10 Legal Research jobs in Glendale

SOAZ – Posting ID # 5301 -AZED - Legal Assistant - Legal Services (Local Only/100% Onsite)

Location: 1535 W. Jefferson St., Phoenix, AZ, 85007

Tentative Shift Hours: Monday to Friday, 8 AM to 5 PM (40 Hours/Week).

Local Only Candidates .

Description

Located at the agency's South campus in downtown Phoenix, this position will be part of a standard office environment and will be 100% on-site and in-office, where expected dress-code is business and business-casual.

100% Onsite. Associate's Degree required for this role.

The purpose of this position is to provide support to a unit that directly works with education, schools, administrators, families of Arizona students, and other governmental constituents, including the Legal unit.

The primary duties for this position are administrative, including but not limited to the following:

• Assist attorneys with aspects of the legal process, including administrative case management

and support for litigation and public records;

• Coordinate and draft documentation, including but not limited to witness/ exhibit lists and depositions;

• Manages case file maintenance, including indexing and filing case materials;

• Reviews information and analyzes documents;

• Plans, organizes, and prepares investigations of alleged administrative or legal violations of laws, rules, regulations, and policies enforced by the Department ;

• Reviews information and analyzes documents;

• Maintains a strict level of confidentiality.

Located at the agency's South campus in downtown Phoenix, this position will be part of a standard office environment and will be 100% on-site and in-office, where expected dress-code is business and business-casual.

Required

This is a full-time in-office position and requires candidate to be in-office Monday through Friday, from 8AM through 5PM, except State holidays.

Skills

Skilled in:

• Teamwork

• Planning/ organizing

• Mult-tasking

• Time-management

• Clear/ concise oral and written communication

• Use of computers and other technical devices/ programs/ software

• Conducting legal and investigative research and using effective techniques and tools

• Critical and logical analysis, including skills in analyzing and accurately interpreting copious amounts of information

Knowledge in:

• Arizona administrative practices and procedures and personnel rules and requirements

• Techniques and methods of records searching to include legal and investigative techniques and tools, including the internet, databases, and other sources of information relevant to agency investigations

• Knowledge of preparing legal and investigative reports, spreadsheets and the documents necessary for successful prosecution

Ability to

• Interact professionally with coworkers and the public using appropriate tact and patience

• Display courteous, ethical and professional behavior

• Multi-task, prioritize, and adapt to changing circumstances

Experience

• Paralegal or similar role

• Possess competent computer skills

Education

• Associate’s degree or higher

Preferred Skills

Technology

• Computer: high-level of PC proficiency and familiarity with Microsoft Office applications

and Windows (Outlook, Excel/Word/PPT, Teams/SharePoint, etc.)

• Multi-monitors

• Experience with electronic document review platforms

• Phone: conference (multi-line) phone lines

Legal

• Assist with the preparation of briefs, memoranda, exhibits, including proofreading

Experience

• Former paralegal

Education

• J.D. degree or similar

100% Onsite

Associate's Degree required for this role.

Job Title : Land-Use and Zoning Assistant

Reports to : Practice Group Leader and Director of Administration

FLSA Class : Non-Exempt

Job Description

Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity for a Legal Assistant in our Land Use and Zoning practice groups.

Our highly regarded Land Use and Zoning practice groups are seeking a strong candidate who brings exceptional multitasking abilities, a tech-savvy mindset, and the professionalism required to excel in a fast-paced legal environment. The ideal candidate will be both dynamic and dependable, with a strong commitment to supporting a busy legal team. This role requires in-office presence 4 to 5 days per week from 8:30am - 5:30pm.

Required Education & Experience

• Associate's degree.
• Minimum of five years of legal assistant experience or five years of executive assistant experience.
• Advanced computer skills required with Microsoft Office, billing software, and document management software to work efficiently and effectively.
• Scheduling expertise - proven ability to manage complex calendars.
• Exceptional Multitasking Skills - ability to manage multiple tasks, deadlines, and priorities efficiently without compromising accuracy or attention to detail.

Preferred Education & Experience

• Bachelor's degree.
• Executive Assistant experience a plus.
• Land use and zoning experience preferred.
• Prior experience using iManage and Coyote Analytics a plus.
• Familiarity with local government processes.

Essential Functions

Duties include but are not limited to the following:

• Assist with attorney billing.
• Opening new client matters.
• Drafting and finalizing engagement letters; following up with clients.
• Managing robust electronic files.
• Calendaring dates, tasks, and deadlines with multiple parties.
• Scheduling appointments.
• Document editing, red lining, and proof reading.
• Case management.
• Manage attorney CLE credits and certifications.
• Assist with expense reports and check requests.
• Coordination and facilitation of travel plans.
• Handling of incoming, outgoing mail as needed.
• Electronic and face-to-face communications.
• Special projects, as needed.

Competencies

• Advanced working knowledge of Microsoft Office products; iManage and Coyote Analytics a plus.
• Experience editing and converting PDF documents.
• Comfortable working under pressure in a dynamic legal setting, demonstrating flexibility, initiative, and professionalism.
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Ability to adapt to fluctuations in workload and changes in responsibilities; must meet deadlines while managing competing priorities while delivering a consistent, quality work-product to both attorneys and clients.
• Excellent verbal and written communication skills.
• Punctual and dependable.
• Attention to detail.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching and contribution
• Dental insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Account
• Health insurance
• Health Reimbursement Account
• Health Savings Account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Travel

• Travel minimal.

Work Environment & Physical Demands

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete the work.

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Gammage & Burnham, PLC will evaluate whether reasonable accommodations can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

To learn more about Gammage & Burnham, please visit our website at

• Draft, format, and proofread written materials, forms, and other documents in MS Word with vigilant attention to detail, grammar, and editing
• Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets, such as NetDocs or iManage and MS Excel
• Organized, timely, and accurate filing of documents on a regular basis
• Manage, monitor, and proactively follow up on both docketed and non-docketed deadlines (firm has docketing dept.)
• E-Court filing using State and Federal Court filing systems and the ability to accurately decipher court rules (Turbo Court) (CM/ECF)
• Prepare and maintain document binders (or supervise the work of project clerks who prepare them)
• Redlining of contracts utilizing comparison software
• Schedule and organize events such as meetings as well as liaise with multiple internal departments, or utilize and review the work of other internal resources handling the details
• Interact with Clients creating notifications regarding service of process, answer due dates and disclosure statement and pleading information needed (with a cc to Litigation Team)
• Proactively outreach to clients to provide updates, follow up on open items, and communicate next steps
• Complete projects under agreed-upon deadlines and proactively work towards successfully meeting those deadlines
• Take ownership to organize and track the many activities occurring during the lifecycle of a matter
• Develop and maintain positive business relationships with clients, paralegals, attorneys, and other colleagues
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion
• Manage and maintain timekeepers’ schedules and calendars
• Handle CLE related tasks including updating the Firm’s CLE database for assigned lawyers’ CLEs, research issues, and obtain needed certification documents
• Deliver important administrative support needed by a busy lawyer, such as scheduling, time entry based on detailed notes, expense reporting for client and court related expenses, email management, correspondence, initiating conflict checks, and opening matters as requested
• Successfully work as part of a team and collaborates with colleagues

• At least 5 or more years of experience of litigation experience
• Demonstrated knowledge of the administrative aspects of the practice of commercial law, and litigation in particular
• Associate or Bachelor degree, additional relevant experience will be considered as an alternative
• Self-managed, energetic, and value-added to the Team
• Hands on experience with both electronic and paper file organization and maintenance; NetDocs or iManage preferred
• Intermediate expertise with MS Word and experience utilizing MS Excel for tracking projects or managing deadlines
• Solid time management skills; ability to execute within established processes and directions on a timely basis; solid prioritization skills and results-driven orientation
• Demonstrated ability to capture details and work in a busy practice producing work product with a high degree of accuracy
• Professional demeanor and experience communicating through different channels, and with different personalities/audiences
• Proven, highly developed organizational skills
• Project management mindset including the ability to monitor the due dates and status of multiple tasks simultaneously, both their own and that of others involved in the work
• Demonstrates astute judgement – knowing when to triage a problem and work through it on their own and when it is best engage or notify others

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant
Location: Phoenix, AZ (Hybrid)

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
li >Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

• Administrative Support & Coordination
  • Manages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries.
  • Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential).
  • Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties.
  • Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
  • Develops and maintains professional relationships and ensures teams work together efficiently.
  • Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance.
  • Collaborates with peers for team support and coverage.
  • Performs general administrative tasks in support of the partner's practice.
• Delegation & Project Management
  • Delegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources.
  • Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion.
  • Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building.
• Client & Financial Manageme nt
  • Handles extensive direct interaction with clients and outside business contacts.
  • Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team).
  • Monitors client budgets for reporting purposes.
  • Performs work that substantively and positively impacts the partner's financial viability with client matters.
• Confidentiality & Judgment
  • Exercises discretion and professional judgment with confidential and sensitive matters.
  • Meeting Participation & Preparation
  • Participates in practice group and client team meetings as appropriate.
  • Reviews meeting materials for accuracy and completeness and distributes to attendees.

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp 
li >Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgmen
• Understanding of Arizona state court rules to execute state and federal court filings.

li >Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

< i >Medical, Dental and Vision Insurance  li >Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday 
li >Plus much more!

• Document account/file activity in accordance with the Firm and client policies into the Firm's system of record.
• Generate pleadings and other legal documents for attorney review.
• File documents with the courts via the traditional and electronic filings methods.
• Perform general clerical duties including data entry, scanning, photocopying, collating, and faxing.
• All other duties as assigned.

• Responsible individual who can work both, independently and in a team environment.
• Ability to communicate in an effective and professional manner
• Competency in Microsoft applications including Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Experience with basic office hardware such as scanners, fax machine, copiers, etc.
• Ability to multi-task in a fast-paced environment.
• Superior problem-solving skills.
• Demonstrate a strong work ethic and dependability.

• Accountability 20%
• Team Work 20%
• Job Knowledge 20%
• Organizational Skills 20%
• Work Quality Assessment 20%

• Medical, Dental, Vision, STD, LTD, Life, 401k and Profit Sharing.
• Paid Time Off (PTO)/ Paid Holidays

• Administrative Support:


• Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
• Manage calendars and schedule meetings, depositions, and court appearances.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
• Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
• Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
• Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
• Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
• Prepare and ensure timely filing of legal documents with the court.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.