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TITLE: Talent Acquisition & HR Specialist

DEPARTMENT: Business

REPORTS TO: Associate Director of Human Resources

GENERAL SUMMARY: The Talent Acquisition & HR Specialist will report to the Associate Director of Human Resources. This person is responsible for leading recruitment efforts while supporting a range of human resources functions across the organization. This dual-role position plays a critical part in ensuring a positive candidate and employee experience, aligning recruitment strategies with organizational goals, and supporting a healthy, inclusive workplace culture.

The ideal candidate is someone who thrives in both people-focused and detail-oriented work, and who brings a proactive, solutions-driven approach to HR and talent development.

Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Promote a cooperative and respectful workplace culture by clearly communicating the mission of Phipps and the organization's management philosophy to all staff throughout their employment.
2. Lead and manage full-cycle recruitment activities, including job postings, candidate sourcing, screening, interviewing, and offer coordination.
3. Collaborate with hiring managers to evaluate staffing needs and develop effective, customized recruitment strategies.
4. Ensure an inclusive, positive candidate experience from initial contact through onboarding, reflecting the values and culture of Phipps.
5. Maintain and enhance the applicant tracking system (ATS); monitor recruitment metrics and generate hiring activity reports as needed.
6. Represent the organization at job fairs, community events, and networking functions to promote Phipps as an employer of choice and develop diverse talent pipelines.
7. Keep the Associate Director of Human Resources informed of staffing issues, employee relations, and other relevant personnel matters.
8. Maintain accurate and up-to-date employee records in compliance with organizational policies and applicable legal requirements.
9. Support HR initiatives, including performance management, employee recognition programs, engagement surveys, and professional development efforts.
10. Serve as a resource for employees by responding to inquiries related to policies, procedures, and benefits.
11. Assist with daily HR operations, including policy review and updates, compliance tracking, and employee relations support.
12. Contribute to organizational diversity, equity, and inclusion (DEI) initiatives, as well as employee wellness and engagement programs.
13. Support the onboarding process by coordinating and conducting new hire orientations, ensuring a welcoming environment and timely fulfillment of equipment, uniforms, and supply needs.
14. Maintain regular contact with new hires during their initial 60 days and ensure timely completion of 60-day performance evaluations.
15. Assist with offboarding processes, ensuring all necessary documentation and procedures are completed prior to an employee's departure.
16. Provide employees with required documentation related to FMLA, disability leave, and workers' compensation, ensuring compliance and timely communication.
17. Oversee employee services and benefits programs, which may include training, wellness, employee assistance, recognition, and work-life initiatives.
18. Perform additional duties and special projects as assigned to support departmental and organizational goals.

1. Exceptional organizational skills.
2. Excellent written, verbal and visual communications skills.
3. Ability to communicate well with all levels of people in a friendly manner.
4. Knowledge of computers required.
5. Ability to work in a fast-paced environment under deadlines and stress.
6. Ability to communicate enthusiastic support of Phipps' mission.

1. Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
2. Mental effort: reading, writing, analyzing and visualizing.
3. Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.

1. Ability to provide own transportation to perform principal responsibilities.
2. May require evening, weekend and holiday work if necessary.
3. Will have occasion to work in or pass through any area of the Conservatory or growing houses.

1. Bachelor's degree.
2. A minimum of four years of professional experience is required, including at least two years in talent acquisition/recruiting and an additional two years of management experience, preferably in Human Resources.

• Bachelor's Degree in Human Resources or Business Management Preferred
• 1-3 years' HR experience Preferred
• Minimum 3 years' relevant work experience Preferred
• Knowledge and experience in broader body of HR work (Total Rewards, Talent Acquisition, Talent Development, Employee Relations and Employment Law) Preferred
• Exhibits specialized capabilities in recruiting
• Excellent interpersonal skills and coaching skills
• Demonstrated influencing skills and ability to engage and exchange ideas, coach or counsel all levels of management
• Progressive growth in leading and mentoring HR team members
• Excellent organization skills
• Effective presentation creation and delivery skills
• Proven ability to develop long-range plans for the department
• Demonstrated successful ability to build positive relationships and partnerships within department, across the organization and with external customers
• Strong capabilities to analyze, interpret and apply data
• Active affiliations with appropriate HR networks and organizations and ongoing community involvement preferred
• Demonstrated ability to work independently, under pressure, in a fast-paced, team-oriented environment
• Demonstrated ability in maintaining a high level of confidentiality
• Some travel may be required

HR Specialist - Talent Acquisition

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HR Specialist - Talent Acquisition

Salary

$45,000.00 - $50,000.00 Annually

Location

Quad Cities Campus - Moline, IL

Job Type

Full-Time Staff

Job Number

Department

Human Resources

Opening Date

08/21/2025

Work Hours

Monday-Friday 8:00am-5:00pm

Application materials required

Resume, Cover Letter, Transcripts

• Description

• Benefits

• Questions

General Information & Responsibilities

The HR Specialist Talent Acquisition is responsible for managing the full-cycle recruitment process for faculty and staff positions. This includes developing job postings, sourcing and screening candidates, coordinating and conducting interviews, facilitating selection processes, and extending offers. The specialist also ensures a smooth onboarding experience by coordinating pre-employment requirements, conducting orientation sessions, and serving as a key point of contact for new hires. The role requires close collaboration with hiring managers to ensure alignment with departmental needs and compliance with applicable policies, Collective Bargaining Agreements (CBAs), and organizational procedures related to recruitment and onboarding.

This is a fast-paced, multi-tasking position. While some tasks are repetitive, the role also involves frequent interruptions/being able to switch gears - so the ideal candidate must be able to adapt, forward-think, and execute effectively to support and enhance the recruitment process. This individual should be detail-oriented, possess strong verbal and written communication skills, demonstrate the ability to prioritize and stay organized, and exhibit excellent customer service skills as they are first point contact for the new hire experience.

Description of Duties

DESCRIPTION OF ESSENTIAL DUTIES:

1. Manages Full Cycle Recruitment, the Pre-Employment and Pre-Onboarding processes.

2. Rotates to BHC East Campus for recruitment purposes, directed by the HR Director.

3. Tracks staffing needs and communicates effectively and efficiently with candidates and Hiring Managers throughout the recruitment process.

4. Identifies recruitment opportunities for advertising and partners internally with BHC Marketing Department.

5. Attend local career fairs to promote BHC as a Great Place to Work.

6. Responsible for re-grading new and existing job descriptions.

7. Responsible for New Hire and Rehire data entry with HRIS.

8. Assists with the Dual Credit process.

9. Responsible for tracking recruitment related expenses and submitting necessary documentation/disbursement forms

10. Maintain and post College Org Chart on a quarterly basis.

11. Manages the MVR annual process.

12. Manages the Service Award Program.

13. Able to lead, implement and execute strategic recruitment goals in a timely manner.

14. Preps recruitment material and KPI metrics for Executive Team, Board of Trustees, and others as requested.

15. Backup for FLAC (Faculty Load & Compensation).

16. Participate and provide necessary recruitment data for audit purposes.

17. Responsible for the accurate retention of new hire transcripts in compliance with ICCB requirement.

18. Safeguards confidential oral and written personnel information in compliance with HIPAA, EEOC, ADA, FLSA, FMLA, and other applicable federal and state laws and guidelines; sends confidential information and documents, both paper and electronic, by secure means at all times.

19. Knowledge of Collective Bargaining Agreements (CBA), employee handbooks, state and federal guidelines and recruitment and onboarding policies and procedures.

DESCRIPTION OF OTHER DUTIES:

1. Assists other HR staff as needed.

2. Assists the Director of Human Resources with developing and updating recruitment and talent acquisition-related policies and procedures.

3. Partners with employees and supervisory staff regarding employment matters and other work-related matters as needed.

4. Performs other HR job-related duties as assigned.

OVERALL ACOUNTABILITIES:

a. Demonstrates BHC core values.

b. Accuracy and efficiency of work.

c. Ability to work cooperatively with co-workers.

d. Ability to communicate in pleasant manner with employees, students, vendors, and general public.

e. Maintains an ongoing working knowledge of job-related laws, regulations, bargaining agreements, handbooks, software, and systems.

f. Maintains confidentiality and security of all records and information.

PRINCIPAL WORKING RELATIONSHIPS:

• Works directly with Director of Human Resources, and cooperatively with all Human Resources Department staff.

• Works closely and cooperatively with other departments including Marketing, Finance and Payroll.

• Maintains a good working relationship with all College personnel.

• Works cooperatively with the general public.

Education & Experience

EDUCATION AND EXPERIENCE: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

• Associate’s degree or 60 credit hours of college coursework required.

• Job related certification and/or comparable post-secondary education or ability to obtain within one year of hire date is required.

• Previous Human Resources experience required. Employee recruitment experience preferred.

• Previous experience working with an applicant tracking system preferred.

• Intermediate level ability with Microsoft Office required.

• Ability to work well with people of a diverse background in a friendly, respectful manner.

• Must be able to maintain confidentiality.

• Strong communication and organizational skills required.

• Ability to travel to career fairs and to other BHC locations as required.

• Valid driver’s license required.

The above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.

Supplemental Information

Black Hawk College does not sponsor employment visas.

Black Hawk College is an AA/EEO employer.

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits

Medical

Prescription Drug Plan

Mail Order Pharmacy

Dental

Vision

Basic Life Insurance

Tuition Waiver

Employee Assistance Program

Long-Term Disability

Flexible Spending Account (FSA)/Dependent Care Account (DCA)

Paid Holidays

Sick Leave

Vacation

Personal Days

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visit

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

01

Do you have an Associate’s degree or 60 credit hours of college coursework?

• Yes

• No

02

Do you have a job related certification and/or comparable post-secondary education or ability to obtain within one year of hire date?

• Yes

• No

03

Do you have previous Human Resources experience?

• Yes

• No

Required Question

Employer

Black Hawk College

Address

th Ave

Moline, Illinois, 61265

Phone

Website

Join to apply for the Sr. HR Specialist Talent Acquisition role at Sammons Financial Group Companies .

**What You Can Expect In This Role**

Sammons Financial Group is seeking an experienced Recruiter to join our Human Resources team in West Des Moines, Iowa, or Sioux Falls, South Dakota. You will manage full-cycle recruiting across various roles, with a primary focus on technical positions. You will also own recruitment marketing in partnership with Corporate Marketing.

**What You'll Do In This Role**

• Manage the full-cycle recruiting process: managing job postings, sourcing qualified candidates, reviewing resumes, conducting phone screens, scheduling interviews, and managing the offer process.
• Serve as the primary contact for candidates and hiring leaders.
• Maintain a positive candidate experience through clear, timely communication and efficient coordination.
• Partner with hiring leaders to understand talent needs and develop effective recruitment strategies.
• Proactively source candidates through multiple channels and build a diverse pipeline.
• Develop and execute recruitment marketing strategies, create targeted job ads, and measure performance.
• Manage external recruitment marketing partners and platforms such as LinkedIn, Glassdoor, and Indeed.
• Apply expertise in talent acquisition to manage programs, policies, and processes, ensuring a high-quality employee experience.
• Contribute to strategic initiatives and projects related to team goals.

**What We're Looking For**

• Bachelor's Degree in Human Resources or Business Management (preferred).
• 3-5 years' HR experience (preferred).
• Minimum 5 years' relevant work experience (preferred).
• Knowledge in broader HR areas (Total Rewards, Talent Development, Employee Relations, Employment Law) (preferred).
• Advanced recruiting capabilities.
• Excellent interpersonal and coaching skills.
• Strong influencing skills and ability to engage at all management levels.
• Experience leading and mentoring HR team members.
• Excellent organizational skills.
• Effective presentation skills.
• Ability to develop long-term plans for the department.
• Ability to build positive relationships internally and externally.
• Strong data analysis and interpretation skills.
• Active involvement in HR networks and community (preferred).
• Ability to work independently in a fast-paced environment.
• High confidentiality standards.
• Some travel required.

**Other Requirements**

• Criminal background check required.

**What You Can Expect When You Join**

• Competitive benefits: Health, Dental, Vision, Retirement, PTO, Holidays.
• Company-funded Employee Stock Ownership Plan (ESOP).
• Work-life balance: Fridays off, PTO, paid holidays.
• Incentive programs based on performance.
• Supportive colleagues and a high-performing culture.

**Salary Range**

USD $60,119 - USD $112,722 per year, dependent on location and experience.

**Work Authorization/Sponsorship**

We are not considering candidates requiring immigration sponsorship now or in the future.

• Employment type: Full-time
• Job function: Human Resources

• Bachelor's Degree in Human Resources or Business Management Preferred
• 3-5 years' HR experience Preferred
• Minimum 5 years' relevant work experience Preferred
• Knowledge and experience in broader body of HR work (Total Rewards, Talent Acquisition, Talent Development, Employee Relations and Employment Law) Preferred
• Exhibits advanced and specialized capabilities in recruiting
• Excellent interpersonal skills and coaching skills
• Demonstrated influencing skills and ability to engage and exchange ideas, coach or counsel all levels of management
• Progressive growth in leading and mentoring HR team members
• Excellent organization skills
• Effective presentation creation and delivery skills
• Proven ability to develop long-range plans for the department
• Demonstrated successful ability to build positive relationships and partnerships within the department, across the organization and with external customers
• Strong capabilities to analyze, interpret and apply data
• Active affiliations with appropriate HR networks and organizations and ongoing community involvement preferred
• Demonstrated ability to work independently, under pressure, in a fast-paced, team-oriented environment
• Demonstrated ability in maintaining a high level of confidentiality
• Some travel required

Direct message the job poster from Progile Tech

Job Summary

The Municipal Talent Acquisition/HR Specialist is responsible for full-cycle recruitment of a diverse range of positions. This role plays a critical part in attracting, sourcing, screening, and hiring top talent to meet the staffing needs of various municipal departments. The Specialist also serves as a strategic partner to assigned municipal departments, providing comprehensive human resources support and guidance.

Key Responsibilities

• Manage the full recruitment lifecycle for assigned positions, from requisition creation to offer extension and onboarding coordination.
• Partner closely with department heads and hiring managers to understand staffing needs, job requirements, and develop effective recruitment strategies.
• Source qualified candidates through various channels, including online job boards, social media, professional networks, career fairs, and community outreach.
• Conduct thorough candidate screening, including resume reviews, phone interviews, and coordinating in-person interviews with hiring teams.
• Develop and maintain a pipeline of qualified candidates for frequently recruited positions.
• Ensure all recruitment activities comply with federal, state, and local employment laws, as well as city policies and collective bargaining agreements.
• Utilize and optimize the Applicant Tracking System (ATS) to manage candidate flow, track recruitment metrics, and generate reports.
• Prepare and extend job offers, negotiate terms when necessary, and facilitate pre-employment processes (e.g., background checks, drug screenings).
• Participate in employer branding initiatives.
• Provide a positive and professional experience for all candidates, regardless of hiring outcome.
• Stay informed of best practices and trends in talent acquisition, particularly within the public sector.
• Assist with onboarding activities to ensure a smooth transition for new hires.

Qualifications

• Education: Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
• Experience: Minimum of 10 years of progressive experience in HR and talent acquisition, with a strong preference for experience within a municipal, government, or public sector environment.
• Proven ability to manage full-cycle recruitment for a variety of roles.
• Strong understanding of recruitment best practices, sourcing techniques, and candidate assessment methods.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms.
• Excellent interpersonal, communication (written and verbal), and negotiation skills.
• Ability to build strong relationships with hiring managers and candidates.
• Solid knowledge of federal, state, and local employment laws and regulations.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.

Preferred Qualifications

• Master's degree in a relevant field.
• PHR, SPHR, SHRM-CP, or SHRM-SCP certification.
• Experience with public sector specific recruitment challenges (e.g., civil service rules, union environments).
• Experience in diversity, equity, and inclusion (DEI) recruitment strategies.

• Mid-Senior level

• Contract

• Human Resources

• Government Administration

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Job Type

Full-time, Part-time

Description

Bradford Companies-the corporate office supporting Next Generation Wireless, Jiva Salonspa, Bradford Powersports, and MMC Properties-has an exciting opportunity for a local HR student who is eager to gain hands-on experience in the field of talent acquisition and human resources!

This role is ideal for a student seeking temporary work experience or an internship to complement their studies. This internship is expected to begin in October/November and run through January, aligning with a maternity leave coverage period.

At Bradford Companies, growth, excellence, teamwork, positivity and community involvement aren't just words-they're our core values. They define who we are, shape our culture, and are the reason we've been consistently recognized as an Employer of Choice in the Cedar Valley and one of Iowa's Top Workplaces by the Des Moines Register. As part of our team, you'll have the chance to learn directly from an HR team and leaders who are passionate about developing others to succeed.

What You'll Do
As an HR/Talent Acquisition Intern, you'll work closely with our HR team and gain exposure to a variety of human resources functions, including:

• Assisting with full-cycle recruiting: posting jobs, sourcing candidates, scheduling interviews, and coordinating candidate communication.
• Supporting onboarding processes: preparing new hires for their first day and helping facilitate orientations.
• Helping maintain accurate HR records and ensuring compliance with company policies.
• Providing general HR administrative support as needed.
• Learning onboarding and termination procedures, gaining valuable real-world exposure.
• Working hands-on with an HRIS system (Paylocity) to understand how data is managed within HR.

• Currently pursuing or recently completed a degree in Human Resources, Business, or a related field.
• Strong interest in HR, talent acquisition, and employee engagement.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with professionalism.
• Proficiency in Microsoft Office Suite; familiarity with HRIS or ATS systems is a plus.

• Next Generation Wireless is an Equal Opportunity Employer: We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, sex, pregnancy, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.
• Accommodation Request: We understand that talent comes in all forms! If you are an individual with a disability and need reasonable accommodation at any point in the application or interview process, please let us know by emailing (Please note this contact is for accommodation requests only. We are unable to respond to non-accommodation inquiries through this channel.)
• California Privacy Notice: We are committed to protecting your data. California residents, please view our CCPA on how your information is used:
• Next Generation Wireless participates in E-Verify. For more information please visit: