974 Document Control jobs in the United States

• Develop and maintain positive working relationships horizontally throughout the project team including Corporate Functional Leadership, Engineering, Procurement, Commissioning, vendors, and contractors
• Ensure compliance with company Corporate Guidelines and Standards
• Develop/update document management plan according to local practices, including identifying document management requirements with internal stakeholders
• Establish document filing platform for project team members both internal and external
• Manage access for all document share platforms or systems
• Collaborate with project management team to establish the project document distribution matrix for project implementation and manage any necessary changes throughout the project
• Lead EDMS system training for project team
• Collaborate with EPCM, suppliers and other related parties on document management
• Evaluate EPCM document management strategy, including document control procedures, workflows and systems
• Conduct periodic audits of project document control performance ensuring all project documents are distributed properly and timely
• Develop and maintain project document register
• Generate document status reporting as required
• Provide necessary support to project team on document bulk retrieval or status checks
• Collaborate with IT on various applications and network issues through resolution
• Assist the project team with project closeout
• Archive handover package from contractors, ensuring it's complete and clear in accordance with company requirements
• Provide guidance, direction and specialized assistance to the project for the resolution of difficult and complex document control problems

• Experience: Minimum of 5 years of experience in a similar role, preferably within the mining or manufacturing industry.
• Exceptional understanding of the document management process and practices
• Procedural awareness for all stages of projects
• Advanced capabilities and experience using EDMS systems - Direct experience with Aconex highly preferred
• Experience working on international project teams
• Excellent attention to detail
• Knowledge of engineering and construction documentation lifecycles and workflows
• Bachelor's degree in Business, Engineering, Construction, Science or related field preferred.
• Six Sigma certification preferred.

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Professional Development
• Wellness Program
• Safety Incentive Program
• 24/7 Chaplain Care
• Flexible Schedule & Remote Working

For those who want to keep growing, learning, and evolving. We at Kelly hear you, and we're here for you! We're seeking a Document Control Admin in West Hills, CA. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.

Salary/Pay Rate/Compensation:

M-F, 8 AM to 5 PM

$25/HR

Why you should apply?

Work in a supportive environment where your contributions have a real-world impact.

Join a company that prioritizes safety and provides the necessary equipment and training.

Be part of a team that values quality and precision in manufacturing processes.

Opportunities for career growth and development within a reputable organization.

What's a typical day as a Document Control Admin? You'll be:

• Maintain all controlled documents and assist company personnel with the creation and revision of all controlled documentation (i.e. SOPs, WIs, Forms, KAs, etc.).
• Monitor shared mailbox and respond to company personnel for documents that require to be created, revised and/or inactivated.
• Ensure adherence to established templates and procedures.
• Verify document change requests, perform review of documents for accuracy and consistency before circulating for approval.
• Assist document authors with navigation in electronic document management system, formatting, and workflows of documents.
• Store, manage, and track documents throughout entire lifecycle.
• Scan, image, organize, and maintain documents.
• Archive inactive records in accordance with the records retention schedule.
• Assist with audit preparation and audit support as required.
• Maintain curricula, learning plans, and training records, record training and learning events via the internal Training Management System.
• Update internal Training Management System as needed to support internal Fisher training requirements.
• Run reports in the Training Management System and provide training data to functional areas for trending purposes as requested.
• Troubleshoot issues found in the Training Management System and enter courses/tests e-learning content.
• Support other business needs as required.
• Regularly attend meetings regarding training and document systems

This job might be an outstanding fit if you:

• Have an Associate's Degree in a related field.
• A minimum of 3 years' experience in the pharmaceutical or related regulated industry.
• Familiar with Quality Systems (change control, deviations, documentation management, and training system).
• Ability to understand and implement priorities and workload and to establish strong collaborative relationships with peers.
• Good communication, diplomacy skills and be able to work effectively with internal stakeholders.
• Must be detailed oriented to detect errors or deficiencies when reviewing and releasing documents for approval.
• Ability to work effectively within various electronic document templates and provide assistance and guidance to authors when requested in relation to these documents.
• Experience with electronic Document Management Systems.
• Experience with electronic Training Management Systems

What happens next

Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worryeven if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Document Control Admin today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly . You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world.

Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your lifejust ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center.

Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities.

Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center.

Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer.

Power your Thirst for More at DrinkPAK, where we revolutionize beverage manufacturing, driven by automation and sustainability. Together, through grit and innovation, we break new ground in record time by acquiring the most advanced technology and attracting the brightest talent. Our explosive growth and journey through uncharted territories offers unique career opportunities enabling passionate individuals to reach their full potential. To support our teams, we offer enriching lifestyle accounts, comprehensive benefits, formal development programs, and an energizing environment. Drive your success at DrinkPAK, where we refresh, hydrate and nourish the world and our employees alike.

TYPE:Full Time; Hourly / Non-Exempt

POSITION DESCRIPTION:
The Document Control Specialist position is responsible for quality and production documentation review, product release, and ensuring all customer/ regulatory documentation requirements are communicated to the Quality Department and sent to the customer as required.

Hours : M-F 9am-6pm

LOCATION:The position is based at DrinkPAK's headquarters in Santa Clarita, California.

BENEFITS: The well-being of our team members is critically important to us. As part of this commitment, we offer:

• PPO medical, dental, and vision insurance for our employees, 100% paid by the Company

• A cell phone stipend

• Annual discretionary bonus

• 401(k) match program, pet insurance, life insurance, and more

• Maintain and review data and documentation in DrinkPAK's Quality Doc Management systems.

• Maintain and review data and documentation for both in-process and finished goods. Provide documentation to customers and DrinkPAK departments.

• Work with groups within the organization to obtain up-to-date and accurate documentation supporting ongoing projects. Daily activities could support the new product introduction process, technical customer response, and other documentation.

• Work within established processes and procedures to improve the flow of information within DrinkPAK and externally with customers. Assist with the development of these procedures and processes.

• Work with Quality leadership team on new product approval and customer requirements

• Work independently with various departments, including but not limited to Logistics, Quality, and Operations

• Always ensure the accuracy of data and documentation.

• Bachelor's Degree preferred.

• Minimum of 2 years' experience working in a Document Control related role is required.

• Minimum of 2 years' experience in the food industry required.

• Minimum of 4 years' experience with customers, suppliers, and departments within a related role

• Bilingual (English & Spanish) is preferred.

• Excellent communication skills and a team player with all levels of the organization

• Proficiency in Microsoft Office applications

• Detail oriented

• Speed : Take the initiative to promptly identify and address potential issues or opportunities. Maintain a sense of urgency in your work, completing tasks efficiently.

• Intensity : Remain resilient in the face of challenges and setbacks by possessing a positive attitude, persevering through obstacles, and demonstrating adaptability in your approach.

• Purpose : Take ownership of your responsibilities, and value the input and skillsets of your peers by working together as One PAK.

• The employee is frequently required to talk and hear, in person, via video conferencing (e.g., Zoom, Microsoft Teams, Google Meet, etc.), and telephonically.

• The employee is frequently required to reach with hands and arms.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

• The employee is occasionally required to stand and walk and is frequently required to sit.

Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world's first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.

The Document Control Specialist at Noctrix Health is responsible for ensuring that the Noctrix Health Document Control System is managed in compliance with the company's Standard Operating Procedures (SOPs). This position oversees the management and administration of the Noctrix eQMS Document Control systems to ensure compliance with applicable internal procedures, medical device Good Manufacturing Practices (GMPs), and regulatory requirements.

The role also includes managing and maintaining the Noctrix Health training program related to controlled documents and internal training. Additional responsibilities include providing QA support for change control, document control, training, eQMS validation, audits, and regulatory inspections. This position reports to the Senior Director of Quality Assurance at Noctrix Health.

This hybrid role requires working on-site at our Pleasanton headquarters at least three days per week.

Responsibilities:

• Serves as the primary Document Control/eQMS administrator
• Works independently and with the QA team to manage and administer effective Document Control systems, ensuring compliance with applicable internal procedures and regulatory requirements
• Collaborates with the QA Director to establish and execute Document Control procedures
• Writes or edits QMS SOPs related to document control, document management, and other QMS areas as needed
• Supports the update, review, and approval of controlled documents, including standard operating procedures, standard test methods, protocols, reports, and technical documents, according to specific approved formats
• Ensures controlled documents conform to applicable procedures and reviews formats for consistency
• Creates and maintains document templates as needed
• Supports the controlled document lifecycle and retention procedures
• Manages the employee training program and conducts periodic reviews of all electronic training files
• Updates training matrices for all GMP employees; creates and maintains electronic employee training files; assists with group training
• Manages the calibration file and coordinates with suppliers for calibration services
• Maintains ISO standards, ensuring they are current and applicable
• Maintains the Supplier Management Program database and tracks due dates for audit reports and supplier reassessments
• Manages records retention and archiving, ensuring adherence to record retention schedules
• Reviews Lot History Records
• Assists with audits and regulatory inspections as needed
• Provides cross-functional support within the QA department as needed
• Performs other QA-related duties as assigned by the QA Director
• Follows Noctrix procedures, policies, and applicable regulations

• Associate's degree or equivalent
• 3+ years of experience in document processing/document management in a medical device or pharmaceutical company
• Preferred experience with Arena, Windchill, or Agile document control systems
• Experience in Document Control, CAPA, Change Control, and Training systems
• Strong technical computer skills with proficiency in various programs and web-based applications, including Microsoft Word, Excel, PowerPoint, OneDrive, and Microsoft Teams
• Knowledge of ISO standards, FDA regulations, and industry guidelines, including ISO 13485, 21 CFR 820, and 21 CFR Part 11
• Team player with strong attention to detail
• Strong interpersonal skills with the ability to interact effectively with colleagues at all levels
• Able to adapt effectively to changing priorities
• Ability to work independently on assignments
• Good problem-solving skills
• Must be able to lift up to 20 lbs at a time
• Must be able to sit for prolonged periods while working at a computer

• Base Pay: $80,000 to $110,000 per year

• Establish and maintain an effective document control system to manage the lifecycle of quality documentation.
• Ensure that all documents are reviewed, approved, and distributed in a timely manner.
• Control the distribution of documents to ensure access to the most current versions in PLM.
• Ensure that the document management processes comply with ISO 9001, ISO 13485, and other relevant regulatory requirements.
• Conduct regular audits of the documentation system to verify compliance.
• Coordinate the creation, revision, and approval of SOPs, work instructions, quality manuals, forms, and other documents.
• Collaborate with cross-functional teams to ensure documents adequately reflect current processes and standards.
• Provide training and guidance to employees on document control procedures and QMS requirements.
• Support all departments in understanding and implementing document control requirements.
• Identify opportunities for improvement in document control processes and implement changes to enhance efficiency and compliance.
• Lead initiatives to optimize document control systems and software tools.
• Contributes to advance change management, PLM, ERP systems and processes.
• Develop and manage document archiving processes to ensure secure and accessible storage of records.
• Maintain and follow document retention schedules according to relevant requirements.

• Bachelor's degree in Life Sciences, Engineering, or a related field.
• Minimum of 5 years of experience in document control in the life sciences or medical device industry.
• Experience with ISO 13485 documentation requirements is strongly preferred.
• Comprehensive understanding of document control principles and QMS requirements.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to handle large volumes of documentation.
• Proficiency in document management software, Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs (Docs, Sheets, Slides).
• Exceptional communication and interpersonal skills.
• Strong technical writing skills are a plus.
• Knowledge of GD&T & awareness of manufacturing best practices are a plus.

• Ability to work independently and as part of a team.
• Proactive and able to identify and solve problems effectively.
• Curious to learn and try new things and develop new skills.
• High level of integrity and professionalism.

• Competitive Hourly Pay
• Health, Dental, Vision and Life Insurance
• 401(k) with generous company match
• Paid Time Off, Sick Leave and Holidays
• Bonus Opportunities
• Stability
• Employee Assistance Program
• Casual Dress-Jeans are OK!
• Supportive and collaborative team culture

• Obtain a thorough understanding of client needs, and execute against those needs
• Pull custom materials such as inserts and envelopes
• Hand insert each mail piece with required materials into the proper envelope
• Verify that the proper pages correspond with each mail piece
• Confirm that you have the proper amount of mail pieces for each job
• Scan each mail piece completed and the corresponding Job Ticket
• Place mail pieces in the proper bins to be postmarked with postage (if needed) and prepped for mailing
• Hand insert small jobs by verifying documents, gathering envelopes and inserts. Then inserting the pieces, scanning the pieces, placing pieces in Bindery for mailing and the scanning off the job ticket complete
• Separate Flat & Multiples from each job and place in proper area to be hand inserted
• Separate the General Delivery & Foreign mail pieces
• Pull and recycle bills that have been entered by Client Services Team
• Mark each job in the QC program to allow all departments to know that the job has made it to Mailing Department
• Report any quality issues with Manual work to management
• Work with the Client Services Team when needed to address any issues
• Accommodate special client requests in a manner that satisfies the needs of the client and InfoSend, Inc.
• Manage and upkeep special projects as assigned (this can be doing QC audits on Tax / first time mailings)
• Keep area clean and organized
• Work closely with Print and Mailing Departments
• Cover Administrative Assistant during breaks and lunches or as needed which includes allowing access into the building and answering phones
• Other duties as assigned.

• Extreme attention to detail
• Some lifting required. Must be able to lift up to 30 lbs.
• Some pushing & pulling of carts required
• Self-motivated
• Organized and strong on follow through
• Sets high personal standards of performance.
• Able to identify and solve problems independently and offer suggestions to changes in processes
• Able to thrive in team atmosphere
• Excellent oral and written communication skills
• Willingness and strong desire to learn and grow
• Good computer skills in Microsoft Office programs (Word and Excel)

Responsibilities:

-Prepare work packages & submit to customer's portal

-Review as-built documentation & follow format guidelines

-Support project management & improve processes

-Report on QC standards to management & document close-outs

-Remove roadblocks & communicate with PM team

Qualifications:

-Strong verbal, written skills; attention to detail

-Project Management and/or construction industry experience

-Skilled in MS Office; Project Management software preferred

• Provide leadership and oversight of document control functions across complex infrastructure programs, including supervision and support of assigned Document Control staff where applicable.
• Develop and deliver document control training and onboarding for project personnel and internal teams.
• Ensure adherence to document control policies, contract requirements, retention schedules, and ISO standards.
• Oversee the document lifecycle across all project phases, ensuring version control, metadata accuracy, and audit readiness.
• Refine and standardize procedures, leading continuous improvement initiatives and supporting system automation in coordination with IT and program stakeholders.
• Administer the enterprise document management system(s), including permissions, access control, and issue resolution.
• Collaborate with project management, design, construction, legal, and QA teams to ensure document workflows support program goals and regulatory obligations.
• Track key project deliverables per contract terms, ensuring timely receipt, review, and distribution of submittals, RFIs, correspondence, and record documents.
• Monitor and report KPIs, document status, and outstanding actions to senior leadership.
• Support internal and external audits by maintaining organized, accurate, and accessible documentation.
• Respond to documentation requests from agencies, contractors, and stakeholders in a timely and professional manner.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

• Advanced problem-solving and decision-making capabilities.
• Advanced interpersonal and communication skills, both written and verbal.
• Advanced organizational and process improvement skills and attention to detail.
• Strong collaboration skills that enable work across departments as well as with peers and team members.
• Ability to manage multiple tasks, prioritize work, and escalate issues appropriately.
• Attention to detail and ability to analyze and interpret data.

• Bachelor's degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 10+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
• Strong experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Expertise with ISO-based document control standards, guidelines, and best practices.
• Advanced proficiency with industry standard enterprise document control systems and advanced version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

• Master's degree in engineering, construction management, business administration, or project management.
• Experience with large (>$00M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience with all project lifecycle phases including predesign, design, procurement, construction, and post-construction.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• 2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS