336 Office Assistants jobs in Alexandria
Office Administration - Work from Home Assistant
22203 Arlington, Virginia
Top Level Promotions
Posted 2 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
0
Work from Home Office Administration Assistance
22201 Arlington, Virginia
Top Level Promotions
Posted today
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
1
Office Assistant
22201 Arlington, Virginia
MedStar Health
Posted 10 days ago
Job Viewed
Job Description
General Summary of Position The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.
Primary Duties and ResponsibilitiesContributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations. Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned. Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members. Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department's practice management (PM) system and/or electronic health record (EHR). Performs insurance verification and coordinates services/authorizations for patients, as assigned. Completes and/or ensures accurate collection of copayments and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned. Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable). Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging. In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics. Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned. Monitors and handles case management for patients in the EHR system, as assigned. Maintains waiting area in clean and neat condition, restocking materials as needed. Monitors administrative supplies and keeps administrative supplies at par levels. Responds to all payer-specific questions from patients and clinical providers, as appropriate. Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams.
Minimum Qualifications
Education
Experience
Knowledge, Skills, and Abilities
This position has a hiring range of $18 - $28.73
Primary Duties and Responsibilities
Minimum Qualifications
Education
- High School Diploma or GED required and
- Associate's degree (A.A.) preferred or
- Bachelor's degree from a college or university in healthcare or related field preferred
Experience
- 1-2 years Experience working in a role involving customer service required
- 1-2 years Experience in a medical office required or a combination of experience and education will be accepted for outpatient physician centers. preferred
- Less than 1 year 3 months of related experience/and or training in a fast paced medical office setting for therapy/ambulatory offices preferred
Knowledge, Skills, and Abilities
- Excellent customer service, as well as excellent verbal and written communication skills.
- Basic knowledge of Microsoft office products including Word, Excel and Outlook.
- Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter.
- Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency.
- Friendly and professional when interacting with patients and visitors at all times.
- Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.
This position has a hiring range of $18 - $28.73
View Now
2
Office Assistant
20022 Tenleytown, District Of Columbia
MedStar Health
Posted 10 days ago
Job Viewed
Job Description
General Summary of Position The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.
Primary Duties and ResponsibilitiesContributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations. Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned. Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members. Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department's practice management (PM) system and/or electronic health record (EHR). Performs insurance verification and coordinates services/authorizations for patients, as assigned. Completes and/or ensures accurate collection of copayments and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned. Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable). Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging. In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics. Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned. Monitors and handles case management for patients in the EHR system, as assigned. Maintains waiting area in clean and neat condition, restocking materials as needed. Monitors administrative supplies and keeps administrative supplies at par levels. Responds to all payer-specific questions from patients and clinical providers, as appropriate. Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams.
Minimum Qualifications
Education
Experience
Knowledge, Skills, and Abilities
This position has a hiring range of $18 - $28.73
Primary Duties and Responsibilities
Minimum Qualifications
Education
- High School Diploma or GED required and
- Associate's degree (A.A.) preferred or
- Bachelor's degree from a college or university in healthcare or related field preferred
Experience
- 1-2 years Experience working in a role involving customer service required
- 1-2 years Experience in a medical office required or a combination of experience and education will be accepted for outpatient physician centers. preferred
- Less than 1 year 3 months of related experience/and or training in a fast paced medical office setting for therapy/ambulatory offices preferred
Knowledge, Skills, and Abilities
- Excellent customer service, as well as excellent verbal and written communication skills.
- Basic knowledge of Microsoft office products including Word, Excel and Outlook.
- Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter.
- Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency.
- Friendly and professional when interacting with patients and visitors at all times.
- Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.
This position has a hiring range of $18 - $28.73
View Now
3
Office Assistant
20811 Bethesda, Maryland
MedStar Health
Posted 10 days ago
Job Viewed
Job Description
General Summary of Position The Office Assistant performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include: patient registration, patient scheduling, coordinating the physician order re-certification process, insurance verification and coordination of services for patients, charge entry and reconciliation functions, co-payment and daily cash receipt responsibilities, assisting with medical record operations on a daily basis, greeting, registering and escorting patients, completing patient set-ups, turning over patient rooms and ensuring that the exam room is properly cleaned and prepped, performing other patient care duties determined by the therapist or physician, editing and distributing clinical dictations, order and maintain clinical and administrative supplies, creates patient registration packets for patients and/or billing department, and providing front office and/call center coverage and assistance.
Primary Duties and ResponsibilitiesContributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations. Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls processes and procedures as assigned. Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members. Completes the preliminary intake efficiently, accurately and completely; performs patient updates, scanning, registration, patient scheduling of initial and follow-up appointments based on insurance guidelines, and messaging in the department's practice management (PM) system and/or electronic health record (EHR). Performs insurance verification and coordinates services/authorizations for patients, as assigned. Completes and/or ensures accurate collection of copayments and copayment reconciliation, charge entry reconciliation, preparation of bank deposits and cash receipt logs, as assigned. Demonstrates proficiency with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances and system notes (if applicable). Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms, reviews all patient information for accurateness and completeness and witnesses all financial forms as required. Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging. In the Physician Centers: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries and nurses to coordinate and schedule procedures and clinics. Requests and obtains referrals, medical records or diagnostic reports from internal and external providers, as assigned. Monitors and handles case management for patients in the EHR system, as assigned. Maintains waiting area in clean and neat condition, restocking materials as needed. Monitors administrative supplies and keeps administrative supplies at par levels. Responds to all payer-specific questions from patients and clinical providers, as appropriate. Participates in meetings and on committees and represents the department and hospital in community outreach efforts. Participates in multi-disciplinary quality and service improvement teams.
Minimum Qualifications
Education
Experience
Knowledge, Skills, and Abilities
This position has a hiring range of $18 - $28.73
Primary Duties and Responsibilities
Minimum Qualifications
Education
- High School Diploma or GED required and
- Associate's degree (A.A.) preferred or
- Bachelor's degree from a college or university in healthcare or related field preferred
Experience
- 1-2 years Experience working in a role involving customer service required
- 1-2 years Experience in a medical office required or a combination of experience and education will be accepted for outpatient physician centers. preferred
- Less than 1 year 3 months of related experience/and or training in a fast paced medical office setting for therapy/ambulatory offices preferred
Knowledge, Skills, and Abilities
- Excellent customer service, as well as excellent verbal and written communication skills.
- Basic knowledge of Microsoft office products including Word, Excel and Outlook.
- Highly organized, process oriented individual who has the ability to multi-task, be flexible and be a self-starter.
- Ability to follow instructions and assist visitors and/or patients without compromising safety, service, care or efficiency.
- Friendly and professional when interacting with patients and visitors at all times.
- Position is initial face and the initial voice of the clinic and should be able to project a positive and professional image at all times.
This position has a hiring range of $18 - $28.73
View Now
4
Office Assistant
22102 McLean, Virginia
Somatus
Posted today
Job Viewed
Job Description
Overview
As the largest and leading value-based kidney care company, Somatus is empowering patients across the country living with chronic kidney disease to experience more days out of the hospital and healthier at home.
It takes a village of passionate and tenacious innovators to revolutionize an industry and support individuals living with a chronic disease to fulfill our purpose of creating More Lives, Better Lived. Does this sound like you?
Showing Up Somatus Strong
We foster an inclusive work environment that promotes collaboration and innovation at every level. Our values bring our mission to life and serve as the DNA for every decision we make:
+ **Authenticity:** We believe in real dialogue. In any interaction, with patients, partners, vendors, or our teammates, we are true to who we are, say what we mean, and mean what we say.
+ **Collaboration:** We appreciate what every person at Somatus brings to the table and believe that together we can do and achieve more.
+ **Empowerment:** We make sure every voice gets heard and all ideas are considered, especially when it comes to our patients' lives or our partners' best interests.
+ **Innovation:** We relentlessly look for ways to improve upon the status quo to continuously deliver new solutions.
+ **Tenacity:** We see challenges as opportunities for growth and improvement - especially when new solutions will make a difference for our patients and partners.
Showing Up for You
We offer more than 25 Health, Growth, and Wealth Work Perks to help teammates learn, grow, and be the best version of themselves, including:
+ Subsidized, personal healthcare coverage (medical, dental vision)
+ Accrual of 3 weeks' Vacation (PTO)
+ Professional Development, CEU, and Tuition Reimbursement
+ Curated Wellness Benefits supporting teammates physical and mental well-being
+ Community engagement opportunities
+ And more!
The Office Assistant is a vital part of the Somatus team, serving as the first point of contact for employees and guests while ensuring smooth day-to-day operations. This role provides direct support to the HR team, executive staff, and office personnel, playing an integral part in creating a professional, organized, and welcoming workplace environment.
The ideal candidate will bring strong organizational skills, exceptional communication, and a proactive approach to problem-solving, with the highest level of confidentiality. With high visibility across the company, this individual must be comfortable working closely with executives, HR leaders, and cross-functional teams in a fast-paced, dynamic environment.
This role requires a on site schedule to our office in Mclean VA.
Responsibilities
Essential Duties and Responsibilities:
Front Office & Office Support:
+ Greet and assist guests with warmth and professionalism, serving as the "face" of Somatus
+ Manage Office operations following direction from leader
+ Liaison with building management and participation in monthly meetings with building management
+ Prepare, set up, and reset conference rooms for meetings and onsite events
+ Support teammate onsite activities and events
+ Manage office snacks, refreshments, and supplies, including inventory and ordering
+ Sort, distribute, and process incoming and outgoing mail
+ Manage building, office and elevator access, including parking coordination
+ Partner with Marketing to manage company swag and branded materials
+ Provide administrative support to Executive Assistants and office staff
+ Work with IT and HR to manage the return and processing of employee equipment
Human Resources Admin:
+ Generate FedEx shipping codes
+ Monitor and manage the HR general inbox, responding where applicable and directing requests appropriately
+ Assist with teammate system access
+ Process returned employee mail (e.g., 401k statements, W-2s)
+ Support the Care team email inbox as needed
+ Help coordinate employee recognition activities
+ Partner with the Talent Acquisition team to coordinate onsite interviews, including scheduling, logistics, and room setup
+ Complete Employment Verification
+ Create Employee personnel files
+ Support the HR team with other initiatives and tasks based on departmental needs
_Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._
Qualifications
Required Education and Experience
+ High School Diploma or equivalent
+ Proven experience in an administrative role or similar position
Knowledge, Skills, and Abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Strong organizational skills with the ability to balance multiple priorities effectively
+ Excellent written and verbal communication skills
+ Strong interpersonal skills with a professional, approachable, and service-oriented mindset
+ High degree of confidentiality and discretion when handling sensitive information
+ Ability to work independently while collaborating closely with HR, executives, and cross-functional teams
+ Take ownership and initiative
+ Flexibility and adaptability in a fast-paced, high-growth environment while maintaining a positive and professional presence
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Somatus, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated
As the largest and leading value-based kidney care company, Somatus is empowering patients across the country living with chronic kidney disease to experience more days out of the hospital and healthier at home.
It takes a village of passionate and tenacious innovators to revolutionize an industry and support individuals living with a chronic disease to fulfill our purpose of creating More Lives, Better Lived. Does this sound like you?
Showing Up Somatus Strong
We foster an inclusive work environment that promotes collaboration and innovation at every level. Our values bring our mission to life and serve as the DNA for every decision we make:
+ **Authenticity:** We believe in real dialogue. In any interaction, with patients, partners, vendors, or our teammates, we are true to who we are, say what we mean, and mean what we say.
+ **Collaboration:** We appreciate what every person at Somatus brings to the table and believe that together we can do and achieve more.
+ **Empowerment:** We make sure every voice gets heard and all ideas are considered, especially when it comes to our patients' lives or our partners' best interests.
+ **Innovation:** We relentlessly look for ways to improve upon the status quo to continuously deliver new solutions.
+ **Tenacity:** We see challenges as opportunities for growth and improvement - especially when new solutions will make a difference for our patients and partners.
Showing Up for You
We offer more than 25 Health, Growth, and Wealth Work Perks to help teammates learn, grow, and be the best version of themselves, including:
+ Subsidized, personal healthcare coverage (medical, dental vision)
+ Accrual of 3 weeks' Vacation (PTO)
+ Professional Development, CEU, and Tuition Reimbursement
+ Curated Wellness Benefits supporting teammates physical and mental well-being
+ Community engagement opportunities
+ And more!
The Office Assistant is a vital part of the Somatus team, serving as the first point of contact for employees and guests while ensuring smooth day-to-day operations. This role provides direct support to the HR team, executive staff, and office personnel, playing an integral part in creating a professional, organized, and welcoming workplace environment.
The ideal candidate will bring strong organizational skills, exceptional communication, and a proactive approach to problem-solving, with the highest level of confidentiality. With high visibility across the company, this individual must be comfortable working closely with executives, HR leaders, and cross-functional teams in a fast-paced, dynamic environment.
This role requires a on site schedule to our office in Mclean VA.
Responsibilities
Essential Duties and Responsibilities:
Front Office & Office Support:
+ Greet and assist guests with warmth and professionalism, serving as the "face" of Somatus
+ Manage Office operations following direction from leader
+ Liaison with building management and participation in monthly meetings with building management
+ Prepare, set up, and reset conference rooms for meetings and onsite events
+ Support teammate onsite activities and events
+ Manage office snacks, refreshments, and supplies, including inventory and ordering
+ Sort, distribute, and process incoming and outgoing mail
+ Manage building, office and elevator access, including parking coordination
+ Partner with Marketing to manage company swag and branded materials
+ Provide administrative support to Executive Assistants and office staff
+ Work with IT and HR to manage the return and processing of employee equipment
Human Resources Admin:
+ Generate FedEx shipping codes
+ Monitor and manage the HR general inbox, responding where applicable and directing requests appropriately
+ Assist with teammate system access
+ Process returned employee mail (e.g., 401k statements, W-2s)
+ Support the Care team email inbox as needed
+ Help coordinate employee recognition activities
+ Partner with the Talent Acquisition team to coordinate onsite interviews, including scheduling, logistics, and room setup
+ Complete Employment Verification
+ Create Employee personnel files
+ Support the HR team with other initiatives and tasks based on departmental needs
_Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._
Qualifications
Required Education and Experience
+ High School Diploma or equivalent
+ Proven experience in an administrative role or similar position
Knowledge, Skills, and Abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Strong organizational skills with the ability to balance multiple priorities effectively
+ Excellent written and verbal communication skills
+ Strong interpersonal skills with a professional, approachable, and service-oriented mindset
+ High degree of confidentiality and discretion when handling sensitive information
+ Ability to work independently while collaborating closely with HR, executives, and cross-functional teams
+ Take ownership and initiative
+ Flexibility and adaptability in a fast-paced, high-growth environment while maintaining a positive and professional presence
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Somatus, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated
View Now
5
Office Supervisor
20753 District Heights, Maryland
Liberty Tax Service
Posted 2 days ago
Job Viewed
Job Description
Job Title: Office Supervisor, Managed Operations
Department/Business Unit: Managed Operations
Reports to: District Manager, Managed Operations
Status: Seasonal
FLSA Status: Non-Exempt
Job Summary
The Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to the District Manager, the Office Supervisor is responsible for ensuring efficient operations, maintaining compliance, and delivering an exceptional customer experience.
Responsibilities/Duties
Office Operations Management
* Manage the daily operations of the tax preparation office, ensuring adherence to company policies, procedures, and quality standards
* Monitor office performance metrics, including revenue, productivity, and customer satisfaction, implementing strategies to improve efficiencies
* Oversee staffing and scheduling, ensuring adequate coverage and optimal utilization of tax preparers and support staff
* Maintain a clean, organized, and professional office environment, ensuring compliance with health and safety regulations
* Coordinate and execute marketing initiatives for the designated office.
Staff Supervision and Development
* Recruit, train, and develop office staff, fostering a culture of customer service and continuous improvement
* Provide ongoing coaching, feedback, and performance management to tax preparers and support staff
* Conduct regular meetings and training sessions to ensure staff knowledge and skills remain up-to-date
* Promote employee engagement, recognition, and career development opportunities
Customer Service Excellence
* Ensure exceptional customer service is delivered consistently, addressing customer inquiries, concerns, and complaints in a timely and professional manner
* Monitor customer feedback and implement strategies to enhance the overall customer experience
* Maintain a thorough understanding of Liberty Tax's products and services to effectively assist customers and promote additional offerings
Compliance and Quality Assurance
* Ensure strict adherence to all applicable laws, regulations, and company policies within the office
* Conduct regular quality assurance checks on tax returns and client documentation to maintain high standards and minimize errors
* Identify and mitigate operational risks, implementing appropriate controls and corrective actions
* Maintain accurate and compliant records, preparing reports as required
Financial Management
* Manage office budgets, closely monitoring financial performance and implementing cost-saving measures as needed
* Ensure accurate and timely reporting of financial data and adherence to accounting practices
* Implement strategies to drive revenue growth and profitability for the office
Qualifications:
* Strong leadership, decision-making, and problem-solving abilities
* Excellent customer service and interpersonal skills
* Proficient in office management, budgeting, and financial reporting
* Extensive knowledge of relevant tax laws, regulations, and industry best practices
* Familiarity with tax preparation software and office productivity tools
Education and Experience
* Associate's degree in business administration, Accounting, or a related field; bachelor's degree preferred or the equivalent through a combination of education and related work experience.
* 3+ years of experience in a supervisory or managerial role, preferably within the tax preparation or financial services industry
Physical Requirements
Position requires working at a desk for periods of time. Position may require lifting objects up to 20lbs.
Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions.
Employee Acknowledgement
This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions. While this list is intended to be an accurate reflection of the current job, Liberty Tax Service reserves the right to revise the functions and duties of the job or to request that additional or different tasks be performed.
Liberty Tax Service is an equal opportunity employer.
Department/Business Unit: Managed Operations
Reports to: District Manager, Managed Operations
Status: Seasonal
FLSA Status: Non-Exempt
Job Summary
The Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to the District Manager, the Office Supervisor is responsible for ensuring efficient operations, maintaining compliance, and delivering an exceptional customer experience.
Responsibilities/Duties
Office Operations Management
* Manage the daily operations of the tax preparation office, ensuring adherence to company policies, procedures, and quality standards
* Monitor office performance metrics, including revenue, productivity, and customer satisfaction, implementing strategies to improve efficiencies
* Oversee staffing and scheduling, ensuring adequate coverage and optimal utilization of tax preparers and support staff
* Maintain a clean, organized, and professional office environment, ensuring compliance with health and safety regulations
* Coordinate and execute marketing initiatives for the designated office.
Staff Supervision and Development
* Recruit, train, and develop office staff, fostering a culture of customer service and continuous improvement
* Provide ongoing coaching, feedback, and performance management to tax preparers and support staff
* Conduct regular meetings and training sessions to ensure staff knowledge and skills remain up-to-date
* Promote employee engagement, recognition, and career development opportunities
Customer Service Excellence
* Ensure exceptional customer service is delivered consistently, addressing customer inquiries, concerns, and complaints in a timely and professional manner
* Monitor customer feedback and implement strategies to enhance the overall customer experience
* Maintain a thorough understanding of Liberty Tax's products and services to effectively assist customers and promote additional offerings
Compliance and Quality Assurance
* Ensure strict adherence to all applicable laws, regulations, and company policies within the office
* Conduct regular quality assurance checks on tax returns and client documentation to maintain high standards and minimize errors
* Identify and mitigate operational risks, implementing appropriate controls and corrective actions
* Maintain accurate and compliant records, preparing reports as required
Financial Management
* Manage office budgets, closely monitoring financial performance and implementing cost-saving measures as needed
* Ensure accurate and timely reporting of financial data and adherence to accounting practices
* Implement strategies to drive revenue growth and profitability for the office
Qualifications:
* Strong leadership, decision-making, and problem-solving abilities
* Excellent customer service and interpersonal skills
* Proficient in office management, budgeting, and financial reporting
* Extensive knowledge of relevant tax laws, regulations, and industry best practices
* Familiarity with tax preparation software and office productivity tools
Education and Experience
* Associate's degree in business administration, Accounting, or a related field; bachelor's degree preferred or the equivalent through a combination of education and related work experience.
* 3+ years of experience in a supervisory or managerial role, preferably within the tax preparation or financial services industry
Physical Requirements
Position requires working at a desk for periods of time. Position may require lifting objects up to 20lbs.
Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions.
Employee Acknowledgement
This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions. While this list is intended to be an accurate reflection of the current job, Liberty Tax Service reserves the right to revise the functions and duties of the job or to request that additional or different tasks be performed.
Liberty Tax Service is an equal opportunity employer.
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6
Office Engineer
20022 Washington, District Of Columbia
Luster National
Posted 1 day ago
Job Viewed
Job Description
About the Position
We're seeking Office Engineers at various levels to support large, heavy-civil infrastructure programs-including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting day-to-day project operations by managing documentation, tracking submittals and RFIs, and coordinating with contractors, design teams, and client representatives. You will also assist with cost tracking, change order documentation, and other key project controls tasks to help ensure the project stays on schedule and within budget.
This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need . This posting targets the Greater Washington DC area.
Responsibilities
The salary range listed for this role is $0k- 110k/year ( 40- 55/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc.
Just LOOK at the Benefits We Offer!
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email for accommodations necessary to complete the application process.
We're seeking Office Engineers at various levels to support large, heavy-civil infrastructure programs-including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting day-to-day project operations by managing documentation, tracking submittals and RFIs, and coordinating with contractors, design teams, and client representatives. You will also assist with cost tracking, change order documentation, and other key project controls tasks to help ensure the project stays on schedule and within budget.
This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need . This posting targets the Greater Washington DC area.
Responsibilities
- Support daily project operations by tracking and managing submittals, RFIs, meeting minutes, and other project documentation.
- Coordinate with contractors, designers, consultants, and client representatives to ensure timely responses and document flow.
- Assist with reviewing and processing change orders, tracking cost impacts, and maintaining accurate logs.
- Monitor construction schedules and support the integration of schedule updates with project records and reporting tools.
- Maintain and organize project files, drawing sets, and document control systems in accordance with project standards.
- Prepare status reports, log summaries, and other supporting documentation for project meetings and stakeholder updates.
- Assist in the preparation and review of pay applications, invoice packages, and procurement-related documentation.
- Participate in site visits, progress meetings, and coordination sessions as needed.
- Help ensure compliance with contract requirements, safety protocols, and applicable agency standards.
- Maintain project office, supplies, etc., and provide administrative support as needed.
- Excellent written and verbal communication and interpersonal skills.
- Excellent multi-tasking and organizational skills.
- Collaborative mindset that fosters teamwork, trust, and positive relationships.
- Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
- Bachelor's degree in construction management, engineering, architecture, or a related field, or equivalent combination of education and experience.
- 5+ years of relevant Office Engineer or similar experience working on heavy civil infrastructure projects.
- Familiarity with estimate preparation, processing of reviews and approvals, construction compliance requirements, materials, methods, and procedures.
- Experience working with contract documents, technical specifications, and construction drawings.
- Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.)
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
- Project Management Professional (PMP) and/or Certified Associate in Project Management (CAPM).
- Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
- Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
- Experience in Office Engineer roles supporting owners.
- Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, DOTs, etc.).
- Prior experience coordinating with contractors, design teams, and construction managers in a fast-paced project environment.
- Exposure to cost tracking, schedule management, or document control systems
- Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
The salary range listed for this role is $0k- 110k/year ( 40- 55/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc.
Just LOOK at the Benefits We Offer!
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- 2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support with a registered dietitian
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
- Specific plan details and coverage for each benefit noted above will be provided upon offer.
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email for accommodations necessary to complete the application process.
View Now
7
Office Engineer
22350 Alexandria, Virginia
PC Construction
Posted 1 day ago
Job Viewed
Job Description
Driven and motivated Office Engineers are needed to provide on-site engineering functions, ensuring completion of engineering reviews and approvals. Depending upon the needs of the projects selected individuals may be assigned to a water treatment project or on buildings projects, from Maine to Florida along the east coast.
Office Engineers will have the opportunity to apply to the Leadership Development Program. The Leadership Development Program was created over 40 years ago as a blueprint for building future managers from within the company. This program is designed for energetic, highly motivated individuals, who strive for excellence and are eager to face the demanding expectations of the construction profession.
Through a series of rotations, Engineers in the Leadership Development Track gain valuable knowledge and skill-sets from many facets of the construction industry, with exposure in areas such as field engineering, office engineering, scheduling, estimating, and project engineering. These rotations are designed to allow individuals to broaden their overall understanding of each facet of the business and provide the foundation for professional development and growth at PC.
Candidates must have a four-year degree in Construction Management, Civil Engineering or Mechanical Engineering, previous construction experience, a desire to build a career within the construction industry, and the ability/willingness to travel.
Anticipated Start Date: Spring or Summer 2026
100% EMPLOYEE OWNED
PC Construction is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce.
About PC Construction: PC offers general contracting, construction management and design-build services to private and public clients across the country. The company manages projects along the east coast from its headquarters in Vermont and a network of locations in Florida, Georgia, Maine, New Hampshire, New York, North Carolina and the Mid-Atlantic. From specialized buildings to complex water and wastewater treatment plants, PC is ranked annually as one of the top contractors in the country. A construction industry leader for over 65 years, PC Construction is guided to success by its team of dedicated employee-owners. #LI-ONSITE
Skills & Requirements Qualifications
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8
Office Engineer
22201 Arlington, Virginia
PC Construction
Posted 1 day ago
Job Viewed
Job Description
Driven and motivated Office Engineers are needed to provide on-site engineering functions, ensuring completion of engineering reviews and approvals. Depending upon the needs of the projects selected individuals may be assigned to a water treatment project or on buildings projects, from Maine to Florida along the east coast.
Office Engineers will have the opportunity to apply to the Leadership Development Program. The Leadership Development Program was created over 40 years ago as a blueprint for building future managers from within the company. This program is designed for energetic, highly motivated individuals, who strive for excellence and are eager to face the demanding expectations of the construction profession.
Through a series of rotations, Engineers in the Leadership Development Track gain valuable knowledge and skill-sets from many facets of the construction industry, with exposure in areas such as field engineering, office engineering, scheduling, estimating, and project engineering. These rotations are designed to allow individuals to broaden their overall understanding of each facet of the business and provide the foundation for professional development and growth at PC.
Candidates must have a four-year degree in Construction Management, Civil Engineering or Mechanical Engineering, previous construction experience, a desire to build a career within the construction industry, and the ability/willingness to travel.
Anticipated Start Date: Spring or Summer 2026
100% EMPLOYEE OWNED
PC Construction is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce.
About PC Construction: PC offers general contracting, construction management and design-build services to private and public clients across the country. The company manages projects along the east coast from its headquarters in Vermont and a network of locations in Florida, Georgia, Maine, New Hampshire, New York, North Carolina and the Mid-Atlantic. From specialized buildings to complex water and wastewater treatment plants, PC is ranked annually as one of the top contractors in the country. A construction industry leader for over 65 years, PC Construction is guided to success by its team of dedicated employee-owners. #LI-ONSITE
Skills & Requirements Qualifications
View Now
9