170 Executive Assistant jobs in New York

Job Description

Armand Corporation , an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant.

The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment.

If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients.

This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area.

JOB RESPONSIBILITIES include, but are not limited to, the following:

• Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
• Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
• Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism.
• Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness.
• Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
• Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
• Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.
• Attend meetings and draft minutes as directed
• Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place.
• Develop and manage internal processes to expedite workflow.
• Maintain paper and electronic filing systems, including confidential and sensitive information.
• Perform other administrative duties and special projects as needed.

• Bachelor’s degree in Arts, Business, or a related field is preferred.
• Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
• Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
• A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

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Job Description

About impact.com
impact.com is the world's leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From affiliates and influencers to content publishers, brand ambassadors, and customer advocates, impact.com empowers brands to drive trusted, performance-based growth through authentic relationships. Its award-winning products—Performance (affiliate), Creator (influencer), and Advocate (customer referral)—unify every type of partner into one integrated platform. As consumers increasingly rely on recommendations from people and communities they trust, impact.com helps brands show up where it matters most. Today, over 5,000 global brands, including Walmart, Uber, Shopify, Lenovo, L'Oréal, and Fanatics, rely on impact.com to power more than 225,000 partnerships that deliver measurable business results.

Your Role at impact.com:

We are seeking an exceptional Executive Assistant to provide high-level, strategic, and confidential support to our Chief Customer Officer (CCO) and Chief People Officer (CPO). This is not a traditional scheduling role — it's a critical business partnership with two executives leading functions central to our company's success: delivering an outstanding customer experience and building a high-performance, engaged global workforce .

You will anticipate needs before they arise, protect and optimize the executives' time, and ensure they can focus on their most strategic priorities. You will also be a key connector between leadership, internal teams, and external stakeholders, operating with diplomacy, judgment, and absolute discretion.

In this role, you will combine operational excellence, business acumen, and emotional intelligence to create impact at the highest levels of the organization.

What You'll Do:

Executive & Operational Support

• Manage complex calendars for two executives, proactively resolving conflicts and ensuring optimal prioritization of time.
• Coordinate and prepare agendas, briefing materials, and follow-up actions for leadership, board, customer, and cross-functional meetings.
• Handle a high volume of inbound requests, ensuring executives' focus remains on high-value initiatives.
• Draft and proofread correspondence, presentations, and executive summaries with a high degree of polish and clarity.

Meeting & Event Coordination

• Plan, coordinate, and execute global travel itineraries, ensuring seamless logistics across multiple time zones.
• Organize leadership offsites, customer advisory boards, and company-wide events, including vendor management and budget oversight.
• Capture meeting minutes, track deliverables, and follow up to ensure commitments are met.
  
  

Stakeholder Management

• Act as a trusted liaison for internal and external contacts, maintaining professionalism in all interactions.
• Build strong relationships across the organization to facilitate information flow and collaboration.
• Represent the CCO and CPO with tact, professionalism, and cultural sensitivity in a global environment.
  
  

Process & Project Support

• Partner with Chiefs of Staff, other EAs, and business operations teams to streamline executive workflows.
• Maintain department documents, dashboards, and reporting trackers.
• Support special projects, including organizational initiatives, customer programs, and people experience projects.
  
  

What You Bring:

• 7+ years of Executive Assistant experience supporting C-suite leaders, ideally in a global technology or high-growth company .
• Track record of managing multiple executives and complex calendars across time zones.
• Advanced proficiency with Google Workspace and/or Microsoft Office Suite, plus collaboration tools like Slack, Zoom, Trello, or Asana.
• Exceptional organizational skills and attention to detail.
• Strong business judgment and ability to operate autonomously.
  
  

Preferred:

• Experience supporting both customer-facing and HR/People functions.
• Event planning and project management experience.
• Familiarity with global business cultures and practices

*This is the pay range the Company believes is equitable for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.

Benefits and Perks:

At impact.com, we believe that when you're happy and fulfilled, you do your best work. That's why we've built a benefits package that supports your well-being, growth, and work-life balance.

• Medical, Dental, and Vision insurance
• Office-only catered lunch every Thursday, a healthy snack bar, and great coffee to keep you fueled
• Flexible spending accounts and 401(k)
• Flexible Working: Our Responsible PTO policy means you can take the time off you need to rest and recharge. We're committed to a positive work-life balance and provide a flexible environment that allows you to be happy and fulfilled in both your career and your personal life.
• Health and Wellness: Your well-being is a priority. Our mental health and wellness benefit includes up to 12 fully covered therapy/coaching sessions per year, with additional dependent coverage. We also offer a monthly gym reimbursement policy to support your physical health.
• A Stake in Our Growth: We offer Restricted Stock Units (RSUs) as part of our total compensation, giving you a stake in the company's growth with a 3-year vesting schedule, pending Board approval.
• Investing in Your Growth: We're committed to your continuous learning. Take advantage of our free Coursera subscription and our PXA courses.
• Parental Support: We offer a generous parental leave policy, 26 weeks of fully paid leave for the primary caregiver and 13 weeks fully paid leave for the secondary caregiver.
• Technology Financial Support: We provide a technology stipend to help you set up your home office and a monthly allowance to cover your internet expenses.

impact.com is proud to be an equal-opportunity workplace. All employees and applicants for employment shall be given fair treatment and equal employment opportunity regardless of their race, ethnicity or ancestry, color or caste, religion or belief, age, sex (including gender identity, gender reassignment, sexual orientation, pregnancy/maternity), national origin, weight, neurodivergence, disability, marital and civil partnership status, caregiving status, veteran status, genetic information, political affiliation, or other prohibited non-merit factors.

#LI_NewYorkCity

Job Description

This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments.

• Assist the executive in the management of his/her respective schedules utilizing MS Outlook system.
• Answer phones courteously and determine how best to respond to caller needs. Respond to caller inquiries and provide information when appropriate. Take clear, accurate messages or offer Director’s voice mail system.
• Provide additional administrative support in a variety of capacities including; database management and assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence.
• Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization.
• Work with other administrative personnel to accomplish organizational goals.
• Perform special projects as assigned by the executive. Demonstrate the ability to handle multiple tasks with little or no supervision.
• Provide administrative support to other executive Sales Directors and/or Managers when necessary.

ADDITIONAL DUTIES:

• Organize, prepare for, and take minutes for Monthly Sales Meetings.

Requirements

• Ability to interface well with all departments within the company and to represent the execotive in a highly professional manner.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must be able to maintain the highest level of confidentiality.
• Ability to handle sensitive material concerning the organization and the executive role within the organization.
• Exceptional organizational/time management skills required.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Minimum 2-3 years Administrative Assistant experience. Prior experience in a real estate sales environment highly desirable.
• Bachelor’s degree preferred

Benefits

Why Join Us?

Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more.

Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within.

Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.

If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us!

BENEFITS:

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$55,000 - $60,000 annual salary

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Job Description

Seeking Full-Time Assistant to Angie Mar, Chef-Owner of The Beatrice Inn

Ideal candidate is able to:
Multi-task & solve problems creatively
Re-prioritize tasks throughout day as needed and stay one step ahead
Be thoughtful & thorough in every task, large or small
Get through stressful situations without drama
Ask great questions but only after trying to get the best answer on your own

Responsibilities include:
Working closely with restaurant management
Keeping up with calendar & reminders
Email correspondence
Sourcing ingredients
Managing relationships with vendors, publicists, press, advisors
Sitting in on meetings, taking notes
Assisting with personal tasks

Job Description

Salary: $85K to $10K

About the Organization

We are active in venture capital, opportunistic real estate and family office activities. Check out

Executive Assistant
We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founders of Arc,Joseph Korff and Irene Susmano. We're looking for a seasoned professional who can provide high-level administrative, professional and personal support primarily for the princiapl Founder, Joseph Korff, ensuring seamless day-to-day management of both professional and personal affairs. The ideal candidate is a strategic thinker with exceptional attention to detail, problem-solving abilities, and the ability to thrive in a fast-paced, high-expectation environment. The successful candidate will play a key administrative role on the Arc team, leading schedule coordination, arranging travel, managing business contacts, meeting logistics, drafting and managing correspondence, and special projects. The EA will handle confidential and sensitive information with the utmost discretion.

We maintain an active venture capital portfolio, investing in companies all around the globe. In addition we have several real estate investments throughout the US.

The Executive Assistant represents Arc's leadership both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations. Our founders travel frequently, therefore the Executive Assistant will need to be an independent and experienced assistant with strong organizational and interpersonal skills.

Principal Responsibilities

Scheduling : Manage the Founders active calendar of professional and personal appointments and tasks. They will perform complex scheduling across international time zones.

Travel & Meeting Coordination : Arrange Founder travel, meeting spaces, agenda, written materials, and assemble documents as needed. Ensure that the Founders are fully briefed and prepared for meetings, events, and trips by providing or obtaining background information as necessary.

Project Management : Track and provide frequent communication regarding tasks to be completed by the Founders and other members of the team.

Email Correspondence : Manage an extremely active inbox in collaboration with the principal Founder, synthesize content, draft or answer correspondence when appropriate, and ensure timely follow up. Write letters and emails as needed and regularly contact colleagues within and outside of Arc as required. Review communications and documents for accuracy, completeness, format, and grammar.
Administration : Complete administrative responsibilities as needed.

Lifestyle Management : Coordinate and assist with personal projects, philanthropic initiatives, and social engagements.

Qualifications
The successful applicant will have the following minimum qualifications:
Bachelors degree or equivalent experience
4+ years of relevant experience
Excellent attention to detail, strong organizational skills and pro-active problem solving
Ability to work tactfully and effectively with a diverse group
Excellent written and oral communication
Ability to prioritize, multi-task, follow-through and report back, and manage time effectively
Ability to work independently and as part of a team
Ability to handle sensitive matters with discretion
High degree of proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint, Teams).
Ability to keep calm under pressure
Ability to quickly and accurately analyze problems and identify appropriate solutions
Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor
Flexibility and a can do approach to dynamic circumstances
Experience working with international colleagues is a plus

Compensation

Range: 85,000 to 110,000 annually, commensurate with knowledge, skills and experience.

We are an equal opportunity employer

Our team members reflect that we are an equal opportunity organization and always have been. The below is brought to you by our regulatory sponsors. We are, in fact, serious about it.

Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request a reasonable accommodation, in writing, by reaching out to our Human Resources department at: The Arc Companies, Human Resources, 655 Third Avenue, 28th Floor, New York, NY 10017.

Job Description

Job title: Executive Assistant

Duration: 6 months (May convert to FTE based on individual’s performance + company’s business needs)

Location: 405 Lexington Ave, NY NY ( Since this is an EA role, it’s going to be primarily on-site )

Based on the NYC vaccine mandate effective 12/27/2021, all employees will be required to show proof of vaccination in accordance with mandate.

Description

This position provides day-to-day administrative support to C-Level Executives and their teams.

Responsibilities include:

Interface with clients, advertising agencies, and out of home buying services.
Responsible for all scheduling and calendar updates in Outlook.
Coordinate travel arrangements and process expense reports.
Provide support including correspondence, reports, preparation of graphs/charts, and process invoices.
Create documents and spreadsheets, as needed.
Provide superior customer service, focused on client requests.
Ability to understand and create accurate proposals.
Process advertising contracts and coordinate billing with accounting.
Assist with special projects as needed.
Provide administrative support for various Events.

Required Skills:

AA or BA preferred, but not required.
Superior interpersonal & organizational skills.
Strong written and verbal communication.
Must show initiative and must have ability to work well under pressure & time constraints.
Strong attention to detail.
Extensive Computer Skills (Microsoft Outlook, Word, Excel & PowerPoint).
5+ years proven executive level administrative experience.

Job Description

Executive Assistant

Brooklyn, NY

75 - 100k

Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you!

Key Responsibilities:

• Manage the Executive Director's calendar, scheduling, and daily administrative tasks .

• Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes .

• Assist with event planning and coordination , including food arrangements and logistics.

• Ensure smooth relationship management with key stakeholders.

• Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed.

• Maintain confidentiality and handle sensitive information with discretion.
  
  What We're Looking For:

• "Head on their shoulders" – someone sharp, organized, and efficient.
• Detail-oriented – accuracy in scheduling, meeting notes, and task execution.
• Proactive & takes initiative – anticipates needs and follows through without reminders.
• Strong communication skills – able to interact professionally with executives and board members.
• Tech-savvy – comfortable using office software and digital tools.

Preferred Qualifications (Not Required):

• Experience in nonprofit organizations is a plus.

• Background in school administration or secretarial roles is valuable.

Email your resume to:

Job Description

About us

Nourish is on a mission to improve people's health by making it easy to eat well. Nutrition-related chronic disease is the largest and most overlooked crisis in the world. Food can be medicine: working with a Registered Dietitian is one of the most effective interventions available, but <1% of eligible Americans use their covered benefits.

Nourish is building an AI-native, patient-friendly healthcare system centered on nutrition that improves outcomes, lowers costs, and helps people live healthier, longer lives. We launched three years ago, are live in all 50 states, and already have thousands of dietitians and hundreds of thousands of patients on the platform.

We are growing quickly, have partnered with national health insurance companies and provider groups, and have raised $115M from top-tier VCs including JP Morgan Growth Equity, Thrive Capital, Index Ventures, Y Combinator, Maverick Ventures, Box Group, Atomico, G Squared, and Pinegrove Venture Partners. Our angel investors include world-class healthcare founders from Oscar, Rightway Health, Headway, Spring Health, and Alto Pharmacy, as well as soccer star Alex Morgan and the founders from Olipop and Notion.

Learn more about us here and read about our recent Series B here.

We are seeking a highly organized and proactive Executive Assistant to support our Co-founder/President and CFO. This role is critical to enabling our executives to operate at maximum effectiveness by managing calendars, coordinating communications, handling logistics, and serving as a trusted partner on day-to-day priorities.

This person will report into our Co-Founder / President and work closely with both executives, as well as cross-functional leaders across finance, GTM, and operations. The ideal candidate thrives in a fast-paced, high-growth environment, has exceptional attention to detail, and brings a solutions-oriented mindset to every challenge.

This role is full-time and open to remote or in-person candidates in NYC.

• Manage calendars for the President and CFO, ensuring time is aligned with top priorities.
• Coordinate internal and external meetings, including agenda setting, preparation of briefing materials, and follow-up tracking.
• Plan and manage travel logistics, including itineraries, accommodations, and expense reporting.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through.
• Drive operational efficiency by implementing systems and processes for task management, information flow, and organizational alignment.
• Handle sensitive and confidential information with the highest degree of professionalism and discretion.
• Support preparation for board meetings, investor discussions, and high-stakes external engagements.
• Anticipate needs and proactively identify opportunities to create leverage for the leadership team.

• You have 4+ years of experience as an Executive Assistant, ideally supporting C-suite leaders in fast-paced or high-growth companies.
• You are a master of time management and calendar prioritization, with the ability to juggle competing demands seamlessly.
• You have strong written and verbal communication skills, and can confidently represent executives in internal and external interactions.
• You are highly detail-oriented and take pride in delivering polished, high-quality work.
• You are tech-savvy and comfortable with productivity tools (Notion, Slack, Todoist, etc.).
• You thrive in ambiguous, dynamic environments and bring a proactive, problem-solving mindset.
• You are discreet and trustworthy with sensitive financial and strategic information.
• You embody positivity, professionalism, and a team-first attitude.

Mission & Vision & Success

Nourish Clinical Philosophy

Values

Why Nourish Exists

Team

Compensation & Benefits

How We Work

Please note that you must be legally authorized to work in the U.S. for this position.

Job Description

We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business.

Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks.

• Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups

• Draft and send professional, concise email communications (especially follow-ups)
• Sit in on all calls and meetings, take notes, and track action items
• Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups
• Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams)
• Track invoices, deposits, and assist in basic financial workflows
• Follow up and schedule with clients, agencies, and vendors
• Create decks, one-pagers, or summaries based on meeting content
• Monitor and manage communications across email, Slack, and other platforms
• Support with occasional personal assistant tasks (e.g., finding housing, setting up health insurance)

Requirements

• 1+ years of experience in an administrative, operations, or assistant role
• Strong writing skills — especially in professional, persuasive email communication
• Highly organized, detail-oriented, and able to manage multiple tasks at once
• Comfortable sitting in on calls and synthesizing information clearly
• Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc.
• Interest in social media, startups, and working in fast-paced environments
• Experience in or exposure to a marketing agency is a plus
• Can handle both professional and occasional personal assistant responsibilities
• Able to anticipate needs and stay one step ahead of the founder

Benefits

Location: New York City, Gramercy Park (on-site)

Type: Full-Time

Compensation: $50 - $60k