35 Legal Assistant jobs in Fair Lawn

• Compensation and Benefits:
  • Competitive pay
  • Year-end discretionary bonus
  • 401K company match
  • Medical, Dental, and Vision Insurance
• Work-Life Balance:
  • Hybrid work model
  • 20+ days PTO annually
  • 13+ paid holidays in addition to PTO
  • Paid parental leave
• Career Development:
  • Industry-leading training and development
  • Open door policy
  • Industry trade shows and event access
  • Mentorship program

• Document review and processing
• Update lease transaction database
• Respond to inquiries regarding leases
• Prepare billing reports
• Prepare default notices and other correspondence
• Assist with the preparation of lease documents
• Provide other support to the Legal Department

• Bachelor's/Associate's degree, or equivalent relevant experience
• Strong attention to detail and highly organized
• Positive, can-do attitude
• Ability to work well in a fast-paced environment that requires flexibility
• Strong interpersonal and communications skills
• Proficiency with Microsoft Word, Outlook, and Excel

Job Description Job Description Job Summary We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to our Litigation and Estate Administration Attorneys. The ideal candidate is hardworking and detail-oriented, who has efficient time management skills, is comfortable managing deadlines and has strong communication skills. Responsibilities Ensure that case-related documents are well organized and available for review Maintain and update documentation Provide general administrative support (answering incoming phone calls, faxing, copying, etc.) Assist in drafting estate planning documents that include: o Wills, Revocable & Irrevocable Trusts, Powers of Attorney and Living Wills Organize and maintain electronic & physical files according to firm protocols' Qualifications Previous experience as a Legal Assistant or similar role is preferred Familiarity with legal procedures and terminology Strong verbal and written communication skills Highly organized with document management experience Comfortable with Microsoft Office Ability to multitask and work well under pressure

About the job Legal Assistant

FULL TIME | ONSITE

We are hiring for both Junior and Senior Legal Assistants for our client, a well-established law firm based in Roseland, NJ. The firm specializes in various practice areas including public finance, land use, litigation, and more. They are committed to fostering a diverse and inclusive workplace, and they offer a collaborative environment where team members are encouraged to thrive. The firm provides a comprehensive benefits package, including health insurance, dental, vision, life insurance, and retirement savings options.

Salary for the position ranges from $55,000 to $80,000 per year depending on experience.

The Legal Assistant will support a team of attorneys across multiple practice areas, including litigation, land use, redevelopment, and affordable housing. The ideal candidate will be highly organized, motivated, and able to multitask in a fast-paced environment.

Responsibilities of the Legal Assistant position

• Calendaring
• Scanning documents and doing mailings
• General administrative activities
• Coordinating attorney calendars, scheduling meetings and calls
• Processing time entries for attorneys and submitting expense reports
• Maintaining and organizing client files in NetDocs or similar document management systems
• Answering phones in a professional and timely manner
• Supporting attorneys in various legal tasks across multiple practice areas

• 1+ years of experience supporting attorneys. 3+ years for the more senior role.
• Experience in redevelopment & land use is a plus for the senior position
• Proficiency in Microsoft Office, Adobe, NetDocs, iTimeKeep or similar time-entry software
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills
• Ability to work effectively in a team environment
• High attention to detail and ability to proofread documents

• Opportunity to work in a collaborative and supportive team
• Comprehensive benefits package including health, dental, vision, and retirement savings
• On-site gym and other wellness benefits
• Diverse and inclusive workplace where your contributions are valued
• Chance to gain experience in multiple practice areas including litigation, land use, and public finance

Job Description

About the job

We are a boutique litigation firm specializing in commercial litigation and Judgment enforcement. The ideal candidate will be responsible for effective case management and be required to multi-task and assist in multiple matters simultaneously. This individual will communicate frequently with the clients and attorneys in order to serve them adequately and to effectively manage their caseload.

Responsibilities

• Provide administrative support to the legal team including lawyers and paralegals
• Communicate with clients
• Locate and develop relevant information
• Document generation, from templates
• Ensure that any incoming correspondence is organized into the proper case file
• Create and maintain case files in a custom Salesforce platform

Qualifications

• Bachelor's degree or equivalent experience
• Excellent attention to detail
• Ability to work in a fast-paced, high volume environment
• Ability to work independently and problem solve

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Porzio, Bromberg & Newman, P.C. ("Porzio"), a mid-sized law firm headquartered in Morristown, NJ, is seeking a detail-oriented and proactive Legal Assistant to support three attorneys specializing in estate planning, tax law, business planning, estate litigation, probate, guardianship, and trust and estate administration. This role provides a unique opportunity to work in a client-centric environment with a focus on efficiency, technology, and professional growth.

Essential Functions

• Manage attorney schedules and coordinate client meetings.
• Oversee the client intake process, including communications, conflict checks, and internal file setup.
• Handle incoming and outgoing correspondence with professionalism.
• Maintain and organize client files and documents, ensuring efficient record management.
• Assist with billing and invoicing processes.
• Provide general administrative support to the legal team.
• Handle client inquiries and provide excellent customer service.
• Utilize and maintain efficient office systems and processes.

• Detail-Oriented : You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
• Proactive Problem Solver : Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
• Tech-Savvy : Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
• Strong Communicator : Excellent verbal and written communication skills, essential for client interactions and team coordination.
• Organized and Efficient : Exceptional time management skills to prioritize tasks and meet deadlines.
• Adaptable and Flexible : Thrives in a dynamic work environment with evolving responsibilities.
• Client-Focused : Demonstrates professionalism and empathy, enhancing the client experience.
• Team-Oriented : Works collaboratively to support attorneys, paralegals, and other team members.

• Experience : Minimum experience of two years as a legal assistant or equivalent.
• Time Management and Scheduling : Skilled at managing complex schedules and coordinating team needs.
• Document and File Management : Proficient in electronic document organization and retrieval.
• Knowledge of Legal Processes : Familiar with legal administrative tasks such as intake, conflict checks; state and federal court and administrative agency rules, procedures and deadlines.
• Billing and Invoicing : Experience with billing procedures and software.
• Problem-Solving : Able to address administrative challenges and suggest improvements.
• Software Proficiency : Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools.
• Adaptability to Workflow Tools : Experience with electronic filing and workflow systems for optimal efficiency.
• Certificates : Notary certification is helpful, but not required.

Brooklyn Defender Services (BDS) seeks a Legal Assistant to join the Family Defense Practice.

BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty.

BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities.

BDS’ Family Defense Practice (FDP) is the primary provider of legal representation for parents and caretakers who are facing an ACS investigation or prosecution in Brooklyn Family Court.

The Legal Assistant will work under the direct supervision of the Manager of Paralegal and Administrative Support and provide litigation and administrative support to FDP case handlers.

Responsibilities

• Draft medical and education records requests and follow up with hospitals, schools, and the police department to obtain the records.

• Conduct conflict checks for new clients, draft client letters, contact service providers to obtain letters for clients, serve motions, and file motions in Family Court.

• Staff Family Court intake shifts, which involves collecting demographic and contact information from clients during the intake process and collecting information and maintaining the intake grid for the day.

• Assist with court filings in person at Family Court, which involves filing papers with the clerk; dropping off exhibits on CDs/USB drives; and other administrative requests for court as needed.

• Staff the Family Defense main phone line by answering phone calls and directing callers to the appropriate attorney, unit, and/or provide referrals to community resources and partners.

• Other responsibilities as assigned.

Qualifications

• Strong organizational and administrative skills.

• Good oral and written communication skills.

• Ability to take responsibility for multiple varied tasks and organize time to ensure all tasks are completed accurately and on time.

• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat.

• Prior experience working with case management systems (data entry) preferred.

• Ability to work both independently and as part of a team.

• Flexibility to take on a variety of duties as needed to support the work of the team.

• Applicants who speak a second language are encouraged to apply.

Position Information

This is a full-time, non-exempt, salaried position in the collective bargaining agreement. The normal schedule is Monday to Friday 9am-5pm. The position is based at BDS’s offices and the courts in Downtown Brooklyn.

BDS determines salary on a pay scale based on education and experience, which is visible to all employees. For this position there is a salary range of $59,113 - $65,863 depending on the applicant’s education and experience. BDS offers comprehensive benefits including health insurance and a 403(b)-retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies.

Application Instructions

Click “Apply Now” to submit a cover letter and resume. Please submit your application by 8/22/25.

Brooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment. We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply. If you require an accommodation due to a disability or another reason, please contact the Managing Director of Human Resources, Christina Wallace, at cwallace @ bds.org.

Job Description

Job Summary

We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to our Litigation and Estate Administration Attorneys. The ideal candidate is hardworking and detail-oriented, who has efficient time management skills, is comfortable managing deadlines and has strong communication skills.

Responsibilities

• Ensure that case-related documents are well organized and available for review

• Maintain and update documentation

• Provide general administrative support (answering incoming phone calls, faxing, copying, etc.)

• Assist in drafting estate planning documents that include:
  o Wills, Revocable & Irrevocable Trusts, Powers of Attorney and Living Wills

• Organize and maintain electronic & physical files according to firm protocols'

Qualifications

• Previous experience as a Legal Assistant or similar role is preferred
• Familiarity with legal procedures and terminology
• Strong verbal and written communication skills
• Highly organized with document management experience
• Comfortable with Microsoft Office
• Ability to multitask and work well under pressure

• Assists with administrative tasks to contribute to efficient office operations.
• Assists with complex document production, such as drafting pleadings and correspondence.
• Prepares court filings and files with various courts (traditional and e-filings).
• Creates Table of Contents and Table of Authorities.
• Prepares shell responses to propounded discovery accurately and efficiently.
• Communicates with court staff regarding various issues.
• Maintains calendars for assigned attorneys.
• Prepares Trial Memorandum and calendar all appearances/deadlines.
• Schedule local and out-of-town depositions and mediations.
• Scans and uploads documents to document management system and creates master's for new files.
• Answers telephones taking detailed messages. At request of attorneys, provide follow-up and interact with clients, outside counsel and others.

• PTO.
• Competitive salary & growth opportunities.
• Comprehensive benefits packages (Medical, Vision, Dental, Voluntary Plans).
• Firm paid Life Insurance and LTD.
• Professional team-oriented environment.

• Minimum of 2-3+ years' experience in a related field.
• Litigation experience preferred.
• Exceptional writing, communication, and organization skills.
• Ability to maintain a high level of confidentiality.
• Ability to prioritize workload and meet deadlines, while supporting multiple attorneys.
• Ability to analyze legal documents, ensuring accuracy and knowledge of legal terminology.
• Must have reliable transporation to commute to the office, 5 days a week.

Job Description

Purpose of Role:

We are hiring a detail-oriented and proactive Legal Assistant to provide comprehensive support to attorneys in our client-driven Healthcare Department. This role demands strong attention to detail, excellent organizational skills, and a dedication to delivering outstanding client service in a high-volume environment.

Responsibilities:

• Coordinate multi-layered scheduling needs, including appointments with clients and third parties, while maintaining detailed attorney calendars.
• Prepare and process retainer agreements, client correspondence, pleadings, orders, and other documents related to healthcare legal matters.
• Efficiently manage incoming mail, faxes, and contract forwarding.
• Oversee client documents, email databases, and conduct conflict searches.
• Open new matters, including litigation cases, with precision while upholding ethical standards.
• Manage calls, meetings, and reminders for the team, clients, and opposing parties; prepare attorneys with necessary materials and ensure deadlines are tracked.
• Provide exceptional client support and draft professional correspondence.
• Manage emergent matters and organize client conferences, ensuring adherence to department protocols.
• Assist with billing processes, time entry, and collections follow-up.
• Maintain strict confidentiality and ensure compliance with healthcare privacy laws and firm policies.

Qualifications:

• Minimum of 3+ years’ legal assistant experience at a law firm; experience in healthcare law a plus.
• Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, Zoom, and NetDocuments, SurePoint, or similar case management software.
• Expertise in calendar and inbox management.
• Highly organized with exceptional multitasking and prioritization skills.
• Initiative-taking team player with proficiency in both collaborative and independent work.
• Strong critical thinking skills in fast-paced environments.
• Skilled in composing, editing, and proofreading legal documents.
• Capable of coordinating routine administrative tasks.
• Polished, professional demeanor with clear communication skills.

The Perks:

• Competitive Salary & Comprehensive Benefits Package.
• Ongoing Opportunities for Professional Growth and Development.
• Immerse Yourself in a Collaborative and Supportive Work Environment, Recognizing and Celebrating Individual Contributions.
• Contribute to Our Firm’s Philanthropic Initiatives and Make a Positive Impact Beyond the Legal Realm.
• Make a Substantial Impact Within Our Esteemed Law Firm.

Application Details:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For more information on our firm and our culture, visit us at

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Mandelbaum Barrett PC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.