1,553 Office Admin jobs in the United States

Nobu is a world-renowned Japanese restaurant group that focuses on excellent food and world class hospitality.

Job Overview
We are seeking a detail-oriented and proactive Human Resources/Office Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily HR operations, managing administrative tasks, office admin support, and ensuring efficient workflow within the organization. This position requires strong organizational skills, proficiency in various software applications, and the ability to handle multiple tasks simultaneously.

*The ideal candidate is someone who is passionately looking to work in the Human Resources field. Having some experience working within HR (Summer Internship, HR admin experience, etc. is a big plus!)

Responsibilities

• Provide administrative support to the HR and Payroll teams, including data entry and data collection.
• Supporting PAF process
• Maintain and update employee records in HRIS system
• Support HR sourcing efforts and talent management initiatives.
• Support important communication to all US employees as needed.
• Manage scheduling for meetings, appointments, and travel arrangements.
• Prepare reports and presentations as needed.
• Support HR inbox and daily email communications
• Build relationships with restaurant managers and corporate employees
• Support all compliance efforts
• Process PTO time
• Light office admin support
• Support with invoices, bills and payments
• Troubleshoot HRIS issues
• I9 compliance review
• Other ad hoc duties as assigned.

Requirements

• Proven experience as an Administrative Assistant or in a similar role (1-2 years)
• Familiarity with HRIS systems- Paycom experience is a bonus.
• Proficient in data entry with a keen eye for detail and accuracy.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to work independently as well as collaboratively within a team environment.
• Must maintain integrity and confidentiality in this role.

Compensation and Benefits:

• $25-$26 per hour
• PTO time
• Medical/Dental/Vision insurance offered
• Transit benefits
• Meal discounts
• 401k

Nobu is an equal opportunity employer

Vaco Boston has partnered with our client to help fill a Bookkeeper/Admin role.

South Boston - fully onsite

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Record day to day financial transactions and complete the posting process
• Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
• Bring the books to the trial balance stage
• Perform partial checks of the posting process
• Complete tax forms
• Enter data, maintain records and create reports and financial statements
• Process accounts receivable/payable and handle payroll in a timely manner

• Proven experience as an Administrative Assistant and Bookkeeper
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

• Prior Apartment Leasing Consultant Experience is HIGHLY PREFERRED
• Friendly, energetic, great people skills, and excellent communication skills.
• Excellent organizational and multitasking skills.
• Excellent phone and in person sales skills
• Motivated and hard-working
• Excellent communication skills
• Above average computer skills including Yardi, Entrata, Microsoft Outlook, Word, and Excel, Sales and Customer Service skills.
• Professional presentation - friendly, energetic, great people skills.

Jiffy Lube Cashiers are our front-line workers and the face of Jiffy Lube responding to customer inquiries and providing world class customer service. In addition to customer service duties, perform store data entry of merchandise, inventory, supplies, and maintain the office area and customer lounge. This is an important job in our Jiffy Lube stores and critical to our success. And every J-Team member receives comprehensive training from Jiffy Lube University, our award-winning training program. We even offer Ace Accreditation of up to 32 college credits for completion and certification of Jiffy Lube University courses.

Physical Qualifications:

Cashiers must expect to stand for long periods of time on hard surfaces, like concrete or metal, and expect to work in an environment in which you may frequently experience hot and cold temperatures, loud noises, and exhaust fumes.

Job Duties Include, but are not limited to.:

• Answering the phone with a friendly and pleasant manner
• Greeting guests on arrival and offering assistance with questions or concerns
• Reviewing guests' invoice and providing an explanation for services performed
• Tendering payments by cash or credit for repairs, parts, and other services
• Explaining technicians' recommendations, repairs, and other actions
• Clerical duties receiving inventory, transfers, supplies, and data entry
• Assisting technicians with customer greetings and vehicle courtesy's

• Previous experience is preferred with a minimum of 1-year automotive cashier or counter sales working for a dealership, tire center, repair shop or quick Lube. However, we would consider a candidate with some automotive office or business experience.

• Competitive Starting Rate of Pay
• Medical, Dental, and Vision Insurance
• Paid PTO (personal time off) & Holidays
• Uniforms, Advancement, Company Discounts
• Flexible Work Schedule, a Great Team Environment, and more.

• Fast paced and team-oriented environment
• World class JLU training to meet all challenges
• Customer driven building strong relationships
• Value teammates and recognize their contributions
• Being inclusive and having equal access to opportunity

Jiffy Lube Cashiers are our front-line workers and the face of Jiffy Lube responding to customer inquiries and providing world class customer service. In addition to customer service duties, perform store data entry of merchandise, inventory, supplies, and maintain the office area and customer lounge. This is an important job in our Jiffy Lube stores and critical to our success. And every J-Team member receives comprehensive training from Jiffy Lube University, our award-winning training program. We even offer Ace Accreditation of up to 32 college credits for completion and certification of Jiffy Lube University courses.

Physical Qualifications:

Cashiers must expect to stand for long periods of time on hard surfaces, like concrete or metal, and expect to work in an environment in which you may frequently experience hot and cold temperatures, loud noises, and exhaust fumes.

Job Duties Include, but are not limited to.:

• Answering the phone with a friendly and pleasant manner
• Greeting guests on arrival and offering assistance with questions or concerns
• Reviewing guests' invoice and providing an explanation for services performed
• Tendering payments by cash or credit for repairs, parts, and other services
• Explaining technicians' recommendations, repairs, and other actions
• Clerical duties receiving inventory, transfers, supplies, and data entry
• Assisting technicians with customer greetings and vehicle courtesy's

• Previous experience is preferred with a minimum of 1-year automotive cashier or counter sales working for a dealership, tire center, repair shop or quick Lube. However, we would consider a candidate with some automotive office or business experience.

• Competitive Starting Rate of Pay
• Medical, Dental, and Vision Insurance
• Paid PTO (personal time off) & Holidays
• Uniforms, Advancement, Company Discounts
• Flexible Work Schedule, a Great Team Environment, and more.

• Fast paced and team-oriented environment
• World class JLU training to meet all challenges
• Customer driven building strong relationships
• Value teammates and recognize their contributions
• Being inclusive and having equal access to opportunity