49 Executive Assistant jobs in New York

**Req Number**
Job Description
Performs diversified administrative/coordinative duties supporting the business activities of an executive.
Job Responsibility
+ Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
+ Coordinates executive's calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings.
+ Receives and reviews verbal and written information requests and releases information based on appropriateness; informs executive of matters requiring personal attention.
+ Maintains office inventory and initiates supply requisitions.
+ Administers executive's recordkeeping system; creates and updates various records and documentation, ensuring accordance with company policies and procedures.
+ Compiles and analyzes basic information and prepares statistical data for reporting purposes.
+ Prepares presentation materials; creates charts, graphs, tables, graphics, etc.
+ Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
+ High School Diploma or equivalent required.
+ 1-3 years of relevant experience, required.
+ Experience providing high-level administrative and organizational support to one or more physicians highly preferred.
+ Experience managing multiple calendars highly preferred.
+ Experience in an executive assistant role highly preferred.
***Additional Salary Detail**
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
The salary range for this position is $51,830-$79,300/year
It is Northwell Health's policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

**Our Purpose**
_Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._
**Title and Summary**
Executive Assistant
Overview
The Business Assistant supports four senior leaders within the Global Acceptance & Merchant Solutions team at MasterCard. The individual in this role will not only be a member of the team, he or she will coordinate operations within the department as well as across Mastercard by providing operational support.
Role
- Manage calendars by coordinating and scheduling meetings and maintaining management calendar
- Schedule and manage travel arrangements for domestic and international trips and prepare expense reports following those trips
- Coordinate team meetings, organization, agenda preparation, room logistics and pre-read distribution. Take meeting minutes and distribute as appropriate
- Support other day-to-day department in-office and online operations such as screening mail, organizing in-person meeting logistics, ordering supplies and maintaining department records
- Prepare correspondence, reports, presentations as required- editing, proof reading, printing
- Assist with new hire on-boarding process in conjunction with HR
All About You
- Strong computer skills, including the ability to manage and understand numerous internal software systems
- Solid Administrative experience in a corporate environment interfacing with senior and executive level management and customers
- Strong interpersonal skills, a reputation for being thorough, and an ability to foster and maintain collaborative working relationships with team members and colleagues
- Keen sense of urgency with a results-driven orientation
- Ability to prioritize and discern what is truly important
- Solid understanding of MasterCard's operational and organizational infrastructure is advantageous
- Accuracy and attention to detail with the ability to multi-task.
- Ability to function well in a busy and varied environment and work well under pressure.
Total Base Pay Range
69,000.00 - 107,000.00
Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
**Corporate Security Responsibility**
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
+ Abide by Mastercard's security policies and practices;
+ Ensure the confidentiality and integrity of the information being accessed;
+ Report any suspected information security violation or breach, and
+ Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more.
**Pay Ranges**
Purchase, New York: $69,000 - $107,000 USD

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.
Overview:
The Executive Assistant is responsible for supporting the Chief Accounting Officer & Controller + Senior Vice President, Procurement for VERSANT, a newly formed, independent media company. We are looking for an experienced and proactive individual who thrives in a collaborative, fast-paced environment and who values building strong relationships across the organization. This role is critical to enabling the success of our executive and broader team, and the ideal candidate will embody the company's core values of transparency, trust, and teamwork.
Key Responsibilities:
Responsibilities:
+ Calendar & Schedule Management:
Own and creatively manage a highly dynamic and complex calendar involving executives at all levels, coordinating meetings across time zones and accommodating frequent changes. Demonstrate a results-driven approach to securing time with internal and external stakeholders.
+ Relationship Management & Collaboration:
Build strong, trusted relationships with other assistants, team members, and stakeholders. Be a culture carrier who contributes to a positive, team-oriented environment and proactively seeks ways to foster collaboration.
+ Communications & Liaison:
Act as a key point of contact for both internal and external communications, prioritizing and streamlining information flow while representing the executive's voice and style.
+ Confidentiality & Trust:
Handle highly sensitive information with the utmost discretion. Build a deep level of trust with the executive team and others.
+ Process Improvement:
Continuously assess current workflows and processes. Recommend and implement improvements that enhance team efficiency and operational excellence.
+ Office & Event Support:
Assist with office administration, team events, and coordination of logistics and materials for meetings, both virtual and in-person.
+ Responsiveness & Flexibility:
Be highly responsive, with a can-do attitude and readiness to step in whenever and wherever needed, especially during high-priority moments.
+ Project Management & Special Assignments: Assist with special projects and provide backup support for other assistants when required.
+ Finance Operations Support:
+ Assist with budget tracking, invoice processing, and expense reporting.
+ Maintain and update organizational charts, contact lists, and shared resources.
+ Controllership Specific Support
+ Maintain overall financial reporting calendar, collaborating closely with Investor Relations, FP&A and Legal team assistants.
+ Support Chief Accounting Officer & Controller on management and distribution of materials for meetings of the Audit Committee of the Board of Directors, collaborating closely with Legal team.
+ Procurement Specific Support
+ Coordinate vendor/internal/external stakeholder meetings
+ Act as a liaison between executives and internal/external stakeholders, including third-party vendors.
+ Contract lifecycle management: Proactively ensure supplier contracts are executed in a timely fashion, skim contracts for pertinent data, meticulously file and enter contract data in online database.
+ Support procurement leadership with vendor communications, contract tracking, and documentation.
Basic Qualifications:
+ Bachelor's degree and seven (7) + years of experience working in a corporate environment supporting senior executives
+ Exceptional interpersonal skills with the ability to communicate effectively across all levels within the organization
+ Organized and detail-oriented, with excellent judgment and decision-making
+ Proven ability to manage multiple priorities with a high level of accuracy and efficiency.
+ High level of integrity and the ability to always maintain confidentiality
+ Ability to work independently, exercise sound judgment, and maintain confidentiality
+ Creative and resourceful problem-solver with a high degree of accountability
+ Demonstrated ability to maintain composure under pressure
+ Ability to successfully juggle competing priorities and meet deadlines
+ Exceptional written and verbal communication skills
+ Solid attention to detail and follow-up
+ Exceptional in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and DocuSign; familiarity with SAP, Concur, or similar systems is a plus.
Desired Characteristics:
+ General understanding of and passion for the media industry
+ Proven ability to thrive in a dynamic, fast-paced, deadline-driven work environment
+ Strong cultural alignment with the values of transparency, trust, and teamwork
Preferred Attributes:
+ Experience in a corporate finance or procurement environment.
+ Familiarity with media and entertainment industry dynamics.
+ A proactive, solution-oriented approach with a passion for operational excellence.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week. Subject to change based on Manager discussion or business need.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page ( of the Careers website. Salary range: $60,000 - $80,000.
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to
Although you'll be hired as an NBCU employee, your employment and the responsibilities associated with this job likely will transition to Versant in the future. By joining at this pivotal time, you'll be a part of this exciting company as it takes shape.

Become an integral part of Enterprise Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Executive Assistant in Enterprise Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Jersey City,NJ $41.11 - $57.69 / hour

Become an integral part of Enterprise Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in Enterprise Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
Jersey City,NJ $41.11 - $57.69 / hour

We are a dynamic lighting solutions company dedicated to transforming spaces through innovative commercial and residential lighting projects. Based in a vibrant co-working space in Great Neck, NY, we specialize in curating lighting designs that enhance environments, evoke emotions, and promote well-being. By collaborating closely with clients and leveraging our expertise in sourcing high-quality products, including imports from China, we create tailored atmospheres that align with each client's unique vision. Our commitment to excellence and creativity drives our mission to illuminate spaces with purpose and style.

We are seeking a highly organized and versatile Hybrid Project Manager and Executive Assistant to join our team in Great Neck, NY. This pivotal role combines the strategic oversight of a Project Manager with the administrative and operational support of an Executive Assistant. You will lead the coordination and execution of both commercial and residential lighting projects while providing comprehensive support to our leadership team, ensuring seamless back-office operations and effective communication. This hybrid role requires exceptional organizational skills, strong leadership, and the ability to manage multiple priorities in a fast-paced, creative environment. It offers a unique opportunity to drive project success and contribute to the growth of an innovative company.

Responsibilities
Project Management

• Project Planning and Execution : Develop and manage project plans, timelines, and budgets for commercial and residential lighting projects, ensuring alignment with client expectations and company goals.
• Stakeholder Coordination : Act as the primary point of contact for clients, suppliers, and internal teams, facilitating clear communication and collaboration to meet project milestones.
• Resource Management : Oversee the sourcing and procurement of lighting products, including imports from China, ensuring quality, cost-effectiveness, and timely delivery.
• Risk Management : Identify potential project risks, develop mitigation strategies, and proactively resolve issues to keep projects on track.
• Progress Tracking and Reporting : Monitor project progress, track deliverables, and provide regular updates to leadership and clients, ensuring transparency and accountability.

Executive Assistant Duties

• Administrative Support : Provide comprehensive support to executives, including managing calendars, scheduling meetings, and handling correspondence to ensure efficient operations.
• Back Office Management : Oversee and maintain organized records, files, and documentation for both projects and general operations, ensuring streamlined workflows and easy access.
• Communication Coordination : Manage internal and external communications, including emails, phone calls, and client inquiries, ensuring timely and professional responses.
• Sample Management : Coordinate the ordering, tracking, and distribution of lighting samples to clients, ensuring timely delivery and follow-up to support project timelines.
• Booking and Travel Coordination : Arrange travel, accommodations, and bookings for executives and team members as needed, ensuring cost-effective and efficient arrangements.
• Office Organization : Maintain a well-organized co-working office environment, managing supplies, coordinating with the co-working space team, and ensuring a professional workspace.

Additional Responsibilities

• Cross-Functional Support : Bridge project management and administrative tasks by integrating project timelines with executive schedules, ensuring alignment across the organization.
• Ad Hoc Tasks : Handle additional responsibilities as needed, demonstrating flexibility and adaptability in a dynamic, creative company.

Qualifications

• Experience : Minimum of 3-5 years of experience in project management, executive assistance, or a hybrid role, preferably in a design, architecture, or project-based industry. Experience with lighting or construction projects is a plus.
• Project Management Skills : Proven ability to manage multiple projects simultaneously, with expertise in planning, budgeting, and risk management. Familiarity with project management methodologies (e.g., Agile, Waterfall) is preferred.
• Organizational Skills : Exceptional organizational and time-management skills, with a demonstrated ability to prioritize tasks and manage competing priorities in a fast-paced environment.
• Communication Skills : Strong verbal and written communication skills, with the ability to interact professionally with clients, suppliers, and team members at all levels.
• Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools (e.g., Trello, Asana, Monday.com, or similar). Experience with ERP or CRM systems is a plus.
• Adaptability : Ability to thrive in a dynamic, co-working office environment, balancing strategic project oversight with detailed administrative tasks.
• Attention to Detail : Meticulous attention to detail in managing records, communications, sample logistics, and project deliverables to ensure accuracy and efficiency.
• Leadership : Ability to lead cross-functional teams, influence stakeholders, and drive project outcomes while maintaining a supportive and collaborative approach.
• Industry Knowledge : Familiarity with the lighting, design, or construction industry is a plus but not required.
• Education : Bachelor's degree in business, project management, design, or a related field, or equivalent experience preferred.

Compensation

The salary for this position is $75,000 per year. We offer a collaborative and creative work environment in a modern co-working space in Great Neck, NY, with opportunities for growth and professional development.

**Imagine yourself.**
+ Collaborating with a bright, diverse, global team.
+ Joining a colorful company with a proven track record of success and an exciting future ahead.
It's all possible with a role at X-Rite Pantone, the global leaders in color science and technology.
Pantone, a Veralto ( company, provides a universal language of color that enables color-critical decisions through every stage of the workflow for brands and manufacturers. More than 10 million designers and producers around the world rely on Pantone products and services to help define, communicate and control color from inspiration to realization - leveraging advanced X-Rite technology to achieve color consistency across various materials and finishes for graphics, fashion and product design.
The Executive Assistant provides administrative support exclusively for the President of Pantone. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. This role also contributes to a positive and productive work environment by overseeing office facilities and supporting employee engagement initiatives.
**This role will be hybrid with 3 days onsite at the Pantone office in Carlstadt, New Jersey.**
**In this role, a typical day will look like:**
**Agenda & Inbox Management**
+ Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external), time-sensitive discussions, calls, and appointments while considering time zones.
+ Manage and coordinate all aspects of executive meetings including conference room reservations, teleconference & videoconference set-up, catering, printing and associated meeting logistics including transport and related social activities (both local onsite meetings, customer visits and offsite meetings).
+ Participate as a partner to the President, assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Afterwards archive materials in a consistent way and follow up on to do's/deadlines.
+ Monitor all incoming emails for action items and to ensure timely response as required.
+ Monitor status of key deliverables; establish, manage and adhere to action plans with President to meet deadlines.
+ Organize and execute all offsite meetings and retreats for the President (ex. President's Club), including budget management, location sourcing, site visits, contract negotiation, and vendor management.
+ Participate actively in the planning and execution of engagement and company events (holiday parties, community events, teambuilding, etc.).
**Travel & expense management**
+ Arrange comprehensive domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring smooth and efficient logistics. This requires adaptability and responsiveness to manage last-minute changes or disruptions during travel.
+ Independently prepare expense reports and purchase orders with a solid understanding of the expense reporting, invoicing, purchase order procedures and budget process.
+ Review and approve team members expense reports on behalf of the President, as well as purchasing orders, holiday approval requests and other administrative approvals to ensure compliance with company policies and efficient workflow.
**Internal/External Communications**
+ Communicate directly and on behalf of the President. Provide a bridge for smooth communication between the President's office and internal departments/external partners, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
+ Prepare, review, and refine a range of documents and reports-including OPS/PD materials, President's letters, employee communications, speeches, and other meeting materials-ensuring accuracy and consistency with the organization's messaging.
+ Manage and regularly update internal email distribution lists to ensure accurate and efficient communication across departments and teams (with IT/HR).
+ Coordinate the onboarding of new direct reports (immersion plan, IT equipment, corporate credit card, etc.).
+ Develop, document, and implement standardized procedures and workflows to streamline daily operations and enhance team productivity.
+ Propose new and creative ideas to enhance communication strategies and improve internal processes.
**Facility Management**
+ Provide project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manage aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
+ Ensure the smooth and efficient management of headquarters facilities, either through direct oversight or by coordinating with the Receptionist or Facility Manager.
+ General support to visitors, including transportation, lodging and any other logistic recommendations to ensure a friendly and personal experience.
+ Respond to requests and questions about office operations and procedures.
+ Maintain common areas and be the point person for maintenance, mailing, shipping, supplies, equipment, and errands.
+ Process incoming mail and packages; arrange for the shipment and delivery of domestic and international packages.
+ Coordinate ordering and stocking office supplies and other office materials.
+ Coordinate with IT department on all office equipment issues in common areas and conference rooms.
**Project Management**
+ Work on specific projects as assigned by the President.
+ Mentor, coach, and develop other EA's; creates inclusive culture amongst the EA community within your operating company.
**The essential requirements of the job include:**
+ High School Diploma required. A bachelor's degree is preferred. Business school or college courses preferred in a relevant subject area, such as office administration.
+ 5+ years' experience supporting a CEO/President of an international company.
**Skill Requirements:**
+ You have proven organizational skills and know how to efficiently handle all tasks accurately and in a timely manner.
+ You take pride in working with the highest levels of attention to detail, completing work to excellent standards, as well as working independently and eager to learn more about the industry and company.
+ You can set priorities, meet deadlines in a fast-paced, changing environment and be able to reprioritize work as necessary and follow up meticulously.
+ You are a critical thinker, a person with a "can do it" attitude and a strong personality. You dig into details to find the root cause with the ability to resolve and implement countermeasures.
+ You are unafraid to ask questions when tasks or direction is not clear and provide honest two-way feedback.
+ You are an excellent communicator - able to interact with people of all levels in a confident, professional manner. You communicate with professionalism in verbal and written communication and show leadership, build relationships with staff, clients and external partners.
+ You have integrity and are discrete, reliable and dedicated.
+ Excellent knowledge of MS office (PowerPoint, Excel, Word, Outlook, Teams), strong technical skills to trouble shoot technical issues.
+ You speak and write fluently in English.
Pantone is proud to part of the Product Quality & Innovation segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto's vibrant global network of 17,000 associates, you join a unique culture and work environment _where purpose meets possibility_ : where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we're Safeguarding the World's Most Vital Resources-and building rewarding careers along the way.
**US ONLY** **:**
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.
The compensation range for this role is $3,000 - 103,200 USD per year. This job is also eligible for Bonus Pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available **here ( .
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at to request accommodation.
**Unsolicited Assistance**
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies ( , in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Veralto and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? Within Danaher the work our life sciences businesses do saves lives-and we're all united by a shared commitment to innovate for tangible impact. You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life. We have over 21,000 associates across more than 10 life sciences businesses. These businesses empower our customers to develop diverse and impactful innovations - from investigating the causes of disease, creating therapies and vaccines, protecting fluid filtration on airplanes, testing food and water, to advancing pharmaceuticals and biopharmaceuticals. Learn about the Danaher Business System which makes everything possible. The Executive Assistant for the Vice President and Group Executive, LSIG & HGM is responsible for providing thought partnership and general support to the Group Executive and LSIG leadership team. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment. Experience in the Danaher Business Systems (DBS) framework is a plus. This position is onsite in Port Washington, NY or Boston, MA. In this role, you will have the opportunity to: + Manage complex and high-demand calendars in Outlook, prepare meeting materials, coordinate both on-site and off-site events of various scales-including agenda planning, accommodations, transportation, and catering-while also arranging comprehensive travel logistics such as flights and hotel bookings + Oversee and track key deliverables (e.g., expenses, purchase orders, budget reconciliation, etc.), while developing and executing action plans in collaboration with the Group Executive to meet deadlines + Exercise discretion when handling confidential information, adapt effectively to shifting priorities, and consistently provide outstanding support + Drive faster decision-making and feedback by creating, communicating, and executing efficient approval processes and workflows + Partner with executive support staff across LSIG to drive continuous process improvement and further collaborate and provide backup support as needed The essential requirements of the job include: + Bachelor's degree in business or related field preferred; 10+ years previous experience supporting executive leaders + Strong technical skills with proficiency in Word, Excel, PowerPoint, Outlook, SharePoint, MS Teams and willingness to learn new technologies + Demonstrated ability and experience with managing confidential information at executive level + Capability to work extended hours per business needs including the potential for occasional overnight travel + Excellent written and verbal communication skills and comfort interfacing with board members, senior leadership, and external clients/vendors + Develop high-quality written materials for executive, ensuring flawless accuracy, formatting, and proofreading + Proactive, self-motivated, and adaptable, skilled at responding to dynamic situations and realigning priorities as needed Travel, Motor Vehicle Record & Physical/Environment Requirements: + Ability to travel - <10% domestically or internationally per business needs It would be a plus if you also possess previous experience in: + Experience working with a Fortune 500 company with diverse customer groups and job functions is preferred. + Previous International experience/exposure #LI-KW4 The salary range for this role is $115,000 - $120,000. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. This job is also eligible for bonus/incentive pay. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life. For more information, visit . Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The U.S. EEO posters are available here ( . We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact: or .

Bring more to life.
Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?
Within Danaher the work our life sciences businesses do saves lives-and we're all united by a shared commitment to innovate for tangible impact.
You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life.
We have over 21,000 associates across more than 10 life sciences businesses. These businesses empower our customers to develop diverse and impactful innovations - from investigating the causes of disease, creating therapies and vaccines, protecting fluid filtration on airplanes, testing food and water, to advancing pharmaceuticals and biopharmaceuticals.
Learn about the Danaher Business System which makes everything possible.
Job Description
The Executive Assistant for the Vice President, Human Resources Life Sciences
is responsible for providing thought partnership and general support to the Vice President, Human Resources Life Sciences and LS HR leadership team. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment. Experience in the Danaher Business Systems (DBS) framework are a plus.
This position will be onsite in Port Washington, NY, Boston, MA, with consideration for remote within the central or eastern time zones.
In this role, you will have the opportunity to:
+ Manage complex calendars in Outlook, prepare meeting materials, and coordinate on-site and off-site events-including agendas, accommodations, transportation, and catering-while also handling end-to-end travel logistics such as flights, hotels, and expense reporting
+ Oversee and track key deliverables (e.g., expenses, purchase orders, budget reconciliation, etc.), while developing and executing action plans in collaboration with the VP to meet deadlines
+ Exercise discretion when handling confidential information, adapt effectively to shifting priorities, and consistently provide outstanding support
+ Drive faster decision-making and feedback by creating, communicating, and executing efficient approval processes and workflows
+ Partner with executive support staff across LSIG to drive continuous process improvement, collaboration, and backup support as needed
The essential requirements of the job include:
+ Bachelor's degree in business or related field preferred
+ 10+ years previous experience supporting Executive leaders
+ Strong technical skills with proficiency in Word, Excel, PowerPoint, Outlook, SharePoint, MS Teams
+ Demonstrated ability and experience with managing confidential information at executive level
+ Capability to work extended hours on a periodic basis, including the potential for occasional overnight travel
+ Excellent written and verbal communication skills; successful candidate will interface with Board members, senior management, and senior members of management at third parties; will be expected to prepare written communications on behalf of executive. Impeccable accuracy and attention to detail in formatting, writing, and proofreading
+ Self-driven and adaptable, with the ability to respond to changing priorities and reallocate work as needed to meet evolving demands
It would be a plus if you also possess previous experience in:
+ Experience working with a Fortune 500 company with diverse customer groups and job functions is preferred
+ Previous International experience/exposure
#LI-KW4
The salary range for this role is $115,000 - $120,000. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future.
This job is also eligible for bonus/incentive pay.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
For more information, visit .
Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.
The U.S. EEO posters are available here ( .
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact: or .