3,821 Legal Team jobs in the United States

• Provide comprehensive administrative support to 3 to 7 attorneys, including managing schedules, coordinating meetings, and preparing necessary materials.
• Handle project management duties, ensuring tasks are completed on time and within budget.
• Manage and maintain strict confidentiality of sensitive information.
• Prepare and edit legal documents and contracts, ensuring accuracy and compliance with applicable laws.
• Conduct legal research and prepare detailed reports on findings.
• Manage emails, draft correspondence, and handle document management tasks.
• Collaborate with team members, demonstrating strong teamwork skills and the ability to resolve conflicts.
• Manage expense reports, ensuring accuracy and timely submission.
• Utilize advanced Microsoft Office skills to prepare presentations and other materials.
• Utilize 3e software and Interaction software effectively.

• Bachelor's degree required, preferably in a relevant field.
• A minimum of 5 years of experience in a similar role within a law firm.
• Proven experience in project management, confidentiality management, and budget management.
• Strong organizational skills and the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Proficient in the Microsoft Office Suite, with advanced skills in MS Office.
• Experience with 3e software and Interaction software.
• Demonstrated research skills and experience preparing detailed reports.
• Strong critical thinking and decision-making skills.
• Experience in legal document preparation and legal compliance.
• Proven ability to review and edit contracts.
• Strong writing and editing skills, with a keen eye for detail.
• Experience in legal administration, including supporting managing partners.
• Proactive and able to work independently with minimal supervision.

Siegfried Rivera has an immediate opening for a Legal Assistant for the community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, scheduling, and digital document management, be detail-oriented, organized, proficient in Microsoft Office 365, and able to work in a group setting. Join a well-established firm offering competitive compensation and benefits packages.

Some Job Duties:

• Provide administrative support to two or more attorneys.
• Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform conflict checks, opening and closing of matters, and new client proposals.
• Maintain regular communication with supervising attorneys and clients.
• Conduct corporate searches and navigate State and DBPR websites for information.
• Keep cases organized by maintaining files and data management.
• Able to adapt to changing priorities and work in a fast-paced environment with a "can do" positive attitude.

• Must have strong computer skills with the ability to learn new software, if needed. Knowledge of PerfectLaw DMS is a plus.
• Must have experience with MS Office 365.
• Must have outstanding time management and verbal and written communication skills.
• Must have the following: Legal Administration Skills, Client Relationships, Dependability, and Client Confidentiality.
• Real estate experience or HOA/Condo experience is preferred.

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

• Bachelor's Degree preferred
• 5+ years of related administrative experience in a law or professional services firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

• Manage complex calendars, coordinate meetings, and arrange travel for attorneys.
• Provide comprehensive administrative support including document management, email management, and meeting coordination.
• Prepare and edit legal documents, contracts, and reports with high attention to detail.
• Conduct legal research and ensure legal compliance in all operations.
• Manage confidential information with utmost discretion and integrity.
• Handle office management duties including budget management and project management.
• Ensure smooth communication within the team and with clients, demonstrating high-level customer service skills.
• Utilize advanced proficiency in MS Office and 3e and Interaction software to enhance efficiency.
• Prepare and manage expense reports, ensuring accuracy and timely submission.
• Assist in decision-making processes and conflict resolution when necessary.
• Support managing partners in various tasks and projects.
• Exhibit strong multitasking skills, effectively balancing and prioritizing multiple projects.

• Bachelor's degree in a related field.
• Minimum of 3 years of experience in a similar role within a law firm.
• Exceptional organizational and time management skills.
• Advanced proficiency in MS Office Suite and familiarity with 3e and Interaction software.
• Strong written and verbal communication skills.
• Excellent problem-solving and critical thinking abilities.
• Ability to manage confidential information with discretion.
• Proven experience in legal research, legal document preparation, and contract review.
• Strong attention to detail, especially in proofreading and editing.
• Demonstrated ability to work effectively in a team and independently.
• Ability to multitask and work proactively in a fast-paced environment.
• Excellent customer service and interpersonal skills.
• Experience in budget management and project management.

Job Description

Position : Legal Executive Assistant (Global Law Firm)

Location:  New York, NY (Hybrid WFH)

Company:  Globally Recognized AM 100 Law Firm

Comp Package:  Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary:

A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator.  This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for  Legal Executive Assistant:

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for  Legal Executive Assistant:

• Bachelor's Degree preferred
• 5+ years of related administrative experience in a law or professional services firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

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WUMxNUnfrP

We are seeking driven, outgoing professional candidates to join our team in a Law Firm Copy Center environment for a Service Specialist position. As a Service Specialist, you will collaborate with your team to execute all site operations pertaining to copy/print/scan services, mail room services, conference room set ups for Zoom, Team meetings and Audio-visual equipment, and other general office service duties.

Location: Downtown Tucson, AZ

Schedule: Full Time Monday - Friday no nights, no weekends

Office Hours: 7:00 AM - 6:00 PM

Compensation: $17.00 an hour

Benefits: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, and Bonus Incentives!

IST Management is a business process outsourcing and e-Discovery company. We have over 1,800 employees and have been in business for over 25 years, with operations in over 38 cities across the U.S. We provide facilities and office services management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We've been honored as one of the Nation's Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we've made the INC 5000 list. We're a proud partner of the Military Spouse Employment Partnership through our nation's Department of Defense and have joined them in their "Hiring Our Heroes" mission which seeks to hire 100,000 active and former service members in 2020.

Copy/Print/Scan per client directions

Processing incoming mail, renaming and delivery in a timely manner

Set up Zoom meetings, Team chats, whiteboards, computer and phone connections and Google Meets. Occasional court connections.

Assist with troubleshooting computer hardware, such as replace keyboards, mouse, faulty cord connections

Preparing and scanning files, renaming and quality control page for page

Professionalism - Maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude

Excellent communication skills both written and verbal

Great customer service skills, outgoing with a smile

Computer experience a must

Knowledge of MS Outlook, Adobe and other computer applications

Responsible and reliable

Eager to learn and help out in other areas

Understanding Audio Visual tools and applications to troubleshoot

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team.

• Smart, low ego and collaborative group (12 people)
• Downtown Tampa (you will have a designated indoor parking space)
• Onsite with modern office setting
• Benefits: employee's health coverage 100% paid, 401k contribution, onsite gym, and more

• Supporting two partners with heavy caseloads.
• This role demands strong organizational abilities and a proactive approach.
• Understand the Rules of Civil Procedure.
• Engage and interact with Clients and the Courts.
• Filing and Serving legal documents to: Courts, State and Federal agencies, and internally.
• Collaborate with other support team members including Paralegals and Admin.
• Discovery Shells, Proof reading, New Matters/Contacts creation in Zola.
• Embracing AI (Co-Counsel).

• Professionalism is critical
• Driven and detail-oriented
• Legal experience including
• Understand the Rules of Civil Procedure
• Experience interacting with clients and the court
• Familiar with filing and serving legal documents
• Strong interpersonal skills
• Stable job history