Explore administrative assistant jobs in What Jobs are available for Administrative Assistants in Madison?
Showing 78 Administrative Assistants jobs in Madison
Administrative Assistant - Operations Support
53703 Madison, Wisconsin
$50000 Annually
WhatJobs
Posted 26 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide essential operational support in Madison, Wisconsin. This hybrid role offers a dynamic work environment, combining remote flexibility with essential in-office collaboration. You will be instrumental in ensuring the smooth day-to-day operations of the department, handling a variety of administrative tasks with efficiency and professionalism. The ideal candidate possesses excellent communication, multitasking, and organizational skills, with a keen eye for detail. Responsibilities include:
A high school diploma or equivalent is required; an Associate's or Bachelor's degree in a related field is preferred. Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Excellent written and verbal communication skills are crucial. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines, are critical. Familiarity with office equipment and general administrative procedures is required. Experience with virtual collaboration tools and cloud-based document management systems is desirable. The ability to work effectively in a hybrid setting, demonstrating both independence and teamwork, is paramount. Join our client's supportive team and contribute to the efficient functioning of their operations.
- Managing calendars, scheduling meetings, and coordinating appointments for department staff.
- Preparing correspondence, reports, presentations, and other documents.
- Coordinating travel arrangements, including flights, accommodations, and itineraries.
- Managing and organizing physical and digital filing systems for easy retrieval of information.
- Answering and directing phone calls, responding to inquiries, and relaying messages accurately.
- Assisting with the preparation of meeting agendas, taking minutes, and distributing action items.
- Processing invoices, expense reports, and managing office supplies inventory.
- Providing support for special projects and departmental initiatives as needed.
- Liaising with internal departments and external contacts to facilitate communication and workflow.
- Maintaining a professional and welcoming reception area (when in office).
- Ensuring confidentiality of sensitive information and exercising discretion.
A high school diploma or equivalent is required; an Associate's or Bachelor's degree in a related field is preferred. Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Excellent written and verbal communication skills are crucial. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines, are critical. Familiarity with office equipment and general administrative procedures is required. Experience with virtual collaboration tools and cloud-based document management systems is desirable. The ability to work effectively in a hybrid setting, demonstrating both independence and teamwork, is paramount. Join our client's supportive team and contribute to the efficient functioning of their operations.
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0
Senior Administrative Manager - Operations Support
53701 Madison, Wisconsin
$85000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize administrative operations for their thriving business located in Madison, Wisconsin, US . This critical role will involve managing a team of administrative staff, ensuring the smooth day-to-day functioning of the office, and implementing efficient processes to support all departments. The Senior Administrative Manager will be responsible for budget management, vendor relations, office supply procurement, facility management, and coordinating internal and external events. You will develop and enforce administrative policies and procedures, ensuring compliance and promoting a productive work environment. The ideal candidate will possess exceptional leadership skills, strong problem-solving abilities, and a meticulous attention to detail. Experience with HR-related administrative tasks, such as onboarding new employees and managing personnel records, is highly desirable. You will serve as a key liaison between management and staff, facilitating clear communication and resolving operational challenges. This position requires a comprehensive understanding of office management best practices and a commitment to maintaining a high level of organizational efficiency. We are looking for an individual who can proactively identify areas for improvement, implement innovative solutions, and contribute to the overall success of the organization. Your ability to multitask, prioritize effectively, and manage competing demands will be essential. This is an excellent opportunity for an experienced administrative professional to take on a leadership role in a dynamic company, offering a competitive salary, comprehensive benefits, and opportunities for professional growth.
Qualifications:
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management or office management, with a proven track record of leadership.
- Demonstrated experience in managing and motivating a team of administrative professionals.
- Strong understanding of office operations, including budgeting, procurement, facility management, and event coordination.
- Excellent organizational, time management, and prioritization skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Exceptional communication, interpersonal, and problem-solving skills.
- Ability to develop and implement effective administrative policies and procedures.
- Experience with HR administrative functions is a plus.
- High level of discretion and professionalism in handling confidential information.
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1
Executive Administrative Assistant
53711 Madison, Wisconsin
$65000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role is based in Madison, Wisconsin, US , and offers a hybrid work arrangement, blending in-office collaboration with remote flexibility. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing executive-level correspondence and presentations, and handling confidential information with discretion. You will be instrumental in ensuring the smooth and efficient operation of the executive office.
Key responsibilities include managing multiple calendars, scheduling and coordinating meetings, conferences, and appointments, and preparing agendas and minutes. You will also be responsible for making domestic and international travel arrangements, including flights, hotels, and ground transportation, and processing expense reports. A significant part of the role involves preparing, editing, and proofreading a variety of documents, such as reports, proposals, and correspondence, often requiring a high degree of accuracy and attention to detail. You will act as a primary point of contact for internal and external stakeholders, screening calls and visitors, and managing correspondence. Additional duties may include assisting with event planning, conducting research, and performing various administrative tasks to support the executive team.
Qualifications for this position include a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5 years of experience in an executive administrative support role is required, with a proven track record of supporting C-level executives. Exceptional organizational and time management skills are essential, as is the ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment. Strong written and verbal communication skills, with excellent grammar and proofreading abilities, are a must. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is expected. Experience with video conferencing platforms and other collaboration tools is also beneficial. The candidate must possess a high level of professionalism, discretion, and a proactive approach to problem-solving. A commitment to maintaining confidentiality and a positive, can-do attitude are crucial for success in this demanding role.
Key responsibilities include managing multiple calendars, scheduling and coordinating meetings, conferences, and appointments, and preparing agendas and minutes. You will also be responsible for making domestic and international travel arrangements, including flights, hotels, and ground transportation, and processing expense reports. A significant part of the role involves preparing, editing, and proofreading a variety of documents, such as reports, proposals, and correspondence, often requiring a high degree of accuracy and attention to detail. You will act as a primary point of contact for internal and external stakeholders, screening calls and visitors, and managing correspondence. Additional duties may include assisting with event planning, conducting research, and performing various administrative tasks to support the executive team.
Qualifications for this position include a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5 years of experience in an executive administrative support role is required, with a proven track record of supporting C-level executives. Exceptional organizational and time management skills are essential, as is the ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment. Strong written and verbal communication skills, with excellent grammar and proofreading abilities, are a must. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is expected. Experience with video conferencing platforms and other collaboration tools is also beneficial. The candidate must possess a high level of professionalism, discretion, and a proactive approach to problem-solving. A commitment to maintaining confidentiality and a positive, can-do attitude are crucial for success in this demanding role.
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2
Executive Administrative Assistant
53703 Madison, Wisconsin
$65000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Madison, Wisconsin, US . This is a critical role that requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the executive office.
Key responsibilities include:
The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, or equivalent work experience. Proven experience (5+ years) as an Executive Administrative Assistant or in a similar senior support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are required. Excellent written and verbal communication skills, outstanding organizational abilities, and a keen sense of urgency are paramount. The ability to maintain confidentiality and exercise sound judgment in a demanding environment is crucial. This is a fantastic opportunity for a dedicated administrative professional to make a significant impact within our organization based in Madison, Wisconsin, US .
Key responsibilities include:
- Managing and coordinating complex calendars, scheduling meetings, appointments, and travel arrangements (flights, accommodations, itineraries).
- Preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Screening and prioritizing incoming communications, including emails and phone calls, and redirecting them as appropriate.
- Organizing and executing corporate events, meetings, and conferences, including logistics, catering, and on-site support.
- Maintaining confidential files and records with a high degree of discretion.
- Processing expense reports and managing office supplies and equipment.
- Acting as a liaison between executives and internal/external stakeholders, building positive relationships.
- Assisting with special projects and research as needed.
- Anticipating the needs of executives and proactively addressing them to ensure seamless workflow.
- Providing general administrative support to the broader team when required.
The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, or equivalent work experience. Proven experience (5+ years) as an Executive Administrative Assistant or in a similar senior support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are required. Excellent written and verbal communication skills, outstanding organizational abilities, and a keen sense of urgency are paramount. The ability to maintain confidentiality and exercise sound judgment in a demanding environment is crucial. This is a fantastic opportunity for a dedicated administrative professional to make a significant impact within our organization based in Madison, Wisconsin, US .
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3
Executive Administrative Assistant
53703 Madison, Wisconsin
$65000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their operations in Madison, Wisconsin, US . This is an on-site position requiring dedication and a professional demeanor. You will manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring seamless daily operations for executives. Responsibilities include preparing agendas, taking meeting minutes, and distributing action items. You will handle confidential information with discretion and maintain meticulous record-keeping. The role involves managing correspondence, drafting professional communications, and serving as a primary point of contact for internal and external stakeholders. You will also be involved in event planning, coordinating logistics for company gatherings and executive offsites. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills are essential, as is the ability to multitask and prioritize effectively in a fast-paced environment. A minimum of 5 years of experience supporting C-level executives is required. Familiarity with office management systems and procedures is a plus. This is an excellent opportunity to become an integral part of a successful organization and contribute to its ongoing growth. If you are a highly motivated and reliable professional looking to take your administrative career to the next level, we encourage you to apply.
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4
Executive Administrative Assistant
53703 Madison, Wisconsin
$70000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in Madison, Wisconsin, US . This integral role requires a polished professional with exceptional communication, organizational, and multitasking skills. You will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess a keen eye for detail, anticipate the needs of executives, and maintain a high level of professionalism at all times. This position offers a hybrid work model, providing flexibility while ensuring key in-office support is available. We are looking for someone who thrives in a fast-paced environment and is adept at managing diverse administrative tasks efficiently.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate all aspects of domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare expense reports, invoices, and other financial documentation.
- Draft, proofread, and edit correspondence, memos, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a gatekeeper, ensuring executives' time is utilized effectively.
- Organize and prepare materials for meetings, including agendas and background documents.
- Take meeting minutes and track action items for follow-up.
- Maintain and organize physical and digital filing systems.
- Handle confidential and sensitive information with the utmost discretion.
- Coordinate special projects and events as needed.
- Liaise with internal departments and external contacts on behalf of the executives.
- Provide general administrative support to the executive team.
- Anticipate the needs of executives and proactively address them.
- Assist with onboarding new team members as required.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 5+ years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and the ability to interact professionally with diverse individuals.
- Discretion and ability to handle confidential information.
- Proactive and resourceful problem-solving skills.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with video conferencing platforms (Zoom, Teams).
- Comfortable working in a hybrid office setting.
- Attention to detail and accuracy.
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5
Executive Administrative Assistant
53703 Madison, Wisconsin
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Madison, Wisconsin, US . This is a critical role that requires impeccable attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed reports and presentations. The ideal candidate will anticipate the needs of executives, ensuring smooth daily operations and efficient workflow. This includes screening calls, managing correspondence, and acting as a gatekeeper for executive access. You will also be expected to organize and prepare for meetings, take minutes, and follow up on action items. Maintaining confidential information with the utmost discretion is paramount. Proficiency in office productivity software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. Experience with expense reporting and budget tracking is also highly desirable. The ability to work independently, exercise sound judgment, and maintain a professional demeanor at all times is crucial. This role offers an excellent opportunity to contribute to the success of top executives and gain valuable experience within a dynamic organization. Your commitment to excellence will be highly valued and rewarded. Join our team and play a key role in supporting executive functions that drive business success. The position requires a dedicated professional who thrives in a supportive, collaborative office setting, ensuring seamless operations for our esteemed executives.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements and itineraries.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications.
- Organize and prepare for meetings, including logistics and materials.
- Take accurate meeting minutes and follow up on action items.
- Handle confidential information with the utmost discretion.
- Process expense reports and assist with budget tracking.
- Serve as a liaison between executives and internal/external stakeholders.
- Perform other administrative duties as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and experience handling confidential information.
- Ability to multitask and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
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6
Executive Administrative Assistant
53701 Madison, Wisconsin
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership in Madison, Wisconsin . This role is crucial for ensuring the smooth and efficient operation of executive offices. You will manage complex calendars, schedule meetings, arrange travel, and prepare correspondence and reports. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and act with discretion. Responsibilities include acting as a primary point of contact for internal and external stakeholders, screening calls and visitors, and managing incoming and outgoing communications. You will also assist with event planning, expense reporting, and other administrative tasks as needed. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and travel management tools are essential. Excellent written and verbal communication skills, a professional demeanor, and the ability to maintain confidentiality are paramount. Our client is looking for a candidate who can thrive in a fast-paced environment, manage multiple priorities effectively, and maintain a high level of professionalism at all times. This position offers the opportunity to work closely with top executives and gain valuable insights into business operations. If you are a highly motivated and skilled administrative professional seeking a challenging and rewarding role, we encourage you to apply.
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7
Executive Administrative Assistant
53703 Madison, Wisconsin
$60000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a prestigious organization in the (mention a sector relevant to Madison, e.g., biotechnology, education, non-profit) sector, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to support their senior leadership team in **Madison, Wisconsin**. This role is critical for ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and a keen eye for detail.
As an Executive Administrative Assistant, you will be the gatekeeper and primary point of contact for the executives you support. Your responsibilities will encompass a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, meeting coordination, and preparing essential documents. You will play a vital role in optimizing the executives' time and productivity, allowing them to focus on strategic priorities.
Key Responsibilities:
Qualifications:
As an Executive Administrative Assistant, you will be the gatekeeper and primary point of contact for the executives you support. Your responsibilities will encompass a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, meeting coordination, and preparing essential documents. You will play a vital role in optimizing the executives' time and productivity, allowing them to focus on strategic priorities.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries.
- Prepare and process expense reports accurately and in a timely manner.
- Organize and prepare materials for meetings, including agendas, presentations, and pre-read documents.
- Take meeting minutes, ensuring accurate recording of decisions and action items.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
- Serve as a primary liaison between executives and other departments, clients, and external contacts.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and ad-hoc administrative tasks as assigned by the executives.
- Maintain and organize digital and physical filing systems.
- Proactively anticipate the needs of the executives and take initiative to address them.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Demonstrated ability to handle confidential information with discretion.
- Proactive, resourceful, and possess a strong sense of urgency and attention to detail.
- Professional demeanor and excellent interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced office environment.
- Experience in the (mention sector relevant to Madison) industry is a plus.
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8
Executive Administrative Assistant
53703 Madison, Wisconsin
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This position is based in our corporate office in Madison, Wisconsin, US . The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will manage complex calendars, coordinate travel arrangements, prepare presentations, handle confidential information with discretion, and serve as a primary point of contact for internal and external stakeholders. This role is crucial in ensuring the smooth and efficient operation of the executive office.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential and sensitive information with the utmost discretion.
- Organize and maintain filing systems, both physical and electronic.
- Assist with event planning and coordination for meetings, conferences, and company events.
- Manage expense reporting and budget tracking for the executive office.
- Serve as a liaison between executives and other departments, clients, and external partners.
- Conduct research and compile information as requested by executives.
- Anticipate the needs of executives and proactively address them.
- Handle ad-hoc administrative tasks and projects as assigned.
- Ensure the smooth day-to-day operation of the executive office.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field preferred.
- Minimum of 5 years of experience providing administrative support to C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Experience with travel booking systems and expense reporting software.
- Proactive approach and ability to anticipate needs.
- Excellent interpersonal skills and ability to interact with individuals at all levels.
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