19 Event Management jobs in Newport Beach

Job Description

Position Overview

A dedicated and skilled Event Coordinator is sought to join a mission-driven team in California. The Event Coordinator plays a pivotal role in orchestrating a national conference and family engagement activities, as well as development fundraisers and virtual programming. This role ensures high-quality experiences for attendees while achieving fundraising and engagement goals.

Responsibilities

• Lead event operations and logistics planning, ensuring a seamless guest experience.
• Serve as the lead for event-related tasks, including budgeting, registration tracking, scheduling, hotel arrangements, and post-event reporting.
• Manage conference logistics and operations, including venue coordination, vendor management, speaker support, and theme development.
• Oversee workshops and sessions logistics, ensuring seamless planning, materials preparation, and day-of delivery.
• Manage family events and programs, ensuring activities are accessible, engaging, and aligned with program goals.
• Provide virtual event support, including webinar coordination, technical oversight, and participant communication.
• Track event metrics and provide regular updates to leadership.
• Support sponsorship fulfillment in collaboration with team leadership, ensuring sponsor benefits are delivered as promised.
• Work with internal teams to maximize sponsor visibility and engagement at events.
• Maintain positive relationships with families, donors, and stakeholders, ensuring exceptional stewardship before, during, and after events.

• Bachelor's degree or equivalent experience in event management, nonprofit management, hospitality, or related field.
• 3+ years of experience managing events, preferably in a nonprofit or mission-driven organization.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and relationship-building skills.
• Proficiency in event software, CRM systems such as Cvent, Salesforce, and Monday.com, and virtual meeting platforms preferred.
• Detail-Oriented: Ensures all aspects of event planning are executed to the highest standard.
• Team-Oriented: Works collaboratively with internal departments and external partners.
• Adaptable: Comfortable working in a fast-paced environment with changing priorities.
• Mission-Driven: Passion for making a positive impact for families.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit

The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber, while training compassionate, visionary and innovative clinicians and researchers. Our department's vision is to remain a world leader in academic medicine and to support cutting-edge innovation and discovery. Together, our highly trained clinicians and researchers are leading us into an era of healthcare integration and fulfilling our promise to: Discover. Teach

Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and / or medium-size events.

Required:

• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
• Advanced knowledge of the campus, including its vision, mission, goals, objectives, achievements and infrastructure.
• Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
• Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
• Highly developed judgment, decisionmaking and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
• Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
• Ability to effectively work with invited guests, donors, government officials and university VIPs.
• Bachelor's degree in related area and / or equivalent experience / training
• 5-7 Years of relevant job experience with a Bachelor's or Master's degree in Business Administration and/or equivalent experience.
• Previous experience in social, non-profit, educational, trade show and expos, or educational events.

Preferred:

• Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Knowledge and skill to set and monitor work standards and protocols
• Master's degree in Business Administration or equivalent field.
• Previous Academic Medical Center, Public University or UC System experience.

Special Conditions:

• Must be willing to travel to medical center(s), event sites, and Irvine campus

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or

• Coordinate all aspects of event planning and execution
• Manage event timelines, budgets, and logistics
• Liaise with clients to understand event goals and requirements
• Source, negotiate, and manage relationships with vendors and venues
• Supervise event setup, execution, and breakdown
• Ensure compliance with safety, health, and legal regulations
• Provide post-event reports and evaluations
• Maintain clear and timely communication with all stakeholders

• Bachelor's degree in Event Management, Hospitality, Communications, or related field
• 2+ years of experience in event coordination or planning
• Exceptional organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work under pressure and handle multiple events simultaneously
• Detail-oriented with strong problem-solving skills
• Proficient in Microsoft Office and event planning tools
• Availability to work flexible hours, including occasional evenings and weekends

• Competitive salary based on experience
• Opportunities for career growth and professional development
• Collaborative and creative work environment
• Paid time off and holidays
• Health, dental, and vision insurance
• Access to industry events and training
• On-site parking and flexible scheduling options

• Champion and protect the OLU "look and feel" for large-scale events.
• Work collaboratively under the direction of the Director of Enrollment and Engagement Services to lead our faculty/staff through an excellent and well-managed event planning process.
• Coordinate the planning for Admissions events including Preview Day, Open House, Preview Night, Freshmen Course Info Night, and Registration Day, including calendaring with facilities, ordering any promotional materials that are being given at events, managing expenses for events, and coordinating with marketing for promotion of events.
• Develop and maintain connections with the Administration, Faculty, and Staff with the logistic details for these events.
• Coordinate all scheduling of high school fairs with partner schools and scheduling of OLu staff to represent at these events
• Ensure consistent and high-quality application of OLu's branding at all admissions events to create a cohesive and excellent experience for attending families
• Collaborate with Facilities and the Nechita team to create a cohesive Lancer family experience that flows seamlessly from the Welcome Center to the Nechita stage, the Student Union, and into the gym
• Represent OLu to outside entities, including partner schools, vendors, and prospective families, when planning and managing events.

• All other duties as assigned

• Bachelor's degree preferred

• 1-2 years of experience in Event Planning, Business, and/or Customer Service
• Experience working at a Christian School preferred

• Cleared Background/Fingerprint Check
• Valid CPR and First Aid certifications
• Cleared TB assessment
• Completion of Ministry Safe Training
• Valid CA Driver's License

• Familiarity with secondary education goals, structures, administrative duties, and communication standards
• Experience working with Word, Excel, Google Suite, and Apple Keynote preferred

• Strong time management skills
• Extremely organized and detail-oriented
• Ability to manage difficult customer service situations
• Strong written and verbal communication skills
• Must be able to maintain a calm composure in high-pressure or stressful situations
• Enjoymeeting people, personable yet professional in demeanor, especially on the phone and in in-person meetings

• Exhibitthe highest level of Christian integrity in his/her life reflects Christ-like morals, behavior, attitude, and leadership
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• Integratefaith and prayer in the performance of job duties
• Ability to articulate their Christian faith
• An active member of a Christian church

• Required to stand, move about the campus
• Reach with hands and arms, or visit off-campus sites
• Ability to drive a car

• The typical working environment is a climate-controlled office environment
• Occasional exposure to outdoor environments of varying temperatures
• The typical noise level is quiet to moderate, but may occasionally be loud

Store - LA-COSTA MESA, CA

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

Store - LA-DOWNEY, CA

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

Were a team of talented and diverse individuals who strive to make a positive impact in the world. Our teams are nimble and close-knit. From marketing to client services, to sales and IT, our culture is driven by innovation. No matter what role you have, you will be heard. You will be a key team member and be empowered to grow intellectually and professionally.

This is not an event planner role. Please read the full details before applying.

Looking to earn great money while gaining real-world experience? Join J&L Marketing, the national leader in creating profitable events for the automotive industry, as an Event Coordinator. We provide marketing and advertising solutions that help our clients increase sales, boost profits, and expand their market share. Were actively recruiting in Southern California and looking for motivated students like you!

Whether youre balancing classes or making the most of your breaks, this flexible role gives you the chance to strengthen your resume, build confidence, and earn rewarding pay, all without the commitment of a traditional 9-to-5 schedule.

Choose automotive events that fit your schedule

Gain experience in marketing, communication, and leadership

Work in a dynamic, high-energy environment

Make $20$0/hr, plus a travel bonus if applicable

As the face of our marketing campaigns, youll represent J&L onsite at local automotive dealerships. Youll interact with customers, collect feedback, and help bring branded experiences to life.

Greet and engage with event attendees in a professional and friendly manner

Represent J&L and our clients with energy and confidence

Collect data and customer insights for post-event reporting

Maintain a polished appearance and professional attitude

Learn how automotive events support real business growth

Schedule: Most automotive events take place on weekdays (Monday through Friday), with occasional weekend opportunities. Events typically run for 13 consecutive days. Candidates must be flexible and available to work on weekdays.

Locations: Varies

Were seeking responsible, outgoing individuals who:

Are 18 years of age or older

Demonstrate friendliness and confident communication skills

Are detail-oriented and dependable

Are able to work independently and follow instructions

Maintain a professional appearance and conduct

Have dependable transportation and a valid drivers license

Own a Wi-Fi-capable laptop or tablet with a keyboard

This is more than just a side gig. Its an opportunity for professional growth through gaining experience in:

Public speaking and communication skills

Marketing and data collection

Time and task management

Real-world client interaction

Resume-building experience in live events and field marketing

If you're looking for a flexible way to gain professional experience, earn rewarding pay, and make meaningful connections, wed love to hear from you. Apply today and grow with J&L Marketing!

J&L Marketing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J&L Marketing complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Join the award-winning Forbes 4-Star and AAA 5-Diamond Waldorf Astoria Monarch Beach Resort & Club as an Event Experience Coordinator in our dynamic Sales & Marketing Team! Nestled in a beautiful coastal area, this establishment is renowned for fostering a laid-back vibe and an exciting lifestyle.

Set on 175 acres above a stunning seaside bluff, the resort features over 400 rooms, 115,000 square feet of meeting space, and 8 diverse dining options, including 4 restaurants and a beach club.

Classification: Full-Time

Shift: Various - Must be available to work weekends, weekdays, and holidays.

What will I be doing?

As an Event Experience Coordinator, you will collaborate closely with Meeting and Event Managers prior to functions and engage with Event Planners for the successful execution of events. Your responsibilities will include:

• Preparing and analyzing banquet event orders to gather essential guest information and ensure timelines are efficiently managed.
• Responding to and fulfilling all last-minute event arrangements and requests.
• Following up on events to ensure seamless execution.
• Working in partnership with Catering and Sales departments daily.
• Maintaining open communication across all hotel departments.
• Serving as the main point of contact during special events.

What are we looking for?

• At least one (1) year of experience in guest contact or customer service.

Preferred qualifications include:

• Familiarity with hotel property management systems (preferably Delphi.fdc).

In Hilton's nearly century-long history, we have led the hospitality industry, and we continue to embrace innovation, quality, and success. We seek candidates who exemplify our core values:

• Hospitality: Passionate about delivering exceptional guest experiences.
• Integrity: Commitment to doing the right thing consistently.
• Leadership: Leading in our industry and communities.
• Teamwork: Collaborative efforts in all our endeavors.
• Ownership: Taking responsibility for our actions and decisions.
• Now: Operating with urgency and discipline.

Key Attributes:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

As a top global hospitality company, Hilton offers a range of accommodations from luxurious hotels to mid-priced options. We pride ourselves on delivering unparalleled guest experiences. Our team members are our greatest asset, playing a crucial role in our vision of providing warmth and hospitality worldwide.

The Benefits: Hilton boasts an award-winning workplace culture and is committed to the well-being of all team members with innovative programs and benefits. Eligible team members will enjoy:

• Access to pay when needed through DailyPay.
• Medical insurance coverage for individuals and families.
• Mental health resources.
• Comprehensive paid time off (PTO).
• Discounted travel through the Go Hilton program.
• Supportive parental leave.
• A matching 401(k) program.
• Employee stock purchase program (ESPP) with a 15% discount on Hilton shares.
• Opportunities for educational advancement (college degrees, professional certificates, etc.).
• Career growth and development initiatives.
• Engagement in team member resource groups.
• Recognition and rewards programs.

*Available benefits may vary based on property-specific terms and conditions of employment.

The pay rate for this position is $24 per hour.

Job Description

Event Project Coordinator

Location: Newport Beach, CA (In-office)

Type: Full-Time, 8:30-5pm, Temp-to-hire

Compensation: Up to $70k annual salary
About the Role

We're looking for a highly organized and creative Event Project Coordinator to join a dynamic development team focused on fundraising and mission-driven events. This role supports the planning and execution of signature and regional events, helping drive donor engagement and philanthropic growth.

You'll collaborate across departments, manage logistics, and ensure smooth execution of fundraising initiatives. If you thrive in fast-paced environments, love juggling multiple projects, and have a passion for impactful work-this role is for you.
What You'll Do

• Support planning and execution of fundraising events, including timelines, scripts, and run-of-shows
• Manage event logistics using platforms like Monday.com, Salesforce, CVENT, and GiveSmart
• Coordinate production of event materials (invitations, signage, sponsorship decks, etc.)
• Track and manage project deliverables across teams and vendors
• Assist with registration, ticketing, auction setup, and reporting
• Provide on-site event support and webinar coordination
• Maintain and update e-commerce platforms and assist with shipping
• Proof marketing content and collaborate with creative teams
• Contribute to cross-functional projects and support organizational goals

• Bachelor's degree in communications, marketing, event planning, or related field
• 1-2 years of experience in event coordination or project management
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Familiarity with event/project management tools (e.g., Monday.com, CVENT, Salesforce, GiveSmart)
• Ability to work weekends and adapt to changing priorities
• Nonprofit experience is a plus, but not required

• In-office role based in Newport Beach, CA
• Traditional business hours with occasional weekend work
• Collaborative, mission-driven team culture
• Opportunity to contribute to meaningful fundraising efforts