Weddings and Special Events Manager

Lake Junaluska, North Carolina LAKE JUNALUSKA ASSEMBLY INC

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Job Description

Job Details

Job Location
Lake Junaluska Assembly Inc - Lake Junaluska, NC

Position Type
Full Time

Job Shift
Day

Job Category
Hospitality - Hotel

Description

LJA Mission Statement:

The mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body.

Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake.Our guests include religious, non-profit and secular groups. We are also a residential and vacation community.

Position Summary

The Weddings and Special Events Manager plays a key role in recruiting, contracting, and coordinating weddings, reunions, and special events at Lake Junaluska, with a focus on events that include lodging accommodations. This position requires a proactive, detail-oriented professional with strong communication and organizational skills, capable of working independently while collaborating closely with multiple departments including; Sales, Marketing, Conference Services, and Food Services. Success in this role requires a high level of coordination across departments to ensure seamless service delivery and maximize revenue opportunities.

Essential Functions:
  • Recruiting, negotiating and contracting with Weddings, Reunions, and Events with lodging rooms included on a contract.
  • Responsible for responding to event inquiries promptly, developing sales strategies to attract new business, and ensuring retention of existing clients.
  • Responsible for the negotiation and execution of contracts, manage deposits, and serve as the primary liaison for clients throughout the planning process.
  • Development of sales plans to recruit new events to Lake Junaluska while also ensuring that existing events continue to use the services provided by Lake Junaluska.
  • Coordinatemarketing efforts with the Sales Department, responding to inquiries and direct sales to current/potential clients.
  • Negotiate and create contracts for all bookings with minimal supervision. Responsible for collecting deposit payments and minimization of guest room attrition/slippage from room blocks.
  • Meet with prospective and contracted clients to coordinate timelines, vendor details, and event logistics.
  • Document all contact with clients in Maestro's Trace System and provide regular reports on sales volume and guests service challenges.
  • Work in close collaborationwith Conference Center operational staff;requires meticulous documentation and communication of all considerations discussed with a group at the time of contracting.
  • Process Banquet Event Orders (BEO's) prior to the group's arrival and proactively find ways to maximize overall revenue for Lake Junaluska.
  • Provide onsite support to groups and operational staff during complex events such as weddings or large day events.
  • Weekend Support - Serve as the primary point of contact for assigned weekend events. Provide oversight and coverage for weekend events, responding promptly to urgent requests or troubleshooting last-minute changes.
  • Occasionally provide support to the group sales managers and assist with managing inquiries of and onsite visits from current or prospective groups.
  • Able to work independently but operate within department policy guidelines using independent judgment and discretion.
Qualifications

Knowledge, Skills and Abilities
  • Associate's degree or equivalent from two-year College or technical school; or 2 years related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and interpret documents such as contracts and billing information.
  • Requires a valid NC Driving license and safe driving record.
  • Excellent written and oral communications skills with people from a wide variety of education and socioeconomic backgrounds.
  • Ability to minimize conflict within the workplace. Customer service and conflict management experience or training is a must.
  • Computer Skills: Ability to quickly learn personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc. Knowledge of Epitome PMS and Delphi GMS or Maestro are preferred but not required.
  • Organization Skills: Must be very detail oriented with the ability to prioritize tasks, organize daily activity and to be able to multi-task projects/tasks. Able to allocate time efficiently with minimal supervision.
  • Hospitality Sales experience preferred.
  • Math Skills: Able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; to computerate, ratio and percent and tointerpret bar graphs.
  • Provide leadership to others through example and sharing of knowledge/skill.
  • Strive for excellence in all tasks and/or duties.
Working conditions
  • Light physical activity performing non-strenuous daily activities of an administrative nature.
  • Able to work in a confined space.
  • Physical demands: able to lift up to 10 pounds, manual dexterity sufficient to reach/handle items, and perceives attributes of objects; standing, walking, sitting and reaching.
  • Able to use close vision. Quiet to moderate noise.
  • Requires occasional travel to meet with current or potential clients. Includes overnight stays 2 or more nights a month.

Lake Junaluska is an Equal Opportunity Employer
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Event Coordinator

28814 Asheville, North Carolina Michael's Inc

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Job Description

Store Event Coordinator

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination
  • Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
  • Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
  • Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
  • Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
  • Communicate events with clients and store team members.
  • Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
  • Adjust plans and events based on client's feedback and needs.
  • Create backup or emergency plans to be executed as needed.
  • Ensure client satisfaction for scheduled events.
  • Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.
Customer Experience
  • Help customers shop, locate products, and provide them with solutions.
  • Provide fast and friendly checkout experience.
  • Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
  • Educate customer on Voice of Customer (VOC) survey.
  • Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
  • Participate in the truck unload, stocking and planogram (POGs) processes.
  • Complete merchandise recovery and maintenance.
  • Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
  • Support shrink and safety programs
  • Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
  • Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
  • Cross trained in Custom Framing selling and production.
  • Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms
Other Duties As Assigned

Preferred Knowledge/Skills/Abilities

  • Energetic and enthusiastic personality.
  • The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
  • Must have excellent people skills.
  • Must have experience working with children and children's events.
  • Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
  • Must have organizational skills, interpersonal skills, and creative problem-solving skills.
  • Retail and/or customer service experience required
Physical Requirements
  • Ability to remain standing for long periods of time.
  • Ability to move throughout the store.
  • Regular bending, lifting, carrying, reaching, and stretching.
  • Lifting heavy boxes and accessing high shelves by ladder or similar equipment.
  • If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.
Work Environment
  • Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job. At The Michaels Companies Inc, our purpose is to fuel the joy of creativity.

The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and MakerPlace by Michaels, a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative.

For more information, please visit

At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more.

Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.

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