Explore administrative assistant jobs in 33 Administrative Assistants jobs in Madison
Administrative Support Specialist
53786 Madison, Wisconsin
APTIM
Posted 2 days ago
Job Viewed
Job Description
**Job Overview:**
APTIM's Energy Transition team is seeking a proactive and detail-oriented **Administrative Support Specialist** to join our Focus on Energy Administration team. This role plays a critical part in the success of Focus on Energy programs by owning critical administrative processes, delivering thoughtful, solutions-oriented service to customers and stakeholders, and contributing to compliance and data analysis efforts. With a strong focus on systems, accuracy, and customer service, this position supports both daily operations and long-term goals program goals.
As a key member of the administrative team, the **Administrative Support Specialist** will lead essential administrative and operational functions, contribute to internal and external compliance activities, develop and maintain contact center reporting and data insights, provide backup support to the customer service team, and serve as a liaison across departments and to external partners. The ideal candidate will be resourceful, collaborative and committed to operational excellence and high-quality service that contributes to the overall success of the Focus on Energy portfolio.
Focus on Energy is Wisconsin's statewide energy efficiency and renewable energy program, serving 107 utilities and supporting nearly 200,000 utility customers annually. APTIM has served as Program Administrator since 2011, helping deliver measurable energy savings and high-quality customer support.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultant proactively collaborates with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs of our commercial and retail clients.
**Key Responsibilities/Accountabilities:**
+ Coordinate and execute a wide range of administrative tasks to support program operations and team efficiency.
+ Support both internal and external compliance activities, including audit preparation, document and contract deliverable tracking, and quality assurance reviews.
+ Provide backup support for the customer service team by responding to inquiries via phone, email, and Zendesk, ensuring timely and professional service to program participants.
+ Develop and maintain customer service dashboards and reports using Zendesk and Excel; analyze and share actionable insights with internal teams.
+ Manage the Trade Ally registration process and facilitate necessary updates and communications across systems and teams.
+ Monitor ACH payment requests and coordinate with internal teams to ensure timely, accurate system updates.
+ Act as a liaison across departments and with external stakeholders to support collaboration and effective communication.
+ Identify opportunities for improved processes and tools; contribute to ongoing efficiency improvements.
+ Support a positive, inclusive team culture by actively participating in meetings, trainings, and knowledge-sharing activities.
+ Ensure compliance with all APTIM quality and safety policies as well as OSHA regulations.
+ All other duties as assigned.
**Basic Qualifications:**
+ High school diploma or GED.
+ 2-4+ years of progressively responsible experience in administrative operations or customer service.
+ Proven success managing complex workflows and balancing multiple priorities with accuracy and efficiency.
+ Skilled in analyzing data, identifying trends, and recommending process improvements.
+ Ability to manage multiple priorities and meet deadlines in a collaborative team environment.
+ Strong written and verbal communication and collaboration skills.
+ Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
+ Self-starter with the ability to manage time, work independently and prioritize projects within established deadlines and handle multiple tasks simultaneously.
+ Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and SharePoint).
+ Experience with CRM systems and tracking systems.
**Desired/Preferred Qualifications:**
+ Associate or bachelor's degree.
+ 1+ years in the energy efficiency industry.
+ Experience using Zendesk, Microsoft Dynamics 365, and/or Formstack.
+ Previous experience supporting utility or incentive-based programs.
+ Experience analyzing customer service data and/or building reports and dashboards.
**About APTIM:**
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $24.00 to $28.00 per hour. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
+ Life insurance
+ Short-term and long-term disability insurance
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM (k) Plan Features (makeityoursource.com) ( APTIM - Helpful Documents
**Watch our video:**
**About APTIM - In Pursuit of Better**
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing or calling for assistance.
EOE/Vets/Disability
APTIM's Energy Transition team is seeking a proactive and detail-oriented **Administrative Support Specialist** to join our Focus on Energy Administration team. This role plays a critical part in the success of Focus on Energy programs by owning critical administrative processes, delivering thoughtful, solutions-oriented service to customers and stakeholders, and contributing to compliance and data analysis efforts. With a strong focus on systems, accuracy, and customer service, this position supports both daily operations and long-term goals program goals.
As a key member of the administrative team, the **Administrative Support Specialist** will lead essential administrative and operational functions, contribute to internal and external compliance activities, develop and maintain contact center reporting and data insights, provide backup support to the customer service team, and serve as a liaison across departments and to external partners. The ideal candidate will be resourceful, collaborative and committed to operational excellence and high-quality service that contributes to the overall success of the Focus on Energy portfolio.
Focus on Energy is Wisconsin's statewide energy efficiency and renewable energy program, serving 107 utilities and supporting nearly 200,000 utility customers annually. APTIM has served as Program Administrator since 2011, helping deliver measurable energy savings and high-quality customer support.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultant proactively collaborates with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs of our commercial and retail clients.
**Key Responsibilities/Accountabilities:**
+ Coordinate and execute a wide range of administrative tasks to support program operations and team efficiency.
+ Support both internal and external compliance activities, including audit preparation, document and contract deliverable tracking, and quality assurance reviews.
+ Provide backup support for the customer service team by responding to inquiries via phone, email, and Zendesk, ensuring timely and professional service to program participants.
+ Develop and maintain customer service dashboards and reports using Zendesk and Excel; analyze and share actionable insights with internal teams.
+ Manage the Trade Ally registration process and facilitate necessary updates and communications across systems and teams.
+ Monitor ACH payment requests and coordinate with internal teams to ensure timely, accurate system updates.
+ Act as a liaison across departments and with external stakeholders to support collaboration and effective communication.
+ Identify opportunities for improved processes and tools; contribute to ongoing efficiency improvements.
+ Support a positive, inclusive team culture by actively participating in meetings, trainings, and knowledge-sharing activities.
+ Ensure compliance with all APTIM quality and safety policies as well as OSHA regulations.
+ All other duties as assigned.
**Basic Qualifications:**
+ High school diploma or GED.
+ 2-4+ years of progressively responsible experience in administrative operations or customer service.
+ Proven success managing complex workflows and balancing multiple priorities with accuracy and efficiency.
+ Skilled in analyzing data, identifying trends, and recommending process improvements.
+ Ability to manage multiple priorities and meet deadlines in a collaborative team environment.
+ Strong written and verbal communication and collaboration skills.
+ Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
+ Self-starter with the ability to manage time, work independently and prioritize projects within established deadlines and handle multiple tasks simultaneously.
+ Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and SharePoint).
+ Experience with CRM systems and tracking systems.
**Desired/Preferred Qualifications:**
+ Associate or bachelor's degree.
+ 1+ years in the energy efficiency industry.
+ Experience using Zendesk, Microsoft Dynamics 365, and/or Formstack.
+ Previous experience supporting utility or incentive-based programs.
+ Experience analyzing customer service data and/or building reports and dashboards.
**About APTIM:**
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $24.00 to $28.00 per hour. Compensation depends on several factors including experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
+ Life insurance
+ Short-term and long-term disability insurance
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM (k) Plan Features (makeityoursource.com) ( APTIM - Helpful Documents
**Watch our video:**
**About APTIM - In Pursuit of Better**
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing or calling for assistance.
EOE/Vets/Disability
View Now
0
Executive Administrative Assistant
53703 Madison, Wisconsin
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly proactive and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization, based in **Madison, Wisconsin**. This critical role requires a polished professional with exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be the gatekeeper and facilitator for executive communication, scheduling, and logistical operations, ensuring seamless workflow and maximum efficiency.
Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking accurate minutes. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and handling sensitive information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving issues before they arise. You will serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and diplomacy at all times. This role demands a high level of initiative, problem-solving ability, and proficiency in modern office technologies. The ability to multitask effectively, prioritize tasks, and maintain composure under pressure is essential. You will also assist with special projects, event planning, and other administrative duties as assigned, contributing significantly to the smooth operation of the executive office. A commitment to maintaining a high standard of service and confidentiality is paramount.
Qualifications:
Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking accurate minutes. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and handling sensitive information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving issues before they arise. You will serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and diplomacy at all times. This role demands a high level of initiative, problem-solving ability, and proficiency in modern office technologies. The ability to multitask effectively, prioritize tasks, and maintain composure under pressure is essential. You will also assist with special projects, event planning, and other administrative duties as assigned, contributing significantly to the smooth operation of the executive office. A commitment to maintaining a high standard of service and confidentiality is paramount.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and proactively.
- Experience with travel arrangements and expense reporting.
- Strong problem-solving abilities.
Apply Now
1
Executive Administrative Assistant
53701 Madison, Wisconsin
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be adept at handling confidential information with discretion and possess a professional demeanor at all times. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, and preparing expense reports. You will also be responsible for drafting correspondence, preparing presentations, and maintaining organized filing systems, both physical and digital. Additionally, this role involves acting as a liaison between executives and internal/external stakeholders, gatekeeping communications, and ensuring smooth office operations. A key aspect of this position is anticipating needs and proactively addressing potential issues before they arise. The ability to work independently and as part of a team is crucial. This position is based in our office in Madison, Wisconsin, US , with a hybrid work arrangement allowing for a flexible combination of in-office and remote workdays.
Qualifications:
This is an exciting opportunity to contribute to a leading organization and grow your administrative career. We offer competitive compensation and benefits, along with a supportive work environment.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Experience with travel booking and expense reporting.
- Strong problem-solving abilities and a proactive approach.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Familiarity with office management software and tools.
- A positive attitude and a commitment to providing excellent support.
This is an exciting opportunity to contribute to a leading organization and grow your administrative career. We offer competitive compensation and benefits, along with a supportive work environment.
Apply Now
2
Executive Administrative Assistant
53711 Madison, Wisconsin
$60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Madison, Wisconsin, US**. This is a critical role requiring exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support to executives, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. Your duties will encompass gatekeeping, screening calls and emails, preparing meeting agendas and minutes, and ensuring smooth office operations. The ideal candidate will have a keen eye for detail, outstanding communication skills, and a proven ability to anticipate needs and take initiative. You will act as a liaison between executives and internal/external stakeholders, fostering positive relationships and ensuring efficient workflow. This role demands a high level of autonomy, problem-solving capabilities, and the ability to adapt to evolving demands. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms. A strong understanding of office management principles and a commitment to confidentiality are key. You will play an integral part in enabling executives to focus on strategic objectives by managing their administrative tasks effectively. We are looking for a polished professional with a service-oriented attitude and a proven track record of success in similar roles. Your ability to manage projects, organize events, and maintain organized filing systems (both physical and digital) will be vital. This position requires a dedicated individual who thrives in a supportive capacity and is committed to contributing to the overall success of the executive team.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings with accuracy and efficiency.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate meeting logistics, including room bookings, catering, and technology setup.
- Take meeting minutes and track action items.
- Handle confidential information with discretion and maintain strict confidentiality.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage office supplies and ensure efficient office operations.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Demonstrated ability to handle confidential information with discretion.
- Experience with travel arrangements and calendar management.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
3
Executive Administrative Assistant
53701 Madison, Wisconsin
$60000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and administrative tasks with efficiency and professionalism. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have extensive experience supporting C-level executives, a deep understanding of office management principles, and proficiency in a range of productivity software, including advanced calendar management, email, and document creation tools. Discretion and confidentiality are paramount in this role. You must be adept at prioritizing tasks, anticipating needs, and proactively solving problems in a fast-paced, remote environment. This is a fantastic opportunity to contribute to the smooth operation of a dynamic organization and play a crucial role in supporting key decision-makers, from your remote workspace ideally situated near Madison, Wisconsin, US . If you are a highly motivated administrative professional seeking a challenging and rewarding role with the flexibility of remote work, we encourage you to apply.
Apply Now
4
Administrative Assistant
53786 Madison, Wisconsin
ManpowerGroup
Posted 2 days ago
Job Viewed
Job Description
Our client, a leader in inventive electrical solutions, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of a collaborative environment supporting various departments. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen attention to detail, which will align successfully in the organization.
**Job Title:** Administrative Assistant (3-Month+ Contract)
**Location:** Oregon, WI
**Pay Range:** $20+/hr.
**What's the Job?**
+ Perform general administrative tasks, including data entry, document preparation, and filing.
+ Manage correspondence, emails, and phone calls in a professional manner.
+ Assist in scheduling meetings, maintaining calendars, and coordinating travel arrangements.
+ Prepare reports, spreadsheets, and presentations using MS Word and Excel.
+ Maintain office supplies and ensure a well-organized workspace.
**What's Needed?**
+ Proficiency in Microsoft Word and Excel.
+ Prior administrative or office support experience preferred.
+ Strong organizational and multitasking abilities.
+ Excellent written and verbal communication skills.
+ Attention to detail and problem-solving skills.
**What's in it for me?**
+ Opportunity to gain hands-on experience in administrative operations.
+ Potential for contract extension based on performance and business needs.
+ Work in a supportive and collaborative environment.
+ Develop your professional skills and network.
+ Engage in meaningful work that contributes to the organization.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
**Job Title:** Administrative Assistant (3-Month+ Contract)
**Location:** Oregon, WI
**Pay Range:** $20+/hr.
**What's the Job?**
+ Perform general administrative tasks, including data entry, document preparation, and filing.
+ Manage correspondence, emails, and phone calls in a professional manner.
+ Assist in scheduling meetings, maintaining calendars, and coordinating travel arrangements.
+ Prepare reports, spreadsheets, and presentations using MS Word and Excel.
+ Maintain office supplies and ensure a well-organized workspace.
**What's Needed?**
+ Proficiency in Microsoft Word and Excel.
+ Prior administrative or office support experience preferred.
+ Strong organizational and multitasking abilities.
+ Excellent written and verbal communication skills.
+ Attention to detail and problem-solving skills.
**What's in it for me?**
+ Opportunity to gain hands-on experience in administrative operations.
+ Potential for contract extension based on performance and business needs.
+ Work in a supportive and collaborative environment.
+ Develop your professional skills and network.
+ Engage in meaningful work that contributes to the organization.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
View Now
5
Administrative Coordinator
53774 Madison, Wisconsin
Aramark Corporation
Posted 2 days ago
Job Viewed
Job Description
On site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Administrative, Coordinator, Processor, Support, Management, Payroll
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6
Remote Executive Administrative Assistant
53703 Madison, Wisconsin
$60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, ideal for a candidate who thrives in a virtual environment and excels at managing complex schedules and administrative tasks. You will be responsible for managing calendars, coordinating meetings, preparing correspondence, managing travel arrangements, and assisting with special projects. The ideal candidate is exceptionally detail-oriented, possesses excellent communication skills, and is proficient with various productivity tools. You must be able to anticipate needs, solve problems independently, and maintain a high level of professionalism and confidentiality. Responsibilities:
- Manage and maintain complex calendars for multiple executives, scheduling meetings and appointments with internal and external stakeholders.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Handle all aspects of executive travel arrangements, including flights, accommodations, and ground transportation.
- Draft, edit, and proofread correspondence, reports, and other documents with accuracy and attention to detail.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Serve as a primary point of contact for internal and external inquiries directed to the executives.
- Assist with the preparation and submission of expense reports.
- Manage and organize electronic and physical filing systems.
- Support executives with special projects and ad-hoc administrative tasks as assigned.
- Maintain strict confidentiality of all sensitive information.
- Liaise with other departments and external parties on behalf of the executives.
- Proactively identify opportunities to streamline administrative processes and improve efficiency.
Apply Now
7
Senior Administrative Assistant
53786 Madison, Wisconsin
Oracle
Posted 2 days ago
Job Viewed
Job Description
**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
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8
Legal Operations Administrative Assistant
53786 Madison, Wisconsin
NTT America, Inc.
Posted 2 days ago
Job Viewed
Job Description
**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.
**KEY RESPONSIBILITIES**
Legal Technology & Systems Management
+ Administer and optimize SharePoint sites for legal documentation and collaboration.
+ Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
+ Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
+ Support contract management systems, including template creation, metadata tagging, and reporting.
Operational Support
+ Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
+ Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
+ Maintain legal department dashboards and reporting tools.
Process Improvement & Innovation
+ Identify opportunities to improve legal operations processes and implement scalable solutions.
+ Collaborate with cross-functional teams to enhance legal service delivery.
+ Proactively suggest and implement tools and practices that increase team productivity and reduce friction.
**KNOWLEDGE & ATTRIBUTES**
+ Passion for legal technology and process optimization.
+ Comfortable working in a fast-paced, global environment.
+ A collaborative mindset with a proactive approach to problem-solving.
+ Ability to translate legal needs into technical solutions.
#LI-GlobalDataCentres #LI-PD1
**ACADEMIC QUALIFICATIONS & CERTIFICATIONS**
+ Paralegal certification, BA/BS, or equivalent legal operations experience.
**REQUIRED EXPERIENCE**
+ 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
+ Proficiency in Microsoft 365 tools
+ Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication and interpersonal skills.
+ Proven ability to work independently, take initiative, and drive projects forward.
**PHYSICAL REQUIREMENTS**
+ Remain stationary for long periods of time.
+ Operate computer, peripherals, and other office equipment.
+ Perform work during US business hours and time zones.
**WORK CONDITIONS & OTHER REQUIREMENTS**
+ Perform work from a remote location with stable internet connection.
+ Minimal travel may be required.
This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.
NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $8.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.
**Workplace type** **:**
Remote Working
**About NTT DATA**
NTT DATA is a 30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
**Equal Opportunity Employer**
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.
**KEY RESPONSIBILITIES**
Legal Technology & Systems Management
+ Administer and optimize SharePoint sites for legal documentation and collaboration.
+ Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
+ Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
+ Support contract management systems, including template creation, metadata tagging, and reporting.
Operational Support
+ Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
+ Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
+ Maintain legal department dashboards and reporting tools.
Process Improvement & Innovation
+ Identify opportunities to improve legal operations processes and implement scalable solutions.
+ Collaborate with cross-functional teams to enhance legal service delivery.
+ Proactively suggest and implement tools and practices that increase team productivity and reduce friction.
**KNOWLEDGE & ATTRIBUTES**
+ Passion for legal technology and process optimization.
+ Comfortable working in a fast-paced, global environment.
+ A collaborative mindset with a proactive approach to problem-solving.
+ Ability to translate legal needs into technical solutions.
#LI-GlobalDataCentres #LI-PD1
**ACADEMIC QUALIFICATIONS & CERTIFICATIONS**
+ Paralegal certification, BA/BS, or equivalent legal operations experience.
**REQUIRED EXPERIENCE**
+ 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
+ Proficiency in Microsoft 365 tools
+ Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication and interpersonal skills.
+ Proven ability to work independently, take initiative, and drive projects forward.
**PHYSICAL REQUIREMENTS**
+ Remain stationary for long periods of time.
+ Operate computer, peripherals, and other office equipment.
+ Perform work during US business hours and time zones.
**WORK CONDITIONS & OTHER REQUIREMENTS**
+ Perform work from a remote location with stable internet connection.
+ Minimal travel may be required.
This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.
NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $8.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.
**Workplace type** **:**
Remote Working
**About NTT DATA**
NTT DATA is a 30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
**Equal Opportunity Employer**
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
View Now
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