4,012 Office Admin jobs in the United States

Office Admin

78703 Austin, Texas Insight Global

Posted 15 days ago

Job Viewed

Tap Again To Close

Job Description

Job Description
.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
.
View Now

Office Admin. Instructor

42437 Morganfield, Kentucky MTC

Posted today

Job Viewed

Tap Again To Close

Job Description

**Wage** - **$42,000 Annual Salary**
**Schedule -** Full-Time, 8hr shifts, Monday-Friday
**Our staff also enjoy these benefits:**
+ Health, dental, vision, prescription drug and life insurance
+ Short & long-term disability
+ 401(k) retirement plan
+ Short and long-term disability
+ Paid time off and paid holidays
+ Professional development assistance
+ Career advancement opportunities
MTC is proud to operate the **Earle C. Clements Job Corps Center in Morganfield, KY** where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people's lives and we want **YOU** to join our team!
**What you will be doing:** You'll be responsible for providing career technical training instruction to students in accordance with the approved curricula. Provide students with basic direction, in compliance with government and management directives.
**Essential functions:**
1. Provide students with career technical training instruction, direction and assistance in designated area of instruction.
2. Motivate and counsel students in areas of behavior, training, personal problems or study habits; coordinate with other staff as necessary to resolve issues affecting student training.
3. Develop and prepare lessons; recommend curricula changes and supplemental materials.
4. Utilize workplace language and behavior expectations in the shop and classroom; on a routine basis, inquire if individual students need assistance.
5. Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to student. Prepare related reports.
6. Participate on student evaluation panels; prepare required documentation and evaluations using CIS as well as other systems of documentation. Enter case notes into the CIS systems as required and in accordance with established timelines.
7. Maintain a safe and clean work area that models high standards for a work environment.
8. Administer and correct tests; maintain Training Achievement Records (TARs) and attendance reports.
**Education and Experience Requirements:**
+ Bachelor's degree in business education and valid teaching certificate in state of Kentucky.
+ Direct related experience may be accepted in lieu of bachelor's degree.
+ Certified licensed or accredited in Kentucky or accredited by a professional trade organization.
+ Experience with youth, excellent written and verbal communication skills and computer proficiency are also required.
+ Valid driver's license with an acceptable driving record, unless waived by management.
Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through or .
Learn more about Management & Training Corporation here (
View Now

Bookkeeper/Office Admin

33434 Boca Del Mar, Florida Robert Half

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

Description We are looking for a detail-oriented and organized Bookkeeper/Office Administrator to join our team in Boca Raton, Florida. This permanent, in-office role requires expertise in QuickBooks Online, strong communication skills, and an ability to provide thorough support to customers and colleagues. The successful candidate will play a key role in managing financial records, overseeing administrative tasks, and ensuring smooth office operations.
Responsibilities:
- Maintain accurate financial records using QuickBooks Online, including reconciling accounts and preparing reports.
- Process accounts payable and receivable transactions with efficiency and attention to detail.
- Oversee month-end and year-end financial procedures, including bank reconciliations.
- Assist with payroll processing and ensure compliance with relevant regulations.
- Manage office organization tasks such as handling mail, ordering supplies, and filing documents.
- Provide administrative support to ensure seamless office operations, including scheduling and record-keeping.
- Deliver excellent customer service by addressing inquiries and resolving issues promptly.
- Collaborate with team members on special projects and provide support as needed.
- Maintain an organized and efficient office environment to enhance productivity. Requirements - Minimum of 5 years of experience in bookkeeping or a related role.
- Proficiency in QuickBooks Online and Microsoft Office Suite (Excel, Word, Outlook).
- Strong verbal and written communication skills to interact effectively with clients and team members.
- Proven ability to manage accounts payable, accounts receivable, and bank reconciliations.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and work independently in a fast-paced environment.
- Customer service mindset with a focus on professionalism and reliability.
- Experience with payroll processing is preferred but not required.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Office/Admin Assistant

07308 Jersey City, New Jersey System One

Posted 5 days ago

Job Viewed

Tap Again To Close

Job Description

Job Title: Office/Admin Assistant
Location: Jersey City, New Jersey
Type: Contract - Hire
Compensation: $26.44 hourly
Contractor Work Model: Onsite
Hours: 9AM-5PM Mon-Fri
Role Summary
We are seeking a professional and detail-oriented Receptionist / Office Assistant with 3-5 years of experience. This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager. The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage mailings, FedEx, and other clerical functions.
Duties and Responsibilities:
+ Greet and welcome visitors, vendors, and employees professionally
+ Answer calls and relay accurate messages
+ Maintain a well-organized reception and office environment
+ Manage schedules, appointments, and meeting logistics
+ Assist with creating, formatting, and proofreading marketing materials
+ Coordinate logistics for promotional events, trade shows, and conferences
+ Support internal communications including memos, announcements, and newsletters
+ Retrieve, sort, and distribute incoming mail; manage FedEx and mailing needs
+ Provide cross-departmental support as needed
Qualifications:
+ 3-5 years' experience as a receptionist, office assistant, or in a marketing support role
+ Proficient in Microsoft Office (Word, Excel, Outlook)
+ Ability to use FedEx systems and handle mailing
+ Strong organizational and multitasking skills
+ Excellent verbal and written communication skills
+ Associates or Bachelor's in Business Administration, Marketing, or related field
+ Bonus: Italian or French language skills are a plus
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M1
Ref: #562-Joule Staffing - Edison
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
View Now

Office Admin Support

19047 Langhorne, Pennsylvania Robert Half

Posted 14 days ago

Job Viewed

Tap Again To Close

Job Description

Description
Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities.
· Serve as the first point of contact for visitors, clients, and directing staff inquiries
· Manage calendars, schedule meetings, and coordinate appointments
· Answer and direct incoming calls
· Process timely customer orders and request
· Assist with inventory analysis
· Process incoming mail and packages
· Answer and direct incoming calls
· Draft email and written correspondence
· Assist with billing and bookkeeping activities
Requirements
The ideal Office Admin Support will have a Bachelors degree in Accounting/Finance/Business Administration.
Other requirements for the Office Admin Support role include and are not limited to:
· 3-7 years office administration experience
· Proficient in Microsoft Office Suite
· Strong problem-solving skills
· Detail-oriented, resourceful, and adaptable to changing needs
For more information on this Office Admin Support role and other full time accounting and finance opportunities, please contact us at and reference JO# .
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Account /Office Admin

Miami, Florida The Headhunter

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

Job Good! Life Good!

The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry and our core business are Candidates and Clients.

About Icon Builders

Icon Builders is an established construction company with 25 years of proven success in Canada and is now expanding into the U.S. market with operations based in Miami, Florida. We are known for our strong commitment to quality, safety, and reliability. As we grow our presence in Florida, we are seeking a proactive and detail-oriented Account/Office Administrator to support our daily operations and ensure the smooth running of our office.

Position Overview

The Account/Office Administrator will play a key role in managing administrative and accounting tasks to support both the office and project teams. This individual will be responsible for bookkeeping, coordinating office operations, and providing administrative support to management. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced construction environment.

Key Responsibilities

Accounting & Finance

  • Maintain accurate financial records, including accounts payable/receivable and expense tracking.
  • Prepare invoices, purchase orders, and payment follow-ups.
  • Support payroll processing and employee expense reimbursements.
  • Assist in budget preparation and financial reporting.
  • Coordinate with external accountants to ensure compliance with U.S. accounting standards.

Office Administration

  • Manage daily office operations, supplies, and vendor relationships.
  • Prepare correspondence, reports, and presentations as needed.
  • Maintain organized filing systems (digital and physical).
  • Support onboarding of new employees and maintain HR-related records.
  • Schedule meetings, manage calendars, and assist with travel arrangements.

Project & Team Support

  • Provide administrative support to project managers and site teams.
  • Assist with contract administration, compliance documents, and project records.
  • Ensure timely submission of permits, insurance certificates, and other project documentation.

Qualifications

  • Bachelors degree in Business Administration, Accounting, or related field (preferred).
  • 24 years of experience in office administration or accounting, preferably in construction or related industry.
  • Strong knowledge of QuickBooks, MS Office Suite (Excel, Word, Outlook), and cloud-based tools.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

What We Offer

  • Competitive salary based on experience.
  • Opportunities for growth in a rapidly expanding U.S. operation.
  • Collaborative and supportive work environment.
  • Exposure to both accounting and project administration functions in the construction industry.


Apply Now

Warehouse Associate/Office Admin

Pennsylvania, Pennsylvania Rentokil North America

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!

For more information about our benefits, see below!

Position Overview

Moves material within a warehouse or storage facility to and from the loading platform by carrying, pushing, rolling or operating hand trucks, forklifts or other material handling equipment. Operates a computer and appropriate software packages to complete the order, checking, and shipping procedures.

Job Responsibilities
  • Accurately pulls, checks, and ships all product and equipment orders to customers, branches, franchisees.
  • Accurately performs all required checks and completes any paperwork required to complete the order, checking, and shipping procedures.
  • Utilizes company-approved computer software necessary to complete job function, and is prepared to manually perform computer-related tasks in absence of operational computers, printers, and/or software.
  • Immediately receives all freight deliveries in the presence of the delivery agent.
  • Immediately reports any shortages and/or product damage to Supervisor, Distribution Center Manager, and Delivery Agent.
  • Stocks received shipments upon Supervisor's approval.
  • Ensures all products are properly rotated when receiving shipments.
  • Ensures all pickable product locations are adequately stocked and ready.
  • Obtains and utilizes a forklift certification.
  • Properly maintains motorized warehouse equipment.
  • Lifts objects weighing at least 50 pounds multiple times daily.
  • Assists with physical inventory and cycle counts.
  • Complies with all shipping and warehouse regulations and distribution center procedures.
  • Cleans and maintains warehouse to ensure work efficiency and compliance with safety regulations.
  • Performs routine aspects of the job and progresses to more varied and complex activities with development of additional knowledge and experience.
Job Requirements
  • High school diploma or general education degree (GED) preferred
  • Skill in communicating with others
  • Skill in working on a team and maintaining a sense of teamwork
  • Skill in applying basic mathematics to warehouse tasks
  • Skill in applying attention to detail when completing paperwork
  • Skill in safely operating motorized warehouse equipment
  • Skill in applying fundamental principles of position while loading and stocking
  • Ability to lift 50 pounds
  • Ability to work at heights of up to 36 feet in the air
  • Ability to work in an environment with frequently changing temperatures
  • Flexibility and willingness to take on other assignments as initial assignment slows or is completed
Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:

  • Move up to 50 pounds occasionally, and/or up 20 pounds of force frequently, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
  • Consist of walking for long distances or moving from one work site to another. Standing for long periods to perform light maintenance duties.
  • Express or exchange ideas with others through the use of spoken word, quickly, accurately, and at an easily audible volume, and receive detailed information through oral communication at usual speaking levels without correction, and/or make fine discriminations in the nature of sounds in the environment.
  • Must be able to operate a motor vehicle.


Incumbent is required to have:

  • Close visual acuity to perform detail oriented activities at distances close to the eyes, as well as visual acuity to perform activities at or within arm's reach with skill, control, and accuracy, such as preparing and analyzing data, viewing computer screen and expansive reading.

Incumbent will be subject to:

  • Inside working conditions: The change of building environment such as with or without air conditioning and heating.

Why Choose Target Specialty Products?

A career with Target Specialty Products can be a professional trajectory filled with opportunity. We pride ourselves on being a world-class team that rewards high performance and we love to promote from within. We offer competitive pay and many of our roles offer performance incentives.

Below you'll find information about some of what Target Specialty Products has to offer. All Full-Time Colleagues qualify for the following and Part-Time Colleagues qualify for most benefits after they meet certain criteria.

Professional and Personal Growth

  • Multiple avenues to grow your career

  • Training and development programs available

  • Tuition Reimbursement benefits (for FT Colleagues)


Health and Wellness

  • Health benefits including Medical, Dental, Vision, Disability, and Life Insurance plus much more

  • Full-time colleagues are eligible to begin enrollment immediately upon hire with benefits starting on day 1


Savings and Retirement

  • 401(k) retirement plan with company-matching contributions


Work-Life Balance

  • Vacation days & sick days

  • Company-paid holidays & floating holidays

  • A company mindset that prioritizes health, safety, and flexibility


We are looking for individuals who want to make a difference where our customers live and work. Is that you?

This company is a Drug Free workplace.

Rentokil is committed to complying with all Federal, State, and local laws related to the employment of qualified individuals with disabilities.

Know Your Rights - Workplace Discrimination is Illegal

Pay Transparency - Nondiscrimination Provision

California residents click here to review your privacy rights.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying to this job, you agree to receive initial texts from systems used on behalf of Rentokil North America, Inc., possibly including Workday, Loop, and HireVue. These systems utilize text messages to communicate with you throughout the application, interview, and pre-hire processes. You can set your communication preferences or opt out of text messages from each system at any time following the initial message. Message and data rates may apply.

View Now
Be The First To Know

About the latest Office admin Jobs in United States !

HR Generalist/Office Admin

80113 Centennial, Colorado Robert Half

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

Description We are looking for an experienced HR Generalist/Office Administrator to join our team in Englewood, Colorado. This role combines key human resources responsibilities with office administration tasks to ensure smooth day-to-day operations. The ideal candidate will bring a strong background in HR processes, payroll management, and employee relations, along with excellent organizational and communication skills.
Responsibilities:
- Oversee the full employee and contractor lifecycle, including recruitment, onboarding, engagement, development, and offboarding.
- Manage payroll processing and maintain accurate time and attendance records.
- Administer employee benefits programs, including 401(k), health insurance, and wellness initiatives.
- Ensure compliance with state and federal labor laws by maintaining and updating HR policies and procedures.
- Coordinate audits and manage workers' compensation and unemployment insurance processes.
- Plan and execute internal communications, including company announcements and employee event coordination.
- Handle office administration tasks such as managing office bills, coordinating with IT vendors, and overseeing facility needs.
- Maintain building access controls, alarm codes, and key distribution systems.
- Organize and track mandatory employee training schedules and ensure compliance with role-specific regulations.
- Collaborate with external partners to support HR and administrative functions effectively. Requirements - Minimum of 5 years of experience in HR, payroll, or people operations.
- Proficiency with payroll and HR software such as ADP Workforce Now, Ceridian, or similar platforms.
- Strong communication, organizational, and interpersonal skills.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
- Experience in conflict resolution and employee relations.
- Familiarity with administrative tools and processes, including office management.
- Willingness to obtain a notary certification.
- Preferred: HR experience in the construction industry or fieldwork, as well as familiarity with compliance standards such as Davis-Bacon and Prevailing Wage.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now

Office & Admin Specialist Sr

55014 Hugo, Minnesota State of Minnesota

Posted today

Job Viewed

Tap Again To Close

Job Description

**Working Title: Office & Admin Specialist Sr**
**Job Class: Office and Administrative Specialist, Senior**
**Agency: Corrections Dept**
+ **Job ID** : 89323
+ **Location** : Lino Lakes
+ **Telework Eligible** : No
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers
+ **Date Posted** : 10/08/2025
+ **Closing Date** : 10/14/2025
+ **Hiring Agency/Seniority Unit** : Corrections Dept / Corrections-Lino Lakes-AFSCME
+ **Division/Unit** : Minn Corr Facl - Lino Lakes / LL Sex Offend Treatm Dir Staff
+ **Work Shift/Work Hours** : Day Shift/8 am to 4:30 pm
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $22.23 - $0.09 / hourly; 46,416 - 62,827 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME
+ **Work Area** : Behavioral Health
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is responsible to provide, under limited supervision, a wide range of clerical, technical, and administrative support duties necessary for the functioning of the Sex Offense Treatment Program-Lino Lakes (SOTP-LL). This position provides executive, technical and administrative assistance to the SOTP Director (1), Corrections Program directors (3), Behavioral Medicine Practitioner (1) Psychologist (4) and approximately 22 Clinical Program Therapists within the SOTP at MCF-Lino Lakes. It is responsible for Department of Corrections (DOC) institutional statewide duties related to the collection, entering and monitoring of several data sets on individuals who have committed sexual offenses and sex offense-specific treatment that facilitate the program staff and DOC in information flow, program evaluation and management and the DOC in making decisions related to budget, policy and legislative initiatives. The incumbent has authority to develop administrative procedures, respond orally and in writing to a wide range of technical questions and review and select mail to independently research and answer. It is also responsible for tracking the SOTP budget, independently generating purchase requests, making approved payments by credit card, and managing the inventory of office, furniture, program assets and computer supplies.
**Minimum Qualifications**
To be qualified for and considered for this position, applicants must meet all the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
+ English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.
+ Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
+ Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (including the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint).
+ Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS).
+ Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.
+ Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.
+ Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.
+ Ability to maintain confidentiality of all data and information.
**Preferred Qualifications**
+ Two or more years of post-secondary education.
+ Two or more years of experience in an office setting providing administrative support and customer service.
+ Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), National Crime Information Center (NCIC), Odyssey, OnBase, Statewide Supervision System, or comparable criminal justice information system.
+ Experience or training in the use of SharePoint.
+ Experience and skills in file management and maintaining accurate records.
+ Experience working in a correctional setting/secured facility.
**Physical Requirements**
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky at . This position will require Tuberculosis screening prior to hire.
**Additional Requirements**
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation. Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records. New employees will be fingerprinted within the first 30 days of employment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.
View Now
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Office Admin Jobs