4,125 Finance Assistant jobs in the United States

Position Summary:

We are seeking a motivated and detail-oriented Finance Assistant to join our finance team. This entry-level position offers an excellent opportunity for growth and development in the field of accounting and finance. The ideal candidate will assist in day-to-day financial operations and play a key role in maintaining accurate financial records and managing payroll.

Essential Duties and Responsibilities:

1. Ensure accuracy and completeness of bank reconciliations.
2. Reconcile other financial accounts as necessary.
3. Process invoices, expense reports, payments and payroll in a timely manner.
4. Verify compliance with company policies and procedures.
5. Gather and prepare documentation for audits and financial assessments.
6. Support audit activities and respond to auditor inquiries.
7. Assist in the preparation of financial reports and records.
8. Develop and monitor budgets under the guidance of senior staff.
9. Generate and distribute client invoices promptly and accurately.
10. Follow up on outstanding invoices as needed.
11. Adhere to strict confidentiality guidelines when handling patient records and financial information.
12. Ensure accounts payable are processed and paid in a timely manner.
13. Maintain vendor relationships and resolve payment discrepancies.
14. Conduct collection calls and correspondence with customers as necessary.

Qualifications:

1. 1-3 years experience in Quickbooks software preferred.
2. Relevant experience in accounting or a related field preferred.
3. Working knowledge of Generally Accepted Accounting Principles (GAAP).
4. Advanced attention to details and accuracy.
5. Ability to work independently and collaboratively.
6. Strong analytical skills and attention to detail.
7. Proficiency in MS Office suite, particularly Excel.
8. Excellent communication and interpersonal skills.
9. Knowledge of payroll procedures.

PHYSICAL DEMANDS/WORKING ENVIRONMENT:

Hours and days may vary depending on operational needs. Standard business hours are Monday through Friday 8:00 am to 5:00 pm.

Position Type: Full time

Benefits: Yes

Position Status: Non-exempt

Union: No

Job Shift: Day

Shift Hours: Monday - Friday, 8 am - 5 pm

Weekend Requirements: Occasional

Applications Accepted: All Applications Accepted

Equal Employment Opportunity:

Bay Area PL Services (BayPLS) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

About BayPLS:

Bringing the Laboratory to you & humanizing healthcare on demand. BayPLS provides blood draws, covid tests, covid vaccines, in home or at work, for both personal and corporate needs. We have been providing these services to the Greater Bay Area since 2017.

Compensation: $25 - $30 hourly

Benefits include but are not limited to:

• Competitive compensation
• Flexible PTO (exempt) and generous PTO (non-exempt)
• Comprehensive health coverage, including medical, dental, and vision
• Wellness and mental health resources, including Employee Assistance Programs (EAPs), Maternity and Paternity leave
• 401(k) plan with match opportunity

Applicants have rights under Federal Employment Laws.

• Family & Medical Leave Act (FMLA)
• Equal Employment Opportunity (EEO)
• Employee Polygraph Protection Act (EPPA)

• Assist with informing and training staff about how to correctly follow the school's financial policies and procedures
• Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing.
• Prepare all checks for deposits and ensure proper coding for accounting purposes.
• Prepare analysis of vendor accounts, as required.
• Reconcile vendor statements and research and correct discrepancies.
• Receive and process requests for purchases
• Confirm correct authorization prior to processing AP
• Check accuracy of reimbursement requests
• Assist with monthly credit card reconciliations and preparation of tracking spreadsheet
• Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing.
• Maintain all accounts payable reports and respective vendor payable files.
• Review the AP aging report monthly and follow up on all outstanding payables over 30 days.
• Review and follow up with outstanding checks, and report unclaimed property.
• Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
• Process purchase requisitions to purchase orders through purchasing software
• Coordinates and communicates with vendors, suppliers, and other departments
• Identifies payments that are not in compliance with established policy or that are incomplete and provides notification to appropriate sources
• Assembles, organizes, and prepares data for records and reports
• Contacts other departments to obtain information and documents
• Other duties as assigned.

• A deep commitment to the mission of AMPS and an unwavering belief in the potential of all our students
• An unwavering commitment to anti-racism, equity, and inclusion
• AA/BS degree in Accounting, Business, Finance, or related field, or equivalent experience
• Understanding of Generally Accepted Accounting Principles (GAAP), as well as Governmental Auditing Standards (GAS) and Financial Accounting Standards Board (FASB) pronouncements
• Nonprofit expertise regarding audit best practices and state and federal law regarding nonprofit operations
• Knowledge of financial compliance and risk management including but not limited to statutory and regulatory requirements for nonprofit organizations
• Outstanding organizational & time management skills
• Ability to interact with a broad range of stakeholders with different interests and needs
• Willingness to travel to various sites as needed in Oakland and Richmond
• 2+ Years charter school finance experience preferred

• Prolonged periods of sitting at a desk and working on a computer.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
• Required to exert physical effort in handling objects up to twenty pounds rarely.
• Ability to use eyesight for reading and close-up work, as well as the ability to see details at a distance.
• The ability to speak clearly and hear well, both in person and over the phone.
• The ability to move around the office to access file cabinets, office machinery, etc.
• The ability to position self to maintain files in file cabinets by stooping, kneeling, crouching, pulling, pushing and reaching overhead.
• Position may be exposed to various weather conditions and temperatures both inside and outside.

Position Summary:

We are seeking a motivated and detail-oriented Finance Assistant to join our finance team. This entry-level position offers an excellent opportunity for growth and development in the field of accounting and finance. The ideal candidate will assist in day-to-day financial operations and play a key role in maintaining accurate financial records and managing payroll.

Essential Duties and Responsibilities

• Ensure accuracy and completeness of bank reconciliations.

• Reconcile other financial accounts as necessary.

• Process invoices, expense reports, payments and payroll in a timely manner.

• Verify compliance with company policies and procedures.

• Gather and prepare documentation for audits and financial assessments.

• Support audit activities and respond to auditor inquiries.

• Assist in the preparation of financial reports and records.

• Develop and monitor budgets under the guidance of senior staff.

• Generate and distribute client invoices promptly and accurately.

• Follow up on outstanding invoices as needed.

• Adhere to strict confidentiality guidelines when handling patient records and financial information.

• Ensure accounts payable are processed and paid in a timely manner.

• Maintain vendor relationships and resolve payment discrepancies.

• Conduct collection calls and correspondence with customers as necessary.

Qualifications:

• 1-3 years experience in Quickbooks software preferred

• Relevant experience in accounting or a related field preferred

• Working knowledge of Generally Accepted Accounting Principles (GAAP)

• Advanced attention to details and accuracy

• Ability to work independently and collaboratively

• Strong analytical skills and attention to detail.

• Proficiency in MS Office suite, particularly Excel.

• Excellent communication and interpersonal skills.

• Knowledge of payroll procedures

PHYSICAL DEMANDS/WORKING ENVIRONMENT

Hours and days may vary depending on operational needs. Standard business hours are Monday through Friday 8:00 am 5:00pm.

Position Type: Full time

Benefits: Yes

Position Status: non exempt

Union: No

Job Shift: Day

Shift Hours: Monday - Friday, 8am - 5pm

Weekend Requirements: occasional

Applications Accepted: All Applications Accepted

Equal Employment Opportunity

Bay Area PL Services (“BayPLS”) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

About BayPLS

Bringing the Laboratory to you & humanizing healthcare on demand. BayPLS provides

blood draws, covid tests, covid vaccines, in home or at work, for both personal and corporate needs. We have been providing these services to the Greater Bay Area since 2017.

Compensation: $25 - $30 hourly

Benefits include but are not limited to:

• Competitive compensation

• Flexible PTO (exempt) and generous PTO (non-exempt)

• Comprehensive health coverage, including medical, dental, and vision

• Wellness and mental health resources, including Employee Assistance Programs (EAPs), Maternity and Paternity leave

• 401(k) plan with match opportunity

Applicants have rights under Federal Employment Laws.

• Family & Medical Leave Act (FMLA)

• Equal Employment Opportunity (EEO)

• Employee Polygraph Protection Act (EPPA)

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Finance Assistant in Salem, Virginia at our corporate headquarters. The Finance Assistant is responsible for supporting finance managers with customer account collections, account investigations/set-ups, credit extension, equipment financing/merchandising, and other key functions as assigned. Seeking candidates with previous experience in Accounts Receivable, Credit, or Collections preferred. Bachelor's degree preferred.

Requirements for the Finance Assistant position include:

• Self-starter able to work with limited supervision.
• Excellent communication and telephone skills.
• Strong analytical and problem-solving skills.
• Strong computer skills, including knowledge of Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
• Must be able to multi-task and prioritize tasks with competing demands.

• Must be able to work in a high volume and fast-paced environment.

• Must be able to work additional hours to meet business and customer demands.
• Frequent travel is required - overnight or out town via car or airplane.

• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Finance Assistant in Salem, Virginia at our corporate headquarters. The Finance Assistant is responsible for supporting finance managers with customer account collections, account investigations/set-ups, credit extension, equipment financing/merchandising, and other key functions as assigned. Seeking candidates with previous experience in Accounts Receivable, Credit, or Collections preferred. Bachelor's degree preferred.

Requirements for the Finance Assistant position include:

• Self-starter able to work with limited supervision.
• Excellent communication and telephone skills.
• Strong analytical and problem-solving skills.
• Strong computer skills, including knowledge of Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
• Must be able to multi-task and prioritize tasks with competing demands.

• Must be able to work in a high volume and fast-paced environment.

• Must be able to work additional hours to meet business and customer demands.
• Frequent travel is required - overnight or out town via car or airplane.

• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

• Assist with informing and training staff about how to correctly follow the school's financial policies and procedures
• Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing.
• Prepare all checks for deposits and ensure proper coding for accounting purposes.
• Prepare analysis of vendor accounts, as required.
• Reconcile vendor statements and research and correct discrepancies.
• Receive and process requests for purchases
• Confirm correct authorization prior to processing AP
• Check accuracy of reimbursement requests
• Assist with monthly credit card reconciliations and preparation of tracking spreadsheet
• Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing.
• Maintain all accounts payable reports and respective vendor payable files.
• Review the AP aging report monthly and follow up on all outstanding payables over 30 days.
• Review and follow up with outstanding checks, and report unclaimed property.
• Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
• Process purchase requisitions to purchase orders through purchasing software
• Coordinates and communicates with vendors, suppliers, and other departments
• Identifies payments that are not in compliance with established policy or that are incomplete and provides notification to appropriate sources
• Assembles, organizes, and prepares data for records and reports
• Contacts other departments to obtain information and documents
• Other duties as assigned.

• A deep commitment to the mission of AMPS and an unwavering belief in the potential of all our students
• An unwavering commitment to anti-racism, equity, and inclusion
• AA/BS degree in Accounting, Business, Finance, or related field, or equivalent experience
• Understanding of Generally Accepted Accounting Principles (GAAP), as well as Governmental Auditing Standards (GAS) and Financial Accounting Standards Board (FASB) pronouncements
• Nonprofit expertise regarding audit best practices and state and federal law regarding nonprofit operations
• Knowledge of financial compliance and risk management including but not limited to statutory and regulatory requirements for nonprofit organizations
• Outstanding organizational & time management skills
• Ability to interact with a broad range of stakeholders with different interests and needs
• Willingness to travel to various sites as needed in Oakland and Richmond
• 2+ Years charter school finance experience preferred

• Prolonged periods of sitting at a desk and working on a computer.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
• Required to exert physical effort in handling objects up to twenty pounds rarely.
• Ability to use eyesight for reading and close-up work, as well as the ability to see details at a distance.
• The ability to speak clearly and hear well, both in person and over the phone.
• The ability to move around the office to access file cabinets, office machinery, etc.
• The ability to position self to maintain files in file cabinets by stooping, kneeling, crouching, pulling, pushing and reaching overhead.
• Position may be exposed to various weather conditions and temperatures both inside and outside.

Position: Full-time

Salary: $50k - $60k

Location: Remote - Must live in California - We Do Not Offer Work Visas

Revvim offers a competitive benefits package. Including:

• 100% employer paid platinum medical & dental insurance (employee +dependents)
• 100% employer paid vision insurance (employee +dependents)
• 100% employer paid pet insurance (for 2 pets)
• 100% paid accident/hospital/critical illness insurance through Principal (employee +dependents)
• Employer sponsored life insurance
• 401(k) with matching
• FSA with company matching
• Annual weeklong winter holiday break
• Wellness Benefit through Holisticly
• Paid time off for new parents

Company Overview:

At Revvim, we pride ourselves on providing simple, effective solutions to the most persistent problems in the digital marketing world. We believe that the foundation for all of the best professional relationships is trust to that end, we value honesty and transparency, and always strive to provide just that to our employees and customers.

Position Overview:

The main focus of this role will be to help our team get contacts and track receipts for AP, as well as any other communications that we might need to help us stay compliant. This role involves general administrative and staff support. Duties include preparing reports and presentations, handling correspondence, managing visitors, and scheduling meetings. Key competencies include computer skills, communication, interpersonal skills, and the ability to follow directions.

Responsibilities:

• Assist in collecting and tracking financial documentation, including contracts and receipts for accounts payable.
• Support communication efforts related to financial compliance and audits.
• Prepare financial reports and presentations.
• Handle incoming and outgoing correspondence.
• Manage direct inbound inquiries.
• Schedule and coordinate meetings.
• Perform other general administrative and staff support duties as assigned.

Skills / Experience:

• Computer proficiency, including familiarity with Excel or Google Sheets.
• Strong verbal and written communication skills.
• Good interpersonal skills.
• Ability to understand and follow directions.
• 0-2 years of experience in an administrative or support role.