3,594 Information Management jobs in the United States

You are viewing a preview of this job. Log in or register to view more details about this job. Records & Information Management Specialist Major Duties for this position may include but are not limited to the following: Leads and ensures compliance of the National Park Service's State and Local Assistance Programs Division's Records and Information Management (RIM) Program. Provides guidance on laws, regulations, and policies governing records and information collection, privacy and public access, including coordinating the Division's responsibilities under the Information Collection and Paperwork Reduction Act and the information collection and form clearances process(es). Serves as the point of contact and coordinator for the Division's response to information requests under the Freedom of Information Act (FOIA), Privacy Act (PA), routine record or information inquiries from the public, and litigation or discovery actions in support of the program, including tracking requests received, working with the program staff to compile responsive records and information, ensuring deadlines are met, and the information assembled for the release is complete and accurate. Open & Closing Dates: 09/16/2024 to 09/20/2024 Salary: $59,966 - $77,955 per year Pay Scale & Grade: GS 9 Location: Ft. Sumter & Ft. Moultrie NHP, Sullivans Island, SC Vacancy: 1 #J-18808-Ljbffr

Records & Information Management Specialist Major Duties for this position may include but are not limited to the following: Leads and ensures compliance of the National Park Service's State and Local Assistance Programs Division's Records and Information Management (RIM) Program. Provides guidance on laws, regulations, and policies governing records and information collection, privacy, and public access, including coordinating the Division's responsibilities under the Information Collection and Paperwork Reduction Act and the information collection and form clearances process(es). Serves as the point of contact and coordinator for the Division's response to information requests under the Freedom of Information Act (FOIA), Privacy Act (PA), routine record or information inquiries from the public, and litigation or discovery actions in support of the program, including tracking requests received, working with the program staff to compile responsive records and information, ensuring deadlines are met, and the information assembled for release is complete and accurate. Open & Closing Dates: 09/16/2024 to 09/20/2024 Salary: $59,966 - $77,955 per year Pay Scale & Grade: GS 9 Location: Ft. Sumter & Ft. Moultrie NHP, Sullivans Island, SC Vacancy: 1 #J-18808-Ljbffr

Why work for us?

A career at Janus Henderson is more than a job, it's about investing in a brighter future together .

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

As part of the Information & Records Governance team, you will have the opportunity to:

• Conduct document evaluations, perform records inventories, and help with preparation and maintenance of the corporate retention schedule in line with applicable laws, regulations, and business practices

• Prepare and maintain business function records registers and ensure alignment with the corporate retention schedule

• Research, analyze, and stay abreast of global laws and regulations to identify:

• Material changes to existing recordkeeping requirements

• New recordkeeping requirements applicable to the company

• Help ensure alignment to records management program requirements through ongoing monitoring and assessment activities

• Coordinate with information owners on records evaluation and retention requirements for information stored in all types of media

• Provide document production support for regulatory and legal requests

• Participate in planning, designing, and coordinating of information and records governance related educational and awareness activities

• Monitor compliance with new and existing regulatory recordkeeping requirements throughout the company

• Support offsite records operations activities, including new physical and electronic records intake, physical records archiving, retrievals and returns, retention application, and other related administrative activities

• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations

• Generous Holiday policies

• Paid volunteer time to step away from your desk and into the community

• Support to grow through professional development courses, tuition/qualification reimbursement and more

• Maternal/paternal leave benefits and family services

• Complimentary subscription to Headspace - the mindfulness app

• Corporate membership to ClassPass and other health and well-being benefits

• Unique employee events and programs including a 14er challenge

• Complimentary beverages, snacks and all employee Happy Hours

Must have skills

• 4 - 6 years of relevant work experience, 3 years of which involve records and information management, preferably for a global corporation; or equivalent experience demonstrated through one or a combination of the following: work experience, training, military experience, education

• In-depth knowledge and understanding of records and information management theories, practices, techniques, rules, and regulations

• Experience and ability working in a fast-paced/changing environment, accurately managing multiple tasks simultaneously and meeting deliverables promptly

• Ability to manage confidential and/or sensitive information professionally and appropriately

• Ability to effectively communicate (written and orally) in a concise and professional manner and establish effective working relationships with all levels of personnel within the company as well as external service providers/vendors

• Proficient computer skills/experience with word processing, databases, and spreadsheets

• Effective analytical and problem-solving skills

• Excellent attention to detail and accuracy

• High level of initiative and ability to work in a team environment as well as independently on standardized / recurring assignments, and on more complex projects under the direction of senior staff

• Ability to lift up to 50-pound boxes in addition to loading and moving handcart/truck to transport boxes

Nice to have skills

• Financial services industry experience in a global firm preferred

• Understanding of securities regulatory requirements and operating policies for mutual funds & investment advisers preferred as well as applicable global rules and regulations

• Knowledge of the use of automated systems, software, and equipment for records management, particularly as they apply to records retention, preferred

Supervisory responsibilities

• No

Potential for growth

• Mentoring

• Leadership development programs

• Regular training

• Career development services

• Continuing education courses

Compensation information

The base salary range for this position is $100,000-$105,000. This range is estimated for this role. Actual pay may be different. This role will be posted through June 16, 2025.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at .

#LI-SW1 #LI-Hyrbid

Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here ( .

Janus Henderson Investors is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

Supervisory Records & Information Management Specialist Join to apply for the Supervisory Records & Information Management Specialist role at DLA Careers Supervisory Records & Information Management Specialist 1 day ago Be among the first 25 applicants Join to apply for the Supervisory Records & Information Management Specialist role at DLA Careers Get AI-powered advice on this job and more exclusive features. Summary See below for important information regarding this job. Summary See below for important information regarding this job. Position will be filled at any of the locations listed below. Site specific salary information as follows: Battle Creek, MI: $105,383 - $37,000 Columbus, OH: 109,966- 142,957 Dayton, OH: 109,308- 142,103 Fort Belvoir, VA: 120,579- 156,755 New Cumberland, PA: 120,579- 156,755 Ogden, UT: 105,383 - 137,000 Philadelphia, PA: 116,123- 150,962 Richmond, VA: 110,083- 143,109 Help Duties Serves the Agency Records Officer (ARO) and Records and Information Management (RIM) Branch Chief. Responsible for supervising, leading, planning, and managing the operations of the DLA Records and Information Management (RIM) program. Serves as the agency senior technical expert and practitioner with extensive knowledge of the design, creation, implementation, and management of a records and information management program. Identifies and mitigates potential RIM risks, evaluating organizational risks, and identifying, developing, and implementing solutions. Develops and maintains the strategic plan for the RIM program and partners with General Counsel for litigation holds and resumption of records disposition. Help Requirements Conditions of Employment Must be a U.S. citizen Tour of Duty: Set Schedule Security Requirements: Non-Critical Sensitive with Secret Access Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal. Fair Labor Standards Act (FLSA): Exempt Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service. Recruitment Incentives: Not Authorized Bargaining Unit Status: No This position and any future selections from this announcement may be used to fill future vacancies for various shifts located anywhere within DLA Information Operations J6. Qualifications To qualify for a Supervisory Records and Information Management Specialist, your resume and supporting documentation must support: Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-13 level, applicants must possess one year of specialized experience equivalent to the GS-12 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: Serves as the technical expert for information management software requirements and advises the Program Executive Office on information management software requirements. Reviews and recommends appropriate action for contract solicitations and requirements for new services generated by organizations for records management functions to ensure appropriate records management language is incorporated into the contract. Performs evaluations to measure RM performance goals and its effectiveness and briefs the outcome to leadership. Coordinates comprehensive records and information asset inventories and conducts reviews to ensure records and information are identified, codes with approved retentions, and aligned under the appropriate administrative or program office. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Substitution of education may not be used in lieu of specialized experience for this grade level. Additional information For Important General Applicant Information and Definitions go to: Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: Information for Veterans is available at: As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement. Drug-Free Workplace: The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency's Drug Free Workplace Plan's drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana. Read more Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at DLA Careers by 2x Sign in to set job alerts for “Records Specialist” roles. Battle Creek, MI $49, 60.00- 64,952.00 2 days ago Battle Creek, MI 49,960.00- 64,952.00 1 week ago Construction Site Administrative Assistant Battle Creek, MI 18.00- 23.00 3 weeks ago Human Resources Administrative Assistant Operational Support Specialist - Scheduler Student Assistant - MDHHS Office of Recipient Rights - Hospitals & Community Investigations Loan Officer (Member Service Specialist) - Olivet, MI 43,000.00- 57,000.00 2 weeks ago Olivet, MI 43,000.00- 47,000.00 2 weeks ago Senior Risk Analyst, Assurance and Risk Advisory (Internal Audit) - hybrid We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Records and Information Management Specialist Duties: This position serves as the Records and Information Management (RIM) Specialist responsible for supporting and coordinating records management activities in support of the park's record management program. Point of contact for technical support and coordination efforts for the park superintendent in activities supporting records scheduling, disposition, accessions and transfers, and files management. Develop disaster recovery plans for vital records. Develop guidelines on the records management filing system for the implementation and maintenance of the program. Store records in accordance with policies, procedures, records schedules, and records disposition activities. Overview: Accepting applications Open & closing dates: 12/03/2024 to 12/10/2024 Salary: $59,966 - $77,955 per year Pay scale & grade: GS 9 Location: Mammoth Cave, KY 1 vacancy #J-18808-Ljbffr

Apply Job Type Full-time Description Summary The Records and Information Management Specialist plans, organizes, and aids in the creation, use, and disposition of all Legacy Management records and information. The position ensures smooth and consistent operations in an efficient and effective manner to satisfy internal and external customer requirements. Responsibilities Follow appropriate procedures and manuals governing Records Management activities and responsibilities. Maintain records and information according to established procedures and regulations. Aid records custodians (owners) in the protection and preservation of federal records which contain important financial, legal, administrative, and programmatic information about organizations, individuals, and groups. Evaluate existing collections of records for suitability efficiency of information retrieval and make recommendations regarding file management to improve the retrievability of information. Assist in records searches for litigation and subpoenas, Freedom of Information Act and Privacy Act responses, and external agency requests. Perform reviewing, sorting, indexing, prepping, scanning, quality control, packaging, digital conversion, and other processing of documents received in a confidential, timely, and efficient manner. Digitize documents using high speed scanning equipment and software to commit high-quality like-for-like images to their corresponding batches for review and digital delivery. Review digital indexes of documents and captured images to ensure accuracy and conformance to accepted standards of quality. Determine proper storage methods, identification, and locations based on environmental factors and physical capabilities of facilities. Provide records management disaster response support for recordkeeping emergencies. Protect and identify sensitive information from unauthorized disclosure according to Government regulations and guidance. Assist with identification of challenges and efficiencies related to job duties and suggest process improvements related to position or team. Other duties as assigned. Requirements Education and Experience Bachelor's degree with 7 years of relevant experience or Master's with 5 years of relevant experience. Relevant experience includes records management, library science, document and knowledge management, archiving, creation, collection, indexing, digitizing, transportation, and storage of records. Associates degree with 13 years relevant experience or no degree with 17 years of relevant experience will also be considered. Potential to work toward attaining certification such as Certified Records Analyst (CRA), Certified Records Manager (CRM), Information Governance Professional (IGP), Certified Information Professional (CIP), Six Sigma, Project Management Professional, or Business Analyst. Knowledge and Skills Understands the basic principles, concepts, and techniques for managing records through all phases of the lifecycle. Resolve situations daily, utilizing problem-solving skills, and provide follow-up to both customers and management. Ability to perform complex professional tasks both independently and as a team and to analyze and develop innovative solutions to problems. Has the ability to work with broad objectives, with latitude, to determine the best way to accomplish tasks. Has the level of language skills, communications skills, reasoning ability, technical skills, and computer skills necessary to perform the essential functions of the position. Provide advice and guidance on the organization and utilization of information assets, while ensuring practices adhere to recordkeeping standards. Advise teams on the application of information management policies and procedures, including creation, use, retention and disposition of content. Respond to ad hoc queries regarding information management within standard or negotiated timelines, while adhering to best practices for service quality. Provide input and support in the development and maintenance of enterprise information management policies and procedures. Provides superior professionalism and customer service. Computer skills including familiarity with Microsoft Office suite and SharePoint. Language communication skills. Required Screening Drug Screen Physical Assessment (if applicable) Background Check (Criminal, Civil, Educational, Previous Employment, Motor Vehicle, etc.) Physical and Working Conditions Medium work: Work involves moving objects by exerting 20 to 50 pounds of force occasionally, or 10 to 25 pounds of force frequently, or an above-negligible amount and up to 10 pounds constantly. Physical demand requirements are in excess of those for light work. Disclaimer This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it. TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. Salary Description $17.20 - $20.27 plus eligible for H&W Stipend #J-18808-Ljbffr

Job Type

Full-time

Description

Summary

The Records and Information Management Specialist plans, organizes, and aids in the creation, use, and disposition of all Legacy Management records and information. The position ensures smooth and consistent operations in an efficient and effective manner to satisfy internal and external customer requirements.

Responsibilities

• Follow appropriate procedures and manuals governing Records Management activities and responsibilities.
• Maintain records and information according to established procedures and regulations.
• Aid records custodians (owners) in the protection and preservation of federal records which contain important financial, legal, administrative, and programmatic information about organizations, individuals, and groups.
• Evaluate existing collections of records for suitability efficiency of information retrieval and make recommendations regarding file management to improve the retrievability of information.
• Assist in records searches for litigation and subpoenas, Freedom of Information Act and Privacy Act responses, and external agency requests.
• Perform reviewing, sorting, indexing, prepping, scanning, quality control, packaging, digital conversion, and other processing of documents received in a confidential, timely, and efficient manner.
• Digitize documents using high speed scanning equipment and software to commit high-quality like-for-like images to their corresponding batches for review and digital delivery.
• Review digital indexes of documents and captured images to ensure accuracy and conformance to accepted standards of quality.
• Determine proper storage methods, identification, and locations based on environmental factors and physical capabilities of facilities.
• Provide records management disaster response support for recordkeeping emergencies.
• Protect and identify sensitive information from unauthorized disclosure according to Government regulations and guidance.
• Assist with identification of challenges and efficiencies related to job duties and suggest process improvements related to position or team.
• Other duties as assigned.

• Understands the basic principles, concepts, and techniques for managing records through all phases of the lifecycle.
• Resolve situations daily, utilizing problem-solving skills, and provide follow-up to both customers and management.
• Ability to perform complex professional tasks both independently and as a team and to analyze and develop innovative solutions to problems.
• Has the ability to work with broad objectives, with latitude, to determine the best way to accomplish tasks.
• Has the level of language skills, communications skills, reasoning ability, technical skills, and computer skills necessary to perform the essential functions of the position.
• Provide advice and guidance on the organization and utilization of information assets, while ensuring practices adhere to recordkeeping standards.
• Advise teams on the application of information management policies and procedures, including creation, use, retention and disposition of content.
• Respond to ad hoc queries regarding information management within standard or negotiated timelines, while adhering to best practices for service quality.
• Provide input and support in the development and maintenance of enterprise information management policies and procedures.
• Provides superior professionalism and customer service.
• Computer skills including familiarity with Microsoft Office suite and SharePoint.
• Language communication skills.

• Minimum high school diploma or equivalent.
• Basic computer skills (MS Office, Outlook email) and familiarity with office equipment such as scanners and printers.
• Attention to detail and ability to comprehend and follow instructions.
• Ability to communicate clearly in professional setting.
• Critical thinking skills and good judgment to discern priorities and to identify how to escalate concerns.
• Physical capacity to push, pull, or move carts and lift boxes up to 20 lbs. Reasonable accommodations will be made for qualified individuals with disabilities, if required, in accordance with applicable laws and Firm policy.
• Experience with data entry, record management, and/or legal documents.
• Intermediate computer skills and familiarity with PDF creation, combination, and separation and Document Management Systems