10 Medical Administration jobs in San Juan

Job Description

Position Summary:

The Administrative Assistant provides support for the Clinic Administrator duties, which may include but are not limited to patient admission, completion of patient demographic sheets, preparation of claim forms, keeping record of patient appointments and visits, among others. This key individual will collaborate with the Clinical Administrator for the effective completion of claims, inventory preparations and ordering necessary supplies.

Essential Functions:

1. Responds calls and arranges proper solutions.

2. Receives patients for admission and completes initial demographic forms. Completes patient information and billing forms such as: health plan information, authorization for disclosure, payment options, guides regarding treatment, etc.

3. Assists in initial patient orientation about services and offerings as needed. Collaborates in the preparation of certifications solicited by patients and plans for patient signature is necessary.

4. Collaborates in the preparation of deductibles and/or co-payments as established by the patients’ health plan. Maintains and monitors the accuracy of patient admission registries within the system.

5. Completes reconciliation of deductibles and provides timely reports for the Billing Department.

6. Organizes and archives records, as well as ensures that patient records are up to date.

7. Assembles and monitors a proper stock of materials and forms for clinic daily utilization.

8. Collaborates with the EMR audit process.

9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable.

10. In addition, all other duties assigned by the manager and/or supervisor.

Education:

· Associate degree in secretarial science preferred

· High School degree

Experience:

· Minimum 2 years of experience in administrative assistant position or similar.

Knowledge:

· Knowledge in medical billing, preferably in healthcare setting.

· Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

Job Description

Position Summary:

The Administrative Assistant provides support for the Clinic Administrator duties, which may include but are not limited to patient admission, completion of patient demographic sheets, preparation of claim forms, keeping record of
patient appointments and visits, among others. This key individual will collaborate with the Clinical Administrator for the effective completion of claims, inventory preparations and ordering necessary supplies.

Essential Functions:

1. Responds calls and arranges proper solutions.

2. Receives patients for admission and completes initial demographic forms. Completes patient information and billing forms such as: health plan information, authorization for disclosure, payment options, guides regarding treatment, etc.

3. Assists in initial patient orientation about services and offerings as needed. Collaborates in the preparation of certifications solicited by patients and plans for patient signature is necessary.

4. Collaborates in the preparation of deductibles and/or co-payments as established by the patients’ health plan. Maintains and monitors the accuracy of patient admission registries within the system.

5. Completes reconciliation of deductibles and provides timely reports for the Billing Department.

6. Organizes and archives records, as well as ensures that patient records are up to date.

7. Assembles and monitors a proper stock of materials and forms for clinic daily utilization.

8. Collaborates with the EMR audit process.

9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable.

10. In addition, all other duties assigned by the manager and/or supervisor.

Education:

· Associate degree in secretarial science preferred

· High School degree

Experience:

· Minimum 2 years of experience in administrative assistant position or similar.

Knowledge:

· Knowledge in medical billing, preferably in healthcare setting.

· Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

Job Description

Overview

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

Responsibilities

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as:
• Make travel arrangements
• Process and submit expense reports on behalf of direct managers.
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).

Qualifications

• Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors.
• Knowledge of modern office practices and procedures.
• A professional appearance/presentation.

Salary Range : $15.00 per hour

Benefits : Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Right to Work Poster

SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact We are here to assist you.

Job Description

Summary

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.

• Manage calendars, schedule meetings, and coordinate conference calls.

• Handle phone calls, emails, and visitors; route communication appropriately.

• Organize meetings, prepare agendas, take minutes, and distribute them.

• Maintain filing systems and manage internal records and databases.

• Conduct research and compile data for presentations and executive reports.

• Assist with basic bookkeeping and financial tracking.

• Coordinate office services, including supplies, housekeeping, and vendor relations.

• Process payroll information and support HR functions when needed.

• Support social media management and use of Google Apps and QuickBooks (preferred).

Education :

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience :

• Minimum of 2 years in an administrative support role.

Language :

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills :

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of administrative procedures and office management systems.

• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills :

• Excellent written and verbal communication.

• High ethical standards, self-motivated, and able to work independently.

• Attention to detail, strong organizational skills, and problem-solving ability.

• Service-oriented and professional demeanor.

Other Requirements :

• Must be legally authorized to work in Puerto Rico.

• Ability to use standard office equipment (computer, printer, etc.).

Job Description

Position Summary:

As a key member of our CPA firm, the Receptionist / Administrative Assistant is responsible for ensuring the smooth and efficient operation of daily front-office activities. This role involves managing reception duties, providing comprehensive administrative support to the Management Team, and serving as a friendly and professional first point of contact for clients. The ideal candidate will possess exceptional interpersonal and organizational skills, discretion, and thrive in a fast-paced, client-oriented environment.

Key Responsibilities:

Reception Duties:

• Greet and welcome clients, visitors, and guests in a professional and courteous manner while directing them appropriately, notifying company personnel of arrival.
• Answer and direct incoming calls; take accurate messages when necessary.
• Manage the reception area to ensure a clean, welcoming, and professional environment.
• Schedule and confirm appointments and meetings.

Administrative Support:

• Assist with document preparation, formatting, and proofreading, including client letters, tax forms, and engagement agreements.
• Scan, copy, file, and organize physical and electronic documents.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail.
• Support the Management team with data entry, client follow-ups, and scheduling.
• Assist in assembling tax returns and client financial documents in accordance with firm procedures.
• Research and compile materials needed for meetings, calls projects, etc.
• Coordinate travel arrangements and travel itinerary for management as per requested.
• Coordinate in-house meetings, including conference room set-up, food and beverage etc.
• Maintain client files, contacts database and record keeping needs for organization
• Prepare monthly status reports
• Any other task assigned by management

Qualifications:

• Associate degree or equivalent in knowledge and experience.
• Minimum of 2 years of experience in an administrative or front-desk role, preferably in a professional service or accounting environment.
• Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook, Teams), Canvas; familiarity with Adobe Acrobat and document management systems is a plus.
• Excellent verbal and written communication skills.
• Strong attention to detail, time management, and organizational skills.
• Ability to work independently and collaboratively within a team.
• Bilingual (English/Spanish) required.

Job Description

Salary:

Who we are

At Acumenian, we're more than a consulting firm; we're a collaborative community of innovative professionals. We celebrate individual strengths, foster positive relationships, and embrace flexibility. Join us to grow, thrive, and make a difference in the world of Advisory, Technology, and Analytics Management Consulting.

Whats the role

As a General Engagement - On Site Administrative Assistant, you will deliver essential administrative support to internal teams or client offices. Your role will involve performing a range of responsibilities, including preparing reports, gathering and organizing data, conducting research, and managing various clerical tasks to ensure smooth daily operations.

How you will add value

Main Office:

• Collecting requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; preparing summaries of findings and/or other related written correspondence as requested.
• You will be conducting research (within skills and expertise) to assist with projects or inquiries.
• Coordinating and scheduling travel, meetings, and appointments.
• Preparing agendas, materials, and schedules for meetings, conferences, and other assigned events; taking and distributing minutes or other notes as requested.
• Respond to and resolves administrative inquiries and questions.
• You will work with other general clerical and secretarial duties as requested, including recordkeeping, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.
  
  

Client Office:

• Reviewing documents and project information.
• Collecting, transferring, and standardizing data from physical forms or documents into digital formats.
• Updating records in central offices by collecting updates of data and information from various sources including calls, email and other correspondence, meetings, minutes and records, and other documents.
• Generating letters, governments forms, reports, and assisting in data analysis when required.
• Supporting office staff with processing technical correspondence to close out projects.

What you need

• An associate or bachelors degree in a related field.
• At least one year of experience in a related role is required.
• Strong written and verbal communication skills in English and Spanish
• Be extremely proficient with Microsoft Office Suite.

Who you are

• You are detail-oriented and professional.
• You are organized and prioritize tasks.
• You are a team player.
• You must have a strong sense of accountability and building relations and have analytical and problem-solving skills.
• Flexible and adaptable in various situations and when interacting with many different personalities.
  

What Youll Get.

Besides our amazing culture and a competitive salary base, youll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle.

• 
  Medical/dental/vision/life insurance
• 
  Saving Plan with Company Match
• 
  Time Off
• 
  Opportunities to learn and advance your career.
• 
  Great work/life balance

Job Description

About Us

Para la Naturaleza is a leading nonprofit environmental conservation organization based in Puerto Rico. We are dedicated to preserving Puerto Rico's natural resources through impactful initiatives, advocacy, and community engagement. We are currently seeking a highly motivated and detail-oriented Executive Administrative Assistant to support our President. This is a key role within the organization, providing high-level administrative support to ensure the smooth and effective execution of executive responsibilities.

Position Summary

The Executive Administrative Assistant will manage the President’s calendar, coordinate travel and meetings, prepare documents, track projects, and handle sensitive communications. The ideal candidate is exceptionally organized, professional, and discreet, with strong interpersonal and communication skills. This role also oversees the Special Visits and Courier Assistant.

Key Responsibilities

• Provide comprehensive administrative support to the President

• Manage and coordinate executive calendars and travel arrangements

• Schedule and organize internal and external meetings and events

• Prepare agendas, take meeting minutes, and draft communications and reports

• Monitor and track special projects and deadlines

• Supervise administrative support staff

• Maintain confidentiality and exercise sound judgment in handling sensitive information

• Contribute to the overall efficiency of the Executive Office

• Collaborate across departments to support organizational initiatives

• Assist in field operations as needed, including work in open or mountainous areas

Qualifications

• Bachelor’s degree in Business Administration, Communications, Humanities, or a related field from an accredited college or university

• 3–4 years of experience in a similar executive administrative role

• At least 1 year of supervision experience

• Proven experience managing executive-level calendars and logistics

• Skilled in meeting coordination, materials preparation, and minute-taking

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, internet research tools, and preferably Mac OS

• Fully bilingual: Fluent in English and Spanish (spoken and written)

• Excellent interpersonal, communication, negotiation, and conflict-resolution skills

• Ability to handle confidential information with discretion

• Flexible schedule, including availability to work evenings, weekends, holidays, and to travel within and outside Puerto Rico as needed

• Valid Puerto Rico driver’s license

Important: Only online, complete applications submitted through the following link will be considered:

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If you need any assistance, please contact us via the following email:

We are an Equal Opportunity Employer