What Vendor Jobs are in the United States?

Job Description
Position Summary
The Digital Systems Integration - Vendor Coordinator Analyst is responsible for coordinating activities between stakeholders, Insight Global delivery teams, software vendors, implementation partners, service providers, and third-party consultants supporting the Model T digital systems ecosystem.
This role serves as the operational coordination point across all major digital platforms, including ERP, MES, PLM, CMMS, LMS, reporting platforms, infrastructure tools, integration partners, and supporting technology vendors.
Working under the direction of the Operations Manager - Digital Systems Integration, the Vendor Coordinator Analyst ensures vendor activities remain aligned with program priorities, implementation schedules, operational requirements, governance expectations, and deployment milestones.
The position plays a critical role in maintaining visibility across multiple vendor relationships, tracking commitments and dependencies, coordinating meetings and actions, monitoring deliverables, and ensuring implementation efforts remain synchronized with operational readiness activities.
This role is particularly important during system selection, implementation planning, Assembly launch preparation, and ongoing system optimization activities as additional platforms and vendors are activated.
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Key Responsibilities
Vendor Relationship Coordination
Serve as the primary operational coordinator between the Digital Systems Integration organization and external vendors.
Support relationships involving:
ERP providers
MES providers
PLM providers
CMMS providers
LMS providers
Data & analytics vendors
Implementation partners
Systems integration consultants
Managed service providers
Maintain visibility into vendor responsibilities, commitments, deliverables, and timelines.
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Vendor Onboarding & Engagement Support
Coordinate onboarding activities for new vendors and implementation partners.
Support:
Vendor introductions
Stakeholder alignment meetings
Governance reviews
Access requests
Project kickoff activities
Documentation collection
Communication planning
Help establish clear expectations between vendors, stakeholders, and delivery teams.
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Systems Selection Support
Support ongoing platform evaluation and selection efforts.
Coordinate activities associated with:
Vendor demonstrations
Discovery sessions
Requirements reviews
Technical evaluations
Stakeholder workshops
Selection documentation
Maintain records of vendor capabilities, evaluations, assumptions, and implementation considerations.
Vendor Governance Administration
Support execution of vendor governance processes.
Coordinate:
Weekly vendor meetings
Implementation reviews
Action item tracking
Escalation management
Deliverable reviews
Status reporting
Risk discussions
Maintain visibility into open issues, commitments, decisions, and implementation dependencies.
Deliverable Tracking & Accountability
Track vendor commitments and implementation milestones.
Monitor:
Project timelines
Deliverable due dates
Integration activities
Configuration milestones
Testing activities
Training deliverables
Documentation submissions
Provide proactive follow-up to ensure commitments remain on track.
Escalate delays or risks to DSI leadership as appropriate.
Integration Planning Support
Partner with DSI leadership and systems stakeholders to coordinate activities across multiple vendors and platforms.
Support planning efforts related to:
ERP integrations
MES integrations
PLM integrations
CMMS integrations
LMS integrations
Reporting environments
Data migration efforts
Help identify dependencies that may impact implementation schedules or operational readiness.
Assembly Launch Readiness Support
Support vendor coordination for Assembly go-live activities.
Coordinate vendor-related activities involving:
MES workflows
Production reporting
ERP interfaces
Data validation
User training support
Go-live preparation
Ensure vendors remain aligned to critical launch milestones and readiness requirements.
Implementation Risk & Dependency Management
Support tracking of:
Vendor risks
System dependencies
Resource constraints
Schedule conflicts
Integration challenges
Readiness concerns
Maintain visibility into issues that could impact project success or operational launch timelines.
Support development of mitigation strategies and escalation plans.
Contract & Commercial Coordination Support
Partner with Program Leadership, Procurement, and Commercial stakeholders to support vendor-related administrative activities.
Assist with:
Vendor information gathering
Scope documentation
Statement of work tracking
Renewal tracking
Deliverable verification
Commercial milestone visibility
This role does not negotiate contracts but supports visibility and coordination activities associated with vendor performance.
Stakeholder Communications
Facilitate communication between:
stakeholders
Insight Global leadership
Vendor project managers
Systems implementation teams
Operational workstreams
Ensure stakeholders have access to current information regarding vendor progress, priorities, and risks.
Provide recurring communication updates and meeting summaries.
Documentation & Repository Management
Develop and maintain centralized records related to vendor activities.
Manage documentation including:
Vendor contact lists
Meeting notes
Decision logs
Action registers
Project schedules
Risk logs
Deliverable trackers
Governance artifacts
Ensure records remain organized, current, and easily accessible.
Reporting & Status Visibility
Develop and maintain vendor-related reporting and dashboards.
Support visibility into:
Vendor performance
Project health
Timeline adherence
Open issues
Escalations
Action item status
Readiness indicators
Provide recurring reporting to DSI leadership and program stakeholders.
Continuous Improvement
Identify opportunities to improve:
Vendor coordination processes
Communication effectiveness
Governance efficiency
Deliverable management
Risk visibility
Stakeholder engagement
Support development of scalable vendor management practices as additional systems and partners are onboarded.
Phase 1 & Phase 2 Responsibilities
Phase 1 - Systems Discovery & Vendor Alignment
Support:
Stakeholder identification
Vendor mapping
Requirements workshops
Platform evaluations
Governance framework setup
Communication planning
Establish the foundational coordination processes required to support future implementation activities.
Phase 2 - System Deployment & Operational Readiness
Support:
Implementation coordination
Vendor status reporting
Action tracking
Integration readiness reviews
User acceptance testing coordination
Assembly launch support
Provide visibility into implementation progress and readiness throughout deployment activities.
Long-Term Vendor Governance
As systems mature, support:
Ongoing vendor management
Quarterly business reviews
Enhancement planning
Renewal planning
Continuous improvement initiatives
Cross-platform coordination
Ensure vendor relationships continue supporting long-term operational objectives.
Governance & Documentation
Maintain and support:
Vendor management repositories
Contact directories
Governance schedules
Risk registers
Action logs
Decision logs
Deliverable trackers
Status reports
Meeting minutes
Escalation records
Support audit readiness and documentation consistency across the DSI organization.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Required Qualifications
3-7+ years of experience in project coordination, vendor management support, PMO support, business operations, implementation coordination, or enterprise systems programs
Experience supporting software implementations, technology programs, business transformation initiatives, or operational deployment projects
Strong understanding of:
Vendor coordination
Project governance
Action tracking
Risk management
Systems implementation lifecycles
Stakeholder communications
Strong organizational and administrative capabilities
Excellent written and verbal communication skills
Strong attention to detail and follow-through Preferred Qualifications
Experience supporting one or more of the following:
ERP Implementations
MES Implementations
PLM Programs
CMMS Deployments
LMS Platforms
Data & Analytics Programs
Experience supporting:
Manufacturing Operations
Data Center Infrastructure Programs
Semiconductor Operations
Enterprise Software Deployments
Digital Transformation Initiatives
Greenfield Site Launches
Experience with:
Microsoft Project
Power BI
SharePoint
Microsoft Teams
Smartsheet
JIRA
Confluence
Power Platform
CAPM, PMP, PMI-ACP, Lean Six Sigma, ITIL, or related certifications are highly desirable.
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Key Performance Indicators (KPIs)
The Digital Systems Integration - Vendor Coordinator Analyst will be measured against:
Vendor action item closure rates
Deliverable tracking accuracy
Schedule adherence visibility
Meeting and governance effectiveness
Risk and dependency visibility
Stakeholder communication timeliness
Documentation quality
Escalation management effectiveness
Vendor reporting accuracy
Stakeholder satisfaction

Vendor Coordinator needed in Tampa FL! - 3 days remote and 2 days on site!
Job Description
The AP Vendor Analyst supports the Operational Finance Shared Services Department by processing accounts payable activities, administering downstream contracts and agreements, and ensuring vendor compliance from a legal, insurance, and risk perspective. This role collaborates closely with branch teams and the legal department to review and maintain contracts, set up vendors accurately, and keep all documentation organized and up to date. The position offers the opportunity to contribute to a growing department and help shape its processes and best practices.
Responsibilities
+ Review and prepare purchase agreements, subcontracts, and other contracts as required for Operational Finance's Shared Services Department.
+ Monitor the status of all pending contracts and organize, track, and maintain all fully executed agreements in an accurate and timely manner.
+ Process accounts payable transactions, including AP invoices, purchase orders (POs), and W-9 forms for all executed contracts.
+ Collect and verify insurance requirements, releases of liens, and other qualifying documents needed to ensure compliance for vendors, customers, and related parties.
+ Analyze proposed changes to contract terms and conditions and coordinate approvals with branch leadership and the legal department in accordance with established limits of authority.
+ Enter and commit all purchase agreements, budgets, subcontracts, and vendor contracts into Viewpoint or other designated systems.
+ Collect and track downstream insurance requests and related documentation to maintain ongoing compliance.
+ Set up new vendors accurately and maintain vendor records, including W-9 information and compliance documentation.
+ Collaborate with branch teams to confirm that contract, vendor, and AP information is complete, accurate, and aligned with operational needs.
+ Provide responsive customer service to internal stakeholders and external vendors, addressing questions and resolving issues related to contracts, AP, and vendor setup.
+ Support project accounting activities by ensuring proper coding, documentation, and alignment of AP and vendor records with project requirements.
+ Assist with month-end activities related to accounts payable, vendor compliance, and contract tracking as needed.
+ Use Google Sheets and other Google Suite tools to track, analyze, and report on contracts, vendors, and AP activities.
Additional Skills & Qualifications
+ Bachelor's degree in Accounting or Business Administration is preferred.
+ Experience working in a shared services or centralized finance environment is beneficial.
+ Experience with Viewpoint or similar ERP/accounting systems for entering and managing contracts, budgets, and vendor information.
+ Comfort working in a growing department and contributing to process improvements and new workflows.
+ Ability to interpret and support the review of contract terms and conditions in coordination with leadership and legal teams.
Work Environment
This role operates within an Operational Finance Shared Services environment that supports multiple branches and business units. The position uses tools such as Viewpoint (or similar ERP systems), Google Suite, and Google Sheets to manage contracts, vendors, and accounts payable activities. The role follows a hybrid work arrangement, with two days per week in the office (Tuesday and Thursday) and the remaining days working from home after the training period. The initial training period lasts approximately two weeks and is fully on site, with the exact duration determined by management. The work involves frequent communication with branch personnel and other internal stakeholders, as well as coordination with the legal team, in a professional office setting focused on accuracy, compliance, and service.
Job Type & Location
This is a Contract to Hire position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $21.63 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Tampa,FL.
Application Deadline
This position is anticipated to close on Jul 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Job Description
The Role
Our client is seeking a highly motivated and detail-oriented professional with a buyer background to join our Essential Services team. In this role, you will support sourcing, purchasing, and managing the materials, goods, and services that powers the company's operations. You will work cross-functionally with internal teams and external vendors to ensure supplies and services are cost-effective and aligned with pre-negotiated terms. This position requires strong vendor relationship management, RFP development skills, and the ability to drive procurement efficiency across multiple categories. You'll play a critical role in ensuring operational continuity while maintaining high standards for quality and value.
What You'll Do
 - Identify, evaluate, and qualify suppliers based on pricing, quality, delivery performance, and long-term reliability while building strong vendor relationships that support operational goals
 - Develop and manage RFPs that meet procurement standards, maintain vendor communication throughout the bidding process, and coordinate handoff to GSM for approval
 - Support vendor onboarding by coordinating MSA requirements with GSM team, clearly defining performance expectations, and establishing regular check-ins to ensure full value delivery
 - Issue, track, and manage Purchase Orders from creation through delivery and receipt, ensuring alignment with approved budgets and financial guidelines
 - Monitor inventory levels across assigned categories to prevent supply disruptions or excess stock, and forecast demand using usage trends and market indicators
 - Resolve procurement-related discrepancies including damaged goods, delayed shipments, invoicing errors, and vendor performance issues while proactively identifying supply chain risks
Serve as the procurement point of contact for internal stakeholders, providing timely updates on order status, vendor issues, and sourcing alternatives
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Bachelor's degree in Business, Supply Chain Management, or equivalent experience
3+ years of demonstrated experience in procurement, purchasing, or supply chain management with facilities or workplace-related purchasing experience preferred
Proficiency in ERP systems such as SAP or Oracle and advanced Microsoft Excel skills
Strong negotiation, analytical, and communication skills with the ability to manage multiple priorities in a fast-paced environment
Ability to conduct competitive bids and market analysis to ensure best-in-class sourcing decisions
Ability to travel up to 25% domestically based on business needs
Valid Driver's License required

**Job Description**
One of the best-known names in cruising, Princess is the world's leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe. We give our guests the Medallion Class experience others simply cannot. The Love Boat promises something for everyone.
We are looking for an amazing Specialist, Vendor Relations to fill this role, which is based in our Fort Lauderdale office. The Vendor Relations Specialist is responsible for managing and optimizing relationships with internal stakeholders and external vendors to ensure efficient, compliant, and value-driven procurement and vendor management processes. This role leads vendor performance evaluation, contract compliance monitoring, and strategic vendor engagement initiatives. The Specialist drives purchase order accuracy, invoice resolution, vendor account management, and continuous process improvement while ensuring adherence to company policies and industry best practices. This position collaborates closely with finance, legal, operations, and business units to align vendor strategies with organizational objectives and deliver measurable business value.
Here is a summary of what Princess is looking for in its Specialist, Vendor Relations. Is this you?
**Responsibilities**
+ Vendor & Stakeholder Management: Builds and maintains strategic relationships with key vendors and internal stakeholders. Leads vendor performance reviews, negotiates service improvements, and ensures clear communication channels for issue escalation and resolution.
+ Purchase Order & Transaction Management: Oversees the creation, tracking, and optimization of purchase orders. Ensures accuracy, timeliness, and proper documentation while identifying opportunities for process efficiency and cost savings.
+ Invoice Management & Financial Reconciliation: Leads invoice validation processes, resolves complex discrepancies with Accounts Payable and vendors, performs detailed vendor account reconciliations, and ensures timely and accurate payment processing.
+ Compliance, Risk Management & Documentation: Ensures procurement activities comply with company policies and regulatory requirements. Conducts regular audits, maintains comprehensive procurement records, and supports internal and external audit activities.
+ Process Optimization & Strategic Initiatives: Leads the development and implementation of vendor management best practices, standard operating procedures, and process improvements. Identifies and implements technology solutions to enhance vendor management efficiency.
+ Performs other duties as assigned
**Requirements**
+ Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field required
+ Advanced proficiency in Microsoft Excel, including data analysis and reporting
+ Proficiency in Microsoft Office Suite and collaboration tools
+ 5+ years of progressive experience in vendor management, procurement, supply chain, or finance operations
+ Demonstrated experience managing vendor relationships and conducting performance reviews
+ Proven experience with invoice validation, account reconciliation, and dispute resolution
+ Experience working with enterprise procurement or financial systems (e.g., Oracle, SAP, ServiceNow, Coupa, or similar)
+ Experience developing and implementing process improvements
+ **This position is considered Hybrid and follows the Company's schedule of four days in the office per week (Monday - Thursday)**
+ **Beginning in 2028, this position will remain on the same Monday -Thursday in-office schedule but will transition to our new headquarters in the Miami, FL area.**
**What You Can Expect**
+ Cruise and Travel Privileges for You and Your Family
+ Health Benefits
+ 401(k)
+ Employee Stock Purchase Plan
+ Training & Professional Development
+ Tuition & Professional Certification Reimbursement
+ Rewards & Incentives
**Our Culture. Stronger Together**
Our highest responsibility and top priority is compliance, environmental protection and the health, safety and well-being of our guests, the people in the communities we touch and serve, and our shipboard and shoreside employees. Please visit our site to learn more about our Culture Essentials, Corporate Vision Statement and our Core Values at: ** is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
**Americans with Disabilities Act (ADA)**
Princess will provide reasonable accommodations with the application process, upon your request, as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact

Vendor Coordinator needed in Tampa FL! - 3 days remote and 2 days on site!
Job Description
The AP Vendor Analyst supports the Operational Finance Shared Services Department by processing accounts payable activities, administering downstream contracts and agreements, and ensuring vendor compliance from a legal, insurance, and risk perspective. This role collaborates closely with branch teams and the legal department to review and maintain contracts, set up vendors accurately, and keep all documentation organized and up to date. The position offers the opportunity to contribute to a growing department and help shape its processes and best practices.
Responsibilities
+ Review and prepare purchase agreements, subcontracts, and other contracts as required for Operational Finance's Shared Services Department.
+ Monitor the status of all pending contracts and organize, track, and maintain all fully executed agreements in an accurate and timely manner.
+ Process accounts payable transactions, including AP invoices, purchase orders (POs), and W-9 forms for all executed contracts.
+ Collect and verify insurance requirements, releases of liens, and other qualifying documents needed to ensure compliance for vendors, customers, and related parties.
+ Analyze proposed changes to contract terms and conditions and coordinate approvals with branch leadership and the legal department in accordance with established limits of authority.
+ Enter and commit all purchase agreements, budgets, subcontracts, and vendor contracts into Viewpoint or other designated systems.
+ Collect and track downstream insurance requests and related documentation to maintain ongoing compliance.
+ Set up new vendors accurately and maintain vendor records, including W-9 information and compliance documentation.
+ Collaborate with branch teams to confirm that contract, vendor, and AP information is complete, accurate, and aligned with operational needs.
+ Provide responsive customer service to internal stakeholders and external vendors, addressing questions and resolving issues related to contracts, AP, and vendor setup.
+ Support project accounting activities by ensuring proper coding, documentation, and alignment of AP and vendor records with project requirements.
+ Assist with month-end activities related to accounts payable, vendor compliance, and contract tracking as needed.
+ Use Google Sheets and other Google Suite tools to track, analyze, and report on contracts, vendors, and AP activities.
Additional Skills & Qualifications
+ Bachelor's degree in Accounting or Business Administration is preferred.
+ Experience working in a shared services or centralized finance environment is beneficial.
+ Experience with Viewpoint or similar ERP/accounting systems for entering and managing contracts, budgets, and vendor information.
+ Comfort working in a growing department and contributing to process improvements and new workflows.
+ Ability to interpret and support the review of contract terms and conditions in coordination with leadership and legal teams.
Work Environment
This role operates within an Operational Finance Shared Services environment that supports multiple branches and business units. The position uses tools such as Viewpoint (or similar ERP systems), Google Suite, and Google Sheets to manage contracts, vendors, and accounts payable activities. The role follows a hybrid work arrangement, with two days per week in the office (Tuesday and Thursday) and the remaining days working from home after the training period. The initial training period lasts approximately two weeks and is fully on site, with the exact duration determined by management. The work involves frequent communication with branch personnel and other internal stakeholders, as well as coordination with the legal team, in a professional office setting focused on accuracy, compliance, and service.
Job Type & Location
This is a Contract to Hire position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $21.63 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Tampa,FL.
Application Deadline
This position is anticipated to close on Jul 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

AP Vendor Analyst needed in Tampa FL! - 3 days remote and 2 days on site!
Job Description
The AP Vendor Analyst supports the Operational Finance Shared Services Department by processing accounts payable activities, administering downstream contracts and agreements, and ensuring vendor compliance from a legal, insurance, and risk perspective. This role collaborates closely with branch teams and the legal department to review and maintain contracts, set up vendors accurately, and keep all documentation organized and up to date. The position offers the opportunity to contribute to a growing department and help shape its processes and best practices.
Responsibilities
+ Review and prepare purchase agreements, subcontracts, and other contracts as required for Operational Finance's Shared Services Department.
+ Monitor the status of all pending contracts and organize, track, and maintain all fully executed agreements in an accurate and timely manner.
+ Process accounts payable transactions, including AP invoices, purchase orders (POs), and W-9 forms for all executed contracts.
+ Collect and verify insurance requirements, releases of liens, and other qualifying documents needed to ensure compliance for vendors, customers, and related parties.
+ Analyze proposed changes to contract terms and conditions and coordinate approvals with branch leadership and the legal department in accordance with established limits of authority.
+ Enter and commit all purchase agreements, budgets, subcontracts, and vendor contracts into Viewpoint or other designated systems.
+ Collect and track downstream insurance requests and related documentation to maintain ongoing compliance.
+ Set up new vendors accurately and maintain vendor records, including W-9 information and compliance documentation.
+ Collaborate with branch teams to confirm that contract, vendor, and AP information is complete, accurate, and aligned with operational needs.
+ Provide responsive customer service to internal stakeholders and external vendors, addressing questions and resolving issues related to contracts, AP, and vendor setup.
+ Support project accounting activities by ensuring proper coding, documentation, and alignment of AP and vendor records with project requirements.
+ Assist with month-end activities related to accounts payable, vendor compliance, and contract tracking as needed.
+ Use Google Sheets and other Google Suite tools to track, analyze, and report on contracts, vendors, and AP activities.
Additional Skills & Qualifications
+ Bachelor's degree in Accounting or Business Administration is preferred.
+ Experience working in a shared services or centralized finance environment is beneficial.
+ Experience with Viewpoint or similar ERP/accounting systems for entering and managing contracts, budgets, and vendor information.
+ Comfort working in a growing department and contributing to process improvements and new workflows.
+ Ability to interpret and support the review of contract terms and conditions in coordination with leadership and legal teams.
Work Environment
This role operates within an Operational Finance Shared Services environment that supports multiple branches and business units. The position uses tools such as Viewpoint (or similar ERP systems), Google Suite, and Google Sheets to manage contracts, vendors, and accounts payable activities. The role follows a hybrid work arrangement, with two days per week in the office (Tuesday and Thursday) and the remaining days working from home after the training period. The initial training period lasts approximately two weeks and is fully on site, with the exact duration determined by management. The work involves frequent communication with branch personnel and other internal stakeholders, as well as coordination with the legal team, in a professional office setting focused on accuracy, compliance, and service.
Job Type & Location
This is a Contract to Hire position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $21.63 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Tampa,FL.
Application Deadline
This position is anticipated to close on Jul 30, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

**I. Job Summary**
Reporting to the Vendor Relations Manager or Supervisor, this position will be responsible for the standard day-to-day maintenance of WM & third-party vendor relations.
**II. Essential Duties and Responsibilities**
To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. Other minor duties may be assigned and may vary by department.
+ Perform assigned day-to-day issues/tasks related to the Vendor contracts and works with internal and external partners to resolve standard issues ensuring department SLAs are met.
+ Schedules and assists in any internal oversight or external regulatory audits.
+ Provide ongoing communication to all parties, ensuring vendors are meeting contractual obligations by reviewing all vendor reporting.
+ Support internal team and external vendors with on-boarding process of all new vendors.
+ Responsible for obtaining quotes, negotiating and/or procuring all service costs for all materials assigned.
+ Assist with the awarding of services and contracts with both Waste Management Market areas and all Third-Party vendors for open and/or closed market entities.
+ Execute all CPI, regulatory or disposal cost adjustments as assigned.
+ Assist with maintenance of the cost grid and informational databases with the most current market status as well as ensuring all rate structures are identified and made available through various databases.
+ Assists in the development of Request for Information (RFIs), Request for Proposal (RFPs) and business cases
+ Interact with both internal customers and external vendors to resolve issues effecting service and operations.
+ Responsible for reconciling and settling all escalated AP inquiries such as vendor statements, negotiating payment terms, and following up with vendors to ensure deadlines are met.
**III. Supervisory Responsibilities**
This job has no supervisory duties.
**IV. Qualifications**
The requirements listed below are representative of the qualifications necessary to perform the job.
A. Education and Experience
Education: High School Diploma or GED (accredited)
Experience: One (1) year of relevant work experience (in addition to education requirement)
B. Certificates, Licenses, Registrations or Other Requirements
None required.
C. Other Knowledge, Skills or Abilities Required
**Basic Excel,** Word Skills, SharePoint Navigation
**V. Work Environment**
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Normal setting for this job is: hybrid office setting in Windsor, CT.
The expected base pay range for this position across the U.S. is $23.79 - $29.72/hour. This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate's relevant experience, education, training, certifications, qualifications, and work location.
**Benefits**
At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.
Equal Opportunity Employer: Minority/Female/Disability/Veteran

**It's more than a career, it's a calling.**
MO-SSM Health Mission Hill
**Worker Type:**
Regular
**Job Summary:**
Develops various supply contracts of all sizes for various locations and regions. Develops contracts through all phases ensuring stakeholders and suppliers are involved throughout the process and project is managed to completion. Interacts with internal and external customers and stakeholders to facilitate end-user satisfaction, ensure outstanding supplier performance, and takes action to resolve any contract or supplier related issues.
**Job Responsibilities and Requirements:**
PRIMARY RESPONSIBILITIES
+ Develops and executes sourcing strategies to include analyzing data, supplier capabilities and business needs. Assembles and presents concise business cases, vendor negotiations and oversees the implementation of contract awards.
+ Establishes and manages projects involving key stakeholders and suppliers through the process of discovery, analysis, negotiation, and finalization of contracts. Maintains a thorough knowledge of all product and service needs and industry developments related to assigned areas.
+ Builds effective working relationships with suppliers and customers. Incorporates the appropriate feedback and perspectives to improve outcomes, resolve issues and enhance processes.
+ Coordinates repair costs, parts, training and diagnostic software needs if equipment is related to a project. Ensures related equipment repair costs are included in life cycle projections and decisions.
+ Coordinates required technology reviews and related interface costs, timelines and recommendations if computer software or hardware is related to a supply project. Ensures technology costs are included in life cycle projections and decisions.
+ Coordinates legal and excluded provider reviews per legal and corporate guidelines.
+ Identifies and develops cost reduction ideas and initiatives, including consideration of alternative strategies for implementation. Evaluates internal and external benchmarking data to identify value beyond acquisition costs.
+ Creates effective relationships and timely communications with vendors and supply chain colleagues across the organization in the daily completion of duties.
+ Monitors compliance with contracts within the portfolio. Reports unfavorable variances and works with end users to resolve issues.
+ Performs other duties as assigned.
EDUCATION
+ Bachelor's degree
EXPERIENCE
+ Three years' experience
PHYSICAL REQUIREMENTS
+ Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
+ Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
+ Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
+ Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
+ Frequent keyboard use/data entry.
+ Occasional bending, stooping, kneeling, squatting, twisting and gripping.
+ Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
+ Rare climbing.
REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS
+ None
**Work Shift:**
Day Shift (United States of America)
**Job Type:**
Employee
**Department:**
Supply Chain Mgmt
**Scheduled Weekly Hours:**
40
**Benefits:**
SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.
+ **Paid Parental Leave** **:** we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
+ **Flexible Payment Options:** our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
+ **Upfront Tuition Coverage** : we provide upfront tuition coverage through FlexPath Funded for eligible team members.
Explore All Benefits ( Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity,_ _pregnancy, veteran status_ **_,_** _or any other characteristic protected by applicable law. Click here to learn more. (

**Overview**
Kimley-Horn is looking for an Administrative Assistant to join our team in Phoenix, Arizona (AZ)! This is not a remote position.
**Responsibilities**
+ **Administrative Support:**  Assist with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, and other administrative tasks 
+ **Vendor Program Administration:**  Invoicing, monthly expenditure submissions, new user management, and general account updates and maintenance
+ **Help Desk communication:**  facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions
+ **Data Tracking:** Generate reports for events, travel, and vendor spend
+ **Backup Coverage:**  Provide aid to support general team administrative duties
+ **Team Support:**  Ordering supplies, outreach to vendors, organizing records
+ **Other Duties:**  Perform ad hoc tasks as requested 
+ Assist with producing plans, project manuals, and reports
**Qualifications**
+ Minimum of 2 years of relevant administrative experience
+ Ability to work in a fast-paced environment with a proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency 
+ Exceptional organizational skills and attention to detail
+ Quick learner with the ability to adapt and interest in learning new tasks  
+ Proficient knowledge of office software such as Concur Expense, Excel, OneNote, and Outlook 
+ Excellent interpersonal and communication (verbal/written) skills 
+ Positive attitude with a client-focused approach 
+ Dedicated team player, eager to collaborate effectively with colleagues
+ Highly responsive self-starter with a readiness to provide prompt and efficient assistance 
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Software Powered by ICIMS ( Date** _2 days ago_ _(7/20/2026 8:10 AM)_
**_ID_** _ _
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_