role is integral to ensuring seamless and memorable experiences for our clients. As a Catering Event Coordinator, you will be the primary point of contact for clients from the initial consultation through the successful conclusion of their event. Your responsibilities will include understanding client needs, developing customized catering proposals, coordinating menu selections, and overseeing all logistical aspects of event setup and breakdown. You will work closely with our culinary team to ensure menu accuracy and quality, and with our service staff to guarantee exceptional guest experiences. This position requires strong organizational skills, excellent communication abilities, and a passion for event planning. You will be responsible for managing event timelines, budgets, and vendor relationships, ensuring that all events are executed flawlessly and within scope. The ideal candidate has a keen eye for detail, a proactive approach to problem-solving, and the ability to remain calm and effective under pressure. Experience in event planning, hospitality, or a related field is highly desirable. You should be proficient in event management software and possess strong customer service skills. This role involves physical aspects, including some light lifting and being on your feet for extended periods during events. You will be instrumental in building and maintaining strong client relationships, contributing to repeat business and positive word-of-mouth referrals. Join a vibrant team dedicated to creating extraordinary events and delivering unparalleled catering experiences. We offer competitive compensation and the opportunity to be part of a creative and fast-paced industry.
Responsibilities:
Qualifications:
Responsibilities:
- Consult with clients to understand event requirements and preferences.
- Develop detailed catering proposals and customize menu selections.
- Manage event timelines, including setup, service, and breakdown schedules.
- Coordinate with the culinary team to ensure menu quality and execution.
- Oversee event staff and ensure high standards of service delivery.
- Manage event budgets and track expenses.
- Liaise with venue staff and other vendors to ensure smooth event flow.
- Address client concerns and resolve any issues that arise during events.
- Conduct post-event follow-ups and gather client feedback.
- Maintain accurate event records and client information.
Qualifications:
- High school diploma or equivalent; a degree in Hospitality Management or a related field is a plus.
- 2+ years of experience in event coordination, catering, or hospitality.
- Proven ability to manage multiple events simultaneously.
- Strong customer service and interpersonal skills.
- Excellent organizational and time management abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, as required by events.
- Strong communication and negotiation skills.
- Problem-solving capabilities and ability to remain calm under pressure.
- Passion for food, events, and creating exceptional client experiences.
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0
Corporate Catering & Event Coordinator
46204 Indianapolis, Indiana
$55000 Annually
WhatJobs
Posted 13 days ago
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Job Description
Our client is seeking a detail-oriented and energetic Corporate Catering & Event Coordinator to join their esteemed culinary team in **Indianapolis, Indiana, US**. This role is central to the planning, execution, and success of a wide range of corporate events, from intimate client lunches to large-scale galas and conferences. You will be the primary point of contact for clients, ensuring their vision is brought to life with exceptional food, beverage, and service. This position requires a blend of culinary understanding, organizational prowess, and excellent client-facing skills.
Responsibilities include developing customized menu proposals, managing event logistics, coordinating with culinary staff, and ensuring timely delivery and setup. You will also be responsible for budget management, vendor relations, and on-site event supervision. The ideal candidate will have a keen eye for detail, a creative approach to event design, and a passion for delivering outstanding guest experiences. Strong communication and negotiation skills are essential for interacting with clients and suppliers. You must be adept at managing multiple projects simultaneously, working under pressure, and meeting tight deadlines. This role demands a proactive attitude and the ability to anticipate and resolve potential issues before they impact the event.
Qualifications: Proven experience in catering, event planning, or a related hospitality role. Strong understanding of food and beverage service, menu planning, and event execution. Excellent organizational and time management skills. Proficiency in event management software and Microsoft Office Suite. Exceptional communication, interpersonal, and customer service skills. Ability to work flexible hours, including evenings and weekends, as dictated by event schedules. A team player with a positive attitude and a strong work ethic. Experience in budget management and vendor negotiation. A culinary background or degree is a plus. Demonstrated ability to handle high-pressure situations and deliver flawless events. Must be able to stand for extended periods and lift moderately heavy items as needed for event setup.
Responsibilities include developing customized menu proposals, managing event logistics, coordinating with culinary staff, and ensuring timely delivery and setup. You will also be responsible for budget management, vendor relations, and on-site event supervision. The ideal candidate will have a keen eye for detail, a creative approach to event design, and a passion for delivering outstanding guest experiences. Strong communication and negotiation skills are essential for interacting with clients and suppliers. You must be adept at managing multiple projects simultaneously, working under pressure, and meeting tight deadlines. This role demands a proactive attitude and the ability to anticipate and resolve potential issues before they impact the event.
Qualifications: Proven experience in catering, event planning, or a related hospitality role. Strong understanding of food and beverage service, menu planning, and event execution. Excellent organizational and time management skills. Proficiency in event management software and Microsoft Office Suite. Exceptional communication, interpersonal, and customer service skills. Ability to work flexible hours, including evenings and weekends, as dictated by event schedules. A team player with a positive attitude and a strong work ethic. Experience in budget management and vendor negotiation. A culinary background or degree is a plus. Demonstrated ability to handle high-pressure situations and deliver flawless events. Must be able to stand for extended periods and lift moderately heavy items as needed for event setup.
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1
Event Coordinator, Sports & Fitness
46204 Indianapolis, Indiana
$50000 Annually
WhatJobs
Posted 16 days ago
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Job Description
Our client is seeking an energetic and organized Event Coordinator specializing in Leisure & Sports to join their team in Indianapolis, Indiana, US . This role will involve planning, organizing, and executing a variety of sports events, tournaments, and fitness activities, from small local gatherings to larger-scale competitions. Responsibilities include developing event concepts, creating detailed event plans, managing budgets, and securing necessary permits and licenses. You will be responsible for coordinating with vendors, venue staff, and sports associations to ensure seamless event execution. This includes managing registration processes, overseeing event logistics such as setup, staffing, and equipment, and ensuring all safety and security protocols are met. The ideal candidate will have a passion for sports and a proven ability to manage multiple projects simultaneously in a dynamic environment. Strong organizational, communication, and problem-solving skills are essential. You should be adept at marketing and promoting events to attract participants and spectators. Experience with event management software and a good understanding of the sports and leisure industry are highly desirable. A Bachelor's degree in Event Management, Sports Management, Marketing, or a related field is preferred. Previous experience in event planning, particularly within the sports or fitness sector, is required. This hybrid role requires a flexible approach, with a mix of in-office collaboration and on-site event management. You must be available to work evenings and weekends as required by event schedules. Join our client in Indianapolis and play a key role in delivering memorable sporting experiences.
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2
Senior Event Coordinator - Virtual Experiences
46204 Indianapolis, Indiana
$65000 Annually
WhatJobs
Posted 21 days ago
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Job Description
Our client is seeking a highly organized and creative Senior Event Coordinator to lead the development and execution of engaging virtual and hybrid events. This fully remote position offers a unique opportunity to shape how we connect with our audience globally.
Responsibilities:
Responsibilities:
- Conceptualize, plan, and manage all aspects of virtual and hybrid events, from initial ideation to post-event analysis.
- Oversee the selection and management of virtual event platforms, ensuring seamless integration of features such as streaming, networking, and engagement tools.
- Collaborate with marketing, communications, and product teams to define event objectives, themes, and content strategies.
- Develop detailed project plans, timelines, and budgets, ensuring all events are delivered on time and within financial parameters.
- Source and manage relationships with external vendors, including AV providers, registration platforms, and virtual entertainment.
- Create compelling event agendas, speaker lineups, and interactive session formats to maximize attendee engagement.
- Develop and implement comprehensive marketing and communication plans to drive event registration and attendance.
- Provide on-site (virtual or in-person if hybrid) support during events, troubleshooting any technical or logistical issues.
- Conduct post-event evaluations, gathering feedback and analyzing key metrics to identify areas for improvement.
- Stay abreast of the latest trends and technologies in virtual and hybrid event management.
- Mentor and guide junior event staff and external contractors.
- Ensure all event activities comply with relevant regulations and company policies.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Proven experience (5+ years) in planning and executing successful virtual and hybrid events.
- Extensive knowledge of various virtual event platforms (e.g., Hopin, Bizzabo, Cvent).
- Exceptional project management and organizational skills, with a meticulous attention to detail.
- Strong budget management and negotiation abilities.
- Excellent communication, interpersonal, and presentation skills.
- Ability to work independently and as part of a distributed team in a remote environment.
- Proficiency in Microsoft Office Suite and event management software.
- Creative thinking and problem-solving abilities.
- Demonstrated ability to manage multiple projects simultaneously under pressure.
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3
Remote Event Experience Coordinator
46201 Indianapolis, Indiana
$55000 Annually
WhatJobs
Posted 24 days ago
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Job Description
Our client is seeking a creative and highly organized Remote Event Experience Coordinator to manage and execute exceptional virtual events. This fully remote position offers the exciting opportunity to shape the attendee journey for a variety of online gatherings, from webinars and workshops to large-scale conferences. You will be instrumental in creating engaging and memorable experiences for our client's global audience, ensuring seamless execution from pre-event planning to post-event follow-up. Responsibilities include managing virtual event platforms, coordinating speaker logistics, developing engaging content strategies, troubleshooting technical issues in real-time, and gathering attendee feedback for continuous improvement. The ideal candidate will possess outstanding organizational skills, a keen eye for detail, and a passion for crafting unique online experiences. Proficiency in virtual event software and tools is essential, along with strong communication and interpersonal skills to effectively collaborate with internal teams and external vendors. You should be a proactive problem-solver, adept at handling multiple priorities simultaneously in a fast-paced, remote-first environment. This role requires a blend of creativity and meticulous execution, ensuring that every virtual touchpoint contributes to a positive and impactful event. If you are enthusiastic about the evolving landscape of digital events and are looking for a challenging and rewarding remote role, we encourage you to apply.
Responsibilities:
Responsibilities:
- Coordinate and manage all aspects of virtual event logistics, from platform selection to execution.
- Develop and implement engaging event content and programming.
- Manage speaker recruitment, onboarding, and technical rehearsals.
- Provide real-time technical support to attendees and presenters during events.
- Liaise with marketing teams to promote events and drive registration.
- Gather and analyze attendee feedback to identify areas for improvement.
- Manage event budgets and track expenses.
- Develop post-event reports summarizing key metrics and insights.
- Ensure a seamless and positive user experience for all participants.
- Stay abreast of emerging trends and technologies in virtual events.
- Proven experience in event planning and coordination, with a strong focus on virtual events.
- Proficiency with virtual event platforms (e.g., Hopin, Zoom Events, Bizzabo) and related technologies.
- Excellent organizational and time-management skills.
- Strong creative and content development abilities.
- Exceptional communication and interpersonal skills.
- Ability to troubleshoot technical issues effectively.
- Experience managing budgets and vendor relationships.
- Self-motivated with the ability to work independently in a remote setting.
- Bachelor's degree in Hospitality, Marketing, Communications, or a related field is preferred.
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4
Event Planning Manager
46201 Indianapolis, Indiana
$70000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking an innovative and highly organized Event Planning Manager to join their dynamic team. This is a fully remote position, offering the flexibility to manage events from anywhere within the US. You will be responsible for the end-to-end planning, execution, and management of a diverse range of events, from conferences and trade shows to corporate retreats and client appreciation functions. Your role will involve conceptualizing creative event ideas, managing budgets meticulously, coordinating with vendors, and ensuring seamless logistics for all attendees. You will be the main point of contact for clients and internal stakeholders, translating their vision into memorable and successful events. Key responsibilities include venue selection, contract negotiation, vendor management (catering, AV, entertainment, etc.), marketing and promotion of events, and on-site (or virtual) execution. Strong negotiation skills, a keen eye for detail, and exceptional project management abilities are essential. You must be adept at managing multiple projects simultaneously, working under pressure, and adapting to changing circumstances. Excellent communication, interpersonal, and problem-solving skills are crucial for liaising with clients, vendors, and internal teams. A Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred. A minimum of 4 years of experience in event planning and management is required, with a proven portfolio of successfully executed events. Experience with event management software and virtual event platforms is a plus. If you are a passionate event professional who thrives in a remote, collaborative environment and excels at creating exceptional experiences, we invite you to apply.
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5
Event Planning Manager
46204 Indianapolis, Indiana
$65000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client, a renowned hospitality group, is seeking a creative and detail-oriented Event Planning Manager to join their team in Indianapolis, Indiana, US . This role is responsible for conceptualizing, planning, and executing a wide range of events, from corporate functions and conferences to social gatherings and weddings, ensuring seamless delivery and exceeding client expectations. The ideal candidate will have a strong background in event management, exceptional organizational skills, and a passion for creating memorable experiences. You will work closely with clients to understand their vision, budget, and requirements, translating them into successful event realities. Responsibilities include venue selection, vendor negotiation and management, budget oversight, logistical planning, on-site coordination, and post-event analysis. This position requires excellent communication and interpersonal skills, the ability to manage multiple projects simultaneously, and a proactive approach to problem-solving. You will collaborate with various internal departments and external partners to ensure every event is executed flawlessly.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Plan, organize, and execute diverse events from conception to completion.
- Liaise with clients to define event goals, needs, and budget.
- Source and negotiate with venues, caterers, and other vendors.
- Develop detailed event timelines, floor plans, and staffing schedules.
- Manage event budgets and ensure cost-effectiveness.
- Oversee on-site event execution, troubleshooting any issues that arise.
- Conduct post-event evaluations and client debriefings.
- Maintain strong relationships with clients, vendors, and suppliers.
- Stay abreast of industry trends and best practices in event management.
Qualifications:
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Minimum of 4 years of experience in event planning and management.
- Proven experience managing budgets and vendor relationships.
- Strong organizational, time management, and multitasking abilities.
- Excellent communication, negotiation, and interpersonal skills.
- Proficiency in event management software and tools.
- Creative thinking and a passion for delivering unique event experiences.
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