15 Event Management jobs in Newport Beach

Position Summary

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.

Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

Preferred Qualifications

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None

The pay range for this position is $29.36 to $29.36 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.

You will be an outstanding event coordinator if:

• You are friendly and demonstrate a "You Got It" attitude
• You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team
• You can communicate clearly and regularly with Operations, the Sales Team and guests
• You can clearly verbalize guests needs to Operations and other Team Members
• You have strong organization skills
• You have strong verbal skills
• You are able to analyze basic data to help Operations and the Sales Team with decision making
• You can read and communicate in English

Essential duties and responsibilities:

• Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
• Take RFP's and calls for social events, converting them to closed "won" business.
• Conduct Site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on AR's, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up-to-date BEO for each event.
• Offer "upsell" opportunities to Event Hosts after sale is "closed won". Because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever popular "other" duties as assigned". If you see a need, meet it; if you have an idea, share it; if you see a team member needing help, jump in and lend a hand.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Salary Range: 18 - 21.25

We are an equal opportunity employer and participate in E-Verify in states where required.

Job Description

Job Description

We are seeking an enthusiastic Event Coordinator to join our team. This role is ideal for someone with a passion for event planning and exceptional organizational skills. The Event Coordinator will oversee the planning, coordination, and execution of events, ensuring each is a resounding success.

Responsibilities

• Collaborate with clients to understand their event vision, goals, and requirements.
• Develop detailed event plans, including timelines, budgets, and logistics.
• Coordinate with vendors, venues, and internal teams to ensure seamless execution.
• Supervise event setup, on-site operations, and post-event breakdown.
• Manage event budgets, track expenses, and prepare reports.
• Ensure compliance with legal, safety, and company guidelines.
• Provide excellent customer service to clients and attendees.

Qualifications:
Qualifications

Skills & Qualifications

• Bachelor’s degree in Event Management, Hospitality, or a related field (preferred).
• 2+ years of experience in event coordination or a similar role.
• Exceptional organizational and multitasking abilities.
• Strong negotiation and communication skills.
• Proficiency in event management software and Microsoft Office Suite.
• Problem-solving mindset and ability to perform under pressure.
• Attention to detail and commitment to delivering high-quality events.

Additional Information

Benefits

• Competitive salary: $53,000 - $67,000 per year.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development opportunities.
• Collaborative and supportive team environment.

About Us

At K1 Speed, we are the premier destination for indoor kart racing and family entertainment. Our cutting-edge facilities offer high-speed thrills, engaging group activities, and a memorable experience for customers of all ages. We are looking for a passionate and driven Event Coordinator to join our team and play a key role in creating unforgettable events for our guests.

Position Summary

The Event Coordinator will focus on planning, and execution. This role involves working closely with clients to design and deliver exceptional events while ensuring every detail runs smoothly. From corporate team-building sessions to birthday parties and private events, you will be the go-to person for creating exceptional group experiences.

Key Responsibilities

Event Coordination
• Once event is booked, assist sales team in coordination of catering, confirmations, and answering basic questions.
• Serve as the primary point of contact for clients once deposit is taken, up until the day of their event.
• Collaborate with internal teams (sales, operations, marketing, and staff) to ensure seamless event execution.

Customer Service
• Provide outstanding customer service to all clients, ensuring their needs and expectations are met.
• Develop personalized solutions for each group to create a unique and memorable experience.
• Gather post-event feedback to improve processes and maintain high customer satisfaction.

Qualifications
• Event Planning Skills: Proven track record of organizing and executing events, including strong attention to detail.
• Customer-Focused: Exceptional communication and interpersonal skills with a passion for creating memorable guest experiences.
• Organizational Skills: Ability to multitask, manage multiple events simultaneously, and meet tight deadlines.
• Technical Skills: Proficiency with CRM software, Microsoft Office Suite, and event management tools.
• Flexibility: Availability to work evenings, weekends, and holidays to accommodate event schedules.
• A background in hospitality, entertainment, or motorsports is a plus.

What We Offer
• Competitive base salary
• A dynamic, fast-paced work environment where no two days are the same.
• Employee perks, including discounts on karting and facility offerings.
• Professional development and opportunities for advancement within the company.
• The chance to work in a thrilling industry that's all about fun and excitement!

How to Apply

Ready to join the race? Let's create experiences that keep guests coming back for more!

Store - LA-ANAHEIM HILLS, CA

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

Store - LA-BREA, CA

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

Juana is a visionary wellness atelier that creates women's cannabis goods and nurturing aroma products designed to elevate moods, soothe minds, and amplify senses. Committed to sustainability and environmental responsibility, Juana delivers a comprehensive care experience with carefully crafted and rigorously tested products. The company believes in the power of cannabis to improve lives and strives to align with the ever-changing landscape of sustainability. This is a full time position. The Marketing and Events Coordinator is responsible for supporting the marketing team and assisting online and offline marketing events and campaigns. This is a perfect job for you if you can think quickly on your feet, a pro-level organizer, and extremely detail-oriented. Responsibilities Ability to work from the office in Costa Mesa 5 days a week Support the marketing administrative duties for the marketing team Support the development and execution of online and offline marketing campaigns Assist in the preparation of promotional materials and presentations Coordinate marketing activities with vendors and internal departments Assist in entering CRM and tracking marketing performance metrics and assisting in preparing marketing materials and reports Maintain and update customer databases and mailing lists Conduct market research and competitor analysis Organize and attend company events, trade shows, or promotional activities Manage inventory and orders for marketing materials Help pack PR outreach programs through packing PR boxes Assist in organizing & inventorying office and / or studio Qualifications Bachelor's degree in Marketing, Communications, or a related field Photography and / or production assistant experience is preferred, but not required 1-2 year of experience in a marketing or administrative support role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Google Suite & other office suite, especially excel Basic understanding of marketing principles and research methods Ability to multitask in a fast paced environment Able to stand for long periods of time and move heavy heavy boxes Very strong organizational skills both in office and through online work / CRM Must have reliable means of transportation #J-18808-Ljbffr

Milender White is a development and construction company fully dedicated to delivering outstanding results on every project, unsurpassed service to clients, superb career opportunities, with a total commitment to safety, quality, and integrity.With offices in Colorado and southern California, we are builders of award-winning commercial and residential projects. Milender White actively pursues, trains and retains exceptionally talented individuals who will support company growth as we continue to win coveted projects. We seek those who desire to perform at high levels on an individual and team basis. Position Summary The Marketing and Event Coordinator will be responsible for assisting with the implementation of a multi-faceted marketing plan to increase awareness of Milender White’s achievements, brand, capabilities, and strengths among key audiences and to effectively support business development efforts to win new business and penetrate new industries and markets. This position supports the CA district and is a hybrid role, based out of the Newport Beach, CA office near John Wayne Airport. This position includes a broad array of responsibilities at Milender White to support the company’s business goals through consistently high-quality content. This strategy will incorporate social media, collateral materials, recruiting materials, videos, photos, management of website content and project site branding. The coordinator will also be responsible for creating, editing and publishing internal communications, to reinforce the Milender White brand and support employee retention and recruitment efforts. The position also supports company initiatives in event planning and the organization and administration of employee and client experiences. This position requires a minimum of 2 years of experience in marketing or a degree in marketing, business administration or event management. The ideal candidate will have a broad understanding of marketing initiatives (social media, video, photo, and graphics production, website upkeep, presentation design skills, etc.) Experience with marketing and event planning for in the construction, design or development industries is a benefit, but not a requirement. Essential Job Functions And Responsibilities Social Media Marketing & Online presence monitoring Assist with content for all Milender White social media channels, including regular posting and tracking of KPIs; coordinate with project teams for timely content Monitor activity of partner/competitive social media channels, press, etc. Monitor MW in the news / other social media to protect brand image and share good news Event Management Plan and implement employee and partner events, such as trade partner appreciation events, golf tournaments, seminars, etc. Create the communications, organization, document, and data tracking for all events Manage an event budget and report out on event metrics Design / Content Creation Assist with the creation and/or updating grab’n’go marketing materials, presentations, data designs, etc. for the executive team Assist with internal communication, such as a company newsletter and announcements Assist with the creation of content for the website, proposals, recruiting, website & social media content, company presentations, etc. Website Maintenance Regularly update the Milender White & Development websites, changing features and creating new content Create content for all websites, including regular updating and tracking of KPIs Marketing Project Assistance Help manage Project Marketing Plans (site branding, collecting award & photo content, etc.) Help create project-specific communications and marketing content for MW Development Visual Media Assistance Maintain personnel and project photos Assemble complex data into usable graphics, charts, and graphs Create print and video collateral, including the hiring of vendors and management of projects as required Position Requirements A bachelor’s degree in business, marketing, or public relations or a minimum of 2 years of experience in communications and marketing preferred Strong skills in organization, written communication, project management and task execution The ability to effectively contribute to social media channels Experience with photo and video production, print design projects, and graphics a plus! Understanding of website platforms and experience with website management Demonstrated time management skills, including the ability to manage conflicting priorities Stress tolerance and a positive attitude Willingness to learn new things and assist others Experience with office, graphic and presentation design software technologies such as: MS Office Suite, Canva, InDesign, Visio, Photoshop, Illustrator, Prezi, Adobe Suite, Video Editing, etc. Experience converting data to charts and graphs or other visuals Compensation and Benefits: 100% employer-paid health and vision insurance 100% employee-owned Company Additional investment & equity opportunities available for all employees Dental insurance 401(k) employer match upon eligibility Professional and career development opportunities Salary Range: $68,640-$80,000 A drug or alcohol test will be part of the pre-employment screening process or pre-employment physical. Milender White Construction Co. maintains a drug and alcohol-free work environment. Affirmative Action / EOE Visit us at #J-18808-Ljbffr