539 Office Coordination jobs in the United States
Senior Supervisor, Office Coordination
Posted today
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Job Description
2025-03-19
**Country:**
United States of America
**Location:**
OT490: TYS - SARASOTA, FL 12730 Commonwealth Drive, Fort Myers, FL, 33913 USA
**Senior** **Supervisor,** **Office Coordination**
We are made to move you? Moving 2.3 billion people a day, Otis is the World's leading provider of elevators, escalators, and walkways? We give people freedom to connect in a taller, faster, smarter world?
Otis Elevator Company is searching for a highly motivated **Senior** **Supervisor,** **Office Coordination** to join the North America Delivery Ops Field Support team.
**Essential Job Responsibilities:**
Serve as a leader of office coordination with a focus on standardization of supply chain activities. Support and implement End-to-End Processes relating to administrative support activities throughout the North America Operating Areas and Operating Territories.
Design new processes, as well as optimize existing processes to ensure best in class delivery and customer service. Then deliver on requests through collaboration with supply chain, finance, purchasing, and Operating Area leadership to best serve the Operating Territories.
Empower customer focus by standardizing, streamlining & optimizing local administrative processes, leveraging tools and automation where possible. Manage & supports activities at a higher org level, while retaining local execution where required and is best fit.
Establish and maintain customer centric partnerships through leading with pace, quality, and developing high performing teams to continue strong customer loyalty.
Develop and implement administrative policies and procedures to enhance efficiency. Coordinate and oversee office activities and operations to secure efficiency and compliance to company policies.
Model Otis leadership behaviors to enable high morale of colleagues and demonstrate Otis' cultural beliefs and best practices. Foster an environment of continuous improvement and professional growth.
**Your Experience:** ?
**Education** ?
+ Bachelor's degree highly desired, with 2 - 3 years of experience
**Basic Qualifications** ?
+ 2+ years elevator industry experience desired?
+ Ability to work in a highly team-oriented and dynamic environment?
+ Candidate must demonstrate strong written and verbal communication skills to effectively develop expectations and relationships with internal and external customers?
+ Needs to be self-motivated and able to manage many simultaneous projects and responsibilities?
+ Successful candidate should be very comfortable in a technical environment utilizing Microsoft based computer software?
+ Strong leadership skills, goal-orientated, and self-motivated with excellent time management and organizational skills?
+ Knowledge and strict enforcement of company EH&S policy and processes?
Otis is the world's largest elevator and escalator manufacturing, installation and service business? We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen3 elevator system, energy-saving ReGen drive technology and Link escalator solutions have set industry standards for innovation and performance. Otis has more than 68,000 employees, including engineers, digital technology experts, sales and functional specialists, as well as factory and field technicians? We are proud to be a global team that continues to rise to the challenges of a fast-moving, high-performance company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures to better serve our customers. So just imagine where you can take your career?
_Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status,_ _age_ _or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at_ ?
If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.
You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge?
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here ( .
Become a part of the Otis team and help us #Buildwhatsnext!
_Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at
**Privacy Policy and Terms:**
Click on this link ( to read the Policy and Terms
We go to great lengths to hire and develop the best people, and offer a supportive environment where employees are motivated and empowered to perform at their full potential. Today, we continue pushing the boundaries of what's possible to thrive in a taller, faster, smarter world.
office management assistant
Posted 15 days ago
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Job Description
Job Description
We are looking to hire an Office Management Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.
Responsibilities:
- Manage records and information
- Plan and maintain work facilities
- Provide administrative assistance to management team
- Encourage and improve cross-department internal communication
- Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)
Qualifications:
- Previous experience in administrative services or other related fields
- Ability to prioritize and multi-task
- Strong organizational skills
- Deadline and detail-oriented
- Strong leadership qualities
Company Description
Small, compassionate, patient-centered and employee-centered practice that helps people with their mental health concerns
Company DescriptionSmall, compassionate, patient-centered and employee-centered practice that helps people with their mental health concerns
Office Management Specialist
Posted today
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Job Description
For more information on everything FAU has to offer, please visit Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Office Management Specialist. - Boca Raton, FL.
Summary of responsibilities:
+ Greet and assist students, parents, and visitors with inquiries related to Housing and Residential Education and Florida Atlantic.
+ Provide information about housing policies, procedures, and availability.
+ Respond to phone calls and in-person queries professionally, efficiently, and in a courteous and approachable manner.
+ Be proactive and helpful in helping students and family members solve problems, connect with resources, and address concerns.
+ Provide administrative support to the Executive Director and Directors.
+ Manage the office's front desk, including answering phones, scheduling appointments, distributing mail, etc.
+ Manage reservations for the university vehicle, conference room, multipurpose room, and housing lawn.
+ Prepare and distribute housing-related documents, notices, and reports. Make copies. Assist with light typing.
+ Monitor and order office supplies, name tags, and business cards as needed.
+ Ensure confidentiality and accuracy of all student and housing information.
+ Assist with providing information and preparing packets for Housing and Residential Education for university Admissions events.
+ Participate in training and development opportunities to stay current with procedures and policies within Housing and Residential Education and Florida Atlantic.
+ Attend and participate in staff meetings.
+ Other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $80 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
+ State retirement options including tax-deferred annuities and Roth 403(b) plans.
+ State employees Public Service Loan Forgiveness (PSLF) program ( Flexible work arrangement plans
+ Sick Leave Pool Program
+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
+ Paid Community Engagement Volunteer Service Day ( Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live ( .
Minimum Qualifications:
A high school diploma and five years of appropriate experience required.
Ability to communicate both professionally and efficiently in verbal and written communication
Preferred Skills/Qualifications:
A bachelor's degree from an accredited institution.
An associate degree from an accredited institution and three years of appropriate experience.
Ability to handle sensitive information with discretion.
Salary:
40,000 - 42,000 per year.
College or Department:
Division of Student Affairs: Housing & Residential Education
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8am - 5pm. Some weekends as needed.
Application Deadline:
2025-08-18
Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at . For inquiries concerning employees, job applicants or other available accommodations, please email? ?or call the Office of Civil Rights and Title IX at ( .
Florida Atlantic University is where your future begins.
With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.
To learn more about the vision and mission of FAU, please visit: order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial ( . To contact Recruitment Services, send an e-mail to
Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at or send an email to To contact Human Resources, please call or email For communications assistance, call 7-1-1.
Clery Act Information ( Information
Visit Florida Atlantic's Consumer Information ( page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call . For communication assistance, call 7-1-1.
Office Management Specialist
Posted 9 days ago
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Accountant/Office Management
Posted 9 days ago
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Job Description
Robert Half is working with a highly respected construction client on the North Shore looking for an Accountant to join their team. This is a permanent role, reporting into a Director, that will largely support accounts payable, accounts receivable, and month end close functions. Our client is looking for someone with at least 5 years of experience, and any prior knowledge of QuickBooks would be nice to have. Prior experience in the construction industry would be preferred too.
Starting salary for this opportunity is around $70,000 - $90,000 + bonus. There's competitive benefits offered too.
If interested in, and qualified for this Accountant role please apply to this listing, or email !
Requirements - Minimum of 3 years of experience in bookkeeping or office management roles.
- Proficiency in accounting software systems, including QuickBooks.
- Strong knowledge of accounting principles and functions, including AP and AR.
- Advanced skills in Microsoft Excel for financial analysis and reporting.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong communication skills to interact professionally with vendors, clients, and team members.
- Familiarity with payroll processing and compliance requirements.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Operations Supervisor - Office Management
Posted today
Job Viewed
Job Description
Job ID
217317
Posted
09-Jun-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Louisville - Kentucky - United States of America
**About the role:**
Responsible for leading all aspects of day-to-day Office and Client Services (producer support) activities for defined business lines on a local basis. Will partner closely with Business Operations (P&L), Human Resources, Digital & Technology, Research, Marketing, and Facilities. Assures implementation of national operational strategies and coordinates efforts to integrate company services for clients, both internally and externally.
**What you'll do:**
+ With local leadership, act as business partner for efficient and strategic operations through continuous review and improvement of processes, raise to and work with leadership to resolve conflicting priorities, set S.M.A.R.T goals for employees that are linked to the strategic objectives of the organization and leadership; handle day-to-day issues as they arise. Act as liaison between operations and leadership and clients.
+ Responsible for performing and/or leading all aspects of activities related to office services operations including office facilities/supplies/equipment, vendor relationship management, special events, etc.
+ Responsible for a wide range of employment activities for an office including recruitment, selection, on-boarding/new hire orientation, coaching, mentorship and training. In partnership with Operations Managers and Human Resources, as appropriate, will also support performance management and terminations.
+ Partners with marketing manager to ensure effective marketing service delivery, business promotion, advertisement and public relations.
+ Help to support local accounting and finance activities including payables, revenue transactions, forecasting and budgeting.
+ Responsible for the Real Estate and Business licensing processes to ensure full compliance with state and local licensing requirements.
+ Will act as a backup resource to support any function, as the need arises.
**What you'll need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ Bachelor's Degree (BA/BS) preferred.
+ 3+ years supervisory experience support to teams of professionals
+ Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis.
+ Strong problem solving, interpersonal and organizational skills.
+ Experience with Microsoft Office Suite required and the ability to edit templates in Power Point and/or Adobe InDesign.
+ Strong marketing knowledge desirable.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE?**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Finance and Office Management Specialist
Posted 2 days ago
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Job Description
Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.
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Senior Manager Enterprise Change & Project Management Office Program Management
Posted 20 days ago
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Senior Manager, Enterprise Change and Program Management Office (ECPMO) Program Management
The Sr. Manager, Enterprise Change and Program Management Office (ECPMO) Program Management is responsible for strategy, planning, and overseeing the successful delivery of the program's scope and objectives. They lead the planning and delivery strategy of multiple change initiatives for the bank's most complex horizontal efforts.
This role provides expert program delivery leadership and strategic guidance to senior executive leadership, delivery teams, business partners, and stakeholders to ensure enterprise change management processes are followed and program objectives are met.
The Enterprise Change and Project Management Office (ECPMO) is a centralized function that drives strategic alignment, governance, and delivery excellence across enterprise-wide initiatives, enabling effective change management, project execution, and business value realization.
Position Responsibilities: Project Execution/Risk Management- Provide leadership and oversight to highly complex, sizable enterprise programs.
- De-risk program delivery and ensure success of multiple change initiatives.
- Oversee delivery dependencies through leadership and cross-functional coordination.
- Develop enterprise program roadmaps, OKRs, and align change initiatives to meet objectives.
- Coordinate interdependencies for cross-functional alignment.
- Maintain artifacts like business cases, roadmaps, workforce planning, and timelines.
- Establish program charters, committees, and communication plans.
- Lead program tollgate approvals and stakeholder engagement.
- Monitor program health, identify impediments and risks.
- Facilitate governance forums and serve as SME.
- Ensure communication and alignment with change delivery teams and stakeholders.
- Manage vendor relationships and accountability.
- Create workforce planning and delivery strategy artifacts.
- Develop business cases for staffing needs.
- Ensure governance compliance.
- Anticipate risks and develop contingency strategies.
- Track and report on risks and issues.
- Manage program financials and develop business cases.
- Partner with finance for financial planning and reporting.
- Mentor and guide teams and stakeholders.
- Promote accountability and transparency.
- Foster a positive team environment.
- Improve program management processes and tools.
- Resolve disputes and arbitrate debates.
- Develop team members and assign workload appropriately.
- Handle personnel processes including hiring, performance, and retention.
#J-18808-Ljbffr
Senior Manager Enterprise Change & Project Management Office Program Management
Posted 20 days ago
Job Viewed
Job Description
Senior Manager, Enterprise Change and Program Management Office (ECPMO) Program Management
The Sr. Manager, Enterprise Change and Program Management Office (ECPMO) Program Management is responsible for strategy, planning and overseeing the successful delivery of the program's scope and objectives. The Sr. Manager, ECPMO Program Management leads the planning and delivery strategy of multiple change initiatives for the banks most complex horizontal efforts.
The Sr. Manager, ECPMO Program Management provides expert program delivery leadership, and strategic guidance to senior executive leadership, delivery teams, business partners and stakeholders to ensure enterprise change management processes are adhered to and program objectives are achieved.
The Enterprise Change and Project Management Office (ECPMO) is a centralized function that drives strategic alignment, governance, and delivery excellence across enterprise-wide initiatives. The ECPMO enables effective change management, project execution, and the realization of business value.
Position Responsibilities:
Project Execution/Risk Management
- Provide expert leadership and oversight to highly complex, and sizable enterprise programs.
- Accountable for de-risking the delivery and ultimate success of programs consisting of multiple change initiatives across the bank.
- Oversight of all delivery dependencies required to meet program objectives through a combination of direct leadership and cross-functional coordination.
- Responsible for developing enterprise program roadmaps, OKR's and alignment of in-scope change initiatives and change events to deliver on program objectives.
- Coordinate interdependencies for cross-functional alignment ensuring effective scope and sequencing of related change initiatives and change events.
- Develop, maintain, and revise artifacts for assigned programs including business cases, roadmaps, workforce planning, delivery strategy, timelines, and funding.
- Establish, implement, and maintain program charter, committee and all required program communications.
- Lead all program tollgate approvals to ensure proper stakeholder engagement in alignment with enterprise change management processes.
- Responsible for overall program health, identifying and solutioning impediments and program risks.
- Schedule and facilitate program governance forums.
- Serve as program subject matter expert in enterprise settings and forums.
- Responsible for communication and alignment between the program and change delivery teams supporting in-scope change initiatives and change events.
- Partner with change delivery teams, business partners and key stakeholders on escalation resolution.
- Manage direct vendor dependencies including relationships and hold vendor accountable to cost/schedule/quality deliverables.
- Create and maintain program level workforce planning and delivery strategy artifacts to support program roadmap and delivery schedule.
- Develop business cases for staff augmentation as needed to deliver on program objectives.
- Ensure adherence to all applicable governance committees, policies, and procedures.
- Collaborate with business partners and key stakeholders to anticipate program risks and develop contingency and continuity strategies to ensure successful delivery of program objectives.
- Proactively seek, identify, mitigate and manage program risks including detailed tracking and progress reporting / communications.
- Establish business cases and manage program level financials aggregating insights from cross-functional change initiative and change event dependencies of the program.
- Partner with finance, procurement, business partners and key stakeholders to optimize the financial landscape of the program.
- Employ expert financial acumen with proper financial forecasting and create financial reports for executive leadership communication.
- Review and approve the program budget updates and impact to program plan.
- Provide mentoring and guidance to other business partners, key stakeholders, program managers, project managers and delivery teams.
- Create an environment of accountability, transparency, and outcome-based delivery.
- Foster a positive team environment with directs and cross-functional partners and provide direction in ambiguous situations.
- Serve as a subject matter expert on the continuous improvement of enterprise program management processes procedures and tooling.
- Constructively arbitrate debate and resolve disputes within the program.
- Mentor project delivery teams and serve as a role model for individual development.
- Identify areas of development in delivery teams and communicate performance improvements to management and coach towards improvement.
- Assign workload reflecting the team members skill set and experience with an eye toward cross training, development, and timely and quality task completion.
- Manage personnel processes for employees, including selection, training, performance management, compensation, disciplinary actions, talent management, development, and retention.
- Bachelor's Degree from an accredited university in Business, Technology, or other relevant degrees OR High School/GED with 8 years progressive relevant experience
- 8 years of experience working in a team setting to deliver projects
- 8 years of Project Management experience including managing highly complex projects/programs
- 6 years of Vendor management / negotiation experience
- 6 years of experience with project management and resource planning tools building and executing actionable plans
- 5 years of experience effectively executing concurrent projects of varying size, cost, technologies, complexity, and risk 2 years of experience working in an agile delivery model
- Project Management Professional (PMP) preferred
- PMI Agile Certified Practitioner (PMI-ACP) preferred
About Comerica
We know our employees are critical to our overall success and we are dedicated to investing in their future. One of the ways we do this is to offer a comprehensive Total Rewards package designed to recognize and reward individual performance, as well support health, well-being, development and security for our colleagues and their family. Total Rewards consists of cash compensation, development and flexible benefit programs designed to meet individual needs today and in the future. Your salary will be commensurate with your work experience and our programs are reviewed regularly to ensure each remain competitive. We are proud to offer benefits such as health and welfare programs, strong retirement benefits, and generous paid time off programs. You and your eligible family members, including domestic partners and their children, can participate in medical, dental, and vision benefits, 401(k) and pension, income protection benefits such as life insurance, AD&D, and supplemental health programs to offset unexpected health care expenses. We also have a variety of time off programs for things like vacation, sick time, disability, and parental leave. Eligibility for some programs varies based on employment status and tenure.
Upon offer, Comerica conducts a comprehensive background and fingerprint check. Your fingerprints will be used to check the criminal history records of the FBI and may be subscribed in the FBI's Record of Arrest and Prosecution Background ("RAP Back") service, which provides ongoing notification to the Company of any updates to your criminal history.
NMLS certification requirement: where applicable, a favorable background check screening, credit check, fingerprint check, and NMLS certification is required in accordance with the SAFE Act.
Comerica Incorporated (NYSE: CMA) is a financial services company headquartered in Dallas, Texas, and strategically aligned into three major business segments; the Commercial Bank, the Retail Bank, and Wealth Management. Comerica's colleagues focus on relationships, and helping people and businesses be successful. In addition to Texas, Comerica Bank locations can be found in Arizona, California, Florida and Michigan, with select businesses operating in several other states, as well as in Canada and Mexico.
Comerica is proud to be an Equal Opportunity Employer - disability/veteran.
Asset & Wealth Management, Control Office, Issue Management, Associate - Dallas
Posted 2 days ago
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Asset & Wealth Management - Control Office - Issue Management - Dallas - Associate
Job Description
The Goldman Sachs Group, Inc. is a leading global financial services firm providing investment banking, Global Markets and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Bangalore, Hong Kong and other major financial centers around the world.
Asset & Wealth Management
Bringing together traditional and alternative investments, we provide clients around the world with a dedicated partnership and focus on long-term performance. As the firm's primary investment area, we provide investment and advisory services for some of the world's leading pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors and individuals, for which we oversee more than $2 trillion in assets under supervision. Working in a culture that values integrity and transparency, you will be part of a diverse team that is passionate about our craft, our clients, and building sustainable success. We are:
Investors, spanning traditional and alternative markets offering products and services
Advisors, understanding our clients' priorities and poised to help provide investment advice and strategies that make sense for their portfolios
Thought Leaders, providing timely insights across macro and secular themes to help inform our clients' investment decisions
Innovators, using our suite of digital solutions to help our clients address complex challenges and meet their financial goals
YOUR IMPACT
The Asset & Wealth Management (AWM) Control Office is a recently established group in the Risk organization overseeing the division's key control design standards. The Risk division is responsible for the execution of a risk governance framework and establishing appropriate risk management, best practices holistically across our business, including identification, measurement, monitoring, escalation and remediation of applicable risks within AWM. Our primary objectives are to ensure adherence to control standards, monitoring and testing of control effectiveness, and identifying opportunities for control improvement, including convergence and automation. This group comprises of six critical functions, including (1) Control Office Management, (2) Control Strategy, (3) Monitoring & Testing, (4) Firmwide Policy Oversight Group, (5) Regulatory Inventory Traceability, and (6) Issue Management.
Issue Management is one of the key pillars in an effective enterprise risk governance framework. An effective Issue Management program helps the firm, and its businesses proactively identify and manage risks and exposes existing and potential vulnerabilities in our control environment. It serves as the foundation to enable deep rooted and holistic remediation, drive risk ownership and accountability, and provide horizontal transparency for management to gauge and improve the health of our overall risk management programs.
We are seeking an experienced Associate for our Issues Management Team within the AWM Control Office. In this role, the candidate will look to strengthen our monitoring and collaborate with various stakeholders to create innovative solutions to complex issues. The ideal candidate will have a strong understanding of risk management, governance frameworks, and a strong control mindset.
HOW YOU WILL FULFILL YOUR POTENTIAL
- Assist in remediation planning and identification of issues by monitoring business health and delivering the improvement/process on time.
- Proactively investigate and escalate potential issues as appropriate
- Work closely with cross functional partners to ensure collaboration and process efficiencies are maintained
- Drives improvements in business processes and ensures optimal resource utilization and audit compliant administrative process and strategy
- Understand and apply the firm's issue management governance, including applicable policies, frameworks and standards.
- Advise, challenge and influence on recommended ways to mitigate risk
- Engage and communicate effectively with all levels of stakeholders across AWM on effective review of issues, including root causes analysis, remediation and lessons learned
- Analyze AWM issues for macro themes, patterns, clustering and emerging risks
- Develop data-driven analysis, qualitative assessments and analytical visualizations
- Prepare management reporting for senior management and stakeholders across the firm to provide a holistic and actionable understanding of AWM issues
SKILLS & QUALIFICATIONS
- Bachelor's degree and 3+ years of experience within a risk management or control discipline context and a solid understanding of the Asset & Wealth Management franchise
- Exceptional analytical, problem solving, critical thinking and project management skills with a proven track record of execution against deadlines
- Experience with managing internal and external audits, fostering effective stakeholder relationships
- Experience in delivering informative metrics and quantitative analysis to support management reporting
- Innovative mindset with a sharp focus on identifying and implementing practical control enhancements and automation possibilities
- Effective influencing skills to challenge the status quo and continuously improving the control environment
- Excellent communication skills to clearly articulate issues and ideas with different levels across Asset & Wealth Management stakeholders
- Strong time management skills to effectively prioritize, multi-task and meet time-sensitive deadlines
- Strategic thinker who anticipates questions, analyzes complex issues, plans for contingencies and identifies alternative solutions and clear objectives
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