321 Mailroom Assistant jobs in the United States
Mailroom Assistant
Posted 4 days ago
Job Viewed
Job Description
Responsibilities:
- Open envelopes and sort incoming mail with attention to detail.
- Remove staples and prepare documents for processing.
- Make copies of important records and documentation as required.
- Scan and digitize physical documents into electronic systems.
- Attach relevant documents to claims and ensure proper filing.
- Maintain the organization and cleanliness of the mailroom workspace.
- Operate standard office equipment, including scanners and copiers.
- Assist with general mail processing tasks to support team operations.
- Adhere to company policies and procedures while handling sensitive information. Requirements - Basic computer proficiency, including familiarity with file management.
- Prior experience in mail processing or a similar administrative role is preferred.
- Strong organizational skills and attention to detail.
- Ability to operate standard office equipment, such as scanners and copiers.
- Excellent time management and ability to multitask effectively.
- Comfortable working in a fast-paced environment.
- Strong communication skills to collaborate with team members. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Mailroom Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities:
- Receive, sort, and process incoming mail and packages to ensure timely delivery within the organization.
- Distribute mail and parcels to designated departments or individuals in accordance with company procedures.
- Prepare outgoing mail by affixing postage, ensuring proper labeling, and organizing for pickup or delivery.
- Maintain accurate records of mail transactions and deliveries to support organizational tracking.
- Address and resolve any mail-related issues or discrepancies promptly and professionally.
- Collaborate with team members to improve mailroom processes and enhance efficiency.
- Monitor inventory of mailroom supplies and request replenishments as needed.
- Ensure the mailroom area is kept clean, organized, and compliant with safety standards.
- Assist with special projects or administrative tasks related to mail operations as required. Requirements - Previous experience in mailroom operations or a similar role is preferred.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Attention to detail to ensure accuracy in sorting, labeling, and distributing mail.
- Effective communication skills to interact with team members and address inquiries.
- Familiarity with mail processing equipment and standard procedures is advantageous.
- Ability to lift and carry packages or mail, adhering to physical requirements of the role.
- Proficiency in basic computer applications to maintain records or track deliveries.
- High school diploma or equivalent education is required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Support
Posted 4 days ago
Job Viewed
Job Description
We are looking for administrative support to help manage and oversee the Dublin office facility. This is a role on site Monday-Friday.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Ordering supplies
o Office: Paper, printer/plotter ink, pens, magnets, tape, post its, tape)
o Kitchen: Coffee pods, creamer, condiments, cups, paper towels, utensils, napkins
o Cleaning supplies
o Bathroom: Misc supplies
o IT Equipment
Restock supplies (Breakroom, printer, storage, desks, warehouse, warehouse coffee station)
Special events onsite support
o Furniture moves
o Help lifting heavy items
o Coning off space
o Office clean-up
o Cleaning white boards
o Confirm site is safe prior to events (safety oversight)
Safety oversight (Interior and Exterior)
o Monthly AED check
o Wire management
o Identifying and addressing safety hazards
Handling and assembly of deliveries
o Assemble furniture
o Lift 25-50lbs
Breakfast/Lunch on special events and WOR Wednesdays
o Setup, take down, and clean up of the area
Batteries
o Charging
o Sign in/Sign out sheet
Monitor visitor access on Tuesday and Wednesdays
o Ensure all visitors are signing in and have an onsite contact
General onsite support null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Administrative Support
Posted 4 days ago
Job Viewed
Job Description
We are seeking a detail-oriented and organized office Administrative Support Specialist to join our client's team.
This role involves a blend of administrative, accounting, and customer account management duties. The ideal candidate
will have a strong background in bookkeeping and customer service, with the ability to manage multiple tasks efficiently.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
At least 2 years of previous administrative experience with a strong foundation in accounting.
Minimum of 2 years of bookkeeping or related accounting experience
At least 2 years of customer service or sales experience.
Accounting knowledge - Quickbooks
Live under 20 min. from the office and willing to come onsite 5x a week Accounting Software Proficiency:
- QuickBooks
- Microsoft Dynamics 365 Business Central
- Sage / Peachtree Accounting null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Administrative Support
Posted 1 day ago
Job Viewed
Job Description
Job
Overview
**Location** **:**
United States, , New Mexico
1. **Job skills** Finance, HR and Administration
2. **Type** Contract
**Job id** 162995
**Salary** Negotiable
Apply
Sarah J. Cox
I manage this role
You are subscribed to our push notifications, but not currently for jobs like this.
Would you like to receive notifications for jobs like this as well?
Great news! You are subscribed to receive alerts for jobs similar to this one.
Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.
A minimum of five years of combined experience in administrative roles including customer service, data entry, document development, correspondence, adhering to federal guidance and policy, records management, and evaluating various types of administrative documents.
Policy Interpretation: Ability to understand and interpret complex federal policy language, including relevant statutes,
regulations, policies, guidance, and directions.
Administrative Knowledge: Proficiency in administrative activities within an organization including customer service,
data management, records management, time management, workload balancing, data reporting and tracking, and other
administrative duties.
Clear and Effective Communication: Customer service, excellent written and verbal communication skills and knowledge and ability to explain policy and regulations to claimants, FEMA staff, and other stakeholders.
Use of Technology: Proficiency in using administrative software, claims management software, databases, and other technology tools that facilitate claim processing, documentation, and communication.
PLACE OF PERFORMANCE: Any positions requiring on-site support should anticipate travel/deployment to government authorized locations within the following counties in New Mexico: San Miguel County, Mora County, Santa Fe County, Taos County, Sandoval County, Rio Arriba County, and/or Colfax County, and all other surrounding counties affected by the Hermit's Peak/Calf Canyon Fire. Contractors may also work from their Residence of Record or other location as directed by the COR. Actual work locations will be determined based on tasks being performed.
TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here ( are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
Administrative Support
Posted 1 day ago
Job Viewed
Job Description
Job Summary:
The Administrative Support will be responsible for a variety of administrative tasks and support functions within the HR department. This role will focus on onboarding new hires, posting job roles, creating employee badges, conducting background checks and drug screenings, managing office supplies, and handling benefit enrollments, among other duties. The ideal candidate will be highly organized, possess strong communication skills, and have a keen eye for detail. Additionally, the Admin Support employee will be expected to provide positive and level-headed support to employees, helping to diffuse challenging circumstances and ensure a positive experience for those seeking assistance.
Responsibilities:
· Coordinate and facilitate the onboarding process for new employees.
· Post job openings and assist in the recruitment process.
· Create and manage employee identification badges.
· Conduct background checks and drug screenings.
· Order and maintain inventory of office supplies.
· Complete and verify I-9 forms for new employees.
· Assist employees with benefit enrollment and changes.
· Provide general HR support and maintain employee records.
Qualifications:
· Associates degree Business Administration, or related field preferred.
· 1-3 years of experience in an administrative role or similar position.
· Strong organizational and time management skills.
· Excellent communication and interpersonal skills.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
· Ability to handle sensitive and confidential information with discretion.
· Detail-oriented and able to work independently as well as part of a team.
Work Environment:
· This position will require an on-site presence at our facility.
Key Competencies:
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
Administrative Support
Posted today
Job Viewed
Job Description
Job Description
Administrative Support Professional
Company: Boyd Rolloff
Location: McKees Rocks, PA
Job Type: Full-Time
About Boyd Rolloff:
Boyd Rolloff is conveniently located in McKees Rocks, providing efficient and environmentally responsible waste management solutions throughout the Pittsburgh area. We offer a range of roll-off dumpsters in various sizes to meet the needs of any project, and our transfer and sorting station ensures seamless service. As a fully licensed and trusted local company, we are committed to customer satisfaction and community well-being.
Job Summary:
Boyd Rolloff is seeking a highly organized and proactive administrative support professional to oversee office operations and support the operational needs of the company. This role is crucial in ensuring smooth administrative processes and efficient operational workflows.
Key Responsibilities:
- Office Management:
- Oversee daily office operations, including scheduling, supplies management, and maintenance.
- Coordinate with vendors and service providers to ensure office needs are met.
- Implement and maintain office policies and procedures.
- Manage office budget and expenses.
- Ensure the office environment is clean, safe, and conducive to productivity.
- Operations Coordination:
- Support the operations team in planning and executing waste collection schedules.
- Monitor and track operational performance metrics.
- Assist in the coordination of logistics and fleet management.
- Liaise with customers to address service inquiries and resolve issues.
- Collaborate with the operations team to improve efficiency and service delivery.
- Administrative Support:
- Provide administrative support to senior management.
- Prepare reports, presentations, and correspondence.
- Organize company events and meetings.
Qualifications:
- Operations Management, or related field preferred
- Proven experience in office management coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and operations management software.
- Knowledge of logistics and operational processes.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Retirement plan
- Paid time off and holidays
- Professional development opportunities
Boyd Rolloff is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. All employment decisions at Boyd Rolloff are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all backgrounds to apply.
Be The First To Know
About the latest Mailroom assistant Jobs in United States !
Legal Administrative Support
Posted 1 day ago
Job Viewed
Job Description
Location US-TX-San Antonio
Job Category Corporate Services
Position Type Regular Full Time
Req ID 41395
Overview
Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!
ResponsibilitiesAs a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.
Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.
Holly D. Shull & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the San Antonio, TX Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Hybrid begins once all in-office job training is completed. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday, 8:15 AM - 5:00 PM.
LOCATION: 601 Northwest Loop 410 Suite 250 San Antonio, TX 78216
Responsibilities include, but are not limited to
- Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
- Reception area/phone responsibilities
- Processing mail
- New file intake
- Ordering/downloading records
- Other tasks as assigned
Qualifications
Previous Experience required
- Recent civil defense litigation experience, preferably in an Insurance Defense environment
- Familiarity with rules and procedures of District Clerks and knowledge of service and filing requirements is necessary
- Experience with E-filing with the Texas Court system
- Strong customer service background
- Bilingual skills are preferred but not required
Key Skills required
- Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity
- Strong written and oral communication skills (attention to detail, accuracy of data entry)
- Accurate typing skills
- Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage
- Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage
Technology/software experience required
- Working knowledge of Microsoft Office Suite
- Working knowledge of a Case Management system
- Working knowledge of a Document Storage system
Additional Details
- Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
Our Benefits
Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!
- Potential starting salary range: $46,848.75 - $52,000.00
- Starting salary will be based on skills, background, and experience
- High end of the range limited to applicants with significant relevant experience
- Potential yearly incentive pay up to 9% of base salary
At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!
- Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
- Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
- Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
- Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
- Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
- Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
- Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.
Visit our State Farm Careers page for more information on our benefits , locations , and the hiring process of joining the State Farm team!
Please see job descriptionPI275109274
Legal Administrative Support
Posted 1 day ago
Job Viewed
Job Description
Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!
Grow Your Skills, Grow Your Potential
Responsibilities
As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies.
Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.
State Farm In-House Insurance Staff Counsel is seeking six Legal Administrative Support team members to join the Claims Litigation Counsel team. The selected candidate(s) will be housed at our AZ Claim Litigation Counsel office in Tempe, AZ. Responsibilities may include but are not limited to new file set up, closing files, and communication with internal and external parties. Responsibilities are performed entirely on the computer and phone, utilizing various software and digital tools to manage tasks, communicate, and support business operations efficiency as part of the Shared Services Team. Candidates must be self-starters, team players, resourceful, and pay close attention to detail. The most qualified candidates will have the ability to prioritize workload, work in a fast-paced environment, communicate effectively, be adaptable, embrace change, and learn/use technology effectively. The selected individual will be considered a hybrid employee, primarily working in the office with the opportunity for some remote work. Work arrangements could change over time based on business needs. We enjoy an active and busy civil trial practice and provide a congenial, team-oriented, professional work environment with skilled support staff.
LOCATION:
1501 W Fountainhead Pkwy
Ste 390
Tempe, AZ 85282-1888
Incumbency Period:
This position will have a 12-month incumbency period beginning on the effective date of the position, which must be met before the employee can post for any other lateral State Farm position. Posting for promotional positions are not subject to this incumbency period. The incumbency period does not affect the at-will relationship between State Farm and the employee and does not create an employment.
Responsibilities include, but are not limited to
- Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
- New file intake
- Other tasks as assigned
Previous Experience
- Office environment experience
- Strong customer service background
- Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity
- Strong written and oral communication skills (attention to detail, accuracy of data entry)
- Accurate typing skills
- Working knowledge of Microsoft Office Suite
- Working knowledge of a Case Management system
- Working knowledge of a Document Storage system
- Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!
- Potential starting salary range: $40,300 - $45,000
- Starting salary will be based on skills, background, and experience
- High end of the range limited to applicants with significant relevant experience
- Potential yearly incentive pay up to 9% of base salary
- Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
- Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
- Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
- Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
- Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
- Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
- Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.
Visit our State Farm Careers page for more information on our benefits , locations , and the hiring process of joining the State Farm team!