298 Office Assistants jobs in Alexandria

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Enter application data into the DHHS database and Excel spreadsheets.
• Review client eligibility and demographics in DHHS databases and Electronic Health Records (EHR).
• Prepare urgent referrals for supervisor review.
• Maintain and update client records for MPP services.

• Answer incoming calls, retrieve voicemails, and return calls, providing program information and referrals.
• Schedule client appointments as needed.
• Respond to client and community partner requests via HSS email.
• Open, sort, prioritize, and distribute incoming mail and faxes.
• Maintain office supplies, track inventory, and compile supply orders.
• Assemble and prepare BBH and related program packets for distribution.
• Perform filing, faxing, photocopying, and other clerical duties.
• Attend meetings and take meeting minutes.

• Serve as the initial point of contact in the HSS reception area, assisting the public and answering inquiries.
• Provide administrative support to clinical staff and supervisors.

• Prior administrative or clerical experience in a healthcare or government setting preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and data entry accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Customer service-oriented with a professional demeanor.

Job Title: Administrative Coordinator
Location: Martins Tavern – Georgetown, Washington, DC
Schedule: Full-time, On-site
Start Date: As soon as available

Since 1933, Martins Tavern has been a landmark in Washington, DC’s Georgetown neighborhood, offering classic American fare and warm hospitality to generations of guests, including U.S. Presidents, celebrities, and local families. As we enter a new chapter of operational excellence with enhanced financial oversight, we’re seeking a reliable and detail-oriented Administrative Coordinator to support our team behind the scenes.

The Administrative Coordinator will serve as a critical liaison between ownership, management, our accounting partners at Harmony CPA, and external vendors. This individual will manage key administrative functions including payroll processing, HR coordination, licensing, benefits administration, and compliance upkeep.

• Collect, review, and submit timesheets to external payroll provider
• Maintain accurate employee records, including I-9s, W-4s, and direct deposit information.
• Help onboard new hires and coordinate paperwork, uniforms, system logins, etc.
  
  

• Maintain employee files and update personnel information as needed.
• Assist with scheduling mandatory training sessions, scheduling employee reviews, and documentation.
• Serve as an internal point of contact for staff HR questions and needs.
  
  

• Liaise with health insurance and workers' comp brokers to keep policies active and compliant.
• Support open enrollment and benefits questions from staff.
• Ensure timely insurance certificate renewals and policy recordkeeping.
  
  

• Maintain a calendar for license renewals (ABRA, DOH, business licenses, etc.).
• Prepare and submit paperwork required for annual inspections or audits.
• Track key expiration dates to ensure timely renewals.
  
  

• Manage vendor relationships and assist with invoice coding and communication with accountants.
• Order and organize office supplies and business-related materials.
• File, scan, and archive important financial and compliance documents.
  
  

• Act as an onsite contact for occasional audits (health, tax, labor).
• Coordinate with Harmony CPA to gather and submit requested financial documents.
• Ensure document accuracy and confidentiality.
  
  

Required:

• 3+ year’s experience in office administration, HR support, or hospitality management.
• High attention to detail and strong organizational skills.
• Comfortable with Google Workspace (Docs, Sheets, Gmail) and cloud-based systems.
• Excellent verbal and written communication.
  
  

Preferred:

• Experience with payroll systems and benefit coordination.
• Familiarity with hospitality industry compliance and regulations.
• Prior experience in a restaurant, hotel, or similar environment is a plus.
• Associate’s Degree or other higher education
• Bi-lingual in Spanish will be helpful

Compensation & Benefits

• Hourly Rate: $25–$0/hour, OR X- X Salary based on experience and qualifications
• Employment Type: Full-time, non-exempt
• Schedule: On-site, weekdays with occasional evening or weekend availability
• Benefits: (Include if applicable—e.g., health insurance, paid time off, staff meals, parking, etc.)

• Be part of a storied DC institution with deep roots and community impact.
• Gain exposure to all back-of-house business functions in a fast-paced hospitality environment.
• Help usher in a new era of modernization and best practices.
  
  

To Apply:
 Please respond to this ad with your resume and a cover note of interest 

Office Administrator

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

The Opportunity:

As an Office Administrator you will provide vital services in support of the TSA's mission of protecting the nation's air, rail, transit, and highway transportation systems to ensure freedom of movement for people and commerce. This partnership enables the TSA to continue serving approximately 1.9 million passengers every day at mass transit stations and airports nationwide.

You will assist with managing, tracking, and ensuring accountability of audio-visual equipment. Additionally, you will support the preparation of agendas, meeting minutes or notes, and memorandums. You will help compile and consolidate responses by coordinating with multiple stakeholders. Your role will also involve tracking, monitoring, and maintaining calendars and meeting schedules. You will assist in collecting inputs and supporting the preparation of reports as needed. Furthermore, you will coordinate logistics for leadership events and meetings, including booking conference rooms, preparing rooms, setting up audio-visual equipment, sending meeting invites to guest speakers and attendees, printing and distributing handouts, creating and tracking attendee lists, and taking minutes.

This position requires being on-site, either at TSA's HQ in Springfield, VA, or another location within the National Capital Region (NCR) (e.g., Annapolis Junction, MD).

Responsibilities:

As Office Administrator you will provide diverse secretarial and administrative duties. Specifically you will

• Initiating special reports

• Composing routine correspondence

• Compiling statistical and budget information

Qualifications:

Required:

• Ability to obtain DHS EOD (Entry on Duty)

• Bachelor's degree

• Two (2) years experience providing office administrator related duties

**This position is in support of future opportunities. As we get closer to filling this position, we will be contacting qualified candidates. If you are selected to interview, you will be contacted directly by a recruiter.

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What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (

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Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .

The proposed salary range for this position is:

$45,900 - $91,900

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Job Description

Our client is is hiring an Office Support / Administrative Assistant based in Chantilly, VA. This position requires someone who works well with multiple deadline driven responsibilities, ability to multitask and communicate effectively on workload and changing priorities. Areas of responsibility include but are not limited to

Collecting and analyzing data using Microsoft Excel and Google Suite

Researching and compiling data

Material Inventory Reconciliation (Weekly/Monthly tracking)

Purchase Orders & Accounts Payable.

Taking calls from all field employees requesting to purchase goods and services.

Issuance of Purchase Orders, verifying delivery or receipt of product/service, reconciling statements/invoices for payment authorization and accurate job costing, researching and setting up vendors locally and out of state for goods and services.

Payroll & Equipment

Filing

Invoicing

Ensure accurate job costing

Accounts Receivable as needed

Other office duties as assigned

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Skills and Requirements

High School degree

1-2 years of experience in an Office Administration role

Experience with Microsoft Suite and/or Google Suite Fluent in Spanish

Prior experience in the Construction industry null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

1. Operational Excellence
   • Refine and implement office procedures.
   • Coordinate schedules, agendas, and appointments for senior leadership.
   • Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
2. Team Direction
   • Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
   • Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
3. Financial Oversight
   • Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
   • Supervise the office financial plan, ensuring detailed and punctual reports.
   • Generate comprehensive reports detailing expenses and adherence to budgets.
4. Document Management
   • Maintain and modernize filing systems.
   • Institute and oversee document retention procedures.
   • Safeguard data integrity and confidentiality.
5. Office Ambiance and Safety
   • Implement and maintain office guidelines and protocols.
   • Ensure a tidy and systematic workspace.
   • Monitor compliance with health and safety guidelines.
6. Interdepartmental Liaison
   • Enhance office communications to bolster department collaborations.
   • Address customer feedback and concerns, presenting the company in the best manner.
7. Personnel Management
   • Lead the hiring process for office staff and provide clarity on company policies and procedures.
   • Organize introductory sessions and training for newcomers.
   • Oversee staff timetables, daily hours, and leave requests.

• A Bachelor's degree in business, management, or a related discipline is an advantage.
• Demonstrable experience in an office administration or similar role.
• Acquaintance with office procedures and basic financial principles.
• Exceptional organizational and multitasking capabilities.
• Effective oral and written communication skills.
• Proficiency with MS Office and other pertinent software/tools.

RK&K is hiring a Project Records Manager (Office Engineer) for our Fairfax VA office to work within the Northern VA region. As an Office Engineer, you will work under direction of the Task Manager to establish and maintain a procedural framework for collecting the project's documents, including developing and/or enhancing document controls procedures and tools, and managing and enforcing the collection, distribution and filing of controlled documents. This individual interfaces with the project management team and other personnel, stakeholders, and Contractors as required. This individual is responsible for assisting the Task Manager in ensuring that all contractual obligations are fulfilled for all phases of the project. This individual is also responsible for performing quality control checks over documentation practices and working with project management members to monitor progress, develop reports, manage project communications, and manage meetings and calendars in accordance with work plans and schedules.

Essential Functions

• Manage the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules) between project operations, engineering disciplines, construction teams, and other related support groups
• Plan, organize, and implement systems for efficient document processing for all communications, Contractor documents, inspector reports, design documents, construction documents or other internal or external documents
• Generates or coordinates the develop of reports and project related correspondence
• Attends and prepares minutes for various project meetings
• Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
• Institute document tracking to ensure timeliness of responses and provide a record of document flow
• Verify Contractors pay estimate against project work logs
• Review monthly and final estimates
• Assists in project close-out and maintain as-built drawings
• Complete other duties as assigned by the Task Manager

Required Skills and Experience

• A bachelor's degree from an accredited university, preferred. In lieu of a degree, commensurate experience shall be considered
• Two (2) years of relevant experience of prior document control
• Familiarity and working knowledge with document management software and construction management software (Smartsheet, SharePoint, Trimble, eBuilder, PlanGrid, Power BI, and other Project and Construction Management programs)
• Working knowledge of construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
• Working knowledge of MS Office, Outlook, Excel, PowerPoint and database software
• Strong interpersonal and organizational skills in a fast-paced environment
• Excellent time management skills with the ability to multi-task and prioritize work
• Ability to communicate effectively with project personnel and management while being a team player
• Must be able to pass a criminal background check and drug screening.

Preferred Experience and Certifications

• VDOT and Locality
• VA PE License (or ability to get reciprocity within 6 months) or Engineer-In-Training (EIT)
• Certified Construction Manager (CCM), or Construction Manager-In-Training (CMIT)
• VDOT Inspector Certifications

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!
• Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!

Office Engineer Job ID 14105 # of Openings 1 Job Location US-VA-Fairfax Category Construction Relocation Assistance No Service Line IES Job Description Dewberry is seeking an Office Engineer for a project in Fairfax , VA, with a BS degree and construction related project experience in the transportation sector. Preferred candidates will have office engineering experience maintaining the project documentation system using Microsoft Office, SmartSheet, FieldWire, GoCanvas, SharePoint or similar construction-oriented filing and management software. Experience with document management of construction submittal packages, specification packages, QAQC documents, materials test reports, Construction Quality Audits, preparation of weekly summary reports, preparing monthly staffing and budget estimates and change orders, VDOT Materials Notebook and maintaining as-builts. Field Inspection experience is also desirable. Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors is our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century. Responsibilities Coordinates and collaborates with Quality Assurance and Quality Control staff, Construction Managers, and owner representatives as necessary to complete assignments. Reviews daily construction assignment schedules and ensures QA staff are prepared and assigned to cover required inspection and materials testing duties. Prepares, assembles, and distributes pre-activity meeting package/documents to construction team and attends meetings to record meeting minutes. Updates all participants with meeting results and changed information. Assists in the management and tracking of NCR (non-conformance reports), Inspection Testing Plans, product submittals, monthly quality audits, monthly materials test reports, materials notebook tracking, and other reporting documents. Ensures quality documents are submitted logged and reviewed daily and then posted for access by various project participants. Prepares work location notifications and tracks completed work quantities installed by contractors. Participates in invoice and schedule reviews. Required Skills & Required Experience Bachelors Degree in Civil Engineering or equivalent 2+ years of relative experience Proficiency with document management software and construction management software (Smartsheet, SharePoint, FieldWire, GoCanvas, Plangrid, PowerBI, and other Project and Construction Management programs) VA PE License or CCM preferred but not required Excellent communications and client relations skills Must have the ability to work as a team player Clean driving record Don't meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities. *At this time, Dewberry will not sponsor a new applicant for work authorization. *Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. *Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law. Need help finding the right job? We can recommend jobs specifically for you! Click here to get started. #J-18808-Ljbffr