976 Legislative Assistant jobs in the United States

• We conduct ourselves with self-awareness, self-respect, and professionalism;
• We treat others with respect, dignity, and civility, regardless of status or position; and
• We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.

• Manage daily operation of Olympia and/or district office.
• Maintain office records in accordance with the Washington State Public Records Act.
• Answer phone and act as first point of contact for all callers and visitors.
• Manage the Representative's calendar including complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements.
• Track advancement of bills throughout drafting and legislative process to ensure that timelines and deadlines are met.
• Draft responses on behalf of the Representative to emails, letters, and phone calls. Manage a high volume of constituent inquiries.
• Facilitate communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems.
• Submit detailed and timely accounting reports for member travel and expense reimbursement.

• Two years of office management and administrative support experience, ideally in a fast-paced environment.
• Demonstrated ability to independently manage multiple responsibilities at the same time under time constraints, exercising professional judgment and confidentiality.
• Demonstrated ability to work collaboratively with others.
• Demonstrated ability of strong writing, editing, and oral communication skills, including standard formatting and protocol for professional correspondence.

• Demonstrated proficiency with Microsoft Office Suite and related software to include video conference technology.

• Demonstrated ability to foster an environment that is inclusive and welcoming to all.

• Knowledge of legislative process and state and local government structure, functions, and services.
• Residency in or familiarity with the greater Bellingham, Anacortes, Burlington, and Mt. Vernon areas

• Pay: $30 - $38/hour (DOE)
• Location: 1300 SW 5th Ave, Portland, OR (Hybrid - 2 days/week onsite, including Wednesdays)
• Schedule: Full time, Monday to Friday
• Benefits: 100% Employer paid Health Insurance (EE only), Employer paid Life and LTD Insurance (EE only), 401k with up to 6% match, Paid Vacation/Sick Time, Paid Holidays, and more!

• 2+ years of experience in a law firm setting (litigation preferred)
• Proficiency in preparing, proofreading, and e-filing pleadings
• Familiarity with Oregon and Washington court rules
• Strong skills in docketing, calendaring, and managing legal correspondence
• Excellent attention to detail and time management
• Comfort with high volume email communication and client interaction
• Proficiency in Microsoft Office and document management systems

• Drafting, formatting, and e-filing pleadings and legal documents
• Docketing deadlines and managing attorney calendars
• Organizing and maintaining case files and correspondence
• Assisting with trial preparation, including exhibits and document organization
• Communicating with clients, courts, and opposing counsel
• Supporting attorneys with administrative and legal tasks as needed

• Manage attorney calendars, court deadlines, and legal appointments.
  
• Draft, format, and file legal documents in state and federal courts.
  
• Maintain organized and confidential client files and correspondence.
  
• Support case management, discovery tracking, and document preparation.
  
• Serve as a professional liaison for clients and internal teams.
  

• 3+ years of legal support experience.
  
• Strong knowledge of legal terminology, court procedures, and document formatting.
  
• Proficiency in Microsoft Office and Adobe; experience with SurePoint and Concur is a plus.
  
• Excellent communication, proofreading, and multitasking skills.
  
• A proactive, independent work ethic and a commitment to confidentiality.
  

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• San Francisco Fair Chance Ordinance

WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution.

Built on its long and proven track record of real estate development, the firm's investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success.

Legal Assistant

We are seeking an experienced Executive Legal Assistant to provide comprehensive support to our legal team.

This position is a great opportunity for a skilled administrative professional with a legal background to join a dynamic in-house law team. If you thrive in a challenging legal environment and excel at supporting high-caliber legal professionals, we encourage you to apply.

Legal & Administrative Support:

• Provide dedicated administrative support to transactional attorneys, ensuring smooth day-to-day operations in a fast-paced legal environment.
• Manage calendars, schedule appointments, and coordinate meetings - paying special attention to critical contract deadlines and filing dates.

Document Preparation & Management:

• Draft, review, and edit a variety of legal documents including contracts, agreements, memos, and correspondence.
• Organize, maintain, and update legal files, databases, and electronic document management systems.
• Manage the intake and setup process for new transactions, including organizing due diligence files and setting up secure project folders.

Coordination & Communication:

• Act as a liaison between attorneys, clients, vendors, and regulatory agencies; coordinate logistics for meetings, depositions, and closings.
• Handle incoming phone calls, emails, and legal correspondence, ensuring timely responses and follow-ups.
• Assist in preparing and distributing meeting agendas and taking detailed minutes during legal meetings and client consultations.

Legal Research & Compliance:

• Conduct preliminary legal research and compile summaries for internal review and client presentations.
• Review agreements and documentation to verify accurate entity details and signatory information, supporting compliance with legal standards.
• Assist with the preparation of application packages for filings with City/County/agency bodies.

Operational Excellence:

• Maintain project trackers and checklists to monitor progress, ensuring all transactional deadlines and compliance requirements are met.
• Handle sensitive and confidential information with utmost discretion.
• Collaborate with the firm's Accounts Payable department to coordinate the processing of legal fees and related expenditures.

REQUIREMENTS:

Experience:

• 2+ years of experience in a legal administrative role, ideally within a transactional law firm or corporate legal department.

Education & Certifications:

• Associates or Bachelor's degree in Legal Studies, Business Administration, or a related field preferred.
• Legal Assistant or Paralegal Certification is highly desirable.

Skills:

• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal document management software.
• Strong organizational skills with a keen eye for detail.
• Ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities.
• Proven ability to work independently as well as part of a collaborative team environment.

NOTE: This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.

LEGAL ASSISTANT | INTERVIEWS HAPPENING THIS WEEK

Position Title: Legal Administrative Assistant

Location: Woodbridge, NJ

Pay: $22-23/hr

A leading property management firm is looking for a legal administrative assistant to join their team! The ideal candidate will have 1 to 3 years of professional experience, interest working within the legal field, and strong Excel skills.

Job Responsibilities:

• Receive applicant files from credit processing, confirm Section 8 voucher and Request for Tenancy packet has been included

• Complete RTA packet and attach all landlord documents required by the Housing, email to Section 8 caseworker, write memo in file and file into the hold drawer

• Receive new tenant files from leasing with signed lease, make sure lease matches HAP contract received from sec 8. Sign HAP contract make copy of lease and send to sec 8 via email or physical mail

• Set up tenant’s Sec 8 profile in Yardi, add tenant to HA book, file tenant file properly

• Enter interim and annual breakdowns in Yardi

• Contact tenants to address work orders

• Reconcile tenant ledgers for tenants and legal

Qualifications:

• 1 to 3 years of professional experience

• Interest working within the legal field

• Strong Excel skills

Benefits:

• Flexible compensation

• Great benefits package

• Work life balance

• Clear career growth path

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com ( ) along with your availability for a 10-minute phone screen to go over the position in more detail.

Pay and Benefits

The pay range for this position is $0.00 - 23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbridge,NJ.

Application Deadline

This position is anticipated to close on Aug 1, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Loan Workout Specialist 1

Location: West Des Moines, IA 50266 (Hybrid - 5 days in/ 5 days remote)

Duration: 18 Months with possibility of extension or conversion

In this contingent resource assignment, you may: Participate in or provide support for low complexity initiatives within Loan Workout. Review basic or tactical issues, policies, or procedures for which answers can be quickly obtained related to low-risk tasks and deliverables with narrower impact in Loan Workout. Receive direction from supervisor and exercise judgment within defined parameters while developing understanding of function, policies, procedures, and compliance requirements. Provide information to client personnel in Loan Workout. Required Qualifications: 6+ months of Loan Workout or Commercial Lending experience, or equivalent demonstrated through one or a combination of the following: work or consulting experience, training, military experience, education

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents and handle all office correspondence, including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. Responsibilities: • Consistently promotes a professional image of the Firm at all times, and interacts in a positive and professional manner with the Firm's clients, attorneys, staff, and third parties in the performance of the duties and responsibilities of the position. • Positively and effectively communicates with the Firm’s employees and clients as well as third parties, verbally and in writing, in the performance of the duties and responsibilities of the position. • Dresses appropriately for contact with clients and guests. • Works from 8:30 a.m. to 5 p.m. or 9 a.m. to 5:30 p.m. (depending upon practice group), Monday through Friday. Works evenings and weekends as requested by the Attorneys or Administrator to meet the business needs of the firm. • Complies with the ethical requirements set forth in the Colorado Rules of Professional Conduct. The legal assistant is not authorized to, and shall not under any circumstances, engage in the practice of law as defined under Colorado law. • Observes confidentiality of all Firm clients and the Firm business. • Has the ability to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorneys in attending to client needs on legal matters. • Exercises discretion and judgment in the performance of job duties. • Prepares initial drafts of correspondence, forms, filings, and other documents, as requested by and under the supervision of the Firm's attorneys. • Performs other duties as may be assigned from time to time. • Type correspondence, memoranda, and other legal documents; draft standard correspondence, memoranda, and other documents; open and process mail received via delivery or electronic means. • Open new client/matter files, request conflict of interest checks with computerized billing system records, and maintain all client and general files. Document and maintain case/matter details. • Organize delivery of legal correspondence to clients, witnesses, other counsel, third parties, and court officials. Assist in the preparation of meetings by gathering information and/or documents needed, and confirm arrangements for meetings/appointments/conferences. • Prepare and process standard legal documents, including pleadings, discovery, motions, summons, subpoenas, appeals, warrants, contracts, closing documents, and other form documents, reports, or applications; proofreading of all documents; editing, as requested. • Establish and maintain attorney/paralegal schedules and calendars, which can include deadline reminder systems. • Organize and coordinate meetings with all involved parties in a manner to include client meetings, interviews, closings, hearings, depositions, and trials. • Prepare check requests for client-related costs; forward approved requests for processing. • Prepare expense reimbursements as requested; forward approved requests for processing. • Conduct periodic review of inactive or completed files; prepare and/or coordinate files to be closed and sent to off-site storage. • Organize and maintain files, including photocopying, scanning, FileSite filing, and general organization. • Schedule appointments and deadlines; contact and follow-up telephone calls as requested by and on behalf of attorney(s). • Enter billable time for timekeepers, proof time entries, and post into the time and billing system, other billing tasks and activities as needed and requested. • Perform overflow typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the Firm Administrator. Qualifications: • Knowledge of legal principles and practices at a level normally acquired through formal legal assistant training or its equivalent, including proficiency in legal terminology. • Requires knowledge of administrative and clerical procedures, including transcription and typing skills of 65 wpm, as well as modern office practices, principles of modern record-keeping, and setup and maintenance of filing systems. • Competently operate a personal computer, typewriter, photocopier, scanner, printer, and facsimile machine. Demonstrate intermediate to advanced-level skills with Microsoft Office programs and other software and internet applications commonly used in law firms for document management. Transcribe dictation using digital transcription software, e-filing with State and Federal websites, calendaring, and research. • Working knowledge of local, state, and federal filing rules. • Approximately 3 to 7 years of on-the-job experience in order to possess the expertise needed to do substantive legal support work. Experience with Microsoft Office programs, Colorado E-Filing, and PACER/ECF is preferred. • The Firm may require its assistants to complete Notary Public training, pass the exam, complete the application, and keep an active Notary Public license at the Firm’s expense. • Ability to organize and prioritize numerous tasks and complete them under time constraints. • Ability to concentrate and pay close attention to detail for up to 80 percent of the work time when evaluating legal matters. Work occasionally requires a high level of mental effort and strain while organizing and maintaining multiple cases. • Ability to sit at a desk and work with documents and/or a computer for extended periods of time. • Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors. • Effective interpersonal skills, including communicating in person, by e-mail, and by telephone. • Ability to follow instructions effectively from a diverse group of clients, attorneys, and staff, and provide information with ordinary courtesy and tact. • Ability to work non-standard hours, including occasionally working evenings, weekends, and holidays, as necessary, to meet the needs of the Firm and its clients. • Ability to read, write, speak, and understand the English language at a level adequate to perform the duties of the position. Requires strong basic math skills. • Ability to establish and maintain positive working relationships with supervisors, co-workers, subordinates, and outside vendors. • Word processing. • Major helpful skills: • Typing/transcription skills • Speed and proficiency • Grammar/proofreading • Document formatting • Good communication and understanding of timelines and deadlines • Organized Compensation: $31 - $39 hourly

• Consistently promotes a professional image of the Firm at all times, and interacts in a positive and professional manner with the Firm's clients, attorneys, staff, and third parties in the performance of the duties and responsibilities of the position. • Positively and effectively communicates with the Firm’s employees and clients as well as third parties, verbally and in writing, in the performance of the duties and responsibilities of the position. • Dresses appropriately for contact with clients and guests. • Works from 8:30 a.m. to 5 p.m. or 9 a.m. to 5:30 p.m. (depending upon practice group), Monday through Friday. Works evenings and weekends as requested by the Attorneys or Administrator to meet the business needs of the firm. • Complies with the ethical requirements set forth in the Colorado Rules of Professional Conduct. The legal assistant is not authorized to, and shall not under any circumstances, engage in the practice of law as defined under Colorado law. • Observes confidentiality of all Firm clients and the Firm business. • Has the ability to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorneys in attending to client needs on legal matters.  • Exercises discretion and judgment in the performance of job duties. • Prepares initial drafts of correspondence, forms, filings, and other documents, as requested by and under the supervision of the Firm's attorneys. • Performs other duties as may be assigned from time to time. • Type correspondence, memoranda, and other legal documents; draft standard correspondence, memoranda, and other documents; open and process mail received via delivery or electronic means. • Open new client/matter files, request conflict of interest checks with computerized billing system records, and maintain all client and general files. Document and maintain case/matter details. • Organize delivery of legal correspondence to clients, witnesses, other counsel, third parties, and court officials. Assist in the preparation of meetings by gathering information and/or documents needed, and confirm arrangements for meetings/appointments/conferences. • Prepare and process standard legal documents, including pleadings, discovery, motions, summons, subpoenas, appeals, warrants, contracts, closing documents, and other form documents, reports, or applications; proofreading of all documents; editing, as requested. • Establish and maintain attorney/paralegal schedules and calendars, which can include deadline reminder systems. • Organize and coordinate meetings with all involved parties in a manner to include client meetings, interviews, closings, hearings, depositions, and trials. • Prepare check requests for client-related costs; forward approved requests for processing. • Prepare expense reimbursements as requested; forward approved requests for processing. • Conduct periodic review of inactive or completed files; prepare and/or coordinate files to be closed and sent to off-site storage. • Organize and maintain files, including photocopying, scanning, FileSite filing, and general organization. • Schedule appointments and deadlines; contact and follow-up telephone calls as requested by and on behalf of attorney(s). • Enter billable time for timekeepers, proof time entries, and post into the time and billing system, other billing tasks and activities as needed and requested. • Perform overflow typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the Firm Administrator.

Job Description Job Description Benefits/Perks Careers Advancement Opportunities Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Responsibilities Communicate with clients and witnesses Prepare case-specific documents Ensure that case-related documents are well organized and available for review Maintain and update documentation Provide general administrative support Qualifications Previous experience as a Legal Assistant or similar role is preferred Certification or diploma as a Legal Assistant is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure