14 Office Coordinator jobs in Pittsburgh
Regional Office Manager - (Hybrid Schedule)
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Job Description
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary We are seeking an experienced Regional Office Administrator to lead and proactively manage daily operations of the Pittsburgh office. This position will have a significant impact on the organization for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive. The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, a sense of urgency, commitment to service excellenence, a spirit of continuous improvement, and in the desire to develop a team of diverse support staff professionals. Job Duties and Responsibilities Provides guidance to office lawyers and professional staff and fosters a culture of service excellence Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support. Proactively works with lawyers and others to ensure their needs are met and exceeds expectations now and in the future Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis Ensures the office is well-organized and that it maintains the appropriate staffing levels Work with Global Security Team to establish and implement local security protocols and procedures ensuring the safety of local facilities, equipment and personnel Leads local emergency response and business continuity efforts Manages office budget, expenses and identify opportunities for cost savings Examine office operations and activites with respect to best practices and make recommendations or implement changes to enhance efficiencies, effectiveness, and promote continuous improvement Solve day-to-day problems independently and in in conjunction with others Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews and compensation recommendations, approval of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HRBP on employment performance issues Plans and oversees execution of office events and community support initiatives Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality). Assist administrative departments with workflow issues, as necessary Facilities management which includes establishing and maintaining relationships with local property management and the landlord Approves expense and check requests Manages local vendor relationships Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRMto keep updated on industry trends Collaborate on and/or lead global and national projects and task force initiatives. Performs ad hoc duties as assigned Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor’s Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training consdiered a plus. Equivalent experience may be considered. Experience: 3+ years experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirements essential. Skills: High emotional intelligence, proactive, problem-solver, project management and strong written and verbal communication Other Supervisory Responsibilities: Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff, and/or outsource vendors. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to utilize technology, including computers and telecommunication device. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. be able to sit and/or stand for long periods of time. Ability to communicate effectively, orally and in writing. Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Pittsburgh: $100,000 - $135,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
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Office Coordinator - Hospice
Posted 4 days ago
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Job Description
We are looking for a **Office Coordinator** to join our team. This position will directly report to the Executive Director and is responsible for supporting the branch's day-to-day operations and ensures compliance with non-clinical policies and practices.
**About You**
+ High School diploma
+ Three years' experience working in healthcare industry, strong preference for medical records experience
+ Excellent organization, record keeping, filing, typing, and time management skills; good oral and written communication skills; documentation management
+ Must be able to demonstrate flexibility by performing a variety of tasks, often changing from one to another of a different nature without loss of efficiency or composure
+ Responsible functioning in the work place, maturity, cooperation, flexibility, tact in dealing with co-workers and all members of the hospice team.
+ Must be able to effectively operate computer, facsimile equipment, copier and cell phone/beeper
+ Must have and maintain transportation to be used for work
**We Offer**
+ Comprehensive Benefits Package: Health Insurance, 401k Plan, Tuition Reimbursement, PTO
+ Opportunity to participate in a Fleet Program
+ Competitive Salaries
+ Mileage Reimbursement
+ Professional growth and development opportunities
**Legalese**
+ This is a safety-sensitive position
+ Employee must meet minimum requirements to be eligible for benefits
+ Where applicable, employee must meet stage specific requirements
+ We are proud to be an EEO employer
+ We maintain a drug-free workplace
ReqID: 2025-124044
Category: Branch Admin and Clerical
Position Type: Full-Time
Company: Heartland Hospice
Office Coordinator - OP Digestive Disorders (UPMC Presbyterian)
Posted 4 days ago
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Job Description
This position will support the Digestive Health Care at Presbyterian clinic, which is a multi-specialty clinic that supports gastroenterology, hepatology, nutrition, thoracic surgery, surgical oncology and colorectal surgery.
Schedule:
+ Monday-Friday
+ 8-hour shifts
+ Daylight
Purpose:
The Office Coordinator manages the front office staff in collaboration with the Practice Manager. Coordinates front office scheduling and staff assignments. Serves as resource to address patient, family, staff, or Physician needs or concerns.
Responsibilities:
+ Obtain accurate demographic, next of kin, insurance information including referrals/authorizations.
+ Ensure patient scheduling is accurate.
+ Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.
+ Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.
+ Manage front office staff in practice. Work closely with manager to ensure specific needs are met. Coordinate scheduling and staff assignments.
+ Work denial work queues in conjunction with the CBO.
+ Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes.
+ Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads.
+ Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels.
+ Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff. Seek physician/staff feedback to ensure interactions are appropriate. Investigate/resolve customer complaints.
+ Collaborate with manager in selecting, monitoring and evaluating front office staff.
+ Bachelor's Degree and 6 months of healthcare experience OR associate's degree in health care or business and 1 year of healthcare experience OR High School Diploma and 2 years of healthcare experience.
+ Experience in a medical office setting preferred.
+ Previous leadership experience preferred.
Licensure, Certifications, and Clearances:
+ Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Coordinator Office
Posted 9 days ago
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Job Description
At Lambert's Cable, as a Office Coordinator, you'll perform routine clerical and organizational tasks that support the operations of a construction field office.
**Connecting you to great benefits**
+ Weekly Paychecks
+ Paid Time Off, Parental Leave, and Holidays
+ Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
+ 401(k) w/ Company Match
+ Stock Purchase Plan
+ Education Reimbursement
+ Legal Insurance
+ Discounts on gym memberships, pet insurance, and much more!
**What you'll do as a office coordinator**
+ You will perform routine clerical and organizational tasks that support the operations of a construction field office.
+ You will assist field operations with the completion of daily time sheets
+ You will verify the accuracy and perform quality checks of various payroll, production, and billing information
+ You will read, comprehend, and utilize network maps and plans (will train)
+ You will gather and organize field documentation to produce customer facing documents and products
+ You will communicate with corporate office, customer & subcontractors to resolve any issues with submitted paperwork
+ You will perform data entry as needed
+ You will perform other various clerical duties as assigned by Supervisor
**What you'll need**
+ You quickly adapt to new technologies
+ You have strong customer Service skills
+ You have strong Microsoft Office such as Word and Excel
+ You have the ability to mulit task and strong attention to detail
+ You are a self starter
+ You have effective communication skills
+ You are authorized to work in the United States for this company
+ You are 18 years of age or older
**Why work with us**
Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.
**Building stronger solutions together**
Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Office Assistant
Posted today
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Job Description
Position at Clarvida - Pennsylvania
About Your Role:
As an Office Assistant , you will be responsible for acting as the primary point of contact for assigned programs. Ensure their assigned program functions effectively. Act as a liaison and resource to all internal and external business partners.
- $14/hour (max rate)
- Estimated schedule:
- Monday 9am-5pm
- Tuesday 11am-7pm
- Wednesday 10am-6pm
- Thursday 9am-5pm
- Friday 9am-5pm
- High School Diploma or equivalent
- At least 1 year experience supporting a similarly sized office and/or 1 year of experience in a customer service position
- Basic understanding of data entry and formatting in Microsoft Office
Full Time Employees:
- Paid vacation days that increase with tenure
- Separate sick leave that rolls over each year
- Up to 10 Paid holidays*
- Medical, Dental, Vision benefit plan options
- DailyPay- Access to your daily earnings without waiting for payday*
- Training, Development and Continuing Education Credits for licensure requirements
- 401K
- Free licensure supervision
- Employee Assistance program
- Pet Insurance
- Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment
- Mileage reimbursement*
- Company cellphone
*benefits may vary based on Position/State/County
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.
If you're #readytowork we are #readytohire ! Now hiring!
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To Learn More About Us:
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Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.
We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a (email protected) email, or a personal LinkedIn account that is associated with a Clarvida.com email address.
Office Assistant
Posted today
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Job Description
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our St. Margaret medical oncology office. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you.
Why Choose Us?
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Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
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Work-Life Balance: Enjoy a Monday-Friday daylight schedule, 8:00 am - 4:30 pm or 7:30 am - 4:00 pm-no evenings, weekends, or holidays!
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Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
-
Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
-
Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!
Responsibilities:
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Verify necessary information and records in the medical record and computerized scheduling system.
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Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
-
Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
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Maintain clean, orderly waiting area including beverage area and reading materials.
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Prepare patient charts for upcoming appointments.
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Answer telephone, screens calls, takes messages, and provides information.
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Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
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Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
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Answer questions regarding patient appointments and testing.
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Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
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Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
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High school diploma or GED is required.
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1 year work experience, preferably in a medical office setting.
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Knowledge of medical terminology preferred.
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Word processing and computer experience preferred.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Office Assistant
Posted 9 days ago
Job Viewed
Job Description
We are looking for a dedicated and detail-oriented Office Assistant to join our team in New Jersey. This is a long-term contract position that requires strong organizational skills and the ability to perform a variety of administrative and clerical tasks. The ideal candidate will be comfortable working in a dynamic environment and will contribute to maintaining efficient office operations.
Responsibilities:
- Perform a range of general clerical duties, including data entry, document filing, and photocopying.
- Organize and oversee document scanning and electronic filing to ensure proper record management.
- Utilize Microsoft Office tools to execute mail merges and other related functions.
- Accurately record meeting notes and distribute minutes to relevant team members.
- Assist various internal departments with administrative tasks and projects as required.
- Maintain the cleanliness and organization of the front office to ensure a neat and orderly appearance.
Requirements
- Strong attention to detail and proficiency in notetaking.
- Advanced knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
- Excellent verbal and written communication skills to interact effectively with team members and clients.
- Proven ability to multitask and manage time efficiently in a fast-paced environment.
- 1+ years of experience in a receptionist or administrative assistant role.
- Familiarity with mail merge functions and document scanning processes is highly desirable.
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Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Office Assistant
Posted 9 days ago
Job Viewed
Job Description
_Why Choose Us?_
+ Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service.
+ Work-Life Balance: Enjoy a Monday-Friday daylight schedule, 8:00 am - 4:30 pm or 7:30 am - 4:00 pm-no evenings, weekends, or holidays!
+ Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
+ Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
+ Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today!
**Responsibilities:**
+ Verify necessary information and records in the medical record and computerized scheduling system.
+ Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
+ Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
+ Maintain clean, orderly waiting area including beverage area and reading materials.
+ Prepare patient charts for upcoming appointments.
+ Answer telephone, screens calls, takes messages, and provides information.
+ Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
+ Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
+ Answer questions regarding patient appointments and testing.
+ Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
+ Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
+ High school diploma or GED is required.
+ 1 year work experience, preferably in a medical office setting.
+ Knowledge of medical terminology preferred.
+ Word processing and computer experience preferred.
**Licensure, Certifications, and Clearances:**
+ Act 34
**UPMC is an Equal Opportunity Employer/Disability/Veteran**
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Office Assistant 1 Yrs Experience Pittsburgh PA
Posted 15 days ago
Job Viewed
Job Description
The law firm of Marshall Dennehey is seeking a full-time Office Assistant for the firm's Pittsburgh, PA office.
Responsibilities:
- Create and maintain legal files, both electronic and paper
- Locate and file documents in their corresponding location
- Provide full support in mailroom/copy center; perform all pertinent functions
- Responsible for ordering and maintaining office supplies
- Responsible for upkeep/stocking of conference rooms
- Scanning and data entry into internal database
- Downloading electronic client and other files from a variety of platforms
- Operate office phone system and other office equipment as needed
- Additional duties as requested
Minimum Requirements:
- High School diploma or its equivalency
- At least 1 year of recent office experience required. Law office experience is preferred
- Must be organized and detail oriented
- Must be able to utilize telephone system on relief coverage basis
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Must be able to work with minimal supervision
- Ability to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelines
- Spelling must be accurate in order to file documents properly - applicants must pass standard alphabetical and numerical filing tests
- Must be able to lift 20 pounds
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter and resume for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.
#mdadm
Administrative Support
Posted today
Job Viewed
Job Description
Job Description
Administrative Support Professional
Company: Boyd Rolloff
Location: McKees Rocks, PA
Job Type: Full-Time
About Boyd Rolloff:
Boyd Rolloff is conveniently located in McKees Rocks, providing efficient and environmentally responsible waste management solutions throughout the Pittsburgh area. We offer a range of roll-off dumpsters in various sizes to meet the needs of any project, and our transfer and sorting station ensures seamless service. As a fully licensed and trusted local company, we are committed to customer satisfaction and community well-being.
Job Summary:
Boyd Rolloff is seeking a highly organized and proactive administrative support professional to oversee office operations and support the operational needs of the company. This role is crucial in ensuring smooth administrative processes and efficient operational workflows.
Key Responsibilities:
- Office Management:
- Oversee daily office operations, including scheduling, supplies management, and maintenance.
- Coordinate with vendors and service providers to ensure office needs are met.
- Implement and maintain office policies and procedures.
- Manage office budget and expenses.
- Ensure the office environment is clean, safe, and conducive to productivity.
- Operations Coordination:
- Support the operations team in planning and executing waste collection schedules.
- Monitor and track operational performance metrics.
- Assist in the coordination of logistics and fleet management.
- Liaise with customers to address service inquiries and resolve issues.
- Collaborate with the operations team to improve efficiency and service delivery.
- Administrative Support:
- Provide administrative support to senior management.
- Prepare reports, presentations, and correspondence.
- Organize company events and meetings.
Qualifications:
- Operations Management, or related field preferred
- Proven experience in office management coordination.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and operations management software.
- Knowledge of logistics and operational processes.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- Retirement plan
- Paid time off and holidays
- Professional development opportunities
Boyd Rolloff is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. All employment decisions at Boyd Rolloff are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all backgrounds to apply.
Claims Administrative Support Specialist
Posted 7 days ago
Job Viewed
Job Description
Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.
As a claims administrative support specialist , you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
You must reside within 40 miles of Progressive's Monroeville, PA Claims office at 4350 Northern Pike Monroeville, PA 15146
Must-have qualifications
- High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
- {OR} one year post-secondary education
- Proficiency using office equipment
- Proven organizational skills
- Ability to multi-task and quickly switch duties
- Communication skills with the ability to work in a team-environment
- Customer service and follow-up skills
Office Address: 4350 Northern Pike Monroeville, PA 15146
Compensation
- $19.00-$20.00/hour
- Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance
- 401(k) with dollar-for-dollar company match up to 6%
- Medical, dental & vision, including free preventative care
- Wellness & mental health programs
- Health care flexible spending accounts, health savings accounts, & life insurance
- Paid time off, including volunteer time off
- Paid & unpaid sick leave where applicable, as well as short & long-term disability
- Parental & family leave; military leave & pay
- Diverse, inclusive & welcoming culture with Employee Resource Groups
- Career development & tuition assistance
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.
Equal Opportunity Employer
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