97 Administrative Assistants jobs in Highland
Administrative Assistant - Executive Support
60602 Willis Tower, Illinois
$60000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide executive support in Chicago, Illinois, US . This role is integral to ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. You should be proactive, resourceful, and able to anticipate the needs of the executives you support. This is a great opportunity to work closely with senior leadership and gain valuable experience in a dynamic corporate setting. Responsibilities will include:
- Managing and maintaining complex executive calendars, including scheduling meetings and appointments.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Handling confidential information with the utmost discretion.
- Organizing and maintaining filing systems, both physical and digital.
- Greeting visitors and managing reception duties as needed.
- Assisting with event planning and logistics for meetings and special projects.
- Conducting research and compiling data for various projects.
- Liaising with internal departments and external contacts on behalf of the executives.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Proactive attitude and ability to work independently with minimal supervision.
- Experience with travel booking and expense reporting.
- Professional demeanor and strong interpersonal skills.
- Familiarity with CRM systems is a plus.
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0
Executive Administrative Assistant - C-Suite Support
60601 Willis Tower, Illinois
$75000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing financial services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to its C-suite executives in Chicago, Illinois, US . This role demands exceptional attention to detail, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the gatekeeper and trusted advisor, ensuring the smooth and efficient operation of the executive office, managing complex schedules, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality.
Primary Responsibilities:
Qualifications:
Primary Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a liaison with internal and external stakeholders.
- Organize and manage executive meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
- Handle expense reporting and invoice processing for the executive team.
- Conduct research and prepare background materials for meetings and projects.
- Manage the executives' contact database and maintain organized filing systems (both physical and digital).
- Anticipate needs and proactively address potential issues before they arise.
- Assist with personal errands and tasks as needed to support the executives.
- Maintain strict confidentiality and exercise discretion in all matters.
- Provide support for special projects and events as required.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to C-level executives, preferably within the financial services industry.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Discretion, professionalism, and a strong sense of responsibility.
- Ability to work independently with minimal supervision and as part of a team.
- Proactive attitude with a high level of initiative and problem-solving skills.
- Adaptability and resilience in a demanding work environment.
- Must be legally authorized to work in the United States.
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1
Executive Administrative Assistant
60601 Willis Tower, Illinois
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent consulting firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Chicago, Illinois, US**. This hybrid role offers a blend of in-office collaboration and remote flexibility. You will be instrumental in managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential information with discretion. Key responsibilities include serving as the primary point of contact for internal and external stakeholders, managing office operations and supplies, and executing special projects as assigned. The ideal candidate possesses exceptional communication and interpersonal skills, a polished professional demeanor, and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management software and virtual collaboration tools is highly desirable. You must be adept at multitasking, prioritizing tasks effectively, and anticipating the needs of the executives you support. A proactive mindset, strong problem-solving abilities, and a meticulous attention to detail are crucial for success in this role. This position requires a high degree of autonomy and the ability to work independently while maintaining strong relationships with the team. You will play a vital role in ensuring the smooth and efficient operation of the executive office, contributing directly to the company's strategic objectives. If you are a motivated and resourceful administrative professional looking for a challenging and rewarding career opportunity, we encourage you to apply. Join a forward-thinking organization that values dedication and offers opportunities for professional development.
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2
Executive Administrative Assistant
60601 Willis Tower, Illinois
$60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Chicago, Illinois, US**. This role requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. The ideal candidate will be proficient in managing correspondence, preparing reports and presentations, and handling confidential information with discretion. Key responsibilities include facilitating smooth office operations, managing office supplies, and assisting with special projects as assigned. You will act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication. This position requires a high degree of initiative, resourcefulness, and the ability to anticipate needs. The Executive Administrative Assistant will also be responsible for organizing meetings, taking minutes, and tracking action items. A strong command of office software suites and a polished professional demeanor are essential. This role offers a hybrid work arrangement, providing flexibility for both in-office and remote work.
Qualifications:
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience as an administrative assistant, executive assistant, or in a similar role.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to multitask.
- Professional and courteous demeanor.
- Experience with event planning and travel coordination is a plus.
Apply Now
3
Executive Administrative Assistant
60601 Willis Tower, Illinois
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization, located in the heart of Chicago, Illinois, US . This role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be adept at handling sensitive information with discretion and possess a polished, professional demeanor.
Primary responsibilities include:
Primary responsibilities include:
- Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives.
- Coordinating and preparing materials for board meetings, executive sessions, and other high-level gatherings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Handling incoming and outgoing communications, including phone calls, emails, and mail, with professionalism and efficiency.
- Organizing and maintaining physical and digital filing systems.
- Processing expense reports and managing departmental budgets as needed.
- Making domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Assisting with event planning and coordination for company functions and client engagements.
- Acting as a liaison between executives and internal/external stakeholders.
- Proactively identifying and resolving administrative issues before they escalate.
- Maintaining confidentiality of all sensitive information.
- Providing general office support, including managing supplies and vendor relationships.
- Assisting with special projects as assigned by the executive team.
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4
Executive Administrative Assistant
60601 Willis Tower, Illinois
$65000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in our **Chicago, Illinois, US** office. This hybrid role offers a blend of in-office collaboration and remote flexibility, ensuring a balanced work environment. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing detailed reports and presentations, and handling confidential information with the utmost discretion. Key responsibilities include managing executive correspondence, prioritizing tasks, facilitating communication between departments, and assisting with event planning and execution. You will be the primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with project management tools and virtual collaboration platforms. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism under pressure is crucial. A bachelor's degree in business administration or a related field, along with at least three years of experience supporting C-level executives, is preferred. This role demands exceptional attention to detail, strong multitasking abilities, and a commitment to efficiency and accuracy. You will play a vital role in ensuring the smooth operation of executive functions, contributing directly to the company's success. We value initiative, reliability, and a positive attitude. The successful candidate will be proactive in identifying areas for improvement in administrative processes and possess the ability to adapt to a fast-paced and evolving business landscape. Our hybrid model allows for two days of remote work per week, providing flexibility while maintaining vital in-person team synergy. This position is perfect for an experienced administrative professional looking to make a significant impact within a growing organization.
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5
Executive Administrative Assistant
60602 Willis Tower, Illinois
$60000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Chicago, Illinois**. This hybrid role requires a blend of in-office presence for key meetings and collaboration, and the flexibility of remote work. You will be the primary point of contact for executives, managing complex calendars, coordinating domestic and international travel arrangements, and preparing meeting materials. Exceptional attention to detail and the ability to anticipate needs are paramount.
Responsibilities will include:
The ideal candidate will possess a Bachelor's degree or equivalent experience, coupled with at least 5 years of experience providing high-level administrative support to executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Strong organizational skills, excellent written and verbal communication, and the ability to multitask and prioritize effectively are essential. Experience with virtual meeting platforms like Zoom or Teams is also required. This role demands a professional demeanor, a positive attitude, and a commitment to providing exceptional support in a fast-paced environment. Join our client's team and play a vital role in ensuring the smooth operation of their executive functions.
Responsibilities will include:
- Managing and prioritizing executive calendars, scheduling meetings, and resolving conflicts.
- Coordinating all aspects of executive travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading correspondence, reports, and presentations.
- Acting as a gatekeeper and liaison between executives and internal/external stakeholders.
- Managing expense reports and invoice processing.
- Organizing and managing logistics for meetings, conferences, and events.
- Maintaining confidential information with the utmost discretion.
- Conducting research and compiling information as needed.
- Handling ad-hoc projects and tasks as assigned by executives.
The ideal candidate will possess a Bachelor's degree or equivalent experience, coupled with at least 5 years of experience providing high-level administrative support to executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Strong organizational skills, excellent written and verbal communication, and the ability to multitask and prioritize effectively are essential. Experience with virtual meeting platforms like Zoom or Teams is also required. This role demands a professional demeanor, a positive attitude, and a commitment to providing exceptional support in a fast-paced environment. Join our client's team and play a vital role in ensuring the smooth operation of their executive functions.
Apply Now
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6
Executive Administrative Assistant
60601 Willis Tower, Illinois
$65000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization in Chicago, Illinois, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is an exciting opportunity to become an integral part of a forward-thinking company and contribute to its continued success. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, along with a keen eye for detail and a commitment to maintaining confidentiality.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and audiovisual requirements.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, screening and prioritizing as necessary.
- Manage travel arrangements, including flights, accommodation, and ground transportation, ensuring efficient and cost-effective itineraries.
- Prepare expense reports and reconcile corporate credit card statements.
- Maintain and organize physical and digital filing systems for easy retrieval of information.
- Assist with special projects and initiatives as assigned by senior leadership.
- Provide a high level of professional service and support to internal and external stakeholders.
- Act as a gatekeeper, managing access to executives and ensuring efficient workflow.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with the capacity to manage multiple priorities simultaneously.
- Discretion and a high level of confidentiality in handling sensitive information.
- Ability to anticipate needs and proactively address potential issues.
- Professional demeanor and interpersonal skills.
- Experience in event coordination or project management is a plus.
Apply Now
7
Executive Administrative Assistant
60602 Willis Tower, Illinois
$70000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in our Chicago, Illinois, US office. This pivotal role requires exceptional attention to detail, a strong ability to manage multiple priorities, and a professional demeanor. The ideal candidate will be adept at handling confidential information with discretion and possess excellent communication skills, both written and verbal. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and managing correspondence. You will also be responsible for maintaining office supplies, organizing files, and assisting with event planning and execution. A key part of this role involves liaising with clients, vendors, and internal departments to ensure smooth operations and information flow. We are looking for someone who can anticipate needs, take initiative, and contribute positively to our dynamic work environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using CRM software and virtual meeting platforms. A bachelor's degree in business administration or a related field is preferred, along with at least 3-5 years of experience in an administrative support role, preferably supporting C-level executives. The ability to work independently and as part of a team, coupled with strong problem-solving skills, will be critical for success in this position. This is an excellent opportunity for a motivated administrative professional to grow their career within a reputable organization.
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8
Executive Administrative Assistant
60607 Willis Tower, Illinois
$65000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing firm in the heart of Chicago, Illinois, US , is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This pivotal role requires exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling confidential information with discretion and will be instrumental in ensuring the smooth operation of executive functions.
Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating domestic and international travel arrangements. You will be responsible for preparing correspondence, reports, and presentations, often involving sensitive data and requiring precise formatting. This role also involves managing expense reports, processing invoices, and maintaining organized filing systems, both physical and digital. You will act as a gatekeeper, screening calls and visitors, and providing a professional first point of contact for clients, partners, and stakeholders. Furthermore, you will assist with special projects, event planning, and other administrative tasks as assigned, demonstrating a willingness to go the extra mile to ensure the efficiency of the executive office.
Qualifications for this position include a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5 years of progressive administrative experience, preferably supporting C-suite executives, is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is mandatory. Excellent written and verbal communication skills, along with strong interpersonal abilities, are crucial. The ability to multitask, prioritize effectively, and meet deadlines under pressure is paramount. Experience with advanced calendar management, travel booking platforms, and virtual meeting technologies is highly desirable. A proactive approach to problem-solving and a commitment to confidentiality are key attributes we are looking for in candidates. Join our team in Chicago, Illinois, US and contribute to the success of our executive leadership.
Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating domestic and international travel arrangements. You will be responsible for preparing correspondence, reports, and presentations, often involving sensitive data and requiring precise formatting. This role also involves managing expense reports, processing invoices, and maintaining organized filing systems, both physical and digital. You will act as a gatekeeper, screening calls and visitors, and providing a professional first point of contact for clients, partners, and stakeholders. Furthermore, you will assist with special projects, event planning, and other administrative tasks as assigned, demonstrating a willingness to go the extra mile to ensure the efficiency of the executive office.
Qualifications for this position include a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5 years of progressive administrative experience, preferably supporting C-suite executives, is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is mandatory. Excellent written and verbal communication skills, along with strong interpersonal abilities, are crucial. The ability to multitask, prioritize effectively, and meet deadlines under pressure is paramount. Experience with advanced calendar management, travel booking platforms, and virtual meeting technologies is highly desirable. A proactive approach to problem-solving and a commitment to confidentiality are key attributes we are looking for in candidates. Join our team in Chicago, Illinois, US and contribute to the success of our executive leadership.
Apply Now
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