1,659 Records Management jobs in the United States

Posted Thursday, July 3, 2025 at 4:00 AM ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work WE WON! ASRC Federal Agile Decision Sciences (ADS) was awarded work in support of the EPA's National Digitization Center in Kansas City, MO. We are seeking several Records Management Specialists (RMS 3) to support the successful operation of a digitization center scanning records on-site at EPA's location in EPA's Hunt Midwest SubTropolis Building. All work is performed on site. Join our team and be part of a ground-floor opportunity where you can make an impact. ASRC Federal offers a culture that fosters professional development and recognition of achievement. We offer an excellent benefits package so apply today and be contacted by our recruiting team. Requirements: Bachelor's degree and three years of records management experience. Proven experience in high-speed/volume scanning of records and using scanning software. Experience with records/document cataloging. Experience with federal records and responding to Freedom of Information Act (FOIA) requests is a plus. Any experience with warehouse logistics is a plus. Experience with information technology as it relates to records, data centers, and digitization Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint Strong experience in Quality Assurance Self-motivated and highly organized with great attention to detail Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects Permanent Residency or US Citizenship is required for the Public Trust clearance Physical requirements: Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel. Responsibilities : The Records Management Specialists will be responsible for working with a team to digitize large volumes of paper and mixed-media records from receipt through cataloguing, scanning, image quality assurance and disposition. Preparing record sets for scanning including removing staples, paperclips, etc. Learning scanning equipment and software and recordkeeping software and system requirements and capabilities including data entry, records search, and records retrieval Maintaining scanning equipment and quality assurance of scanned record images Records cataloguing/indexing metadata a spreadsheet for upload to a records database Federal records schedule assignment and quality assurance of metadata entry Responding to federal client requests for priority digitization requirements to fulfill FOIA or enforcement needs Assisting EPA clients with storage procedures and conducting records inventories Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media Tracking daily activity data and collecting data for weekly and monthly reports Learning and using daily standard operating procedures and work instructions Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions Identifying innovations for records and information support Developing and presenting trainings to Task Order colleagues and EPA clients We invest in the lives of our employees, both in and out of theworkplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. EEO Statement ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law. #J-18808-Ljbffr

Cook Inlet Region, Inc is seeking a talented Records Management Specialist to join our Shareholder Relations team. This position is based in Anchorage, AK.

CIRI's offices are conveniently located in mid-town Anchorage at the Fireweed Business Center, a modern building that represents CIRI's cultural diversity, respect for the land, and sustainability. The Fireweed Business Center reflects our heritage in the displayed Alaska Native art and interior design.

CIRI offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401K with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.

In alignment with CIRI's mission and values, this essential role is responsible for timely and accurately administering stock certificate transactions while maintaining compliance with policies and regulations. You will be responsible for ensuring the integrity and accuracy of Shareholder and Descendant records while maintaining confidentiality of records and sensitive information. This position will regularly communicate with Shareholders and Descendants regarding certificate transactions and other record matters. CIRI expects this role to have strong organizational skills and attention to detail to support accurate recordkeeping and the overall objectives of the company.

Major Activities (Typical Duties/Responsibilities):

1. Assist Shareholders in person, by phone and through written correspondence with issues involving minors, fiduciaries and trusts, stock transfers and reissues and other matters.
2. Maintain accurate stock records, including, but not limited to, the following:
   • Review court orders and other documentation; ensure terms and validity prior to preparing stock transfer requests; conduct research and resolve issues as needed.
   • Generate Shareholder identification numbers in accordance with guidelines.
   • Prepare stock transfers and merges:
     • Inform payables staff of transfers involving held funds.
     • Prepare monetary estate settlement requests.
     • Prepare for transfer and effective certificate transfer functions within prescribed timeframes.
     • Maintain and properly store and file electronic transfer records.
   • Review and process incoming powers of attorney:
     • Work with management to resolve issues and discrepancies.
     • Maintain current, centralized power of attorney records.
     • Produce reports of Shareholders subject to powers of attorney as requested.
3. Monitor minor Shareholders in state custody; work with payables and accounting staff when a minor is released or has entered state custody; ensuring minor's record is placed on hold if proper documentation is not received.
4. Review and process court documents for Shareholders subject to guardian/conservatorship orders; obtain proper approval prior to Shareholder record changes; maintain related record.
5. Monitor minor Shareholders who are within six weeks of reaching the age of majority (age 18); connect to update their record to "adult" and welcome them to their updated Shareholder status.
6. Generate stock transfer statistics for quarterly reports and other purposes, verify accuracy of and balance share count based on reports and statistics and third-party reporting tools.
7. Maintain log of all stock record changes made after CIRI's date of record for Annual Meeting through the determined tracking date.
8. Assign stock certificate numbers; prepare stock transmittal reports on schedule and, upon approval, affix signature stamp to underlying certificates.
9. Assist Shareholders in resolution of unknown Native blood quantum.
10. Maintain original CIRI stock certificate inventory, replenish as necessary.
11. Maintain and update electronic Shareholder data; deactivate Qenek accounts, and initiate processes to verify or correct Shareholder information when discrepancies are noted; audit and verify record changes as required.
12. Maintain accurate department records and reports; to include reviewing reports, cross-referencing data, ensuring accuracy, and identifying and resolving data discrepancies or inconsistencies in records or reports.
13. Assist with responses to Shareholder and third-party information requests.
14. Generate and securely transmit accurate Shareholder and Descendant lists for CIRI newsletters and other CIRI communications as requested.
15. Conduct prize drawings assigned to Shareholder Records for review and approval by management.
16. Participate in the testing of new versions of CIRI's Shareholder database, ensuring Shareholder Records tasks for testing are completed and reported timely to the development team.
17. Maintain templates and databases to ensure information is accurate as requested.
18. Maintain notary certification and assist Shareholders and Descendants in completion of department forms.
19. Help with Shareholder-related events, including, but not limited to, the following:
    • Take Shareholder RSVPs.
    • Prepare forms, signage, meeting supplies, etc.
    • Participate in and represent CIRI and department at events as necessary (limited travel and weekends may be required).
20. Provide backup support to other department team members, including the answering of department phone calls, as necessary to ensure coverage is adequate and departmental goals and deadlines are achieved.
21. Provide cross-training to team members as requested.
22. Perform other duties as appropriate and as assigned.

Knowledge/Skills/Abilities:

• Understand CIRI's mission, vision and strategic focus areas and incorporate knowledge into daily activities.
• Strong attention to accuracy and detail.
• Strong customer service skills.
• Excellent organizational, follow-up and detail-oriented skills.
• Ability to make decisions, solve problems, exercise good judgment and critical thinking.
• Intermediate Microsoft Word, Excel and Adobe skills.
• Ability to maintain accurate records and to prepare and submit reports.
• Excellent written and verbal communication skills, including proper telephone etiquette, thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.
• Strong interpersonal skills; ability to work effectively and cooperatively with all levels of management, staff and third parties. Maintains professionalism and poise in high-pressure situations with ability to display empathy with respect to Shareholder and Descendant needs. Emphasis on conflict resolution skills.
• Work independently, as well as on a team, and with effective time management and minimal supervision.
• High degree of sensitivity regarding confidential information.
• Familiarity with operation of standard office equipment.
• Good understanding of subject areas typically raised by Shareholders, including ANCSA; various sections of Alaska Statutes, Title 13 and the Alaska Uniform Transfers to Minors Act. Must also be familiar with the sections of the Alaska Administrative Code related to corporations and the State of Alaska Division of Banking and Securities' statutes and regulations.

Physical Abilities:

• Verbal and communication ability sufficient to perform the essential functions of the job.
• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.
• Occasional travel by vehicle or plane as needed.
• Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis.
• Ability to kneel, bend and twist at the waist on an occasional basis.
• Sufficient fine motor skills for use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.

Minimum Qualifications:

• High school diploma or general education degree (GED).
• Some college coursework, an associate degree or professional certification in Business, Finance, Legal, Administration or related field strongly preferred.
• Three years of experience performing high-level administrative tasks, including regular use of Microsoft Office Suite and Adobe, data entry and records management.
• Ability to obtain and maintain a notary certification.
• Ability to pass a background check.

CIRI does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. CIRI adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. CIRI reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.

Clearance: Current active Tier 5+ (Top Secret w/SCI) plus Polygraph

Location:

Location: Bethesda, Maryland

Description

JOB TITLE: Journeyman Records Management

LOCATION: Bethesda, Maryland

CLEARANCE: Current Top Secret / SCI with Polygraph

EDUCATION: Bachelor's with 3 years' experience or No degree with 9 years' experience

JOB TITLE: Journeyman Records Management

LOCATION: Bethesda, Maryland

CLEARANCE: Current Top Secret / SCI with Polygraph

EDUCATION: Bachelor's with 3 years' experience or No degree with 9 years' experience

JOB DESCRIPTION:
Support the Records Management Group (RMG) for a US government customer. Ensures the RMG follows the Federal Records Management Act and all related statutes, federal regulations, and customer and Intelligence Community (IC) policies and procedures. This includes but is not limited to requirements set forth in the Code of Federal Regulations (CFR), United States Code (USC), and National Archives and Records Administration (NARA) mandates.
The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR, USC, and NARA mandates. Requirements include aiding in the development of a Records Control Schedule (RCS), support offices who have created digital and paper records, guiding them on RM best practices throughout the record life cycle.
Implement customer RCSs to address records from creation to disposition for both paper and electronic records. Evaluate and institute customer RCSs and coordinate RCSs with NARA. Support the transition to a media-neutral, RCS approach that will incorporate current customer office and organizational structure.
Perform physical records archiving as directed by lead contractors and Government staff.
Draft or review, update, and deliver content for training on customer records management.
Deliver customer support and training on records management to customer personnel.
Consult and coordinate with Intelligence Community (IC) elements on the development and consistent implementation of IC records management policies and procedures, utilize proper handling of classified records and Controlled Unclassified Information (CUI) records, and support the Information Management Council (IMC) and other IC records management committees.
Advise government offices on efforts to reorder and clean their Shared Drive and support the implementation of a customer electronic records management system (ERMS).
Identify, document, and coordinate Privacy Act (PA) System of Records Notice (SORN) with the customer Civil Liberties, Privacy, and Transparency (CLPT) office for submission to the Federal Register according to customer policy and government staff.
Develop and implement plans for customer essential records identification and protection.
Provide inputs to annual compliance reports as directed by the government staff.
Support records management system reviews and implementation.

QUALIFICATIONS:
Experience supporting IC records management requirements to ensure compliance with federal statutes and organizational policies.
Experience implementing RCS, developing an office file plan (OFP), and aiding records disposition determination in conjunction with NARA guidance.
Possess organizational skills with experience developing and maintain SOPs for use within a customer organization.
Comfortable with written and spoken communication across all levels of government, including large groups and senior leadership personnel.

Bluemont Technology & Research, Inc. (Bluemont) offers a premium benefits package. Our culture is based on treating people like you would treat yourself. The company is focused on challenging applications of cutting-edge technologies and data intensive applications. Bluemont Technology & Research Inc. maintains a drug-free workplace and performs background checks.

Bluemont Technology & Research Inc. is an E-Verify Employer. Follow this link to view:

This opening is closed and is no longer accepting applications

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System One is looking for a Records Management Analyst Location: Bethesda, Maryland Type: Direct Hire Contractor Work Model: Onsite Hours: Add the job’s scheduled days and times (delete if not needed) Security Clearance: TS/SCI with Poly Support the Records Management Group (RMG) for a US government customer. Ensures the RMG follows the Federal Records Management Act and all related statutes, federal regulations, and customer and Intelligence Community (IC) policies and procedures. This includes but is not limited to requirements set forth in the Code of Federal Regulations (CFR), United States Code (USC), and National Archives and Records Administration (NARA) mandates. The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR, USC, and NARA mandates. Requirements include aiding in the development of a Records Control Schedule (RCS), support offices who have created digital and paper records, guiding them on RM best practices throughout the record life cycle. Implement customer RCSs to address records from creation to disposition for both paper and electronic records. Evaluate and institute customer RCSs and coordinate RCSs with NARA. Support the transition to a media-neutral, RCS approach that will incorporate current customer office and organizational structure. Perform physical records archiving as directed by lead contractors and Government staff. Draft or review, update, and deliver content for training on customer records management. Deliver customer support and training on records management to customer personnel. Consult and coordinate with Intelligence Community (IC) elements on the development and consistent implementation of IC records management policies and procedures, utilize proper handling of classified records and Controlled Unclassified Information (CUI) records, and support the Information Management Council (IMC) and other IC records management committees. Advise government offices on efforts to reorder and clean their Shared Drive and support the implementation of a customer electronic records management system (ERMS). Identify, document, and coordinate Privacy Act (PA) System of Records Notice (SORN) with the customer Civil Liberties, Privacy, and Transparency (CLPT) office for submission to the Federal Register according to customer policy and government staff. Develop and implement plans for customer essential records identification and protection. Provide inputs to annual compliance reports as directed by the government staff. Support records management system reviews and implementation. Required BA/BS with 3+ years of experience OR no degree and 9 years of experience. TS/SCI security clearance with polygraph required. Experience supporting IC records management requirements to ensure compliance with federal statutes and organizational policies. Experience implementing RCS, developing an office file plan (OFP), and aiding records disposition determination in conjunction with NARA guidance. Possess organizational skills with experience developing and maintain SOPs for use within a customer organization. Comfortable with written and spoken communication across all levels of government, including large groups and senior leadership personnel. System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #LI-MA2 #M1 Ref: #270-IT Orlando #J-18808-Ljbffr