376 Office jobs in San Francisco

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries, provide information on the school operations
• Schedule meetings, maintain records and update the database
• Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office
• Help with special projects as assigned and needed.

• Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment
• Good written and verbal communication skills
• Professional phone presentation and quick learning skills
• Strong skills in MS Word and Excel
• Minimum Associates degree or 1-2 years of office experience

Job Description

JOB RESPONSIBILITIES:

• Run high volume copy machines; produce the binding, cutting, and/or assembly of reprographic projects as necessary.
• Electronic imaging and printing; scanning and converting documents.
• Hospitality duties include conference room set up & tear-down, food catering, kitchen inventory/upkeep.
• Working with Document Management Systems, e.g., iManage, NetDocs, etc.
• Ensure convenience copiers are working properly, checking for quality via daily inspections. Loading copy machines with paper and toner as needed.
• Clear paper jams and inform technicians of specific problems. Maintain records for management reports and inventory of supplies needed.
• Distribute office supplies, fax transmissions and mail/packages to company personnel and/or designated drop-off points as required.
• Backup Reception duties - answer phones, take messages, greet clients/guests.

**THE JOB DUTIES LISTED ABOVE ARE NOT AN EXHAUSTIVE LIST OF EVERY TASK THE CANDIDATE WILL PERFORM, BUT ARE INTENDED TO PROVIDE A REPRESENTATIVE SUMMARY OF THE MAJOR DUTIES AND RESPONSIBILITIES. CANDIDATES MAY BE REQUIRED TO PERFORM ADDITIONAL, POSITION-SPECIFIC DUTIES.

EXPERIENCE:

• Superior customer service skills.
• Knowledge in using reprographics equipment, including models with color copying/printing capabilities.
• Understanding of postal equipment, including standard shipping software.
• Experience with video conferencing equipment, teleconferencing equipment, projectors and wired/wireless microphones.
• Excellent communication skills, both verbal and written.
• Keyboard and Windows PC/Office Suite skills.
• Must be able to lift up to 50 pounds; must be able to push, pull, bend, twist, and work standing up for long periods of time.

EDUCATION:

• High school diploma or equivalent required.
• 2 years of related experience in the office services legal environment.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.

• Billing and helping with pitch decks and expense reports
• Support client proposals
• Assist with marketing and social media responsibilities
• Join meetings and attend events held in the Bay Area

• Excellent verbal, written and interpersonal communication skills
• Able to communicate with professionals at all levels
• Able to communicate complex information to a variety of audiences
• Someone who is responsible, responsive, creative, and detail oriented

• Excellent customer service

• Manage and coordinate executive calendars and appointments.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare meeting agendas, take minutes, and track action items.
• Draft and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications with discretion.
• Maintain office supplies and manage vendor relationships.
• Assist with the planning and execution of company events and meetings.
• Provide general administrative support to the executive team.

• Shift: Monday - Friday
li>Pay: $19 to $21 DOE (depending on experience)

Responsibilities of the position include, but are not limited to, the following:

• Provide general administrative support
• Answer and screen phone calls and take messages as needed
• Scanning, filing, and data entry
• Collect and distribute mail, route messages, and set up appointments/meetings
• Stay in constant communication with management team
• Provides direction and task assignment to General Clerk and/or designated support staff to ensure the timely completion of office assignments.
• Provide clerical support to the department

Education and Requirements:

• High School Diploma or equivalent
• Bilingual (Spanish/English) required.
li>1 year experience in administrative support
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new software.
• Strong verbal and communication skills

• Processing all transactions in accordance with company policies and procedures
• Assisting the Office Manager with operational audits and inventory counts
• Complying with company policies and procedures including loss prevention, operational and human resources
• Achieving personal sales and extended warranty goals by working on the sales floor

• High school diploma or equivalent
• Previous retail sales or office experience
• Ability to sell in a commission environment
• Experience using a PC or POS system or other computer keyboard is required
• Strong communication and organizational skills required
• Must be available to work a flexible schedule, including evenings, weekends and holidays