2 Hotel Management jobs in Temecula
Accounts Receivable & Front Office Clerk
Posted 12 days ago
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Join to apply for the Accounts Receivable & Front Office Clerk role at FedVet Construction
Accounts Receivable & Front Office Clerk4 days ago Be among the first 25 applicants
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FedVet Construction is seeking a detail-oriented and proactive Accounts Receivable & Front Office Clerk to support both our financial and administrative operations. This role will be responsible for collecting accounts receivable (AR) information from Project Managers (PMs), entering data into Sage, uploading invoices to government payment portals such as WAWF, IPP, and Tungsten, and recording payments in Sage and Procore. Additionally, this position will handle front office duties, including answering calls, managing correspondence, and assisting with general administrative tasks to support the team.
Key Responsibilities:
Accounts Receivable & Financial Support:
- Collect and track accounts receivable details from Project Managers to ensure timely invoicing.
- Accurately enter invoices into Sage and upload them to government payment portals such as WAWF, IPP, and Tungsten.
- Monitor and follow up on outstanding AR balances to ensure timely payments.
- Record receivable payments in Sage and Procore, ensuring financial records are up to date.
- Reconcile AR discrepancies and collaborate with PMs and finance teams to resolve issues.
- Assist with preparing AR reports for management and project teams.
- Greet visitors and manage incoming calls, directing inquiries to the appropriate personnel.
- Handle office correspondence, including emails, mail, and document filing.
- Maintain organized records of invoices, payments, and supporting documentation.
- Assist with scheduling meetings, preparing reports, and supporting daily office operations.
- Order office supplies and ensure the front office remains organized and professional.
- Provide administrative support to project teams and executives as needed.
- Experience: 2+ years in accounts receivable, front office support, or administrative roles (preferably in construction or government contracting).
- Software Skills: Experience with **Sage 100 (or similar ERP software), Procore, and government payment portals such as WAWF, IPP, and Tungsten is highly preferred.
- Detail-Oriented: Strong accuracy in data entry, financial reconciliation, and invoice tracking.
- Communication Skills: Ability to interact with clients, vendors, and project teams professionally.
- Multi-Tasking: Ability to manage both financial and administrative duties efficiently.
- Problem-Solving: Strong organizational and troubleshooting skills to resolve AR and office issues.
Work with a veteran-owned company specializing in government contracting.
Be part of a collaborative team with opportunities for professional growth.
Gain experience in both financial and administrative support in a dynamic work environment.
If you are a highly organized professional looking to contribute to a mission-driven company, we encourage you to apply! Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Other
- Industries Construction
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Sign in to set job alerts for Front Office Assistant roles.Oceanside, CA
$45,000.00
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$0,000.00
1 year ago
Lake Elsinore, CA
23.50
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28.50
1 week ago
Carlsbad, CA 78,000 - 85,000 2 weeks ago
Receptionist/Switchboard Operator - Substitutes (Temporary/Hourly)Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrPatient Access Representative/Medical Front Office
Posted 2 days ago
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Job Description
Benefits: 401(k) 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance The Neuron Clinic is a busy outpatient neurology practice with locations in Chula Vista, Temecula, and San Marcos, CA. We are passionate about delivering high-quality patient care. We accept Medicare, Medi-Cal, Tricare, and most HMOs and commercial PPOs. We are seeking a healthcare professional that is passionate about quality care and making a difference in our patients lives.Why Join the Team?Competitive CompensationGenerous Health Insurance Coverage: Medical & DentalRetirement Plan - Dollar for Dollar matchPaid Vacation AccrualsPaid HolidaysPaid training Work alongside extremely talented highly specialized doctorsExcellent Work-life BalanceJob SummaryThe Patient Access Representative performs a combination of administrative and clinical tasks within our clinic. The patient access representative is responsible for managing the flow of patients into and out of the clinic; they must maintain daily knowledge of provider delays, insurance eligibility and authorizations, provider scheduling preferences, and communicate these to patients to maintain an appropriate daily patient flow; will greet patients, activate patient files. Performs day-to-day office functions of the clinic, this includes answering incoming calls, scheduling patient appointments, registering patients, and collecting payment fees for visits. Essential Duties and Responsibilities Responsible for managing the flow of patients in and out of the exam rooms, assists in the management of the provider schedule, communicates any delays. Pre-visit preparation, including historical medical records and lab, imaging, and test results. Performing data entry tasks to document patient records within clinic databases and maintaining patient files. Schedules follow-ups and some procedures per approved scheduling guidelines Assists patients with timely check-in, check-out, co-pay collection, registration, collect demographic information and other essential tasks Preferred Education and Experience Medical assisting education or other related education either in progress or completed, highly preferred Familiarity with electronic health records systems preferred Healthcare experience required Special Conditions of Employment Furnish proof of COVID-19 vaccination Knowledge Skills and Abilities Self-motivated and desire to learn and grow in healthcare Strong attention to detail Excellent analytical and critical thinking skills Excellent verbal and written communication skills and the ability to communicate effectively with patients, providers and payors The ability to prioritize and multitask efficiently and effectively Strong commitment to actively supporting an ethical working environment Strong knowledge of computer-based systems such as Excel, Word, and the Internet with the ability to quickly learn new systems. Bilingual English/Spanish preferred Schedule8 hour shiftMonday - Friday Compensation: $20.00 - $22.00 per hour The Neuron Clinic is an evidenced-based patient focused neurology medical practice that provide services for patients suffering from a variety of neurological disorders. Patient care is paramount - the driving force in everything we do. The Neuron Clinic is committed to state-of-the-art clinical excellence, to partnership and collaboration with other treating health care providers to ensure continuity of care, to utilization of data to individually tailor services for continual improvement in outcomes, and to empowering patients to make informed choices and help them achieve their goals. This is offered in a compassionate and safe environment that provides education, support, and best practices in integrated care.Our multiple locations serve the communities of Temecula, Murrieta, Menefee, Hemet Fallbrook, Escondido, San Marcos, Vista, Poway, Chula Vista, National City, San Diego, South-bay and surrounding areas.
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