29 Administrative Assistants jobs in Highland

• Manage complex calendars, schedule meetings, and prioritize appointments for assigned executives.
• Coordinate extensive domestic and international travel arrangements, including itineraries, flights, accommodation, and transportation.
• Organize and prepare for meetings, including drafting agendas, preparing presentations, taking minutes, and ensuring follow-up on action items.
• Handle confidential information and sensitive documents with utmost discretion and professionalism.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Process expense reports, manage invoices, and track budgets for executive-related activities.
• Act as a primary point of contact, screening calls and emails, and directing inquiries to appropriate departments.
• Plan and coordinate corporate events, team off-sites, and executive gatherings.
• Maintain an organized filing system, both physical and digital.
• Conduct research and compile data to prepare reports and presentations.
• Facilitate communication between executives and internal/external stakeholders.
• Order office supplies and manage office equipment as needed.
• Handle personal tasks for executives as required, maintaining strict confidentiality.

• Associate's or Bachelor's degree preferred; relevant certifications in administrative support are a plus.
• Minimum of 5-7 years of administrative support experience, with at least 3 years directly supporting senior executives (C-suite preferred).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• High level of professionalism, discretion, and ability to handle confidential information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong attention to detail in grammar and spelling.
• Strong interpersonal skills and the ability to interact effectively with all levels of the organization and external contacts.
• Proactive, resourceful, and able to anticipate needs and work independently.
• Demonstrated ability to solve problems and adapt to changing priorities.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and CRM systems is a plus.

• Provide comprehensive administrative support to multiple senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with high accuracy and professionalism.
• Manage email communications, prioritize incoming information, and draft responses on behalf of executives.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Process expense reports and manage invoices in a timely and accurate manner.
• Act as a primary point of contact for internal and external stakeholders, screening calls and directing inquiries appropriately.
• Assist with special projects and initiatives as assigned by executives.
• Maintain an organized filing system, both physical and digital.
• Order office supplies and manage office equipment maintenance as needed.
• Coordinate corporate events, team lunches, and client entertainment.
• Anticipate needs and proactively prepare executives for meetings and engagements.

• Associate's or Bachelor's degree preferred.
• 5+ years of experience as an Executive Administrative Assistant supporting senior-level management, preferably in a corporate or financial services environment.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms (e.g., Zoom, Teams).
• Strong organizational, time management, and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information with integrity.
• Proactive, resourceful, and capable of working independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Problem-solving aptitude.

Our client, a prestigious firm located in the heart of Chicago, Illinois, US , is searching for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This pivotal role requires an individual with exceptional multitasking abilities, strong communication skills, and a keen eye for detail. The ideal candidate will be adept at managing complex schedules, coordinating executive travel, and handling sensitive information with the utmost confidentiality. Our client fosters a professional and dynamic work environment, offering a unique opportunity to contribute directly to the efficiency and success of top-level executives.

• Provide high-level administrative support to one or more senior executives, managing complex calendars, scheduling meetings, and ensuring efficient time management.
• Coordinate and arrange detailed travel itineraries, including flights, accommodation, ground transportation, and visa requirements, for domestic and international trips.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, professional formatting, and adherence to company standards.
• Organize and facilitate meetings, including preparing agendas, taking minutes, distributing materials, and ensuring all necessary logistics are handled.
• Manage and process expense reports, invoices, and other financial documentation, ensuring timely submission and accuracy.
• Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and visitors with professionalism and discretion.
• Maintain highly organized filing systems, both physical and digital, ensuring easy retrieval of critical documents and information.
• Handle confidential and sensitive information with absolute discretion and integrity.
• Assist with special projects, research, and event planning as directed by the executives.
• Anticipate needs and proactively address potential issues to ensure seamless executive operations.
• Coordinate office supplies and equipment for the executive team, ensuring availability and functionality.
• Foster positive relationships with colleagues, clients, and partners.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5-7 years of experience as an Executive Assistant, supporting C-suite executives or senior leadership.
• Proven proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
• Superior written and verbal communication skills, with a professional demeanor and excellent interpersonal abilities.
• High level of discretion, confidentiality, and integrity when handling sensitive information.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Detail-oriented with a commitment to accuracy and quality.
• Proactive attitude and ability to anticipate needs and take initiative.
• Experience with international travel arrangements and diverse time zones is a plus.

Our client is deeply committed to fostering a supportive, innovative, and highly rewarding work environment. They offer a competitive salary package commensurate with your expertise and qualifications, along with a comprehensive benefits program that includes excellent health, dental, and vision insurance, generous paid time off, and a robust 401(k) retirement plan with attractive company matching contributions. You will gain access to significant opportunities for continuous professional development, advanced training, and clear pathways for career advancement within a rapidly growing organization. You will be an integral part of a collaborative and innovative team that values strategic thinking, operational efficiency, and the pursuit of excellence, contributing directly to core business strategies that drive sustainable growth. Join us in Chicago, Illinois, US and become a cornerstone of our operational success!

If you are an exceptional Executive Administrative Assistant seeking a challenging and rewarding role within a prestigious organization, we encourage you to apply. Our client is an equal opportunity employer and is dedicated to fostering a diverse and inclusive workplace. They do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

• Provide comprehensive administrative support to one or more senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy and professional presentation.
• Manage incoming communications, including emails and phone calls, prioritizing and responding appropriately or directing to the relevant parties.
• Organize and maintain filing systems, both digital and physical, ensuring confidentiality and easy retrieval of information.
• Coordinate and prepare for internal and external meetings, including setting agendas, taking minutes, and distributing materials.
• Assist with special projects and initiatives as assigned by executives, conducting research and compiling data as needed.
• Process expense reports and manage office supplies inventory.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Anticipate executive needs and proactively address administrative requirements.
• Maintain a high level of professionalism and discretion in handling sensitive information.

• Associate's degree required; Bachelor's degree preferred.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
• Exceptional organizational and time management abilities, with a proven ability to prioritize tasks and meet deadlines.
• Discretion and confidentiality are paramount.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem-solving skills and a proactive approach to work.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and travel booking systems.

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
Chicago,IL $33.34 - $44.23 / hour

Salary Range: $80,000 - $90,000 Benefit Information 2024 - 2025 Insurance Rates Medical and dental coverage. License must be registered with the Will County Regional Office of Education. Crete-Monee School District 201-U provides equal employment opp Administrative, Education

• Provide comprehensive administrative support to multiple departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Manage office supplies inventory, place orders, and ensure the office is well-stocked and organized.
• Act as the first point of contact for visitors and incoming calls, directing inquiries appropriately.
• Assist with data entry, record keeping, and maintaining organized filing systems (digital and physical).
• Coordinate and prepare materials for internal meetings, presentations, and workshops.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with expense reporting and basic financial record-keeping.
• Support human resources functions, such as onboarding new employees and maintaining personnel files.
• Organize and coordinate company events, team lunches, and social gatherings.
• Troubleshoot minor office equipment issues and coordinate with IT or external vendors for repairs.

• Associate's or Bachelor's degree preferred; equivalent practical experience considered.
• Minimum of 1-3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a professional and friendly demeanor.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Proactive and resourceful, with a strong problem-solving aptitude.
• Experience with office management software or tools is a plus.

• Provide administrative support to multiple attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, format, and proofread legal documents, correspondence, reports, and presentations with high accuracy and adherence to legal standards.
• Manage incoming and outgoing mail, faxes, and email correspondence, prioritizing and distributing as appropriate.
• Organize and maintain physical and electronic client files, ensuring all documents are properly categorized and accessible.
• Assist with billing processes, time entry, and expense report preparation for attorneys.
• Handle confidential client information and sensitive legal matters with the utmost discretion and professionalism.
• Coordinate conference calls, video conferences, and internal/external meetings, including room setup and catering.
• Conduct basic legal research and retrieve documents from court websites or legal databases as requested.
• Liaise with clients, court personnel, and other external contacts on behalf of attorneys.
• Process new client intake forms and conflict checks.
• Order office supplies and manage general office administrative tasks.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 2-4 years of experience as an Administrative Assistant or Legal Secretary, preferably within a law firm environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential; advanced Word skills for legal document formatting preferred.
• Familiarity with legal terminology, court procedures, and legal document preparation.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks effectively, manage multiple deadlines, and work well under pressure.
• High degree of professionalism, discretion, and ethical conduct.
• Ability to work independently and as part of a collaborative team.
• Experience with legal billing software (e.g., Elite, Aderant) is a plus.
• A proactive approach to problem-solving and a strong work ethic.