114 Administrative Assistants jobs in Trenton

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $20.00 to $23.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
Horsham, Pennsylvania, United States of America
**Job Description:**
Johnson & Johnson is recruiting for an **Executive Administrative Assistant** to support the President, U.S. Oncology, Solid Tumor located in **Horsham, PA.**
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
**About Oncology**
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Duties & Responsibilities:**
+ Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork.
+ Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
+ Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
+ Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency.
+ Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution.
+ Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports.
+ Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments.
+ Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines.
+ Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date.
+ Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders.
+ Onboarding & Transition: Help bring new team members onboard smoothly.
+ Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism
**Required Minimum Education** :
+ High School/Secondary Education or Equivalent required. Bachelor's degree is preferred.
**Required Knowledge, Skills, and Abilities** :
+ 7 years' administrative experience in executive level support.
+ Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels.
+ Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members.
+ Maintain confidentiality and handles sensitive information with professionalism and discretion.
+ Skilled at balancing multiple priorities while adapting quickly to changing demands.
+ Demonstrate strong verbal and written communication skills.
+ Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
+ Experienced in managing complex calendars via Outlook.
+ Work with a high sense of urgency while maintaining professionalism and attention to detail.
+ Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities.
+ Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment.
+ Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner.
+ Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments.
+ The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Duties & Responsibilities:

• Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork.
• Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
• Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
• Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency.
• Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution.
• Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports.
• Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments.
• Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines.
• Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date.
• Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders.
• Onboarding & Transition: Help bring new team members onboard smoothly.
• Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism

Required Minimum Education :   

• High School/Secondary Education or Equivalent required.  Bachelor’s degree is preferred.

Required Knowledge, Skills, and Abilities :

• 7 years’ administrative experience in executive level support.
• Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels.
• Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members.
• Maintain confidentiality and handles sensitive information with professionalism and discretion.
• Skilled at balancing multiple priorities while adapting quickly to changing demands.
• Demonstrate strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
• Experienced in managing complex calendars via Outlook.
• Work with a high sense of urgency while maintaining professionalism and attention to detail.
• Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities.
• Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment.
• Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner.
• Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments.
• The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SAS - Linguistics Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Department of Linguistics within the School of Arts and Sciences.

Among the key duties of the position are the following:

* Coordinates the administration of programs, projects, departmental operations, and/or processes.
* Manages the preparation and control of records, statistics, reports and documents.
* Resolves routine conflicts and issues.
* Prepares and implements administrative guidelines and procedures for the department.
* Supports and oversees fiscal management, procurement, expense reimbursement, course Scheduling, and human resources/academic personnel related processes and transactions.
* Schedules appointments including arranging and coordinating logistics for events and meetings.
* Creates and disseminates departmental communications, informational and marketing materials.
* Manages departmental listservs and databases.
* Provides office administrative support to the department Chair, Undergraduate Director, Graduate Director, and other executive faculty.
* Processes various administrative documents and data.
* Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.
* Assists in basic unit supporting research activities.
* Performs some fiscal support functions.
* Serves as liaison within and outside unit.
* Works independently with minimal supervision, within established work parameters, with few direct instructions.
* Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
* Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
* Conducts performance evaluations jointly with the Supervisor consulting the Chair.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.

The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Application System. Additional information may be found at Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Ability to work independently and multitask.
* Ability to accomplish administrative tasks carefully and thoroughly, with appropriate questions asked when necessary to ensure that the job is done correctly.
* Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests.
* Good communication.
* Strong organizational skills
* Computer literacy including Microsoft Office Suite and Adobe Acrobat.

Preferred Qualifications

* Website content management software.
* Understanding and application of University policies including but not limited to Procurement, and Travel and Expense Reimbursement.
* Familiarity with Rutgers systems including but not limited to HCM, Procurement, and Degree Navigator.

Equipment Utilized

* PC/Mac, Printer/Copier, Fax, SAKAI, SAS faculty appointment request systems, HCM and Marketplace, Microsoft Office programs (Word, Excel, PowerPoint, etc.)

Physical Demands and Work Environment

* Ability to lift up to 25 lbs.
* Ability to travel to all RU-NB campuses.

Special Conditions

Posting Details

Posting Number 25ST1681 Posting Open Date 08/13/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application
* List of Professional References (contact Info)

Optional Documents

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SA-Violence Prev & Victim Asst Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Student Affairs - Violence Prevention & Victim Assistance. This position reports to the Associate Director of the Office for Violence Prevention and Victim Assistance.

Among the key duties of the position are the following:

* Provides administrative support to VPVA leadership and staff by organizing, coordinating and

supervising daily office operations.

* Assures the efficiency of the office operations by prioritizing and supervising the day to day issues and resolves conflicts that may arise.
* Schedules appointments, arranges and coordinates design and logistics for specific events and meetings.
* Assists with onboarding of all student staff and provide administrative support to the volunteer program.
* Connects students to VPVA services including counseling and advocacy.
* Work with highly confidential material and information, keeping records related

to that confidential material.
* Supports VPVA leadership with their assessment goals by helping with reports, database input and other related tasks.
* Works to be adaptable to the needs of the Office and is consistent with the mission, vision and values of VPVA.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses

* A valid driver's license would be required for this position.

Required Knowledge, Skills, and Abilities

* Good communication skills and computer literacy.
* Strong organizational, communication, and interpersonal skills.
* Ability to handle sensitive and confidential information with discretion.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
* Ability to learn university systems and software.
* Attention to detail.
* Ability to manage multiple priorities, and a commitment to providing trauma-informed, culturally responsive service.

Preferred Qualifications

* Two (2) years of relevant clerical or administrative support experience.
* Experience working in a higher education setting or in a student services office.
* Familiarity with trauma-informed practices and survivor support services.
* Understanding of the structures and hierarchies of higher education.
* Comfort and skill in working with administrators from other departments, universities and various state and national/federal agencies.
* Knowledge of Rutgers University administrative systems such as PeopleSoft and basic budgeting and procurement processes.

Equipment Utilized Physical Demands and Work Environment

* Must be able to work in a standard office environment with typical physical demands such as sitting, standing, and light lifting.

Special Conditions

* May occasionally require flexible hours for events or urgent needs.
* Must successfully complete a state-mandated crisis response advocacy training within six months of hire.
* Clean Driving Record.

Posting Details

Posting Number 25ST1710 Posting Open Date 08/18/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application
* List of Professional References (contact Info)

Optional Documents

**Description**

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

**Entity: Clinical Care Associates**

**Department: Langhorne HEM ONCOL**

**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**

**Hours: Full-Time**

**Job Summary:**

The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.

**Accountabilities:**

+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.

+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.

+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.

+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.

+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center

+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

+ Other duties as assigned to support the unit, department, entity, and health system organization.

**Qualifications:**

+ H.S. Diploma/GED (Required)

+ 2+ years medical office administrative support (Required)

+ Bachelor's Degree (Preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER:

Description
We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.
Responsibilities:
- Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.
- Answer and direct inbound calls, providing clear and helpful information to callers.
- Perform data entry tasks with precision, maintaining up-to-date and organized records.
- Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.
- Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.
- Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.
- Monitor and order office supplies, ensuring the team has the necessary resources.
- Collaborate with team members to support various projects and administrative needs.
- Assist in scheduling meetings and maintaining calendars for staff and management.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Experience with data entry and document management systems.
- A focused and approachable demeanor with the ability to interact effectively with staff and visitors.
- Familiarity with answering and directing inbound calls. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Respond to inbound calls professionally and direct inquiries to the appropriate departments.
- Perform accurate data entry tasks to maintain organized records and documentation.
- Manage reception duties, including greeting visitors and handling correspondence.
- Scan and organize documents for easy access and retrieval.
- Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.
- Coordinate schedules and appointments to optimize workflow.
- Assist in preparing reports and compiling data for projects or presentations.
- Maintain confidentiality while handling sensitive information.
- Ensure all office equipment and supplies are maintained and functional.
Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in answering inbound calls and managing receptionist duties.
- Strong organizational skills with attention to detail for data entry and document management.
- Familiarity with scanning processes and digital document handling.
- Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time efficiently.
- High level of professionalism and discretion when handling sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .