77 Administrative Assistants jobs in Trenton

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.
**Job Description**
U.S. Bank is looking for an Executive Assistant to support the Senior Vice President (SVP) of Credit Risk for Merchant and Corporate Payments. In this position, the Executive Assistant is responsible for a wide range of support tasks to ensure the SVP is well organized and will also support the teams spread across multiple geographies. To succeed in this role, the Executive Assistant must be proactive, have excellent organizational skills, be detail oriented and have the ability and confidence to interact with all levels of the organization under minimal supervision.
**_Position Highlights_**
+ Provide a broad variety of administrative and staff support services
+ Collect and interpret data to produce reports; conduct special projects; coordinates meetings, conferences, presentations and travel arrangements
+ Compose correspondence and other documentation as needed
+ Frequently use personal computer software packages for word processing, graphics, spread sheets, etc.
+ Manage complex calendars, adapting to changing priorities and coordinating meetings with executive participation.
+ Oversee timely distribution of meeting materials and manage scheduling tasks.
+ Organize domestic travel, accounting for time zone differences and logistics.
+ Build and maintain effective working relationships within the team and across the organization.
+ Collaborate on team initiatives and process expense reports accurately and promptly.
+ Create Power Point presentations and assist with departmental ad-hoc projects such as Town Hall meetings and recurring departmental meetings
+ Assist with on-site executive meetings including scheduling meeting space, catering and IT equipment needs
+ Oversee departmental training requirements, monitor progress toward completion, and provide departmental updates during team meetings and Town Halls.
**_Basic Qualifications_**
+ High school diploma or equivalent, bachelor's degree preferred
+ Typically, five or more years of experience in administrative and support staff activities
**_Preferred Skills and Experience_**
+ Well-developed reading, writing and mathematical skills
+ Ability to manage multiple tasks/projects and deadlines simultaneously
+ Ability to work independently as well as collaboratively as a strong team player across the business
+ Demonstrated administrative, secretarial and clerical skills
+ Ability to identify and resolve exceptions and to interpret data
+ Effective verbal and written communication and grammatical skills
+ Skilled in navigating computers and proficient with software such as Microsoft PowerPoint and Excel.
**_Hybrid/flexible schedule_**
The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027

Adecco is assisting a client in **Hamilton, NJ** in their search for a **Warehouse Administrative Assistant** . This is a contract to hire role with weekly pay starting at $20 an hour.
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Description
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:
We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.
Key Responsibilities:
Administrative Support:
+ Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.
+ Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.
Reception Duties:
+ Serve as the first point of contact for visitors, clients, and vendors.
+ Answer and route calls appropriately, greet visitors warmly, and provide accurate information.
Construction Industry Coordination:
+ Manage and update project documentation according to construction schedules and deadlines.
+ Assist with the preparation of bids, proposals, and contracts specific to construction projects.
+ Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.
Scheduling and Meetings:
+ Coordinate appointments and meetings for upper management.
+ Prepare meeting agendas and take detailed minutes when required.
Data Entry and Reporting:
+ Maintain accurate records and assist with data entry related to ongoing or completed construction projects.
+ Prepare reports or summaries relevant to construction operations.
Requirements
Qualifications and Skills:
+ Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.
+ Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
+ Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.
+ Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
+ Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.
+ Adaptability: Comfortable working in a deadline-driven and team-oriented environment.
Preferred Credentials:
+ Experience with construction management software or tools is a plus.
+ Knowledge of construction terminology and processes is highly desirable.
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call Kirk @ .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Care Associates**
**Department: Langhorne HEM ONCOL**
**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization.
**Qualifications:**
+ H.S. Diploma/GED (Required)
+ 2+ years medical office administrative support (Required)
+ Bachelor's Degree (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 267949

An Administrative Coordinator is a professional who provides comprehensive administrative support to ensure the smooth and efficient operation of an office or organization.

Responsibilities

• Office Management: Overseeing daily office operations and procedures to maintain an efficient workflow.
• Scheduling and Coordination: Coordinating and scheduling meetings, appointments, and travel arrangements for supervisors, managers, or other staff.
• Communication: Handling both internal and external communication, including phone calls, emails, and mail.
• Documentation and Records Management: Maintaining and updating office records, databases, and filing systems, including physical and digital employee records.
• Administrative Support: Providing general administrative support to various departments and teams as needed.
• Budgeting and Expenses: Supporting budgeting procedures, processing invoices, tracking expenses, and preparing expense reports.
• Supply Management: Ordering and managing office supplies and inventory.
• Policy and Procedures: Developing and implementing office administrative systems and processes, ensuring compliance with company policies and legal guidelines.
• Reporting: Preparing reports, presentations, and data as needed.
• Event Planning: Assisting with the planning and coordination of internal and external events.
• Confidentiality: Handling sensitive and confidential information with discretion.
• Liaison: Serving as a liaison between departments, vendors, clients, and other relevant parties.

Career path

An Administrative Coordinator position can be a stepping stone to other roles within an organization, such as:

• Office Manager
• Executive Assistant
• Human Resources Coordinator
• Administrative Manager

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Work Location:**
Charlotte, North Carolina, United States of America
**Hours:**
40
**Pay Details:**
23.25 - 30.75 USD
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
**Line of Business:**
Administration
**Job Description:**
The Executive Administrative Assistant I provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various offices' administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
**Depth & Scope:**
+ Schedules appointments and coordinates arrangements for meetings, conferences and travel
+ Answers telephone, screens calls, takes messages and receives visitors
+ Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information
+ Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities
+ Establishes and maintains highly confidential files and records
+ Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned
+ Compiles and formats reporting for Board of Directors and subcommittees; Prepares and distributes Board and subcommittee meeting minutes and records
+ Acts with authority on administrative functions in the absence of supervisor; Provides divisional and departmental administrative coordination; May supervise various offices' administrative and support personnel, assigning, prioritizing and monitoring work
+ Communicates and coordinates with internal departments, outside organizations and customers in order to resolve issues and concerns and to relieve executive of administrative details
+ Uses tact, discretion and judgment in all communications
+ Organizes work flow through supervisor's office; Coordinates with other division and department administrative staff
+ Maintains procedures and other manuals as needed
+ May provide administrative support to other departments, functions and areas as necessary
+ Coordinates facilities issues
**Education & Experience:**
+ Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
+ 2+ Years of related experience
+ Exceptional clerical and administrative skills
+ Knowledge of division organization, terminology and operations
+ Ability to work independently
+ Strong organizational skills, with ability to keep others focused, on task and efficient
+ Excellent communication skills, both written and verbal
+ PC skills, including proficiency with spreadsheets, reporting tools and presentation software
**Preferred Skills:**
+ Strong experience and knowledge of Excel, SharePoint and PowerPoint
**Physical Requirements:**
Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%
+ Domestic Travel - Occasional
+ International Travel - Never
+ Performing sedentary work - Continuous
+ Performing multiple tasks - Continuous
+ Operating standard office equipment - Continuous
+ Responding quickly to sounds - Occasional
+ Sitting - Continuous
+ Standing - Occasional
+ Walking - Occasional
+ Moving safely in confined spaces - Occasional
+ Lifting/Carrying (under 25 lbs.) - Occasional
+ Lifting/Carrying (over 25 lbs.) - Never
+ Squatting - Occasional
+ Bending - Occasional
+ Kneeling - Never
+ Crawling - Never
+ Climbing - Never
+ Reaching overhead - Never
+ Reaching forward - Occasional
+ Pushing - Never
+ Pulling - Never
+ Twisting - Never
+ Concentrating for long periods of time - Continuous
+ Applying common sense to deal with problems involving standardized situations - Continuous
+ Reading, writing and comprehending instructions - Continuous
+ Adding, subtracting, multiplying and dividing - Continuous
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.
**Who We Are:**
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.
TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you've got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we're here to support you towards your goals. As an organization, we keep growing - and so will you.
**Our Total Rewards Package**
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more ( Information:**
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.
**Colleague Development**
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we're committed to helping you identify opportunities that support your goals.
**Training & Onboarding**
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Accommodation**
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.
Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.