168 Office Assistant jobs in West Toluca Lake

7/28/2025 11:59 PM Pacific

The Santa Barbara County Education Office provides services and leadership to 20 public school districts and 10 charter schools. SBCEO offers programs and services in support of nearly 70,000 children throughout Santa Barbara County - from Santa Barbara to Santa Ynez, Lompoc, Orcutt, and Santa Maria.

Our Early Care and Education (ECE) team is seeking a diligent and reliable Office Assistant to help keep the ECE office running smoothly. Join the team and help provide services for families in Santa Barbara County!
Our ideal candidate
You are a dependable, punctual, caring professional, with well-developed communications skills who uses tact, patience, and courtesy in a culturally sensitive manner. You are a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. You can prioritize tasks and are motivated to complete work with minimal supervision. You are comfortable working with a high degree of attention to detail as well as incorporating new and effective ways to achieve better results. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, employees, and students.
General description
Provide office support and administrative assistance requiring knowledge of County Education Office policies, rules, regulations and procedures, programs, organizations and functions.

Education: graduation from high school including or supplemented by business or administrative support courses
Experience: three years of increasingly responsible office experience; experience working in a public education setting preferred.

Education: graduation from high school including or supplemented by business or administrative support courses
Experience: three years of increasingly responsible office experience; experience working in a public education setting preferred.

• View Other Job Desc. / Ess. Elem.

• CalPERS Retirement Benefits

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WHY YOU SHOULD APPLY:

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.
• Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we've been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

• Handling mail pickup at Downtown LA office twice per week
• Scanning and organize mail digitally
• Recording & deposit client payments
• Collecting and re-distribute company office equipment from staff in region as needed (A valid driver's license and reliable transportation in Los Angeles is required)

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred)
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.

ZGF is seeking an Office Assistant/Receptionist to join our team in our Los Angeles, CA office.

As an Office Assistant/Receptionist , you would be responsible for.

• Front desk operations to include intercepting multiple phone lines in an efficient manner
• Greeting guests and directing them to conference rooms, as needed
• Mailroom organization, delivery of mail, outgoing/incoming package handling and distribution, email correspondence
• Following secured visitor guidelines and office walks, as stipulated by our Security Officer
• Office clean-up efforts
• Assisting Administrative staff with a multitude of tasks, which may include booking travel, expenses, miscellaneous project needs
• Supply orders
• Stocking of office supplies, snacks, and daily maintenance of coffee machines, dishwashers, etc.
• Other duties as assigned

• Experience with front desk operations/reception duties within an office setting
• Proficient in the following software applications; Microsoft Word, Excel, Outlook
• Must be upbeat, personable, professional, and articulate with excellent communication skills
• Must be available to open office around 8AM/8:15AM Monday-Friday

• Resume
• Cover letter

• Cover letter
• Resume

Benefits:

401(k) matching

Dental insurance

Employee discounts

Health insurance

Benefits/Perks

Competitive Compensation

Great Work Environment

Career Advancement Opportunities

Job Summary

We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills.

Responsibilities

Answer phones, assist customers with questions, and direct calls

Process incoming paperwork, make photocopies, and file paperwork

Sort mail and distribute it to the appropriate places

Maintain records, either physical or electronic, of business transactions

Qualifications

Great customer service skills

Strong Communication Skills

Strong organizational and time management skills

Familiarity with computer programs, such as Microsoft Office and Adobe software

Notary Public preferred

Spanish speaking

Benefits:

Retirement Plan

Competitive salary

Health insurance

Paid time off

Benefits/Perks

Retirement Plan

Health insurance

Paid time off

Bonuses

Holiday Pay

Job Summary

We are seeking a friendly and experienced Front Office Assistant Receptionist/Scheduler to join the team at our busy medical practice. As a Front Office Assistant Receptionist, you will be responsible for answering phone calls, scheduling appointments, verifying insurance eligibility, processing medical record requests and scanning medical records. The ideal candidate is very detailed oriented, organized, has strong customer service and interpersonal skills, is reliable, and works well independently and within a team.

Responsibilities:

Answer phones promptly and professionally

Schedule patient appointments

Verify insurance coverage and eligibility

Request prior authorization from managed health plans

Data entry of demographics and medical history in scheduling and EMR Systems

Request and/or download medical records when necessary

Process medical record requests

Scan medical records

Assist front or back office, when necessary

Qualifications:

Must have at least 2-3 years of recent experience in front office

Proficiency in using office software and electronic medical record systems

Previous experience in insurance verification, in a healthcare setting

Familiarity with managed care plans and insurance terminology

Experience in managing patient appointments and office schedule

Excellent verbal and communication skills

Strong organizational skills with the ability to prioritize tasks effectively

Ability to multitask and handle multiple phone lines simultaneously

Strong attention to detail and accuracy in data entry and record keeping

Ability to handle sensitive information maintain patient confidentiality

Strong work ethic and positive attitude

Proficient computer skills

English, Spanish (preferred)

Job Type: Full-time (Monday – Friday)

Pay: $19.00 - $23.00 per hour

Expected hours: 36 – 40 per week

Position Title: Front Office Assistant

Department: Front Office

Position Reports to: Clinic Office Manager

Status: Union

Position Summary:

Position requires excellent customer service skills with patients, employees, and the public, including but not limiting to: offering friendly, courteous, and confidential assistance to every patient to ensure that the patient has a positive experience while visiting Clinica Romero. Assist with the provision of quality services in the areas of scheduling, patient flow, information and clerical tasks. Individual must also be flexible, organized and must be able to manage a demanding workload with accuracy. Adhere to Clinica Romero's mission and core values: Compassion, Commitment to Service, Quality Care, Respect, and Dignity; and complies with all policies and procedures of the organization.

Responsibilities:

• Welcomes and greets patients as they arrive to clinical sites; will maintain exceptional customer service.
• Assist patients with questions and direct them to proper departments or personnel; follow through with patient to ensure they are seen in a timely manner.
• Register patients for all appointments including walk-ins utilizing Clinica's EMR system.
• Obtains and updates patient information into EMR system including but not limited to: patient's demographic, guarantor, coverage, and other information.
• Initiate appropriate application forms and screens patients for eligibility determination for various programs that are part of the financial screening
• Ensures to scan copies of the enrollment and or recertification of programs such as FamPact, EWC, NEVH and Sliding Fee.
• Maintains familiarity with various types of Medi-Cal, Health Plans and other programs.
• Verifies and prints eligibility for all payers including but not limited to: Medi-Cal/ Manage Care and other programs by utilizing the appropriate web portals.
• Scans pertinent patient information into EMR including patient identification cards, benefit cards, eligibility verification printouts, etc.
• Preforms daily appointment reminder calls to patients and documents call in our Electronic Medical Record (EMR) system. In addition with our text messaging app, WELL Health, responsible to monitor and send reminder text messages to patients. Responds in timely manner. Sends broadcast if needed.
• Audit EMR registration for accuracy and completeness, note deficiencies and refer for appropriate follow up and completion.
• Assist patients or family members with completion of varied registration
• Initiate new patients' chart account in EMR.
• Review assigned provider schedules and verifies eligibility one to two days before scheduled appointment. Communicate any eligibility discrepancies to patient prior to the scheduled appointment.
• Responsible to perform one last audit of assigned provider schedules to capture any erroneous scheduling mistakes to prevent patient impact.
• Coordinate warm handoff of patient to Eligibility Department when necessary.
• Daily utilization of Microsoft Outlook to ensure that all incoming emails are read and a responses are made in a timely manner, this includes emails from supervisor, Front Office Lead, and other departments.
• Collecting appropriate co-payments from patients for their respective insurance coverage. Payments collected in the form of cash, checks, and credit cards.
• Schedules appointments according to Clinica's Scheduling Guidelines and keeps up with any new scheduling changes.
• Adheres to Clinica's Petty Cash policies and procedures, which includes completion of a daily reconciliation form, and submits all monies (cash and/or credit card receipts) to immediate Supervisor or Front Office Lead for review.
• Answers incoming calls, taking messages, transfer calls and provide information to other departments upon
• Assist in the completion of data for department reports.
• Translates for patients when necessary.
• Assist patients with PCP changes when eligibility department is backed up.
• Assist with rescheduling patients anytime we have provider call outs.
• Assist in the training of new
• Completes assignments by the end of the scheduled
• Seek out additional duties to promote continuity of
• Demonstrate a positive, can do attitude in responding to employee and patients' needs.
• Attends In-Services as scheduled by supervisor
• Participates in trainings provided by Clinica Romero to further education and keep current with industry changes, and clinical requirements.
• Comply with all HIPAA regulations.
• Assure timeliness of services to patients and looks after their comfort while on premises.
• Operations of standard office machines.
• Required to travel from site to site.
• Required participation with outreach events.
• Other duties as assigned by management

• High school graduate or equivalent. Medical Billing experience/ training in a medical office or similar setting.
• EMR experience. EPIC experience preferable.
• Typing a minimum 35 WPM and proficient computer skills; including but not limited to Microsoft products and use of outlook
• Ability to communicate effectively, verbal and written; work without close supervision, detail oriented and well organized.
• Customer service skills: communication, empathy, patience, and technical knowledge
• Work in team-oriented environment, and work well under deadlines.
• Previous experience in a community clinic setting, billing and/or collections a plus.
• Bi-lingual English and Spanish.
• Ability to handle multiple tasks and work in a busy environment.
• Ability to work evenings and weekends
• CPR Certification
• Ability to work at multiple clinic sites
• CA driver's license and auto insurance
• Must provide proof of up-to-date COVID-19 vaccinations including recommended doses in the primary series AND booster dose when eligible.

MUST HAVE TAX CREDIT and BOND EXPERIENCE! MUST HAVE TAX CREDIT and BOND EXPERIENCE!
Visit our website and apply at: Barkermgt.com
Visit our website and apply at: Barkermgt.com

Visit our website and apply at: Barkermgt.com

Barker Management Inc. is a leader in the Property Management Services industry who has provided quality service to customers since 1972! We consider the employees of Barker to be one of our most valuable resources. Our continued success depends on service-oriented employees making a difference for Barker and our customers every day. The loyalty, commitment, and dedication of Barker people have provided the winning edge in the competitive market we serve. Our customers trust Barker and the services we provide.

Hours: 8:00 am to 5:00 pm, Monday through Friday.

Employment Includes: Free medical, dental and vision after your first 90 days! 80 hours of paid vacation, 12 paid holiday's and 80 hours of sick pay as well!

Property Size: 100

Type of Housing / Property: Family / Tax Credit / HUD / Additional Fund Sources

Watts Athens Address: 6122 11th Ave. Los Angeles, CA 90043.

Job Summary :

As an employee of Barker Management Incorporated ("Company"), the authorized property management agent for various developments, the Office Assistant is responsible for all phases of site operations for his or her assigned development Although the Office Assistant r eports directly to his or her assigned Regional Manager and takes specific direction from his or her Resident Manager, the Office Assistant must remain attentive and responsive to any and all reasonable requests made by the asset manager/owner/investor for the development. Office Assistant may be needed after normal business hours or on weekends in response to emergency situations or special events.

In direct support of the Resident Manager, the Office Assistant is employed to ensure.

1. The stable operation of the development;

2. The timely and accurate completion of all assigned duties;

3. A well-maintained appearance for the development;

4. The safety and security of the development and the residents at all times;

5. The identification and reporting of all problems or potential problems involving the development or its residents to his or her Supervisor in a timely manner;

6. Open communication between each and every individual involved in the operational aspects of the development;

7. A courteous and professional demeanor at all times, especially when interacting with the residents, asset management, vendors, and community members;

8. Compliance by the residents with the terms and conditions of the Residential Lease and the Resident Rules and Guidelines in a firm, consistent, professional, and non-discriminatory manner;

9. Attentiveness to the concerns, complaints, and/or suggestions of the residents and responsiveness those concerns, complaints, and/or suggestions in a prompt, fair, competent, and professional manner; and

10. Compliance with the rules, regulations, policies, and procedures established for the development.

11. Record all purchase orders and invoicing in BMI accounting software.

* We are an equal-opportunity employer that pledges not to discriminate on the basis of race, color, age, sex, religion, national origin, etc., in hiring or promoting.