2,251 Records Manager jobs in the United States

The Records Manager plays a pivotal role in enhancing and developing record management processes with broader organizational goals. This individual formulates and implements strategic initiatives that optimize practices, enhance security, and ensure compliance with regulatory requirements. The Records Manager oversees the daily operations of the Records Management Program (RMP), and the activities associated with the control of records throughout their life cycle including maintenance of active filing systems, data entry into the Automated Records Management System (ARMS), disposition of inactive records, and transfer of files out of the Firm. This role is also responsible for facilitating all phases of project work from concept to fulfillment.

MAJOR RESPONSIBILITES:

• The major responsibilities and for the Records Manager incorporate collaboration with the General Counsel and Information Technology departments focusing on managing matters from inception to closure to include
• Ensures all relevant documentation is captured and maintained throughout the client matter lifecycle concluding the file intake process.
• Serves as a liaison to the General Counsel department facilitating communication and ensuring that legal requirements are included into the matter management process.
• Assists in the organization and storage of legal documents related to each matter.
• Supports with maintaining a comprehensive digital record of all active and closed matters.
• Implements and manages a diverse digital records system that securely stores all matter-related documents ensuring they are easily accessible to authorized personnel.
• Updates and enforces records retention policies that comply with legal, regulatory, client and organizational requirements.
• Continuously evaluates and improves digital records management processes to enhance efficiency and accuracy.
• Ensures all matters and related records remain in compliance with applicable laws, regulations, internal policies, and client requirements.
• Provides training and ongoing support on the use of matter management tools and digital records systems.
• Works with the Information Technology team to troubleshoot issues and implement new features or integrations.
• Maintains comprehensive documentation of matter management processes, system configurations, and user guides.

ESSENTIAL FUNCTIONS:

• Possesses a strong understanding of records management principles, experience with legal and financial documentation, and the ability to collaborate effectively with various teams to support strategic objectives.
• Develops and leads digital records management program.
• Provides evidence for controls as contact for data audits.
• Identifies opportunities for process optimization, automation, and efficiency.
• Meets deliverable deadlines for all individuals and parts involved in the records process.
• Transfers/retrieves inactive files to/from offsite storage and updates the ARMS and related systems.
• Coordinates the in-house transfer of files from one matter number to another including the re-labeling of the physical files.
• Facilitates the transfer of files out of the firm in accordance with the File Transfer - Outgoing policy including the collection of physical files and export of electronic files.
• Coordinates file locating and delivery services to all staff.
• Provides necessary records management supplies and maintains peripheral equipment.
• Delivers annual budgeting data for records management vendors and supplies.
• Provides backup support to daily reconciliation of physical and electronic mail; communicates errors accordingly.
• Assists with physical mail delivery requests to include recording, delivering, and shipping physical mail to appropriate recipients.
• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelors degree and minimum of five (5) years of work experience in the field of records management, or equivalent combination of education and work experience.
• Direct experience with electronic data retention program implementation to include involvement in developing procedures.
• Thorough understanding of records and information management principles, concepts, practices, and standards and ability to administer compliance as needed.
• Ability to solve more complex problems by analyzing variables and applying appropriate solutions learned through professional experience and proficiency.
• Knowledge of records management software.
• Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
• Exceptional oral and written communication skills and the ability to effectively communicate workflow and project updates.
• Ability to recognize anomalies and critical situations and respond appropriately.
• Strong time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high-pressure environment with a variety of departments and senior management.
• Strong interpersonal skills and ability to work effectively with different levels of constituencies.
• Flexibility and capacity to respond calmly and efficiently in stressful situations.
• Ability to maintain confidentiality of matters and other firm business information.

Not Applicable

Full-time

Administrative and Legal

Legal Services

• Assist in developing and implementing records management policies and data classification systems.
• Organizing Records: Managing both digital and physical records, ensuring they are stored correctly and are easily accessible to appropriate personnel.
• Compliance: Assisting in implementing digital record management systems and ensuring legal, regulatory, and organizational compliance.
• Retention Policies: Guiding records retention policies and overseeing archival processes.
• Information Management: Managing organizational information assets to ensure they are accurately maintained and readily accessible to appropriate personnel.
• Coordinate with IS&T Department to ensure that electronic record systems are functioning properly and are regularly updated.
• Manage and maintain physical records storage, including organizing cataloging, and storing documents.
• Evaluate and recommend new records management technologies and equipment.
• Coordinate the transfer of records to and from storage facilities.
• Train staff in records management policies and procedures, including documentation and digitization.
• Conduct periodic audits to ensure proper record keeping.
• Oversee the destruction and disposal of obsolete records in accordance with policies and regulations.
• Assist in developing and implementing records management policies and data classification systems.
• Assist as needed with regulatory compliance tasks and special department projects.
• Assist with the internal and independent auditors during examinations and audits. Furnish auditors with requested information.
• Assist with subpoenas, summons, and other related legal requests by the Bank.
• Facilitate the Bank's response to credit reporting agencies.
• Perform other related duties as assigned.

This job posting is anticipated to remain open until 04/24/2025

Full-time employees will enjoy a competitive benefits package with options for you and your family including:

* Paid Time Off

* Paid Holidays

* 401(k) Matching

* Health Insurance

* Vision Insurance

* Life Insurance

* Health Savings Account

* Tuition Reimbursement

* Employee Discount

* Reduced Tuition Rates

* Disability Insurance

* Employee Assistance Program

* 401(k)

* Pet Insurance

* Dental Insurance

* Paid Training

* Flexible Spending Account

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Equal Opportunity Employer

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

• At GEO, we believe that diversity in our workforce and the inclusion of a variety of views, perspectives, and backgrounds are integral parts of our company's success.
• We believe that work is more than a place you go every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Summary:
The Records Manager manages the functions and staff responsible for the recreation, classification, education, volunteer and library areas.

Primary Duties and Responsibilities:

• The Records Manager plans and directs all Recreation, Learning Center, Law Library and Library activities in accordance with applicable standards, policies, procedures, and contractual terms.
• Oversight of detainee property to include property inventory, incoming property/program requests (paper and electronic).
• The Records Manager supervises the Recreation Technicians, Records Clerks, Library Technicians, Chaplain and library officers.
• Oversight and review of all detainee files relative to all PBNDS required paperwork and maintenance for the detention files and ensure it is collected and filed and/or provided to Records for filing.
• The Records Manager reviews the integrity of all files, reports, documents, and papers associated with the detention file and ensures each file has the required paperwork and is archived as required.
• Assists in developing, reviewing and revising facility policies that apply to this position.
• The Records Manager completes and submits annual budgets.
• Establishes future goals and objectives for the programs, records, and religious department.
• The Records Manager coordinates and supervises the facility's religious and community volunteer program.
• Maintains and updates detainee handbook on an annual basis.
• The Records Manager completes monthly reports as required.
• Recruits volunteers from the outside (coordinates contractor background check with client); maintain and update all lobby visitor ID's.
• The Records Manager retains and updates all volunteer files on an annual basis. Coordinates the annual training for all volunteers.
• Is the facility Records Retention Individual/Coordinator for all departments; ensures all boxes are archived as required; coordinates off-site 3rd party storage of records; coordinates all records retrieval from off-site 3rd party storage; maintains master records archival documents.
• Performs other duties as assigned.

Minimum Requirements

• High School Diploma or equivalent required. Bachelor's degree in related field preferred.
• Two (2) years' experience in correctional security or rehabilitative programs.
• Five (5) years of experience in a correctional education program preferred of which at least three (3) years is in a supervisory capacity.
• Must possess a working knowledge of program objectives, policies, procedures, correctional laws, applicable court orders and requirements for managing a secure correctional facility.
• Skill in interpretation of policies and procedures and appropriate application to work situations.
• Must be mature, flexible, intellectually alert, able to command the respect and confidence of inmates and staff and philosophically committed to the objectives of the facility.
• Ability to work with computers and the necessary software typically used by the department.
• Must have resided within the United States or its Territories for three or more years out of the last five.

GEO Secured Services

Imagine working for a company that measures its success based off the growth of its colleagues, a company that invests in its future by investing in you. Little Caesars is a company where our colleagues make an impact.

The incumbent for this role will be highly organized and experienced to lead our enterprise-wide records and information management (RIM) program. This role is responsible for the strategic and operational oversight of physical and electronic records, ensuring compliance with legal, regulatory, and internal policy requirements. Key responsibilities include records retention, policy development, and legal support functions such as eDiscovery and litigation holds.

• Oversee the lifecycle of records, including creation, classification, storage, retrieval, and secure destruction.
• Maintain and enforce the organization's records retention schedule, ensuring compliance with applicable laws and regulations.
• Manage offsite and onsite storage vendors and contracts, ensuring service level agreements are met.
• Coordinate cross-functionally with internal departments on records management operations.
• Develop, implement, and maintain records management policies and procedures.
• Conduct regular audits and risk assessments to ensure compliance with internal policies and external regulations.
• Serve as the subject matter expert on records management for internal stakeholders, including Legal, Compliance, and IT.
• Administer and optimize records management processes and operations, including the evaluation and implementation of software and tools as needed.
• Collaborate with IT to ensure secure and efficient management of electronic records and metadata.
• Lead or support digitization initiatives and system migrations.
• Coordinate with Legal and Compliance teams to manage litigation holds, ensuring timely identification and preservation of relevant records.
• Support eDiscovery processes, including data mapping, collection, and documentation.
• Maintain defensible documentation of records-related legal holds and destruction activities.

• Bachelor's degree in information management, library science, legal studies, business administration, or related field.
• Minimum 5 years of experience in records and information management or a related discipline.
• Strong knowledge of records retention schedules, legal and regulatory compliance, and industry standards (e.g., ISO 15489, ARMA).
• Experience with records management systems and document repositories.
• Familiarity with eDiscovery processes, litigation holds, and legal compliance requirements.
• Strategic thinking and attention to detail
• Strong project management and organizational skills
• Excellent written and verbal communication
• Ability to work cross-functionally and influence without authority
• High integrity and discretion in handling confidential information

• Certified Records Manager (CRM), Information Governance Professional (IGP), or equivalent certification.
• Working knowledge of data privacy laws (e.g., GDPR, HIPAA, CCPA).

• Works in a normal office environment or remote location

All items listed above are illustrative and not comprehensive. They are not contractual in nature and are subject to change at the discretion of Little Caesars Enterprises Inc.

Little Caesars Enterprises, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested. This company participates in E-Verify.

Organize and manage electronic records across the organization. This role will focus on reviewing existing files and folder structures, reorganizing them for efficiency, and ensuring compliance with federal records management requirements. Work with staff across departments to decide what to archive, update, or delete, while also providing staff with training and guidance on proper records practices.
Position is currently anticipated to be part-time but may surge to full-time for short periods of time or eventually convert to full-time based on customer needs.
Position will be primarily remote with some on-site support required.

Responsibilities:
Review and assess existing files and folder structures across organization.
Reorganize records to improve efficiency, accessibility, and compliance with federal requirements.
Separate and categorize files to align with federal records management rules and retention schedules.
Work with departments to review records and determine appropriate actions related to archiving, updating/renewing, and deleting/disposing.
Update records to current formats and ensure accurate metadata.
Conduct periodic audits of departmental files for compliance and accuracy.
Develop and maintain consistent file naming conventions and folder structures.
Provide staff training on proper records management practices, retention schedules, and file organization.
Collaborate with IT staff to ensure electronic systems support records lifecycle needs.
Assist in drafting or updating records management procedures, guidelines, and checklists.

Qualifications
Associate or bachelors degree is preferred and 1-5 years of related experience. Candidates without a degree will be considered if the candidate has additional relevant experience.
Familiarity with records management principles and federal requirements (e.g., Federal Records Act, NARA guidelines).
Strong organizational skills with attention to detail and accuracy.
Ability to assess large sets of files and create efficient structures for access and retention.
Strong communication skills, both orally and in writing.
Comfortable working with electronic records systems and basic IT tools.
Team-oriented and able to work across multiple departments.
Self-motivated with the ability to identify improvements and follow through.
Must be detail-oriented, proactive, highly organized, and able to prioritize tasks and multi-task.
Experience supporting a nationwide mid-to large Federal agency enterprise is a plus.
Must be able to obtain agency suitability clearance prior to start.

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Salary: 85k

The Records Manager is responsible for all aspects of records management and processes, including electronic and physical file maintenance in one or more offices. This position requires the individual to be a subject matter expert in Records Operations and to actively assist with and oversee the records teams daily work activities. This individual will have 3 direct reports located in both Miami and West Palm Beach, and will be responsible in ensuring they meet company goals day to day and that it is done effectively and accurately. Additionally, the Records Manager will be in constant communication with business directors and individuals outside of the organization, so it is important that they are presentable, professional, and personable.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com.

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- Bachelor's Degree
- 3+ years of experience in Records Management or related field
- 1+ years of managerial experience; preferably in a law firm or other professional services firm
Record Management Database experience