4 Administration jobs in Vacaville
Office Administration Part-time Assistant
Posted 4 days ago
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Job Description
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Office Assistant - Work from Home Administration
Posted 4 days ago
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Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentFull Charge Bookkeeping and Administration
Posted 2 days ago
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Job Description
The Morning Star Company
Full Charge Accounting and Administration
Woodland, CA
The Company
The Morning Star Company and its affiliates operate three tomato processing facilities in Central California, processing over 1/3 of the California processing tomato crop, in addition to tomato transplanting, farming, harvesting and trucking operations. The company employs over 500 year-round and approximately 4,000 seasonal Colleagues.
The Morning Star Company is the largest independent producer of bulk tomato ingredient products (tomato paste and diced tomatoes) in the world. We also produce canned tomatoes, tomato products and specialty sauces in pouches for customers in the retail and food service markets. The company is known worldwide for its innovation and integrity.
We are organizationally structured through a system we term Mission Focused Self-Management™. Our company is operated by Colleagues without titles or an appointed hierarchy of authority. Authority relative to other Colleagues' activities is lateral, with our Mission as our guiding principle of action, and respect, influence and success built based on each Colleague's integrity, competency, effort, persistence and straightforward persuasiveness. Although we have grown significantly, we intend to maintain a culture of individual responsibility and Mission Focused Self-Management™.
The Mission and Position
This colleague's Mission will be to contribute to the success of The Morning Star Company by providing timely and accurate financial information to relevant Colleagues, and providingadministrative support to Colleague's at all facilities as needed.
Specific activities and responsibilities include:
BOOKKEEPPING/ACCOUNTING
- Full Charge Bookkeeping for various small to medium sized entities, with a primary focus on Accounts Payable.
- Accounts Payable-receive invoices, verify details, obtain approval, enter in accounting system, process payments. Key aspects include matching invoices to receipts and/or receivers, ensuring accuracy, and managing cash needs.
- Process issuance of 1099s, ensure accuracy, file with government agency, and mail to recipient by due date.
- Accurately invoice internal and external customers.
- Record receipt of cash payments and ensure accuracy. Make collection calls as needed.
- Prepare Bank Deposits and manage banking needs.
- Perform administrative and clerical task such as data entry, generating reports, research and resolve account discrepancies
- Responsible for yearly business filings.
- Crosstrain to provide back up support to local colleagues.
- Support and assist with the coordination and managing of day-to-day office operations to ensure smooth and efficient functioning.
- Assist with answering telephone
- Assist fellow colleagues with documents, research and meetings, etc. to advance their Missions.
- Asist with providing administrative support, such not limited to organizing inhouse lunches, lock/unlock exterior building doors, run general errands, take deposit to bank.
- Handle office correspondence, distribute faxes, and general information.
The successful candidate will be one that is open to learning, takes initiative and is capable of and interested in expanding their role to involve other accounting related functions. Additional key personal characteristics include impeccable integrity, conscientiousness, decisiveness, self-confidence, and ability to perform as a team player.
Compensation: The starting wage for this role will be $25.00 to $31.25 per hour, depending upon qualifications.
Benefits: Morning Star offers a top-tier, comprehensive health plan, including medical, dental, and vision, and we pay the full monthly premiums for the Colleague and all eligible family members. The company also contributes to Colleagues' Health Savings Accounts. Year-round Colleagues are eligible to enroll in our 401K plan, with 4% match.
Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis. This part-time, fully remote position offers the flexibility to work 15 hours per week while supporting key administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively.
Responsibilities:
- Coordinate and schedule meetings, ensuring all participants are informed and prepared.
- Accurately take and distribute detailed meeting minutes to relevant stakeholders.
- Process requisitions and maintain accurate records of administrative documents.
- Perform data entry tasks with precision to maintain up-to-date information.
- Organize and manage electronic and physical records to ensure easy retrieval when needed.
If you are interested in this part time remote administrative assistant role, submit your resume today!
Requirements - Proven experience as an administrative assistant or in a similar role.
- Strong data entry skills with a focus on accuracy and efficiency.
- Proficiency in scheduling meetings and managing calendars.
- Excellent written and verbal communication skills for minute-taking and correspondence.
- Ability to handle multiple tasks simultaneously while maintaining attention to detail.
- Familiarity with administrative tools and software, such as Microsoft Office or Google Workspace.
- Reliable and self-motivated with a strong work ethic. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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