43 Legal Assistant jobs in Cliffside Park

Legal Assistant – Interviews Happening This Week

Location: Woodbridge, NJ

Employment Type: 4 months contract to hire

Compensation: $20 to $3 an hour

About the Role

We are seeking a detail-oriented Legal Assistant to join our dynamic team. This role is crucial in supporting the legal department with administrative duties, collections, and legal documentation related to tenant accounts.

Key Responsibilities

Generate delinquency reports and follow up on past-due tenant accounts to determine legal action timelines.

Maintain and update company software to generate legal notices for attorneys.

Educate tenants on late fees and issue legal notices accordingly.

Collaborate daily with the Legal Department to manage contracts, tenant files, and court notices.

Communicate with NJ county court systems regarding legal matters.

Prepare written notices and correspondence for attorneys.

Review invoices from outside counsel and distribute them to accounting.

Occasionally attend virtual court hearings as a witness.

Send out template notices to tenants regarding collections.

Redline and edit legal documents as needed.

Handle outbound collections calls to tenants and update tenant account balances in company records.

Must-Have Skills & Qualifications

2+ years in legal administration or administrative support.

Previous experience with retail banking, customer service, and reviewing legal notices.

Entry-level experience with collections and payment processing.

Proficiency in MS Excel and administrative documentation.

Strong written and verbal communication skills.

Strong organizational skills and attention to detail.

Ability to work in a fast-paced, collaborative environment.

Nice-to-Have Skills

Experience reviewing contracts and drafting correspondence.

Familiarity with court notices, legal documentation, and lien files.

Employee Value Proposition (EVP)

Stability & Growth: The company has never conducted layoffs, regardless of economic conditions.

Supportive Culture: Employees are treated like family and rewarded for dedication.

Medical, dental, and vision benefits through Blue Cross Blue Shield.

Generous PTO structure: 10 PTO days after 90 days, increasing annually.

Paid holidays, including certain Jewish holidays.

200 monthly health insurance stipend if benefits are waived.

Interviews are happening this week! If interested, please send over your most recent resume to sammurray@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position more in detail.

Pay and Benefits

The pay range for this position is 22.00 - 23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbridge,NJ.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

• Compensation and Benefits:
  • Competitive pay
  • Year-end discretionary bonus
  • 401K company match
  • Medical, Dental, and Vision Insurance
• Work-Life Balance:
  • Hybrid work model
  • 20+ days PTO annually
  • 13+ paid holidays in addition to PTO
  • Paid parental leave
• Career Development:
  • Industry-leading training and development
  • Open door policy
  • Industry trade shows and event access
  • Mentorship program

• Document review and processing
• Update lease transaction database
• Respond to inquiries regarding leases
• Prepare billing reports
• Prepare default notices and other correspondence
• Assist with the preparation of lease documents
• Provide other support to the Legal Department

• Bachelor's/Associate's degree, or equivalent relevant experience
• Strong attention to detail and highly organized
• Positive, can-do attitude
• Ability to work well in a fast-paced environment that requires flexibility
• Strong interpersonal and communications skills
• Proficiency with Microsoft Word, Outlook, and Excel

Job Description Job Description Job Summary We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to our Litigation and Estate Administration Attorneys. The ideal candidate is hardworking and detail-oriented, who has efficient time management skills, is comfortable managing deadlines and has strong communication skills. Responsibilities Ensure that case-related documents are well organized and available for review Maintain and update documentation Provide general administrative support (answering incoming phone calls, faxing, copying, etc.) Assist in drafting estate planning documents that include: o Wills, Revocable & Irrevocable Trusts, Powers of Attorney and Living Wills Organize and maintain electronic & physical files according to firm protocols' Qualifications Previous experience as a Legal Assistant or similar role is preferred Familiarity with legal procedures and terminology Strong verbal and written communication skills Highly organized with document management experience Comfortable with Microsoft Office Ability to multitask and work well under pressure

Job Description

JOB SUMMARY:

Job entails managing client systems workload related to the legal process of NJ and PA foreclosures. This position consists of analyzing case files and updating client systems in a daily basis. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

DUTIES & RESPONSIBILITIES:

• Consistently and accurately updating the firm’s internal case management system.
• Consistently and accurately updating client’s management systems.
• Providing exceptional customer service to clients at every level of interaction.
• Assisting teams with foreclosure timelines and milestone adherence.
• Providing support to foreclosure teams in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Review case files and determine if escalations are needed.
• Communicate with internal and external clients professionally and effectively.
• Performing other duties and responsibilities as needed.

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE:

• Minimum of a High School Diploma; preferably an associate degree
• Preferably at least 2 years of relevant work experience.
• Preferably relevant foreclosure work experience

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Lenstar, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with drafting legal documents and pleadings, such as motions, letters and notices.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a growing firm, please submit your resume in confidence.

All applicants applying for U.S. job openings must be authorized to work in the United States.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Company Description

McCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.

McCalla Raymer Leibert Pierce, LLP is passionate about fostering an environment that supports both personal and professional development. Our most valued investment is human capital. The firm is an Equal Opportunity Employer committed to diversity in the work place.

McCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.

McCalla Raymer Leibert Pierce, LLP is passionate about fostering an environment that supports both personal and professional development. Our most valued investment is human capital. The firm is an Equal Opportunity Employer committed to diversity in the work place.

Job Description Job Description Benefits/Perks Careers Advancement Opportunities Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Responsibilities Communicate with clients and witnesses Prepare case-specific documents Ensure that case-related documents are well organized and available for review Maintain and update documentation Provide general administrative support Qualifications Previous experience as a Legal Assistant or similar role is preferred Certification or diploma as a Legal Assistant is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure

About the job Legal Assistant

FULL TIME | ONSITE

We are hiring for both Junior and Senior Legal Assistants for our client, a well-established law firm based in Roseland, NJ. The firm specializes in various practice areas including public finance, land use, litigation, and more. They are committed to fostering a diverse and inclusive workplace, and they offer a collaborative environment where team members are encouraged to thrive. The firm provides a comprehensive benefits package, including health insurance, dental, vision, life insurance, and retirement savings options.

Salary for the position ranges from $55,000 to $80,000 per year depending on experience.

The Legal Assistant will support a team of attorneys across multiple practice areas, including litigation, land use, redevelopment, and affordable housing. The ideal candidate will be highly organized, motivated, and able to multitask in a fast-paced environment.

Responsibilities of the Legal Assistant position

• Calendaring
• Scanning documents and doing mailings
• General administrative activities
• Coordinating attorney calendars, scheduling meetings and calls
• Processing time entries for attorneys and submitting expense reports
• Maintaining and organizing client files in NetDocs or similar document management systems
• Answering phones in a professional and timely manner
• Supporting attorneys in various legal tasks across multiple practice areas

• 1+ years of experience supporting attorneys. 3+ years for the more senior role.
• Experience in redevelopment & land use is a plus for the senior position
• Proficiency in Microsoft Office, Adobe, NetDocs, iTimeKeep or similar time-entry software
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills
• Ability to work effectively in a team environment
• High attention to detail and ability to proofread documents

• Opportunity to work in a collaborative and supportive team
• Comprehensive benefits package including health, dental, vision, and retirement savings
• On-site gym and other wellness benefits
• Diverse and inclusive workplace where your contributions are valued
• Chance to gain experience in multiple practice areas including litigation, land use, and public finance

Job Description

About the job

We are a boutique litigation firm specializing in commercial litigation and Judgment enforcement. The ideal candidate will be responsible for effective case management and be required to multi-task and assist in multiple matters simultaneously. This individual will communicate frequently with the clients and attorneys in order to serve them adequately and to effectively manage their caseload.

Responsibilities

• Provide administrative support to the legal team including lawyers and paralegals
• Communicate with clients
• Locate and develop relevant information
• Document generation, from templates
• Ensure that any incoming correspondence is organized into the proper case file
• Create and maintain case files in a custom Salesforce platform

Qualifications

• Bachelor's degree or equivalent experience
• Excellent attention to detail
• Ability to work in a fast-paced, high volume environment
• Ability to work independently and problem solve

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Job Description

Benefits/Perks

• Careers Advancement Opportunities
• Competitive Compensation

Job Summary

We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented.

Responsibilities

• Communicate with clients and witnesses
• Prepare case-specific documents
• Ensure that case-related documents are well organized and available for review
• Maintain and update documentation
• Provide general administrative support

Qualifications

• Previous experience as a Legal Assistant or similar role is preferred
• Certification or diploma as a Legal Assistant is preferred
• Familiarity with legal procedures, terminology, and the court system
• Strong verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Comfortable Microsoft Office and case management software
• Ability to multitask and work well under pressure

Brooklyn Defender Services (BDS) seeks a Legal Assistant to join the Family Defense Practice.

BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty.

BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities.

BDS’ Family Defense Practice (FDP) is the primary provider of legal representation for parents and caretakers who are facing an ACS investigation or prosecution in Brooklyn Family Court.

The Legal Assistant will work under the direct supervision of the Manager of Paralegal and Administrative Support and provide litigation and administrative support to FDP case handlers.

Responsibilities

• Draft medical and education records requests and follow up with hospitals, schools, and the police department to obtain the records.

• Conduct conflict checks for new clients, draft client letters, contact service providers to obtain letters for clients, serve motions, and file motions in Family Court.

• Staff Family Court intake shifts, which involves collecting demographic and contact information from clients during the intake process and collecting information and maintaining the intake grid for the day.

• Assist with court filings in person at Family Court, which involves filing papers with the clerk; dropping off exhibits on CDs/USB drives; and other administrative requests for court as needed.

• Staff the Family Defense main phone line by answering phone calls and directing callers to the appropriate attorney, unit, and/or provide referrals to community resources and partners.

• Other responsibilities as assigned.

Qualifications

• Strong organizational and administrative skills.

• Good oral and written communication skills.

• Ability to take responsibility for multiple varied tasks and organize time to ensure all tasks are completed accurately and on time.

• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat.

• Prior experience working with case management systems (data entry) preferred.

• Ability to work both independently and as part of a team.

• Flexibility to take on a variety of duties as needed to support the work of the team.

• Applicants who speak a second language are encouraged to apply.

Position Information

This is a full-time, non-exempt, salaried position in the collective bargaining agreement. The normal schedule is Monday to Friday 9am-5pm. The position is based at BDS’s offices and the courts in Downtown Brooklyn.

BDS determines salary on a pay scale based on education and experience, which is visible to all employees. For this position there is a salary range of $59,113 - $65,863 depending on the applicant’s education and experience. BDS offers comprehensive benefits including health insurance and a 403(b)-retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies.

Application Instructions

Click “Apply Now” to submit a cover letter and resume. Please submit your application by 8/22/25.

Brooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment. We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply. If you require an accommodation due to a disability or another reason, please contact the Managing Director of Human Resources, Christina Wallace, at cwallace @ bds.org.