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Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

⸻

Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

• Assist in the organization of the assigned office assuring efficiency of operations and work production
• Compose independently or from oral instructions letters and materials requesting or providing information, including material of a confidential nature
• Prepare correspondence, memorandums and other written materials from rough draft, clear copy or verbal instructions
• Collect statistical and financial data and back-up material in order to consolidate data and prepare statistical, financial and administrative reports for review by management
• May include registrar, student transition, and database entry as assigned
• Interview callers both in person and on the telephone, screen and refer to other individuals as appropriate
• Provide information to a variety of individuals and groups as requested while interpreting and explaining program policies, rules and procedures
• Process office and administrative support details not requiring the immediate attention of management
• Schedule appointments and coordinate arrangements for meetings, workshops or conferences
• Prepare agendas and minutes, attending meetings and recording actions
• Originate and independently prepare material for the manager's approval
• Maintain confidential information, records and files
• Train and provide work direction to clerical assistants as assigned
• Assist the program manager in the revision, preparation and distribution of a variety of documents related to the assigned areas of the program or office
• May prepare and assist in the preparation of information and other documents for submission to the County Board of Education for action
• Monitor and audit budget expenditures, maintaining a variety of records, reports and files
• Open, sort and route mail, responding to mail requiring routine response and composing other responses for the review and signature of management
• May prepare and assist in grant preparation and contract management
• Maintain calendars for management as assigned, including scheduling appointments and arranging travel accommodations
• Oversee the ordering, inventory and distribution of office supplies and forms for the assigned program including preparing purchase orders, invoices, travel claims and other related documents
• Operate a variety of office machines such as typewriter, personal computer, terminal, printer, fax machine, calculator, copier and other specialized equipment
• Perform other job-related duties as assigned

• Knowledge of modern office practices, procedures and equipment
• Knowledge of personal computers and software applications such as Microsoft Office, Excel, and Escape financial system
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of telephone techniques and etiquette that promote a strong sense of service to others
• Knowledge of financial and statistical record keeping including making arithmetic calculations quickly and accurately
• Knowledge of digital and paper record keeping techniques
• Principles of providing work direction that promotes efficiency and production
• Effective oral and written communication skills
• Interpersonal relation skills using tact, patience and courtesy that promote a positive and respectful work environment

• Quickly acquire knowledge of County Education Office organization, operations, policies, objectives, and programs
• Interpret, explain and apply laws, rules, regulations and policies with relationship to the assigned program or office
• Analyze situations accurately and adopt an effective course of action
• Understand and follow oral and written directions
• Communicate effectively both orally and in writing
• Demonstrate keyboarding skills and speed as required by the assignment
• Operate a computer to enter data, maintain records and generate reports
• Establish and maintain effective working relationships with others
• Meet schedules and timelines
• Train and provide work direction to others
• Maintain records and prepare reports
• Work independently with little direction
• Work confidentially with discretion

• Medical/Vision (PPO)
• Dental (HMO/PPO)
• Voluntary life insurance
• Voluntary accidental death & dismemberment
• Voluntary long-term disability insurance
• Voluntary short-term disability - We offer this plan for employees who want coverage for accidents or temporary medical conditions that may keep them out of work. SBCEO does not participate in State Disability Insurance.
• Voluntary supplemental insurance plans
  • Critical Illness
  • Hospital Protection
  • Personal Accident
  • Personal Cancer
• Flexible Spending Account
  • Dependent Care Reimbursement
  • Medical Reimbursement
• 529 college savings plan

• CalSTRS
• CalSTRS Welcome Video
• CalPERS
• CalPERS YouTube Channel
• 403(b) and 457 retirement savings plans. Take advantage of tax-deferred savings in order to supplement your pension benefits in retirement. SBCEO does not participate in Social Security for regular employees.
• Retiree health benefits available

• Paid vacation for eligible positions
• Sick leave - 12 days per year, with unlimited accrual
• Holidays - 14 days per year, based on the Central Office Calendar. School site calendars vary.

• Coastal Housing Partnership
• Holman Group Employee Assistance Program
• Credit Unions
  • Santa Barbara Teachers Federal Credit Union
  • Santa Barbara Federal Credit Union
• Employee Discounts

• LinkedIn Learning
• Classified Employee Professional Growth Program
• Grant Programs

• Greet clients, visitors, and guests in a professional and welcoming manner; determine the purpose of their visit and direct or escort them to the appropriate location.
• Manage filing systems and ensure reports are organized and up to date.
• Collect, organize, and maintain employee documents in their respective personnel files.
• Answer, screen, and direct incoming phone calls to the appropriate staff; take messages and schedule appointments as needed.
• Monitor visual and audio security systems to ensure resident safety and prevent elopement.
• Oversee front office operations in accordance with standard administrative practices.
• Maintain accurate personnel records and ensure documentation complies with Title 22, Title 17, and company policy requirements.

• Completion of high school.
• Ability to type at least 60 words per minute.
• At least one year of related work experience.
• Ability to pass training in first aid and CPR.

• Live-Scan Fingerprint Clearance
• CPR/First Aide Certificate
• Negative TB Test and Health Screening

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds occasionally.

• Dental and vision benefits
• Medical plan options
• Paid vacation time
• Paid sick leave
• Life insurance coverage
• Retirement pension plan
• Paid Selected Holidays, including major holidays, so you can enjoy quality time with your loved ones

• Have the personal characteristics, physical energy, and competence to work effectively with residents, families, and staff.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

• Thrive in a fast-paced and dynamic work environment where every day brings new challenges

• Join a highly organized team with streamlined processes and clear communication

• Enjoy hands-on training and continuous learning opportunities to grow your skills

• Be part of a collaborative and supportive culture that values efficiency and innovation

• Greet and assist visitors, clients, and employees in a professional manner

• Answer phone calls, direct inquiries, and take accurate messages

• Manage incoming and outgoing mail, packages, and deliveries

• Maintain physical and digital filing systems

• Assist with scheduling appointments, meetings, and events

• Order and stock office supplies as needed

• Perform data entry, prepare documents, and create reports

• Support various departments with administrative tasks

• Keep office areas clean, organized, and presentable

• Assist with accounts payable and receivable

• High school diploma or equivalent; associate's degree is a plus

• Previous experience in an administrative or office support role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Excellent organizational and time management skills

• Strong verbal and written communication abilities

• Ability to handle multiple tasks and prioritize effectively

• Professional attitude and a team-player mindset

Job Description

Job Description

We are currently seeking a highly organized and dependable Office Assistant to join our team in Cincinnati, OH. The ideal candidate will play a vital role in supporting daily office functions, maintaining smooth workflow, and assisting in administrative duties to ensure the highest levels of efficiency and productivity.

Responsibilities

• Greet and assist visitors, clients, and staff in a professional manner

• Manage incoming calls, emails, and correspondence

• Maintain and organize office files, documents, and records

• Schedule appointments, meetings, and manage calendars

• Support the team with data entry, filing, and basic reporting tasks

• Order and restock office supplies and materials

• Coordinate with vendors and service providers as needed

• Assist in event and meeting preparations

Qualifications:
Qualifications

Qualifications

• High school diploma or equivalent (Associate degree preferred)

• Proven experience in an administrative or office assistant role

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Attention to detail and ability to work independently

• Professional demeanor and a customer-service mindset

Additional Information

Benefits

• Competitive salary ($50,000 - $54,000 per year)

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development and training opportunities

• Friendly, team-oriented work environment

• Opportunities for career advancement within the company

This is about YOU. Your passion, purpose, and potential. When you join the JOEY team, you can expect a warm, inclusive and creative environment. We are committed to training, educating, and empowering our people, and we live by our culture of People Development. JOEY Restaurants is all about opportunity and our success is directly attributable to our exceptional, team-oriented, and performance-driven partners (employees).

As an Office Assistant at JOEY, you will play an important role in the operations of the Restaurant. You will be the glue of the team and will be responsible for managing and anticipating the administrative needs of the business.The ideal candidate will be organized, proactive in their approach, outgoing and passionate about the hospitality industry.

Wage Scale

$23 - $29 per hour

Actual offer within the listed range may vary based on work experience and other objective factors. The pay range for this position is subject to change and may be modified in the future, in compliance with applicable laws.

Duties

• Maintain all office supply inventories: paper, POS supplies, vendor orders, gift cards, etc.
• Ensure office equipment is in working order.
• Troubleshoot payment receiving systems and POS Terminals.
• Maintain accurate employee information in the company's human resources information system (HRIS).
• Maintain organization and accuracy of employee online, paper, and confidential personnel files.
• Input, maintain, and update all employee certifications.
• Ensure local, state, and federal workplace postings are valid.
• Organize monthly health and safety meetings.
• Complete and file incident reports.
• Maintain security systems, i.e. update safe combinations, change locks, and distribute restaurant and office keys; perform weekly anti-theft audits.
• Complete biweekly payroll preparation processes; communicate any off cycle pay adjustments.
• Reconcile and balance daily cash.
• Troubleshoot POS & Transaction Summaries.
• Monitor and reconcile daily cash expenses and out of store purchases.
• Monitor custom reports and verify accuracy of credit card tips paid via payroll.
• Ensure profit updates are communicated to the management team daily.

• 1+ years' experience in a similar administration role.
• Experience working in a fast-paced environment.
• Experience in the hospitality industry is seen as a significant asset.

• Successful employees at JOEY are genuine, warm, and caring.
• They value honesty and conduct themselves with integrity.
• They are comfortable providing and receiving feedback to achieve personal growth and performance excellence.
• They are natural problem solvers with an insatiable desire to positively impact individual and team execution.
• They are passionate about quality and professionalism.
• They possess exceptional relationship building and communication skills.
• They encourage healthy and supportive competition within their team.
• They exude confidence, humility, and respect.
• They take pride in presenting a professional appearance and demeanor.

• Career development, education, and growth opportunities.
• Medical, dental, vision, and life insurance, medical reimbursement plan, and Employee Assistance Program (EAP) for benefit-eligible partners.
• Paid sick leave.
• Discounted employee shift meals.
• 10% discount for self and guests on all food and beverages when visiting any JOEY location.
• Referral bonus program.
• Sales competitions and rewards.

• Answer and manage incoming calls and emails promptly and efficiently.
• Assist in scheduling appointments, meetings, and travel arrangements for staff.
• Maintain and organize office files, documents, and records in a systematic manner.
• Prepare and process correspondence, reports, and presentations as needed.
• Order and manage office supplies, ensuring inventory is adequately stocked.
• Provide support to various departments as required, facilitating smooth operations.

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize workload effectively.

• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Professional development and training opportunities
• Collaborative and innovative work environment