4,634 Junior Accounting Assistant jobs in the United States
Accounting Assistant 2- Accounts Receivable
76504 Temple, Texas
Baylor Scott & White Health
Posted 5 days ago
Job Viewed
Job Description
**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Eligibility on day 1 for all benefits
+ Dollar-for-dollar 401(k) match, up to 5%
+ Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
+ Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
**Job Summary**
Accounting Assistant II supports the Cash & Treasury team by managing all payment-related activities for Baylor Scott & White Health Plan (BSWHP) and FirstCare exchange membership. The role ensures timely and accurate payment posting, resolves discrepancies, and processes refund requests following policy. This position works closely with the Billing, Customer Service, and Sales teams to research and resolve payment-related issues and escalate complex matters to management as needed.
_**Note: This is not a customer service role and requires Accounts Receivable (A/R) experience_ .
**Essential Functions of the Role**
+ Accurately record and apply all incoming payments to member accounts (manual and automated).
+ Book and reconcile all Accounts Receivable transactions with strong attention to detail.
+ Work with multiple banking platforms, including Lockboxes and ACH payment processes.
+ Monitor and reconcile payment discrepancies, escalating unresolved items promptly.
+ Investigate and resolve payment irregularities on both incoming and outgoing transactions.
+ Process refund requests via the designated portals, ensuring policy compliance.
+ Maintain and prioritize tasks across multiple work queues.
+ Provide documentation and support for internal and external audit requests.
+ Demonstrate strong command of Microsoft Office, particularly Excel (pivot tables, v-lookups, etc.).
+ Maintain a high level of accuracy and independence in daily tasks.
+ Meet deadlines in a fast-paced, high-volume environment with minimal supervision.
+ Collaborate cross-functionally and communicate effectively across teams
**Key Success Factors**
+ Proven experience in Accounts Receivable and payment reconciliation.
+ Strong analytical and problem-solving skills.
+ Detail-oriented with excellent organizational and follow-through abilities.
+ Effective communication skills, both written and verbal.
+ Ability to multi-task, adapt to changing priorities, and work independently.
+ Proficient in Microsoft Office Suite, **especially Excel.**
**Belonging Statement**
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 1 Year of Experience
**Work Environment:**
+ **Hybrid Schedule:**
+ In-office for the first 90 days during training and onboarding.
+ After training: 3 days in the office, 2 days remote each week.
+ Must be able to work in **a fast-paced,** high-pressure environment.
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Eligibility on day 1 for all benefits
+ Dollar-for-dollar 401(k) match, up to 5%
+ Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
+ Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
**Job Summary**
Accounting Assistant II supports the Cash & Treasury team by managing all payment-related activities for Baylor Scott & White Health Plan (BSWHP) and FirstCare exchange membership. The role ensures timely and accurate payment posting, resolves discrepancies, and processes refund requests following policy. This position works closely with the Billing, Customer Service, and Sales teams to research and resolve payment-related issues and escalate complex matters to management as needed.
_**Note: This is not a customer service role and requires Accounts Receivable (A/R) experience_ .
**Essential Functions of the Role**
+ Accurately record and apply all incoming payments to member accounts (manual and automated).
+ Book and reconcile all Accounts Receivable transactions with strong attention to detail.
+ Work with multiple banking platforms, including Lockboxes and ACH payment processes.
+ Monitor and reconcile payment discrepancies, escalating unresolved items promptly.
+ Investigate and resolve payment irregularities on both incoming and outgoing transactions.
+ Process refund requests via the designated portals, ensuring policy compliance.
+ Maintain and prioritize tasks across multiple work queues.
+ Provide documentation and support for internal and external audit requests.
+ Demonstrate strong command of Microsoft Office, particularly Excel (pivot tables, v-lookups, etc.).
+ Maintain a high level of accuracy and independence in daily tasks.
+ Meet deadlines in a fast-paced, high-volume environment with minimal supervision.
+ Collaborate cross-functionally and communicate effectively across teams
**Key Success Factors**
+ Proven experience in Accounts Receivable and payment reconciliation.
+ Strong analytical and problem-solving skills.
+ Detail-oriented with excellent organizational and follow-through abilities.
+ Effective communication skills, both written and verbal.
+ Ability to multi-task, adapt to changing priorities, and work independently.
+ Proficient in Microsoft Office Suite, **especially Excel.**
**Belonging Statement**
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 1 Year of Experience
**Work Environment:**
+ **Hybrid Schedule:**
+ In-office for the first 90 days during training and onboarding.
+ After training: 3 days in the office, 2 days remote each week.
+ Must be able to work in **a fast-paced,** high-pressure environment.
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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0
Accounting Assistant
62762 Springfield, Illinois
Levi, Ray & Shoup, Inc.
Posted today
Job Viewed
Job Description
LRS
Primary Navigation
+ Who We Are
+ History ( Company Overview
+ Leadership ( A Message from Our CEO
+ What We Believe ( Our Mission
+ LRS Philosophy & Values ( Community Involvement
+ Wilkerson ( Divisions
+ Careers
+ Get Hired
+ Our Culture ( Benefits
+ Diversity ( Internships
+ Offices ( LRS Offices
+ Contact ( News
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Added Jul 28, 2025 Accounting Assistant (26985) Accounting Springfield, IL | Full-time Apply ( additional information on how we handle your data, see all jobs in this category
Job Description
Levi, Ray & Shoup, Inc. (LRS) is seeking an Accounting Assistant to join our team. As a member of our accounting team, you will be responsible for ensuring the timely processing of customer and vendor invoices.
This position is based at the LRS HQ location in Springfield, Illinois and is an on-site position. Your compensation will consist of a base salary plus paid overtime, as needed.
Applicant Requirements
+ Two years' experience in an accounts payable accounting position.
+ Two years' experience using Microsoft Office tools - Outlook, Word, and Excel.
+ Experience working with vendor statements will make you a stronger candidate.
+ Permanent authorization to work in the USA for any employer. No visa sponsorships are available.
Duties and Responsibilities
The duties listed below are not intended to be all inclusive, additional duties may be required as needed and at the direction of the supervisor.
+ Accounts Payable processing
+ Process correct and accurate payables into the accounting system to ensure proper internal controls are followed at all times.
+ Enter vendor invoices into the accounting system for weekly payment processing ensuring proper approval and correct general ledger account coding.
+ Process employee flex plan payments.
+ Process corporate credit card payments.
+ Review vendor invoices for proper assessment of sales and use tax.
+ Enter vendor information into accounting software system as needed.
+ Reconcile vendor statements to A/P System.
+ Answer vendor questions by researching accounts as needed.
+ Accounts Receivable processing
+ Process monthly and weekly T&M/services invoices reviewing for accuracy and completeness.
+ Generate customer invoices from sales orders throughout the month ensuring accuracy by comparing to customer purchase order, proposal, or other supporting documentation.
+ Process timesheet changes and other invoice corrections as needed.
+ Monitor customer billing credits.
+ Answer customer questions by researching accounts as needed.
+ Serve as backup for daily receipt posting.
Effective written and verbal communications skills are keys to success in this position. Close attention to detail, ability to work within deadlines and adherence to defined procedures, accuracy, customer satisfaction, and the ability to work as a member of a team are also important aspects of this role. You will have access to confidential information. Maintaining confidentiality will also be important to your success in this position.
You will be a member of the accounting team, and you will report to the Senior Accounting Manager who reports to the Director of Accounting and Corporate Taxation. You will interact with LRS Senior leadership, team members, sales managers, account executives, customers, and vendors in completing the tasks of your role.
LRS is an equal-opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.
Salary range:$55,000-$62,000 annually plus paid overtime and full benefits. This range represents the low and high for this position.
#LI-TK1
Primary Navigation
+ Who We Are
+ History ( Company Overview
+ Leadership ( A Message from Our CEO
+ What We Believe ( Our Mission
+ LRS Philosophy & Values ( Community Involvement
+ Wilkerson ( Divisions
+ Careers
+ Get Hired
+ Our Culture ( Benefits
+ Diversity ( Internships
+ Offices ( LRS Offices
+ Contact ( News
Global NavigationEmployee Login ( File Transfer
Filters
Careers
Added Jul 28, 2025 Accounting Assistant (26985) Accounting Springfield, IL | Full-time Apply ( additional information on how we handle your data, see all jobs in this category
Job Description
Levi, Ray & Shoup, Inc. (LRS) is seeking an Accounting Assistant to join our team. As a member of our accounting team, you will be responsible for ensuring the timely processing of customer and vendor invoices.
This position is based at the LRS HQ location in Springfield, Illinois and is an on-site position. Your compensation will consist of a base salary plus paid overtime, as needed.
Applicant Requirements
+ Two years' experience in an accounts payable accounting position.
+ Two years' experience using Microsoft Office tools - Outlook, Word, and Excel.
+ Experience working with vendor statements will make you a stronger candidate.
+ Permanent authorization to work in the USA for any employer. No visa sponsorships are available.
Duties and Responsibilities
The duties listed below are not intended to be all inclusive, additional duties may be required as needed and at the direction of the supervisor.
+ Accounts Payable processing
+ Process correct and accurate payables into the accounting system to ensure proper internal controls are followed at all times.
+ Enter vendor invoices into the accounting system for weekly payment processing ensuring proper approval and correct general ledger account coding.
+ Process employee flex plan payments.
+ Process corporate credit card payments.
+ Review vendor invoices for proper assessment of sales and use tax.
+ Enter vendor information into accounting software system as needed.
+ Reconcile vendor statements to A/P System.
+ Answer vendor questions by researching accounts as needed.
+ Accounts Receivable processing
+ Process monthly and weekly T&M/services invoices reviewing for accuracy and completeness.
+ Generate customer invoices from sales orders throughout the month ensuring accuracy by comparing to customer purchase order, proposal, or other supporting documentation.
+ Process timesheet changes and other invoice corrections as needed.
+ Monitor customer billing credits.
+ Answer customer questions by researching accounts as needed.
+ Serve as backup for daily receipt posting.
Effective written and verbal communications skills are keys to success in this position. Close attention to detail, ability to work within deadlines and adherence to defined procedures, accuracy, customer satisfaction, and the ability to work as a member of a team are also important aspects of this role. You will have access to confidential information. Maintaining confidentiality will also be important to your success in this position.
You will be a member of the accounting team, and you will report to the Senior Accounting Manager who reports to the Director of Accounting and Corporate Taxation. You will interact with LRS Senior leadership, team members, sales managers, account executives, customers, and vendors in completing the tasks of your role.
LRS is an equal-opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.
Salary range:$55,000-$62,000 annually plus paid overtime and full benefits. This range represents the low and high for this position.
#LI-TK1
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1
Accounting Assistant
80111 Centennial, Colorado
Kimley-Horn
Posted today
Job Viewed
Job Description
**Overview**
Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting team in our Denver office! This is an office-based role at 6200 South Syracuse Way, Suite 300, Greenwood Village, Colorado.
**Responsibilities**
The ideal candidate thrives in a fast-paced collaborative team setting and can communicate effectively to achieve group goals. This individual would work closely with accounting team members to support full project lifecycle business functions.
+ Support Project Accountants with business-related tasks for both internal and external client requests
+ Prepare and send monthly invoices that may require expense backup, timesheet detail, pay applications, or other client-specific invoicing requirements
+ Partner with Project Accountants to monitor and follow-up on unpaid invoices to collect accounts receivable balances
+ Work closely with accounting team members to support full project lifecycle business functions
+ Monitor and collect accounts receivable by working directly with clients
+ Evaluate incoming payments to ensure proper cash application
+ Process accounts payable, overhead invoices, check requests, and respond to vendor inquiries
+ Cash receipt backup
+ Data entry directly into internal and external accounting systems
+ Review client contracts to ensure accurate project setup
+ Electronic contract and document management
+ Assist with other general accounting support functions as required
**Qualifications**
+ High school diploma or equivalent
+ 1+ years of relevant accounting experience or coursework
+ Proficient in Microsoft Office Suite
+ High degree of professionalism and strong people skills
+ Excellent team player
+ Ability to multi-task and work effectively in a deadline driven environment
+ Effective oral and written communication skills
+ Deltek CostPoint proficiency is a plus
**Salary Range:**
$55,000-65,000
Depending on Experience
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend ( on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _1 week ago_ _(7/21/2025 6:50 PM)_
**_ID_** _2025-19253_
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Finance/Acct/Business_
Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting team in our Denver office! This is an office-based role at 6200 South Syracuse Way, Suite 300, Greenwood Village, Colorado.
**Responsibilities**
The ideal candidate thrives in a fast-paced collaborative team setting and can communicate effectively to achieve group goals. This individual would work closely with accounting team members to support full project lifecycle business functions.
+ Support Project Accountants with business-related tasks for both internal and external client requests
+ Prepare and send monthly invoices that may require expense backup, timesheet detail, pay applications, or other client-specific invoicing requirements
+ Partner with Project Accountants to monitor and follow-up on unpaid invoices to collect accounts receivable balances
+ Work closely with accounting team members to support full project lifecycle business functions
+ Monitor and collect accounts receivable by working directly with clients
+ Evaluate incoming payments to ensure proper cash application
+ Process accounts payable, overhead invoices, check requests, and respond to vendor inquiries
+ Cash receipt backup
+ Data entry directly into internal and external accounting systems
+ Review client contracts to ensure accurate project setup
+ Electronic contract and document management
+ Assist with other general accounting support functions as required
**Qualifications**
+ High school diploma or equivalent
+ 1+ years of relevant accounting experience or coursework
+ Proficient in Microsoft Office Suite
+ High degree of professionalism and strong people skills
+ Excellent team player
+ Ability to multi-task and work effectively in a deadline driven environment
+ Effective oral and written communication skills
+ Deltek CostPoint proficiency is a plus
**Salary Range:**
$55,000-65,000
Depending on Experience
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend ( on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _1 week ago_ _(7/21/2025 6:50 PM)_
**_ID_** _2025-19253_
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Finance/Acct/Business_
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2
Accounting Assistant
06138 East Hartford, Connecticut
Aston Carter
Posted today
Job Viewed
Job Description
Key Responsibilities:
Bookkeeping:
Maintaining accurate records of income and expenses, including posting transactions, reconciling accounts, and preparing financial reports. This includes payables and receivables for various family members.
Financial Statement Preparation:
Assisting in the preparation of financial statements, such as income statements, balance sheets, and cash flow statements.
Record Management:
Organizing and maintaining financial records, including invoices, receipts, and other financial documents.
Administrative Support:
Providing administrative support to the family office, including filing, data entry, and other clerical tasks. Special projects as identified
Tax Preparation:
Assisting with tax preparation for the family office, including gathering necessary documentation and preparing tax returns.
Compliance:
Ensuring compliance with relevant financial regulations and accounting standards.
Skills
Accounting, Accounts payable, Reconciliation, Invoicing, Data entry
Additional Skills & Qualifications
Skills and Qualifications:
Strong organizational and time management skills: The ability to manage multiple tasks and deadlines effectively.
Attention to detail and accuracy: The ability to maintain accurate records and financial information.
Knowledge of accounting principles and procedures: Understanding of basic accounting principles and financial reporting standards.
Proficiency in accounting software: Familiarity with accounting software, such as QuickBooks
Communication and interpersonal skills: The ability to communicate effectively with other team members and external parties
Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity
Pay and Benefits
The pay range for this position is $54080.00 - $58240.00/yr.
Comprehensive benefits package that includes health, dental, and vision insurance, a wellness program, a 401(k) retirement plan, life and disability insurance, and access to telehealth services. Employees also have options for legal and identity protection plans, as well as additional coverage through Allstate. The company emphasizes support for employee wellbeing and professional development.
Workplace Type
This is a fully onsite position in East Hartford,CT.
Application Deadline
This position is anticipated to close on Aug 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Bookkeeping:
Maintaining accurate records of income and expenses, including posting transactions, reconciling accounts, and preparing financial reports. This includes payables and receivables for various family members.
Financial Statement Preparation:
Assisting in the preparation of financial statements, such as income statements, balance sheets, and cash flow statements.
Record Management:
Organizing and maintaining financial records, including invoices, receipts, and other financial documents.
Administrative Support:
Providing administrative support to the family office, including filing, data entry, and other clerical tasks. Special projects as identified
Tax Preparation:
Assisting with tax preparation for the family office, including gathering necessary documentation and preparing tax returns.
Compliance:
Ensuring compliance with relevant financial regulations and accounting standards.
Skills
Accounting, Accounts payable, Reconciliation, Invoicing, Data entry
Additional Skills & Qualifications
Skills and Qualifications:
Strong organizational and time management skills: The ability to manage multiple tasks and deadlines effectively.
Attention to detail and accuracy: The ability to maintain accurate records and financial information.
Knowledge of accounting principles and procedures: Understanding of basic accounting principles and financial reporting standards.
Proficiency in accounting software: Familiarity with accounting software, such as QuickBooks
Communication and interpersonal skills: The ability to communicate effectively with other team members and external parties
Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity
Pay and Benefits
The pay range for this position is $54080.00 - $58240.00/yr.
Comprehensive benefits package that includes health, dental, and vision insurance, a wellness program, a 401(k) retirement plan, life and disability insurance, and access to telehealth services. Employees also have options for legal and identity protection plans, as well as additional coverage through Allstate. The company emphasizes support for employee wellbeing and professional development.
Workplace Type
This is a fully onsite position in East Hartford,CT.
Application Deadline
This position is anticipated to close on Aug 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
3
Accounting Assistant
91910 Chula Vista, California
Robert Half
Posted today
Job Viewed
Job Description
Description
Are you a detail-oriented professional with a strong aptitude for numbers and a passion for supporting financial operations? Robert Half is seeking an organized and dependable Accounting Assistant to support the accounting team of one of our esteemed clients. This role is an excellent fit for those looking to grow their careers in accounting and gain valuable hands-on experience working in a dynamic environment.
Key Responsibilities:
+ Support the accounting team with day-to-day operations, including data entry and maintenance of accurate financial records.
+ Assist with accounts payable (AP) and accounts receivable (AR), including processing invoices, payments, and collections.
+ Reconcile accounts, ensuring timely resolution of discrepancies and maintaining accurate financial records.
+ Prepare and update spreadsheets using Microsoft Excel to track and report on financial data.
+ Assist in monthly, quarterly, and year-end closings.
+ Provide administrative support to the accounting team, such as maintaining filing systems and responding to inquiries.
+ Collaborate with team members to ensure compliance with company policies and procedures.
Requirements
+ Associate's degree in Accounting, Finance, or a related field preferred (or equivalent experience).
+ 1-2 years of experience in an accounting, bookkeeping, or administrative role. Entry-level candidates with internship experience are encouraged to apply.
+ Proficiency in Microsoft Excel and other accounting software (e.g., QuickBooks or similar tools). Knowledge of ERP systems is a plus.
+ Strong attention to detail, excellent organizational skills, and the ability to prioritize tasks effectively while meeting deadlines.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Are you a detail-oriented professional with a strong aptitude for numbers and a passion for supporting financial operations? Robert Half is seeking an organized and dependable Accounting Assistant to support the accounting team of one of our esteemed clients. This role is an excellent fit for those looking to grow their careers in accounting and gain valuable hands-on experience working in a dynamic environment.
Key Responsibilities:
+ Support the accounting team with day-to-day operations, including data entry and maintenance of accurate financial records.
+ Assist with accounts payable (AP) and accounts receivable (AR), including processing invoices, payments, and collections.
+ Reconcile accounts, ensuring timely resolution of discrepancies and maintaining accurate financial records.
+ Prepare and update spreadsheets using Microsoft Excel to track and report on financial data.
+ Assist in monthly, quarterly, and year-end closings.
+ Provide administrative support to the accounting team, such as maintaining filing systems and responding to inquiries.
+ Collaborate with team members to ensure compliance with company policies and procedures.
Requirements
+ Associate's degree in Accounting, Finance, or a related field preferred (or equivalent experience).
+ 1-2 years of experience in an accounting, bookkeeping, or administrative role. Entry-level candidates with internship experience are encouraged to apply.
+ Proficiency in Microsoft Excel and other accounting software (e.g., QuickBooks or similar tools). Knowledge of ERP systems is a plus.
+ Strong attention to detail, excellent organizational skills, and the ability to prioritize tasks effectively while meeting deadlines.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Accounting Assistant
92019 El Cajon, California
Robert Half
Posted today
Job Viewed
Job Description
Description
Robert Half is partnering with a client in the nonprofit industry to find a dedicated and detail-oriented Accounting Assistant to join their organization. This is a fantastic opportunity for someone passionate about making a difference while honing their skills in accounting and finance. The ideal candidate enjoys working in a team environment, thrives in a mission-driven organization, and is eager to support accounting operations for a nonprofit's impactful programs.
Key Responsibilities:
+ Process accounts payable (AP) by reviewing and entering invoices, ensuring proper coding, and preparing payment disbursements.
+ Manage accounts receivable (AR), including invoicing, donations tracking, and payment collection.
+ Assist with bank reconciliations, maintaining the accuracy of financial records.
+ Support payroll processing and employee expense reimbursement procedures.
+ Help prepare and post journal entries to the general ledger.
+ Maintain organized and up-to-date financial records for audits and reporting requirements.
+ Contribute to the preparation of budgets and financial reports for grants, programs, and organizational use.
+ Assist with special projects and other financial tasks as needed by the accounting or administrative teams.
Requirements
+ Associate's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
+ 1-2 years of experience in an accounting or bookkeeping role.
+ Experience in the nonprofit sector or knowledge of fund accounting is highly desirable.
+ Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, or similar) and Microsoft Excel (e.g., pivot tables, formulas).
+ Strong organizational and time-management skills with attention to detail.
+ Ability to effectively prioritize and manage multiple responsibilities.
+ Excellent communication and interpersonal skills; must be a team player.
+ Knowledge of nonprofit financial regulations and reporting (e.g., Form 990) is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is partnering with a client in the nonprofit industry to find a dedicated and detail-oriented Accounting Assistant to join their organization. This is a fantastic opportunity for someone passionate about making a difference while honing their skills in accounting and finance. The ideal candidate enjoys working in a team environment, thrives in a mission-driven organization, and is eager to support accounting operations for a nonprofit's impactful programs.
Key Responsibilities:
+ Process accounts payable (AP) by reviewing and entering invoices, ensuring proper coding, and preparing payment disbursements.
+ Manage accounts receivable (AR), including invoicing, donations tracking, and payment collection.
+ Assist with bank reconciliations, maintaining the accuracy of financial records.
+ Support payroll processing and employee expense reimbursement procedures.
+ Help prepare and post journal entries to the general ledger.
+ Maintain organized and up-to-date financial records for audits and reporting requirements.
+ Contribute to the preparation of budgets and financial reports for grants, programs, and organizational use.
+ Assist with special projects and other financial tasks as needed by the accounting or administrative teams.
Requirements
+ Associate's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
+ 1-2 years of experience in an accounting or bookkeeping role.
+ Experience in the nonprofit sector or knowledge of fund accounting is highly desirable.
+ Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, or similar) and Microsoft Excel (e.g., pivot tables, formulas).
+ Strong organizational and time-management skills with attention to detail.
+ Ability to effectively prioritize and manage multiple responsibilities.
+ Excellent communication and interpersonal skills; must be a team player.
+ Knowledge of nonprofit financial regulations and reporting (e.g., Form 990) is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Accounting Assistant
93620 Dos Palos, California
Robert Half
Posted today
Job Viewed
Job Description
Description
We are looking for an Accounting Assistant to join our team in Dos Palos, California. This long-term contract position offers an excellent opportunity to contribute to accounting operations, administrative tasks, and customer service support. The role requires strong organizational skills and attention to detail to ensure the smooth operation of daily office functions.
Responsibilities:
- Manage accounts payable and receivable processes to ensure accurate and timely financial transactions.
- Perform data entry tasks with precision to maintain accurate records and documentation.
- Update company website content and assist with posting relevant information.
- Provide certified notary services while maintaining appropriate certifications.
- Support board activities by preparing materials, posting notices, and coordinating meeting logistics.
- Assist in organizing events, tours, and conferences, including handling travel arrangements.
- Maintain administrative filing systems and oversee inventory of office supplies.
- Perform additional administrative duties as needed to support daily operations.
For immediate consideration contact Robert Half at !
Requirements - At least 1 year of experience in accounting or administrative roles.
- Proficiency in accounts payable and accounts receivable processes.
- Strong data entry skills with a high level of accuracy.
- Experience using Microsoft Excel for data analysis and reporting.
- Familiarity with Sage software or similar accounting systems.
- Ability to provide notary services, with proper certification.
- Excellent organizational and time management skills.
- Strong communication abilities to provide effective customer service.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an Accounting Assistant to join our team in Dos Palos, California. This long-term contract position offers an excellent opportunity to contribute to accounting operations, administrative tasks, and customer service support. The role requires strong organizational skills and attention to detail to ensure the smooth operation of daily office functions.
Responsibilities:
- Manage accounts payable and receivable processes to ensure accurate and timely financial transactions.
- Perform data entry tasks with precision to maintain accurate records and documentation.
- Update company website content and assist with posting relevant information.
- Provide certified notary services while maintaining appropriate certifications.
- Support board activities by preparing materials, posting notices, and coordinating meeting logistics.
- Assist in organizing events, tours, and conferences, including handling travel arrangements.
- Maintain administrative filing systems and oversee inventory of office supplies.
- Perform additional administrative duties as needed to support daily operations.
For immediate consideration contact Robert Half at !
Requirements - At least 1 year of experience in accounting or administrative roles.
- Proficiency in accounts payable and accounts receivable processes.
- Strong data entry skills with a high level of accuracy.
- Experience using Microsoft Excel for data analysis and reporting.
- Familiarity with Sage software or similar accounting systems.
- Ability to provide notary services, with proper certification.
- Excellent organizational and time management skills.
- Strong communication abilities to provide effective customer service.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Accounting Assistant
35950 Albertville, Alabama
Progress Rail Services Corp.
Posted 1 day ago
Job Viewed
Job Description
**11020BR**
**PRS Facility Location:**
Albertville, AL (PRSC Corp HQ) - 001
**Job Purpose:**
Responsible for data entry of Accounts Payable invoices. Work involves accuracy, ability to work within limits of general policies and practices with guidance received from Supervisor/Manager.
**Req ID:**
11020BR
**Company Description:**
Progress Rail, a Caterpillar company, is an integrated rolling stock and infrastructure provider, delivering a full range of products and services to domestic and international railroad customers. Our customers enjoy one-stop shopping and comprehensive cradle-to-grave railway solutions - whether it rolls on the rail or is the rail itself. From locomotives, transit, freight cars and engines, to tracks, signals and advanced technology, we ensure customers can count on us to meet all their rail needs. Forging the bridge between ideas and success, our talented and innovative team members work together to address the challenges of the rail industry today, ensuring success for the future. As part of a vibrant, global network of business operations, each and every member of our team is important to our success. With headquarters in Albertville, Ala., more than 7,000 dedicated employees serve customers through a network of close to 150 locations around the world. For more information, visit and follow @Progress_Rail on Twitter and YouTube.
**Education / Training:**
- High School Diploma required;
- Associate Degree or higher preferred.
**Job Title:**
Accounting Assistant
**City:**
Albertville
**Key Job Elements:**
- Upload and process Accounts Payable invoices in an accurate and timely manner;
- Optimize invoice automation;
- Process invoice exception queues;
- Perform extensive research on problem invoices, determine root cause analysis and work to ensure invoices are paid on a timely basis;
- Support the efforts of Accounts Payable Supervisor/Manager to achieve corporate and department goals and objectives;
- Follow established Accounting policies and procedures;
- Participate in special projects and other duties as assigned.
**Qualifications and Experience:**
- Minimum of 2 years intermediate Accounts Payable experience preferred;
- Action-oriented and solution-driven and able to work in a fast-paced environment;
- 10-key calculator skills;
- Proficient with Microsoft Office (Excel, Word);
- Experience with SAP, Infor LN, Coupa or other payables system is a plus;
- Proven interpersonal, communication and team building skills;
- Strong problem-solving skills, multi-tasking skills;
- Excel as team player and strive to maximize department performance;
- Highly organized and able to maintain accurate information in multiple systems;
- Ability to work independently and with a team in a high-volume environment with emphasis on accuracy and timeliness.
**EEO:**
Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
**Benefits:**
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**
+ Competitive Salary
+ 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
+ Medical/Dental/Vision/Life/Disability Insurance
+ Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
+ Flexible Spending Accounts
+ Paid Vacation
+ Paid Holidays
+ Paid Time-Off (PTO)
+ Employee Assistance Plan
+ Education Assistance Program
+ Employee Recognition Programs
+ Site specific Production and Incentive Plans
+ Site specific Step and Skill Level Wage Adjustment Plans
+ Site Specific Relocation and Sign-on Bonus Programs
_*Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits._
_**Subject to position, eligibility, and plan guidelines._
**Job Category:**
Finance/Accounting
**State::**
Alabama
**PRS Facility Location:**
Albertville, AL (PRSC Corp HQ) - 001
**Job Purpose:**
Responsible for data entry of Accounts Payable invoices. Work involves accuracy, ability to work within limits of general policies and practices with guidance received from Supervisor/Manager.
**Req ID:**
11020BR
**Company Description:**
Progress Rail, a Caterpillar company, is an integrated rolling stock and infrastructure provider, delivering a full range of products and services to domestic and international railroad customers. Our customers enjoy one-stop shopping and comprehensive cradle-to-grave railway solutions - whether it rolls on the rail or is the rail itself. From locomotives, transit, freight cars and engines, to tracks, signals and advanced technology, we ensure customers can count on us to meet all their rail needs. Forging the bridge between ideas and success, our talented and innovative team members work together to address the challenges of the rail industry today, ensuring success for the future. As part of a vibrant, global network of business operations, each and every member of our team is important to our success. With headquarters in Albertville, Ala., more than 7,000 dedicated employees serve customers through a network of close to 150 locations around the world. For more information, visit and follow @Progress_Rail on Twitter and YouTube.
**Education / Training:**
- High School Diploma required;
- Associate Degree or higher preferred.
**Job Title:**
Accounting Assistant
**City:**
Albertville
**Key Job Elements:**
- Upload and process Accounts Payable invoices in an accurate and timely manner;
- Optimize invoice automation;
- Process invoice exception queues;
- Perform extensive research on problem invoices, determine root cause analysis and work to ensure invoices are paid on a timely basis;
- Support the efforts of Accounts Payable Supervisor/Manager to achieve corporate and department goals and objectives;
- Follow established Accounting policies and procedures;
- Participate in special projects and other duties as assigned.
**Qualifications and Experience:**
- Minimum of 2 years intermediate Accounts Payable experience preferred;
- Action-oriented and solution-driven and able to work in a fast-paced environment;
- 10-key calculator skills;
- Proficient with Microsoft Office (Excel, Word);
- Experience with SAP, Infor LN, Coupa or other payables system is a plus;
- Proven interpersonal, communication and team building skills;
- Strong problem-solving skills, multi-tasking skills;
- Excel as team player and strive to maximize department performance;
- Highly organized and able to maintain accurate information in multiple systems;
- Ability to work independently and with a team in a high-volume environment with emphasis on accuracy and timeliness.
**EEO:**
Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
**Benefits:**
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**
+ Competitive Salary
+ 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
+ Medical/Dental/Vision/Life/Disability Insurance
+ Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
+ Flexible Spending Accounts
+ Paid Vacation
+ Paid Holidays
+ Paid Time-Off (PTO)
+ Employee Assistance Plan
+ Education Assistance Program
+ Employee Recognition Programs
+ Site specific Production and Incentive Plans
+ Site specific Step and Skill Level Wage Adjustment Plans
+ Site Specific Relocation and Sign-on Bonus Programs
_*Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits._
_**Subject to position, eligibility, and plan guidelines._
**Job Category:**
Finance/Accounting
**State::**
Alabama
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7
Accounting Assistant
60684 Chicago, Illinois
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Accounting Assistant to join our team in Chicago, Illinois. As part of a non-profit organization, you will play a key role in supporting financial operations, including accounts payable and receivable tasks. This is a long-term contract position, offering an opportunity to contribute to meaningful work while enhancing your accounting expertise.
Responsibilities:
- Process accounts payable transactions to ensure timely and accurate payments to vendors, suppliers, and training stipends.
- Assist with accounts receivable data entry and ensure proper documentation is maintained.
- Manage vendor records by maintaining accurate lists and obtaining required W9 forms for contractors.
- Address and resolve vendor payment issues promptly to maintain smooth operations.
- Coordinate invoice approval processes, ensuring payments are authorized by the appropriate executive with budgetary oversight.
- Verify correct account coding for all payments and gather necessary supporting documentation.
- Handle member dues processing and ensure payments are entered accurately.
- Initiate organizational payments and prepare them for approval.
- Support auditing processes and perform other related duties as assigned. Requirements - Proficiency in accounting software systems, including ERP platforms and tools such as CaseWare and Concur.
- Experience with accounts payable (AP) and accounts receivable (AR) processes.
- Familiarity with financial services and tools like ADP.
- Strong knowledge of auditing and bank reconciliation procedures.
- Ability to work with vendor management systems and maintain compliance documentation.
- Excellent attention to detail and organizational skills.
- Effective problem-solving abilities to address payment discrepancies.
- Prior experience in a non-profit environment is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Process accounts payable transactions to ensure timely and accurate payments to vendors, suppliers, and training stipends.
- Assist with accounts receivable data entry and ensure proper documentation is maintained.
- Manage vendor records by maintaining accurate lists and obtaining required W9 forms for contractors.
- Address and resolve vendor payment issues promptly to maintain smooth operations.
- Coordinate invoice approval processes, ensuring payments are authorized by the appropriate executive with budgetary oversight.
- Verify correct account coding for all payments and gather necessary supporting documentation.
- Handle member dues processing and ensure payments are entered accurately.
- Initiate organizational payments and prepare them for approval.
- Support auditing processes and perform other related duties as assigned. Requirements - Proficiency in accounting software systems, including ERP platforms and tools such as CaseWare and Concur.
- Experience with accounts payable (AP) and accounts receivable (AR) processes.
- Familiarity with financial services and tools like ADP.
- Strong knowledge of auditing and bank reconciliation procedures.
- Ability to work with vendor management systems and maintain compliance documentation.
- Excellent attention to detail and organizational skills.
- Effective problem-solving abilities to address payment discrepancies.
- Prior experience in a non-profit environment is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Accounting Assistant
60056 Mount Prospect, Illinois
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for an organized and detail-oriented Accounting Assistant to join our team in Mount Prospect, Illinois. This is a Contract-to-Permanent position where you will play a key role in supporting various administrative, billing, and accounting functions. Your contributions will help ensure smooth day-to-day operations and accurate financial processes.
Responsibilities:
- Manage incoming calls and route them to the appropriate departments or individuals.
- Maintain office inventory by ordering supplies and keeping track of stock levels.
- Sort and organize mail, digitize documents, and assist with year-end archival tasks.
- Prepare and send samples through carriers such as FedEx as needed.
- Participate in internal training sessions and webinars to enhance skills and knowledge.
- Apply cash payments to accounts using accounting software and resolve discrepancies in invoices.
- Send out accounts receivable statements and reconcile invoices against payments.
- Complete vendor onboarding forms, including credit applications and W-9s, ensuring accuracy.
- Assist in the preparation of accounts payable batches, including printing and mailing checks.
- Monitor department inboxes and handle data entry tasks such as billing in foreign currency and updating commodities in relevant systems. Requirements - Proven experience in Accounts Payable (AP) and Accounts Receivable (AR) processes.
- Proficiency in using accounting software such as QuickBooks.
- Strong skills in bank reconciliations and resolving discrepancies.
- Ability to efficiently code invoices and ensure accurate documentation.
- Excellent organizational skills to manage multiple tasks and deadlines.
- Effective communication skills for interacting with vendors, clients, and team members.
- Familiarity with wire transfer initiation processes under supervision.
- Experience in managing office inventory and administrative support tasks.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage incoming calls and route them to the appropriate departments or individuals.
- Maintain office inventory by ordering supplies and keeping track of stock levels.
- Sort and organize mail, digitize documents, and assist with year-end archival tasks.
- Prepare and send samples through carriers such as FedEx as needed.
- Participate in internal training sessions and webinars to enhance skills and knowledge.
- Apply cash payments to accounts using accounting software and resolve discrepancies in invoices.
- Send out accounts receivable statements and reconcile invoices against payments.
- Complete vendor onboarding forms, including credit applications and W-9s, ensuring accuracy.
- Assist in the preparation of accounts payable batches, including printing and mailing checks.
- Monitor department inboxes and handle data entry tasks such as billing in foreign currency and updating commodities in relevant systems. Requirements - Proven experience in Accounts Payable (AP) and Accounts Receivable (AR) processes.
- Proficiency in using accounting software such as QuickBooks.
- Strong skills in bank reconciliations and resolving discrepancies.
- Ability to efficiently code invoices and ensure accurate documentation.
- Excellent organizational skills to manage multiple tasks and deadlines.
- Effective communication skills for interacting with vendors, clients, and team members.
- Familiarity with wire transfer initiation processes under supervision.
- Experience in managing office inventory and administrative support tasks.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
9